Is your calendar overflowing while your to-do list gathers digital dust? Missed deadlines, overlooked tasks, and the chaos of juggling it all are real. But what if you had a smarter way to manage your time?
Enter AI scheduling assistants. Tools like Trevor AI can help you block time, reschedule overdue tasks, and even provide personalized suggestions to stay on track.
However, if you need more support, easier data handling, or flexible pricing, there are plenty of smarter alternatives to explore.
In this listicle, we’ve rounded up the 10 best AI tools for time management to help you find the perfect personal task manager to regain control and crush your to-do list! ⏰
10 Best Trevor AI Alternatives for Smarter Task Management
What Should You Look for In Trevor AI Alternatives?
While Trevor AI offers basic AI scheduling by dragging tasks onto a calendar, users often seek more robust capabilities. When evaluating alternative self-scheduling tools, consider these key features for effective AI-assisted task and time management:
- Integration with existing tools: Find AI scheduling apps that can integrate with all your calendar apps and task management apps
- Advanced task tracking: Choose tools beyond basic scheduling and task planning processes (e.g., unlimited scheduling preferences)
- User-friendly interface: Test the tools for their ease of use to work within a less rigid environment
- Customizable reminders: Adopt customized reminders to avoid meeting conflicts and manage appointments
🎥 Even the smartest AI tool can’t help if your calendar is cluttered. This 5-minute video shares eight practical Calendar hacks—from auto-scheduling to smarter reminders—that keep your days structured and stress-free.
👀 Did You Know? Only 18% of people have a proper time management system, while 25% deal with ‘what seems most important’ to manage tasks.
Best Trevor AI Alternatives at a Glance
Here’s a quick overview of the top 10 AI-powered scheduling and time management tools, highlighting their key features, best use cases, and pricing to help you find the perfect fit for managing your tasks and optimizing your calendar.
| Tool | Key features | Best for | Pricing |
|---|---|---|---|
| – AI-powered task management – Custom views – Task automation – Calendar integration – Performance insights |
Teams needing a comprehensive platform for project and task management, including AI scheduling | Free forever; Customization available for enterprises | |
| Reclaim.ai | – Calendar optimization – Smart meeting scheduling – Google Calendar integration – Task auto-adjustments |
Google Calendar users needing automated scheduling adjustments and meeting coordination | Free forever; Starter: $10/month per seat; Business: $15/month per seat |
| Motion | – AI-driven task scheduling – Kanban/project management – Multi-calendar support – Custom workspaces |
Project managers and teams needing both task scheduling and project management in one platform | Pro AI: $49/month per user; Business AI: $69/month per user |
| SkedPal | – Intelligent time-blocking – Adaptive scheduling – Task triage feature – Task prioritization |
Users needing adaptive scheduling and smart calendar features | Starts at $14.95/month per user |
| Amie | – Minimalist interface – NLP task entry – Pomodoro timer – Email-to-task conversion |
Users seeking an aesthetic and minimalist task management tool | Pro: $25/month per user; Business: $50/month per user |
| BeforeSunset AI | – Daily task planning – Mood tracking – Productivity analytics – AI task suggestions |
Users needing daily planning assistance and productivity tracking with AI support | Pro: $18/month per user; Team Pro: $20/month per member |
| Timely | – Auto-generated timesheets – Capacity planning – Memory tracker – Resource allocation |
Freelancers or businesses needing automatic timesheet generation and resource management | Starter: $11/month per user; Premium: $20/month per user; Unlimited: $28/month per user |
| Arcush | – Visual timeline interface – Task prioritization – Inbox Zero feature – Task color coding |
iPhone users needing a simple, visual tool to manage tasks and prioritize work | Free forever; Pro: $1.99/month per user |
| General Task | – Google Calendar integration – Task drag-and-drop – Focus mode – GitHub integration |
Google Calendar users needing simple task tracking and basic integrations | Free |
| Planimo | – Personalized time insights – Task decomposition – Auto-allocating tasks – Routine-focused planning |
iPhone users needing personal routine management and task decomposition for productivity | First 3 months: $9.99; Then: $9.99/month for one account; $15.99/month for up to six accounts |
The 10 Best Trevor AI Alternatives
How we review software at
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at .
Mark Twain’s quote is a wonderful lesson about prioritizing tasks—start with the most important one.
Let’s explore 10 AI-powered scheduling tools designed to help you prioritize like a pro.
1. (Best for comprehensive task management and AI-powered scheduling)
, the everything app for work, combines task tracking, project management, knowledge sharing, and AI-powered chat in one place
📮 Insight: 64% of employees occasionally or frequently work outside their scheduled hours, with 24% logging extra hours most days! That’s not flexibility—that’s never-ending work. 😵💫
Tasks helps you break big goals into smaller, manageable steps so you always know what to tackle next without the overwhelm.
Just ask ’s AI to generate subtasks, add checklists, and map dependencies to stay organized and in control. Meanwhile, Automations streamline routine work by handling updates, assignments, and reminders—so you can spend less time on busy work and more time on what matters.
🚀💫 Real Results: Pigment improved team communication efficiency by 20% with —keeping teams better connected and aligned.
🧠 Streamline workflows with Brain
Brain is your workspace’s AI search and content engine. Instantly find information, generate summaries, draft content, and get answers from anywhere in —just by asking.
- Describe workflows in plain English for quick automation
- Ask questions and get instant answers from your workspace
- Generate summaries, drafts, and updates with AI prompts
- Transcribe meetings and extract action items automatically
AI Agents (Best for hands-off automation and workflow execution)
AI Agents are proactive digital assistants that automate your routine work. They don’t just suggest—they take action, managing tasks, scheduling, and workflows for you. The above image shows how AI Agents turn everyday support threads into automated, self-service help desks, resolving common HR/IT issues faster and letting your team focus on higher-value work.
- Automate repetitive tasks and updates
- Proactively schedule and reschedule work
- Monitor your workspace and execute actions automatically
- Set up no-code automations by describing what you need
Leverage AI Fields to unlock real-time task insights
Use AI Fields to auto-summarize task details, generate progress updates, translate content, or create actionable next steps—directly within your task view. You can even build custom AI Fields tailored to your workflow, whether drafting client updates, rewriting descriptions, or pulling key takeaways at a glance.
🧠 Meet Brain Max: Your AI scheduling powerhouse
Brain Max goes beyond basic AI—use talk-to-text to instantly turn your voice into tasks, get smart scheduling suggestions, and automate routine planning. It helps you manage meetings, deadlines, and priorities—all hands-free and in one place.
⚙️ Automate the busywork with Automations
Automations let you streamline routine work so you can focus on what really matters. With over 100 prebuilt automation templates—and an AI-powered Automation Builder—you can set up triggers and actions in seconds. Assign tasks, update statuses, send notifications, and move tasks across stages automatically.
You can even create automation in plain English, and will build it for you. Whether you’re managing repetitive task handoffs or keeping stakeholders in the loop, automation helps eliminate manual steps and reduce the risk of dropped balls.
👀 Did You Know? AI lets you directly link conversations from Chat to tasks, so every action has full context, even if you missed the meeting.
📅 Calendar: Your schedule, fully connected
Calendar brings your tasks, meetings, and team priorities together in one place.
You can plan your entire week, track deadlines, and manage work in real time—without hopping between tools.
You can:
- Drag tasks across days to instantly update start and due dates
- Sync with Google, Outlook, and Apple Calendar for complete visibility
Switch between daily, weekly, monthly, or agenda views depending on how you like to work - Block time based on AI-suggested slots pulled from your task estimates and availability
- Spot gaps, overlaps, and bottlenecks across team calendars with just a glance
- Create, edit, or reschedule tasks directly from the calendar—no extra steps
🧠 Tip: Use AI to help you find the best time for deep work or collaboration, especially when your calendar’s already packed.
Everything’s built to keep you in flow—from planning and prioritization to execution.
Integrate your Outlook, Apple, and Google Calendar data with Calendar to keep all the tasks in one place. Plan your entire week, and do not fear missed deadlines!
✅ Use tasks to plan, prioritize, and organize your workflow
Tasks gives you a powerful framework for managing everything from simple to-dos to complex, multi-phase projects. With flexible views and powerful customization, it supports everything from personal productivity to team-level execution.
You can:
- Use customizable statuses to reflect your real workflow (not just “To Do” and “Done”)
- Set five levels of priority and color-code them for visibility
- Create checklists, subtasks, and dependencies to break down complex work
- Add Custom Fields to track budgets, links, time estimates, or assigned owners
- Monitor time and resource allocation through Box View or Workload View
Bring it all together with Docs, Whiteboards, and Templates
goes beyond planning and task tracking. With built-in Docs, Whiteboards, and ready-to-use templates, you can:
- Capture notes and ideas directly in Docs
- Brainstorm visually with Whiteboards using sticky notes, drawings, and real-time collaboration
Jumpstart your workflow with the Task Management Template
Want a visual, plug-and-play system? The Task Management Template is perfect for quickly setting up workflows. It organizes tasks into three categories—Ideas, Action Items, and Backlog—and lets you manage them with drag-and-drop ease using List, Board, Calendar, and Box views.
Whether you’re a solo planner or managing a remote team, helps you create a workflow that works the way your brain does.
best features
- Describe the tasks you want to automate in Brain, and have the AI Builder set up the workflow with the necessary triggers and actions
- Choose optimal time slots for task scheduling based on AI’s automated suggestions
- Create Task Relationships and dependencies within to gather insights into how tasks affect each other
- Generate task-specific summaries to highlight bottlenecks and detail actionable steps with Brain
- Transcribe the conversation after a meeting, identify critical information, and turn it into tasks
limitations
- Features can feel overwhelming at first, especially for new users navigating ’s all-in-one workspace
- Larger datasets may cause occasional slowdowns, particularly in complex or heavily loaded workspaces
pricing
free forever
Best for personal use
Free Free
Key Features:
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
enterprise
Best for many large teams
Get a custom demo and see how aligns with your goals.
Everything in Business, plus:
* Prices when billed annually
The world’s most complete work AI, starting at $9 per month
Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
Try for free
ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What real-life users are saying about :
Heath Hayden, Professional Development Coordinator at Tacoma Community College, says,
2. Reclaim.ai (Best for calendar optimization and scheduling adjustments)
Imagine an online calendar caring for your habits while managing your work and personal tasks! Reclaim.ai uses its intelligent scheduling assistant to find the best time for your tasks, habits, and meetings within your Google Calendar.
This tool manages all your events while maintaining flexibility for unexpected changes. The Smart Meetings feature finds optimal meeting times across participants’ schedules and adjusts them according to their time zones and availability.
Reclaim.ai best features
- Adjust your calendar automatically to reduce your chances of being overbooked
- Add up to 3 different time durations in a single meeting link and let people decide how long they want the meeting to be
- Schedule habits with flexible settings like ideal days and time ranges
Reclaim.ai limitations
- Manages selective project and task management tasks
- Works only with Google Calendar (Outlook integration is currently on a waitlist)
- Does not support payment collection through meeting scheduling links
Reclaim.ai pricing
- Lite: Free forever
- Starter: $10/month per seat
- Business: $15/month per seat
Reclaim.ai ratings and reviews
- G2: 4.8/5 (100+ reviews)
- Capterra: Not enough reviews
What real-life users are saying about Reclaim.ai:
A G2 review reads:
3. Motion (Best for task scheduling and project management)
Motion combines project management features with an AI scheduling engine. Plan your days around your tasks, meetings, and personal events while remaining mindful of deadlines and your capacity.
You can also ask Siri to add a task on the go to your Motion calendar. And when it’s time to organize the bigger picture, Motion supports multiple workspaces, custom statuses, and templates—so your scheduling and project setup stay in sync.
Motion best features
- Visualize your projects from start to finish with the Kanban view
- Break down your tasks into different chunks to specify flexible and hard deadlines
- Connect with iCloud, Outlook, and Google Calendar
- Schedule meetings and invite guests to the event using its Booking feature
Motion limitations
- The calendar view alone can feel limited for organizing tasks
- You cannot share your tasks outside of the internal team
- Some users report unexpected priority shifts
Motion pricing
- Free trial available
- AI Workplace: $29/month paid annually
- AI Employee Light: $148/month
- AI Employee Standard: $446/month
- AI Employee Plus: $894/month
- Enterprise: Custom pricing
Motion ratings and reviews
- G2: 4.1/5 (100+ reviews)
- Capterra: 4.3/5 (50+ reviews)
What real-life users are saying about Motion:
While it doesn’t have G2 reviews yet, here is a review from G2:
💡 Pro Tip: If your task priority changes on Motion, do not drag and drop the tasks around the calendar manually, since it will get locked. Instead, modify the priorities manually by clicking on the tasks and changing the attributes.
4. SkedPal (Best for adaptive task scheduling and smart calendar feature)
Looking for a smart calendar app that turns your endless scribbles into clear and concise task lists? Skedpal optimizes your schedule for several weeks with its Intelligent Time Blocking feature, which considers your tasks, priorities, and commitments. It is designed for users who want a highly adaptive schedule.
You can use the Triage feature to set priorities, specify deadlines, and assign estimated durations. The task management tool then schedules realistic deadlines in the calendar.
SkedPal best features
- View your tasks in a board view and use the drag-and-drop feature to move them around
- Create infinite nested lists to break down large tasks into manageable sub-tasks
- Add images, icons, or files to your task notes (less than 100MB) to make them more comprehensive
SkedPal limitations
- Taking time to customize task workflows
- Requiring manual effort to sort tasks into a single list
- Making the recurring task setup unintuitive
- Creating a steep learning curve with complex algorithms and settings
SkedPal pricing
- Core: $14.95/month per user
- Pro: $21.95/month per user
SkedPal ratings and reviews
- G2: Not enough reviews
- Capterra: 4.6/5 (170+ reviews)
What real-life users are saying about SkedPal:
As per a Reddit review,
🧠 Fun Fact: During their 8-hour workday, an average worker spends 4 hours and 12 minutes actively working. 39% of the workers take extra bathroom breaks to kill time, while 47% and 45% surf the internet and check social media.
5. Amie (Best for aesthetic tasks and calendar management)
Amie offers an interface that combines your tasks, calendars, and emails (read-only) in one minimalist view. You can enter your to-do in plain English, like ‘pick up laundry at 4:00 p.m. @next Wednesday’, and watch Amie turn it into a task on your calendar using natural language processing (NLP).
AI Chat is a relatively new feature. It is an upgraded NLP system built to understand your intentions better.
For example, if you type in Amie’s AI Chat, ‘Build a shoe rack on Sunday,’ your calendar will automatically block multiple hours, knowing that this task will take hours to complete.
Amie best features
- Start Pomodoro timers in the menu bar and get notified via a sound when it runs out
- Turn your emails into different tasks or to-dos
- Create a shareable link to your available time slots
Amie limitations
- Lacking team management tools and built-in note-taking features
- Restricting calendar customization by not allowing the week to start on Saturday
- Preventing users from responding to emails within the application
Amie pricing
- Pro: $25/month per user
- Business: $50/month per user
- Enterprise: Contact for pricing
Amie ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What real-life users are saying about Amie
Here’s what a user had to say on Reddit:
6. BeforeSunset AI (Best for daily planning and time-tracking)
Instead of ranting to a friend about how much work you have, write to BeforeSunset AI. Offload everything about the following few tasks and watch the tool’s AI assistant analyze the information, turn it into actionable tasks, and suggest optimal time slots for completion. It is your daily planning assistant.
Before you learn how to create a weekly schedule, the tool will set it up for you by dividing the information.
It uniquely includes mood tracking alongside time tracking and productivity analytics. For example, you can update ‘feeling amazing’ once it auto-rolls your incomplete tasks of the day to tomorrow’s plan.
BeforeSunset AI best features
- Set a timer or use Focus Mode to eliminate distractions while working
- Schedule healthy breaks with the Start break option
- Save your important to-dos using the Bookmark feature
- Study your productivity with analytics about planned time vs actual time for getting work done
BeforeSunset AI limitations
- No built-in tutorial to help users understand the tool
- Limited customization options in Focus Mode
- Primarily designed for daily planning, not long-term project scheduling
BeforeSunset AI pricing
- Pro: $18/month per user
- Team Pro: $20/month per user
BeforeSunset AI ratings and reviews
- G2: 4.8/5 (30+ reviews)
- Capterra: Not enough reviews
What real-life users are saying about BeforeSunset AI:
A G2 review reads:
7. Timely (Best for creating auto timesheets)
Want to pick up a few extra projects to fund your next trip, but can’t find a free slot? Use Timely! Its Capacity Planning feature helps you understand and optimize resource allocation across projects and tasks with a clear view of your next work-free hour.
The Memory Tracker remembers what you work on throughout the day, making it easy to drag and drop the tasks to your timesheet. Start billing your hours with accurate data!
Timely best features
- Integrate the tool with your calendars, project management tools, and email to sync data and create complete timesheets
- Edit or delete timesheet entries while leaving notes to improve clarity
- Choose custom colors for each task block
Timely limitations
- May encounter minor glitches when saving changes
- Lacks a drag-and-drop option to move future tasks into the current week
- Does not account for different time zones in scheduling
Timely pricing
- Build: $26/month per user
- Elevate: $37/month per user
- Innovate: $43/month per user
Timely ratings and reviews
- G2: 4.8/5 (400+ reviews)
- Capterra: 4.7/5 (200+ reviews)
What real-life users are saying about Timely:
As per a G2 review,
8. Arcush (Best for auto-cluttering to-do lists)
Arcush is an iOS-only daily planning app designed to simplify your day. It features a clean, visual timeline interface that helps you organize tasks and maintain focus without overwhelm.
Its standout feature, Inbox Zero, automatically removes unscheduled tasks from view so you see only what matters now. You can also reserve specific time slots for focused work and personalize your schedule visually with color coding.
Arcush best features
- Implement different color codes to structure your tasks
- Create recurring tasks of varying frequency
- Adjust your timeline view by hour, day, or week to match your planning style
Arcush limitations
- Only available on iPhones running iOS 16 or later
- Does not support calendar event creation
- Missing key features like sub-tasks and search functionality
Arcush pricing
- Free forever
- Pro Monthly: $3.99/month
- Pro Yearly: $9.99/year
- Pro Lifetime: $29.99 one-time
Arcush ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What real-life users are saying about Arcush
While it doesn’t have G2 reviews yet, here is a review from the Apple Store:
9. General Task (Best for Google Calendar users)
Looking for a simple, no-cost task manager that easily handles deadlines and priorities? Use General Task. Access features like Focus Mode to avoid wasting time and keep track of all the information about your different calendar events.
You can also use the Quick Command tool to navigate the interface in a shorter time span—with enough practice, you will learn your way around without the instructions.
General Task best features
- Sync with GitHub to track your PRs
- Create tasks directly from Slack
- Drag-and-drop tasks on your calendar for scheduling and time-blocking
General Task limitations
- Does not integrate with Apple or Outlook Calendar
- Missing essential features like sub-tasks, recurring tasks, and tags
General Task pricing
General Task ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What real-life users are saying about General Task
Here is what a Product Hunt review says about General Task:
10. Planimo (Best for iPhone users)
Planimo is ideal for iPhone users who want to bridge personal routines with professional planning. The tool lets you describe your goals, preferences, and daily routine to create a tailored plan.
Its automatic task decomposition creates manageable steps based on your defined time blocks, so you know exactly what to do at every moment of the day.
Planimo best features
- Break down large milestones into 45-minute steps
- Create unlimited workspaces and auto-allocate tasks to each of them
- Get personalized insights about your time management to improve productivity
Planimo limitations
- Available only on iOS devices
- Lacks core project management capabilities
- Free version includes ads, which can disrupt the user experience
- It’s for personal use only (no team features)
Planimo pricing
- Premium (1 account): $9.99/month
- Intro: First 3 months for $9.99, then $9.99/month
- Premium (up to 6 accounts): $15.99/month
- Intro: First 3 months for $15.99, then $15.99/month
- Enterprise: Custom pricing
Planimo ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
👀 Did You Know? 20% of the project managers would like to ditch ‘documentation,’ like writing weekly reports, progress updates, PowerPoint presentations, or custom-related records.
Use To Plan Your Tasks and Projects
Effective task management isn’t just about listing what needs to be done; it’s about prioritizing intelligently, scheduling realistically, and adapting fluidly when plans change.
This is the promise of an AI scheduling assistant. Using three separate AI tools to manage one workflow can add more chaos than clarity. Instead, can simplify your planning process by combining multiple calendar accounts in a unified space and offering AI capabilities to tackle task and project management requirements.
Whether you need a team plan or a personal scheduling tool, can be your solution!
👉 Sign up for for free and try it today.
Everything you need to stay organized and get work done.
