Disclaimer: This article is intended to provide information on productivity tools and strategies. It is not intended to be a substitute for professional medical advice, diagnosis, or treatment of Attention Deficit Hyperactivity disorder (ADHD) or any other health condition.
You open your laptop, ready to start that one task. But first, you need a drink. On the way to the kitchen, you remember the package you forgot to open. While opening it, you see a receipt and think, I should really sort my finances.
You grab your phone to check your bank app, only to end up doomscrolling for 20 minutes. Now, you’re standing in the kitchen, phone in hand, no drink, no progress, and no idea how you got there.
If your brain works like this, you know how frustrating it can be to stay on track. But the right ADHD tools can make a difference.
Whether it’s organizing tasks, managing time, or cutting down distractions, these 11 ADHD productivity tools are designed to help you get things done.
11 Best ADHD Productivity Tools to Stay Focused & Organized
⏰ 60-Second Summary
Here are our recommendations for the best ADHD productivity tools:
- (Best for digital ADHD planning and task management)
- Todoist (Best for quick task capture and organization)
- Forest (Best for curbing phone distractions)
- Evernote (Best for capturing notes and organizing digital content)
- Habitify (Best for building consistent daily routines)
- RescueTime (Best for understanding personal productivity patterns)
- Trello (Best for visual task planning)
- Due (Best for never missing time-sensitive tasks)
- Brain Focus (Best for customizing focus intervals)
- Remember The Milk (Best for managing recurring tasks)
- Brain.fm (Best for music designed for focus)
Not every productivity tool works for an ADHD brain. A clean interface might look nice, but if it takes too many clicks to find what you need, it can slow you down.
The best task management software reduces friction, keeps distractions in check, and makes progress tracking easier. Here are some key features to look for:
- Quick and easy navigation: Prevents confusion, keeps menus simple, and ensures an intuitive user experience for seamless ADHD project management
- Flexible task organization: Supports personalized task structures, goes beyond basic to-do lists, and adapts to individual workflows
- Built-in reminders: Automates task alerts, prevents forgetfulness, and helps maintain focus
- Distraction management: Helps when you can’t focus at work, blocks interruptions, and uses timers to break tasks into manageable chunks, which triggers a sense of accomplishment when they’re completed
- Customization options: Offers customizable settings in labels, themes, and workflows to enhance usability and personalization
You don’t need another app that feels like a chore to use. The best ADHD productivity tools actually help by keeping tasks visible, reducing distractions, and making it easier to follow through.
Here are some that actually work. 📝
1. (Best for digital ADHD planning and task management)
is the everything app for work, built to simplify planning, task management, and ADHD project management without forcing you into rigid productivity systems—or trying out multiple apps.
Struggling to keep track of projects, deadlines, and daily to-dos?
The Personal Project Management Software organizes everything in one place, so there’s no need to rely on memory or switch between apps to find what you need.
Tasks
Tasks structure projects into clear action items. Large goals feel manageable when broken down into smaller steps with clear ownership and due dates. You can tailor tasks with Custom Fields, statuses, and priority levels, making it easier to stay on track.
Inside these tasks, Task Checklists help track every small step.
Suppose a research paper is due soon. Writing ‘Work on paper’ doesn’t help much, but breaking it into steps like gathering sources, outlining key points, drafting, and proofreading makes it easier to start. Checking off each step makes progress feel real—and gives your brain that coveted dopamine boost.
Calendar
Calendar‘s ability to automatically block focus time for priority tasks helps create dedicated distraction-free periods. For someone with ADHD who may struggle with time management, the visual nature of the calendar combined with its task integration makes it easier to see exactly how much time is available and what needs to be accomplished. This may help reduce workplace anxiety.
👉🏼 For example, a marketing professional with ADHD might start their day by checking their Calendar, where they see their three priority tasks scheduled as focus blocks between meetings.
When they finish a morning meeting, ’s AI Notetaker—integrated into the Calendar—has already created tasks from the meeting notes and added them to their backlog. The calendar sends them a notification 5 minutes before their next focus block starts, prompting them to transition to deep work on their priority project.
These clear visual cues and automatic scheduling reduce decision fatigue and the paralysis that can come from having to constantly decide “what’s next.” Unlike other calendar apps, is flexible and easy to reorganize with drag-and-drop scheduling, plus it integrates seamlessly with your Google Calendar.
You can also use the Calendar in to create a routine for ADHD, establish consistency, visualize deadlines, and stay on top of priorities without feeling overwhelmed.
Brain
Brain helps individuals with ADHD stay organized by providing AI-powered task and chat summaries and smart suggestions to get things done faster, reducing the mental load of managing projects.
Use it to quickly retrieve information from your workspace, minimizing time spent searching for notes, docs, or project details. Brain also assists with breaking down complex tasks into smaller, manageable steps, making it easier to stay focused and productive.
Automations
Repetitive tasks take up too much mental space, making them easy to forget. Automations takes care of them without needing constant reminders, reducing cognitive overload. Set up automated triggers for recurring actions, such as assigning tasks, updating statuses, sending reminders, and more, when set conditions are met.
Suppose a report needs to be submitted every Friday. generates the task, marks it as high priority, and sends a notification if it hasn’t been completed. That way, there’s no need to remember it manually.
For anything that still slips through, Reminders step in. These aren’t generic pop-ups that get ignored—they appear exactly when needed. Available on browsers, desktops, and mobile devices, they provide a seamless way to track important to-dos, delegate tasks, and follow up on key conversations.
best features
- See your priorities in one place: Open Home to get an instant overview of urgent tasks, upcoming deadlines, and daily goals
- Keep stray thoughts organized: Jot down ideas, reminders, and quick notes in Notepad, then turn them into tasks when you’re ready to act
- Track where your time actually goes: Use as a time-tracking software to log work hours, see patterns in your focus, and avoid spending too long on one task
- Stay distraction-free: Activate Focus Mode in to minimize distractions and keep attention locked on one task at a time
- View progress at a glance: Create custom Dashboards to see your productivity trends, task completion rates, and key metrics without sifting through lists
- Increase productivity with templates: Try ADHD templates by for planning, prioritizing, and staying on top of tasks without starting projects from scratch
limitations
- While Reminders help with task management, they don’t stay on-screen in a way some users might prefer
- The mobile app is powerful, but navigating multiple features on a smaller screen can take some getting used to
pricing
- Free forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
- Brain: Add to any paid plan for $7/month per user
- AI Notetaker: Add to any paid plan for as low as $6/month per user
ratings and reviews
- G2: 4.7/5 (10,040+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What are real-life users saying about ?
📮 Insight: We recently discovered that about 33% of knowledge workers message 1 to 3 people daily to get the context they need. Imagine if all this information were documented and instantly accessible.
With by your side, context switching becomes a thing of the past. Simply ask the question right from your workspace, and Brain will pull up the information from your workspace and/or connected third-party apps!
2. Todoist (Best for quick task capture and organization)
Todoist transforms task management into a smooth, natural process—almost like jotting down notes in a physical notebook. This to-do list app stands out thanks to its keyboard shortcuts and natural language processing capabilities.
Type ‘meeting with Sam next Thursday at 3 p.m.’, and Todoist automatically schedules it. The interface feels clean and uncluttered, making task entry seamless across devices. The karma system adds a playful twist to productivity, awarding points for completing tasks and maintaining streaks.
Todoist best features
- Sort tasks into custom sections and sub-projects to create a hierarchy that matches your unique workflow and thinking process
- Track progress through productivity visualizations that show completed tasks, streaks, and patterns in your work habits
- Create location-based reminders that trigger when you arrive at specific places, helping you remember context-specific tasks
- Share and delegate tasks across team boards while maintaining clear ownership and tracking completion status
Todoist limitations
- The calendar view lacks advanced features like drag and drop, and a full week/month view
- Limited sync with external calendars (Google Calendar, Outlook, Apple Calendar) and no native two-way sync
Todoist pricing
- Beginner: Free
- Pro: $5/month per user
- Business: $8/month per user
Todoist ratings and reviews
- G2: 4.4/5 (800+ reviews)
- Capterra: 4.6/5 (2,500+ reviews)
What are real-life users saying about Todoist?
🧠 Fun Fact: The sticky note, often used for task tracking, was invented accidentally when a 3M scientist was trying to create a super-strong adhesive. Instead, he created a weak, reusable adhesive—perfect for notes!
3. Forest (Best for curbing phone distractions)
Forest gamifies focus time by turning productivity into a tree-growing adventure. This gamification is great for ADHD brains because it taps into dopamine-driven motivation, making tasks feel more engaging and rewarding.
Plant a virtual seed when you start working, and watch it grow into a tree during your focused session. If you check your phone mid-session, your tree dies. The app taps into our natural desire to nurture and create, making focus sessions feel less like a tedious chore.
The real kicker? Your virtual trees translate into actual trees planted through Forest’s partnership with Trees for the Future.
Forest best features
- Customize focus session lengths and plant different types of trees based on your work patterns and preferences
- Collaborate with friends or teammates in planting group trees, adding social accountability to your focus time
- Track daily, weekly, and monthly focus patterns through detailed analytics and forest visualization
- Convert your focused time into real environmental impact through the tree-planting initiative
Forest limitations
- Limited customization for reward systems with minimal time management integration
- Basic statistics and limited reporting; the free version does not support multi-device syncing
Forest pricing
- iOS: $3.99 (one-time payment)
- Android: Free with an option to upgrade to the Pro version for $1.99 (one-time payment)
Forest ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life users saying about Forest?
🧠 Fun Fact: The Pomodoro Technique, a productivity hack where you focus on a task for 25 minutes at a time, followed by a 5-minute break, was developed by Francesco Cirillo in the late 1980s. He named it ‘Pomodoro,’ the Italian word for tomato, after the tomato-shaped kitchen timer he used during university to track his work sessions.
4. Evernote (Best for capturing notes and organizing digital content)
Evernote excels at turning random thoughts and ideas into organized knowledge. The app helps collect articles, images, audio clips, and handwritten notes in one searchable hub.
Think of it as your digital filing cabinet where every scrap of information finds its proper place. The web clipper saves entire articles or specific sections while preserving formatting. Advanced search capabilities mean you’ll never lose track of that recipe, meeting note, or brilliant idea you jotted down at 3 a.m.
Evernote best features
- Create dynamic notes combining text, images, audio, and files while organizing them into a personalized hierarchy
- Search through handwritten notes and images using optical character recognition (OCR) technology that reads text in pictures
- Generate shareable notebook links and control access levels when collaborating with team members or clients
- Record audio notes while typing and maintain perfect synchronization between audio and text
Evernote limitations
- There’s a steep learning curve involved for advanced features
- Syncing is restricted to two devices on the app’s free tier
Evernote pricing
- Personal: $14.99/month per user
- Professional: $17.99/month per user
- Teams: $24.99/month per user
- Enterprise: Custom pricing
Evernote ratings and reviews
- G2: 4.4/5 (2,010+ reviews)
- Capterra: 4.4/5 (8,275+ reviews)
What are real-life users saying about Evernote?
🔍 Did You Know? ADHD is among the most heritable psychiatric disorders, with genetic factors accounting for approximately 70% to 80% of its development.
5. Habitify (Best for building consistent daily routines)
Habitify approaches habit formation through data-driven insights. The app transforms abstract goals into concrete daily actions while tracking your progress through detailed analytics. It helps you create flexible habit schedules that adapt to different routines for weekdays, weekends, or specific days.
Create custom habit schedules that align with your natural rhythms—morning meditation, afternoon walks, evening reading. The intuitive interface removes unnecessary friction from habit tracking. Color-coded progress bars and streaks provide quick visual feedback on your consistency.
Habitify best features
- Track habit completion through interactive charts and discover patterns in your behavior over time
- Set up location-based habit triggers that remind you to perform specific actions in relevant contexts
- Export detailed habit data and analyze your progress through comprehensive statistics and trends
- Design custom habit groups based on different areas of life or specific goals you want to achieve
Habitify limitations
- The app offers limited social features
- Compared to similar apps, Habitify provides fewer pre-set habit suggestions, requiring users to input more custom habits manually
Habitify pricing
- Free
- Premium: $2.49/month (billed annually)
- Premium (Lifetime): $59.99 (one-time payment)
Habitify ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
6. RescueTime (Best for understanding personal productivity patterns)
RescueTime silently monitors your digital activities to reveal how you actually spend your time. The app categorizes the websites and applications you use automatically, showing which activities drain your productive hours.
Unlike traditional time trackers, RescueTime runs in the background, collecting accurate data without manual input. The dashboard transforms raw time data into actionable insights about your peak productivity hours, common distractions, and work patterns.
RescueTime best features
- Identify peak productivity hours through automatic tracking of your most focused work periods
- Block distracting websites during focus sessions based on your personalized productivity goals
- Compare productivity scores across different days and understand how external factors affect your work
- Set custom alerts when you spend too much time on specific applications or categories
RescueTime limitations
- Its mobile application has been criticized for glitches and performance issues
- The tool’s API capabilities are very limited
RescueTime pricing
- Lite: Free
- Premium: $12/month per user
RescueTime ratings and reviews
- G2: 4.2/5 (90+ reviews)
- Capterra: 4.6/5 (140+ reviews)
🔍 Did You Know? People with ADHD can thrive in workplaces with the necessary training. 61% of organizations provide project management training to employees.
7. Trello (Best for visual task planning)
Trello combines visual organization with task management through its card-based system. Each board becomes a canvas where you drag and drop tasks between different stages of completion. The visual nature makes project progress immediately apparent—spot bottlenecks, track task movement, and adjust workflows on the fly.
A standout feature of Trello is its adaptability through Power-Ups—integrations that enhance functionality without overwhelming the user interface. These Power-Ups allow users to incorporate additional features as needed, tailoring the platform to specific workflows.
Trello best features
- Organize tasks visually through customizable boards that reflect your unique workflow stages
- Add context to cards through checklists, attachments, and comments
- Automate repetitive actions using Butler commands that respond to specific board activities
- Create template boards for recurring projects and maintain consistency across different workflows
Trello limitations
- Limited reporting capabilities
- No built-in time blocking or tracking features
- Complex projects need multiple boards
Trello pricing
- Free
- Standard: $6/month per user
- Premium: $12.50/month per user
- Enterprise: $17.50/month per user (billed annually for 50 users)
Trello ratings and reviews
- G2: 4.4/5 (13,670+ reviews)
- Capterra: 4.5/5 (23,410+ reviews)
What are real-life users saying about Trello?
🧠 Fun Fact: Kanban, the popular project management method on which Trello is based, was originally developed by Toyota in the 1940s to optimize manufacturing processes—long before it became a go-to tool for productivity and workflow management!
8. Due (Best for staying on top time-sensitive tasks)
Due takes reminders seriously (like, really seriously). The app persists in reminding you about important tasks until you mark them complete or reschedule.
What makes Due stand out is its simplicity and reliability—no complex task management features, just pure reminder power. It works offline, syncs seamlessly across devices via iCloud or Dropbox, and even lets you customize reminder sounds for an extra push.
Auto-snooze options help manage reminder frequency without losing track of tasks. The quick-entry system helps you set reminders in seconds, while natural language parsing turns text like ‘Lunch 1 p.m. tomorrow’ into properly timed alerts. Plus, with location-based reminders, Due makes sure you get the right nudge at the right place.
Due best features
- Create auto-repeating reminders that persist until you acknowledge or reschedule the task
- Schedule reminders using natural language input and receive intelligent suggestions for common timing patterns
- Customize reminder intervals based on task priority and your personal response patterns
- Set up location-based triggers that activate reminders when you arrive at or leave specific places
Due limitations
- Users have noted the inability to set complex repeating reminders, such as those that recur every few hours only during specific times of the day
- The app’s automatic time and date parsing can sometimes misinterpret user input
Due pricing
- Basic: Free
- Premium: $10/month
Due ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
💡 Pro Tip: Regular, short breaks between work sessions help keep your mind fresh and reduce the risk of burnout. Try using a ‘work-break’ ratio, like 25 minutes of focused work followed by a 5-minute break.
9. Brain Focus (Best for customizing focus intervals)
Brain Focus is a Pomodoro app that matches your natural work rhythm, helping you stay productive without burning out. It lets you customize work and break intervals based on your energy levels and task requirements, so you’re not stuck with the default 25/5 Pomodoro cycle if it doesn’t work for you.
Beyond simple timers, Brain Focus goes a step further by blocking distracting apps and notifications during focus sessions, keeping you in the zone. It also tracks your session history and provides detailed statistics, helping you analyze your work habits and fine-tune your productivity routine over time.
Brain Focus best features
- Customize work and break intervals based on your energy levels and different types of tasks
- Track productivity patterns through detailed statistics about your focus session completion rates
- Create different timer presets for various activities like studying, writing, or deep work sessions
- Export focus session data to analyze trends and optimize your productivity schedule
Brain Focus limitations
- The interface design is quite basic
- It only works on Android devices
Brain Focus pricing
Brain Focus ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
10. Remember The Milk (Best for managing recurring tasks)
Remember The Milk (RTM) gets its name from a simple yet relatable scenario: forgetting essential tasks—like picking up milk! The name reflects its core mission: helping users remember and manage daily responsibilities effortlessly.
Beyond its playful name, RTM stands out for its smart list management and recurring task handling. The app excels at managing repeating tasks—from simple daily reminders to complex patterns like ‘every third Thursday.’
Smart lists automatically organize tasks based on your criteria, while powerful search commands help filter tasks across all lists instantly. Task sharing and delegation features make it practical for both personal and team use.
Remember The Milk best features
- Create dynamic lists that auto-sort tasks based on your chosen criteria—like priority, due date, or tags
- Generate smart lists that automatically organize tasks based on custom criteria and tags
- Use advanced search operators (e.g., dueBefore:today AND tag:urgent) to instantly find relevant tasks across all lists
- Work on tasks even without an internet connection, with automatic syncing once you’re back online
Remember The Milk limitations
- The app’s interface design seems quite dated
- It offers limited file attachment options
Remember The Milk pricing
Remember The Milk ratings and reviews
- G2: Not enough reviews
- Capterra: 4.4/5 (50+ reviews)
💡 Pro Tip: Sometimes, the pressure of an endless ADHD to-do list can be overwhelming. Instead, create a ‘done’ list where you record completed tasks. Seeing your progress visually can increase motivation and remind you of your accomplishments.
Want to get better at creating your priority list? Get our best tips in this video👇🏽
11. Brain.fm (Best for music designed for focus)
Brain.fm creates AI-generated music specifically engineered to enhance focus and productivity. It goes beyond regular background music by generating AI soundscapes to enhance cognitive performance.
Unlike static playlists, Brain.fm adjusts each track in real time based on listening habits and session duration. This helps maintain concentration and optimal brainwave patterns for different mental states.
The app offers specialized soundscapes for deep work, relaxation, and meditation. These audio tracks follow neuroacoustic principles to stimulate specific neural patterns, helping users enter a state of deep focus within minutes.
Brain.fm best features
- Select focus music based on your current activity and desired mental state
- Adjust audio characteristics in real time to maintain optimal focus patterns
- Track focus session duration and effectiveness through a detailed listening history
- Download tracks for offline listening during travel or poor connectivity
Brain.fm limitations
- Limited music variety
- No collaborative features
- Basic mobile app functionality
Brain.fm pricing
- Monthly: $9.99/month per user
- Yearly: $69.99/year per user
Brain.fm ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life users saying about Brain.fm?
🤝 Friendly Reminder: Instead of forcing hyperfocus on a single task, rotate between a few engaging tasks to maintain momentum and enhance productivity without burnout. This structured variety keeps your brain stimulated while still making progress.
Lost in Tabs? Brings You Back
Finding the right productivity tool makes a huge difference for ADHD brains. Structured task management, habit tracking, and smart reminders help reduce cognitive load and improve focus.
While each tool excels in a specific area, stands out as the ultimate all-in-one solution, offering powerful features that go far beyond basic task management.
Brain brings AI-powered insights to help prioritize and organize work effortlessly, while Automations eliminate repetitive tasks, saving time and mental energy. Plus, its smart Calendar offers a clear, customizable way to visualize tasks, deadlines, and schedules—all in one place.
Your brain moves fast—so should your productivity tool. Sign up for today! ✅
Everything you need to stay organized and get work done.
