15 Best AI Task Managers to Improve Productivity |

Ready to unlock the full potential of AI-driven task management? 

AI Task Managers are transforming the way we work by boosting efficiency in completing tasks and projects by 53%! No wonder the AI task manager market is expected to grow to $10 billion by 2032. 

In this blog, we explore the top AI task managers designed to help you manage tasks and execute projects with unparalleled efficiency. 

What Should You Look for in an AI Task Manager?

The primary function of a task management tool is to help you manage complex tasks. But thanks to AI implementation, such tools now do a lot more than that. 

So, here are some key features you should seek in an AI task manager:

• Task automation features: Go for a tool that automates repetitive tasks, like scheduling, reminders, etc. This will free up your schedule, enabling you to focus on the most important activities only 🧐
• Task prioritization features: Look for a tool that prioritizes tasks in order of urgency, importance, deadlines, etc. This will help you create a solid to-do list for the day and avoid negligence 😌
• Customizable workflows: Pick a tool that adapts to your task management style. For instance, if you prefer visualizing tasks through a Kanban board, the software should support this feature 🫡
• Natural language processing: Choose a tool with NLP capabilities. This will reduce manual input, helping you create and assign tasks through voice commands 🔉
• Collaboration features: Look for a tool that lets you collaborate with other team members. This facilitates the sharing and implementation of actionable suggestions 🧑🏻‍🤝‍🧑🏻
• Data security: Go for AI task manager apps with robust data security standards and protocols. This helps avoid cybersecurity threats, keeping your crucial data safe and secured 🔒
• Third-party integration: Pick a tool that seamlessly integrates with other project management tools and software in your workflow. This makes managing tasks more effortless 🤝🏻

The 15 Best AI Task Managers to Use

Here are 15 top task manager apps that leverage the power of AI to help you manage and assign tasks to redefine your routine:

1. (Best for AI-powered task management and collaboration)

has solidified its position as the ultimate task management platform for individuals, professionals, and teams. It’s not just a task manager; it’s the everything app for work that breaks down workflows into communicable silos and keeps teams on track with powerful AI-driven advanced features.

With features like Tasks and Brain, the platform empowers users to manage their time effectively, automate mundane tasks, and foster seamless collaboration within a single interface when tackling complex projects.

Every task management cycle starts with planning. You need to visualize available resources, chalk out the scope of the project, deliverable timelines, etc. Tasks simplifies this process. 

It gives you a consolidated view of all your ongoing and future projects, allowing you to plan more effectively. Use it to automatically assign tasks, set priorities, check progress, etc. Shift between views—from list to board and sometimes calendar—to ensure everything aligns with your plan.

Tasks also lets you create to-do lists and mind maps for advanced task tracking and team collaboration. 

Use Brain’s advanced AI features to auto-schedule tasks, summarize their details, adjust dependencies, and get detailed analytics!

Moreover, since Brain works like an in-suite neural network, it connects all your teams, resources, projects, etc., and minimizes the chances of lapse. 

So, if you need the most comprehensive AI task management tool, look no further— is your answer!

best features

• Implement Dashboards to consolidate and visualize project metrics, enabling teams to track progress, workload, and deadlines in one place
• Switch to Calendar View to map out deadlines and schedules visually, enhancing planning and resource allocation
• Create and link Docs to store project-related documentation and connect it directly to tasks for easy reference
• Leverage Goals to align tasks with project objectives, enabling prioritization of activities that impact outcomes the most
• Browse over 1,000 pre-designed Templates to expedite task management process
• Use Integrations to work across 1,000 third-party applications and streamline workflow 

limitations

• New users might face a learning curve

pricing

• Free Forever
• Unlimited: $7/month per user
• Business: $12/month per user
• Enterprise: Contact for pricing
• Brain: Add to any paid plan for $7 per member per month

ratings and reviews

• G2: 4.7/5 (9,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews)

This Capterra user likes ’s task management features for its ease and organization:

2. Taskade (Best for AI-powered automations of project & task management)

If you’re looking for a comprehensive task management tool, Taskade is an excellent option. 

The platform advertises itself as a unified workspace, and rightly so. Whether you want to organize tasks, generate detailed notes, or brainstorm ideas—Taskade lets you do everything backed by the power of AI.

It also gives you your very own AI Team, with whom you chat and collaborate to expedite every task in your workflow. 

Taskade best features

• Visualize tasks flexibly with views like lists, boards, calendars, mind maps, and org charts
• Streamline workflows using AI-generated task templates and smart automation tools
• Manage tasks on the go with fully synchronized mobile, desktop, and web apps

Taskade limitations

• Steep learning curve in understanding all the features involved
• The free plan has limited features compared to other task managers

Taskade pricing

• Free Forever 
• Taskade Pro: $10/month per user
• Taskade for Teams: $20/month per user

Taskade ratings and reviews

• G2: 4.6/5 (50+ reviews)
• Capterra: 4.7/5 (60+ reviews)

One of Taskade’s biggest pros for users is its ease of use:

3. Motion (Best for automated task scheduling and prioritization)

Motion is among the ideal task management apps for beginners and professionals and centralizes everything in a tool. 

With powerful automation features, it lets you schedule and prioritize tasks effectively. You also have the option to integrate your calendar to create recurring tasks, custom time windows, and detailed notes. The tool’s intuitive interface remains another plus point that wins over many new users.

Motion best features

• Use AI to automate scheduling by arranging tasks based on priority and due dates
• Organize tasks effortlessly with a time-blocking feature to plan your entire day
• Track progress visually with real-time productivity analytics

Motion limitations

• The app’s advanced features are only accessible online, hindering productivity in areas with poor internet connectivity
• Some users have noted a lack of in-depth customization options

Motion pricing

• Individual: $34/month 
• Business Standard: $20/month per user
• Business Pro: Custom pricing

Motion ratings and reviews

• G2: 4/5 (90+ reviews)
• Capterra: 4.3/5 (40+ reviews)

4. Todoist (Best for simple AI-enhanced personal task management and reminders)

Next on the list of the best AI task managers is Todoist. With its range of cool features, this task management tool is ideal for managing both professional and personal life.

Two such features are the Quick Add and Todoist Karma. The Quick Add feature lets you capture and organize tasks through natural language commands. On the other hand, the Todoist Karma is an interactive, gamified solution that motivates users with points for completing tasks.

Todoist best features

• Organizes tasks by projects and sub-tasks, letting you manage large workloads easily
• Prioritize tasks with color-coded labels and filters to focus on the most important actions
• Jumpstart your projects with 50+ built-in templates for different tasks

Todoist limitations

• The free plan has restrictions on project limits and advanced functionalities like reminders
• Users relying heavily on time management may need third-party integrations to track hours

Todoist pricing

• Beginner: Free forever
• Pro: $5/month per user
• Business: $8/month per user

Todoist ratings and reviews

• G2: 4.4/5 (800 reviews)
• Capterra: 4.6/5 (2,500+ reviews)

For this user, Todoist’s simplicity is the best part of the tool. Here’s what they have to say:

5. TimeHero (Best for task planning with deadline-focused AI tools)

TimeHero is a unique task management tool designed to automate task scheduling and help prioritize tasks. 

Its built-in AI automatically records and schedules tasks based on upcoming deadlines, which is immensely helpful when managing several complex projects simultaneously. The tool also flags delayed tasks and suggests ways to get them back on track.

Whether you’re an individual looking to manage your day or a team coordinating across complex workflows, TimeHero adapts to your needs and keeps you ahead of the curve.

TimeHero best features

• Reschedule tasks in real-time with AI when priorities shift and ensure you stay on track
• Tracks progress with detailed reports on time spent versus estimated time
• Schedule recurring weekly tasks way before the deadline to give yourself flexibility

TimeHero limitations

• Customizations of scheduling features are less flexible for highly specific workflows
• There is no free plan tier for new users

TimeHero pricing

• Basic: $5/month per user
• Professional: $12/month per user
• Premium: $27/month per user

TimeHero ratings and reviews

• G2: 4.5/5 (20+ reviews)
• Capterra: 4.7/5 (20+ reviews)

6. Notion (Best for customizable AI-powered workflows and knowledge management)

Notion is a familiar name in AI task managers, and it makes sense why. Right from the user interface to the features, this tool has aced almost every factor that makes or breaks a task manager. With 100+ integrations, it also seamlessly incorporates into your workflow.

Moreover, Notion’s advanced machine-learning algorithms and built-in Notion AI make it a breeze to automate repetitive tasks, gain actionable insights, check project progress, and visualize tasks.

Notion best features

• Use Notion AI to summarize notes, generate content, and create task to-do lists based on natural language commands
• Design boards, calendars, lists, or kanban views according to your task management style
• Offers a rich content editor for embedding multimedia, including images and videos

Notion limitations

• Many might find its project management features to be limited
• Despite some offline functionality, a stable internet connection is necessary for full usage

Notion pricing

• Free forever
• Plus: $10/month per seat
• Business: $15/month per seat
• Enterprise: Custom pricing
• Notion AI: $10/month as an add-on to other plans

Notion ratings and reviews

• G2: 4.7/5 (5,800+ reviews)
• Capterra: 4.7/5 (2,400+ reviews)

Notion’s ease of setup and functionality are two hit aspects among users:

7. Reclaim AI (Best for smart time blocking and work-life balance optimization)

Looking for AI task managers that automate time blocking? We recommend Reclaim AI.

This Dropbox software visualizes your workflow’s daily or weekly tasks with a clear calendar view. As you glance through your to-do lists, its smart scheduling feature automatically creates time blocks for next week, ensuring no overlaps or last-minute blunders.

Moreover, the tool has a separate focus mode that minimizes interruptions and lets you focus on the task.

Reclaim AI best features

• Automatically set buffer periods between meetings and tasks to prevent overbooking and reduce stress
• Set recurring habits and incorporate them into your schedule with AI
• Integrate with Google Tasks, Slack, and Asana to help you manage to-do lists

Reclaim AI limitations

• No dedicated mobile apps that restrict on-the-go accessibility
• Heavy reliance on Google Calendar may not suit users preferring alternative calendar services

Reclaim AI pricing

• Lite: Free forever
• Starter: $10/month per seat
• Business: $15/month per seat
• Enterprise: $18/month per seat (billed annually)

Reclaim AI ratings and reviews

• G2: Not enough reviews
• Capterra: Not enough reviews

8. Asana (Best for large teams needing AI-powered project tracking at scale)

Asana needs no introduction. A well-known task management software with many advanced features, its best new addition is its AI task assistant, Asana AI.

It automates all your day-to-day manual activities—to-do list creation, task prioritization, resource allocation, etc.—so you can better manage your schedule. Tailor workflows for your team with custom fields and automation rules that match specific project requirements.

The tool also updates you to ensure no crucial task is missed.

Asana best features

• Assign tasks to individuals and teams, helping track ownership and responsibilities
• Understand dependencies to avoid delays by linking tasks and their completion order.
• Access detailed reporting tools, offering insights into team performance and project status

Asana limitations

• Extensive features require time to adapt to and use
• Primarily, online functionality is restrictive in environments with limited internet connectivity

Asana pricing

• Personal: Free forever
• Starter: $10.99/month per user
• Advanced: $24.99/month per user
• Enterprise: Custom pricing
• Enterprise+: Custom pricing

Asana ratings and reviews

• G2: 4.4/5 (10,600+ reviews)
• Capterra: 4.5/5 (13,100+ reviews)

While Asana has many pros, users specifically like its easy-to-navigate interface:

9. Wrike (Best for task management with custom workflows and real-time tracking)

While mainly known for its project management solution, Wrike’s task management features are also handy.

If task prioritization is your core challenge, Wrike offers an intuitive dashboard that creates succinct to-do lists and essential tasks. Its AI-driven features assist in automating routine tasks, delivering actionable insights, and optimizing resource allocation, making it suitable for teams of all sizes aiming to boost productivity.

This AI task manager also simplifies collaboration with in-app tools that let you work with your team members on your current task. That’s not all—Wrike provides a wide range of proofing tools and templates to speed up your feedback process.

Wrike best features

• Use Wrike’s AI-powered Work Intelligence feature to predict project risks and recommend task prioritization
• Create item descriptions and comments with the GenAI capabilities
• Track task progress visually with Kanban boards and workload views

Wrike limitations

• The pricing tiers are expensive for small teams
• Occasional performance issues occur when managing large-scale projects

Wrike pricing

• Free Forever
• Team: $10/month per user
• Business: $24.80/month per user
• Enterprise: Custom pricing
• Pinnacle: Custom pricing

Wrike ratings and reviews

• G2: 4.2/5 (3,700+ reviews)
• Capterra: 4.3/5 (2,700+ reviews)

10. Clockwise (Best for intelligent meeting scheduling and calendar optimization)

Scheduling is a massive part of task management. That’s where Clockwise comes in.

This AI assistant is designed to optimize your schedule by intelligently arranging meetings and tasks to maximize uninterrupted focus time. By analyzing your work patterns and preferences, Clockwise dynamically adjusts your calendar to reduce conflicts through personalized scheduling suggestions.

The best part about Clockwise is its ease of use. Whether you want to create tasks on your calendar or block time for a meeting, you don’t have to do any of it manually.

Clockwise best features

• Track time spent on tasks to improve work habits and productivity
• Automatically organize meetings and tasks to create substantial blocks of focus time
• Find mutually convenient meeting times with team members while preserving individual focus periods

Clockwise limitations

• Due to fundamentally being a scheduling app, the task management features are somewhat limited
• The mobile app lacks all the various functionalities of the desktop version

Clockwise pricing

• Free Forever
• Teams: $6.75/month per user
• Business: $11.50/month per user
• Enterprise: Custom pricing

Clockwise ratings and reviews

• G2: 4.7/5 (60+ reviews)
• Capterra: 4.7/5 (50+ reviews)

For this user, Clockwise’s customizability and integration stand out the best:

11. Monday (Best for AI-driven project customization and team collaboration)

If we had to suggest just one collaborative task management software for all types of teams, it would be Monday.

This task management tool leverages artificial intelligence to give you the best real-time collaboration experience. This eases several aspects of task management—from progress viewing to feedback giving.

Moreover, Monday also aligns with different project requirements and workflows, further facilitating the process. 

Monday best features

• Integrate with tools like Zoom and Slack to centralize communications and file sharing
• Visualize project progress through timeline views and Kanban boards
• Automate notifications to ensure all team members are updated on task statuses

Monday limitations

• The paid plans need a minimum of three users and might be expensive for personal usage
• There is a lack of deep reporting features for complex projects

Monday pricing

• Free Forever (up to two users)
• Basic: $12/month per user
• Standard: $14/month per user
• Pro: $24/month per user
• Enterprise: Custom pricing

Monday ratings and reviews

• G2: 4.7/5 (12,500+ reviews)
• Capterra: 4.6/5 (5,200+ reviews)

12. Scheduler AI (Best for setting deadline reminders and keeping your schedule organized)

Although Scheduler AI is primarily a meeting tool, it also has features relevant to efficient task and project management.

Using them, visualize your schedule and add tasks at your convenience. Designed to engage with leads and clients proactively, it optimizes scheduling by integrating directly into popular messaging applications, reducing the need for back-and-forth emails.

If a task is nearing its due date, Scheduler’s smart AI will notify you in advance to ensure you don’t miss out on it. Apart from this, the software’s overall interface and ease of use are bonuses.

Scheduler AI best features

• Set AI to act as an autonomous agent that initiates conversations, schedules and monitors meetings, and handles re-bookings
• Seamlessly integrate with Customer Relationship Management (CRM) systems for better task prioritization
• Personalize the scheduling assistant’s identity and communication style to align with your brand

Scheduler AI limitations

• Prices plans are quite expensive compared to the typical AI task manager app
• The number of third-party integrations is limited

Scheduler AI pricing

• Co-Pilot Meeting Assistant: $50/month
• Auto-Pilot Meeting Assistant: $500/month
• Professional: $1,000/month

Scheduler AI ratings and reviews

• G2: Not enough reviews
• Capterra: Not enough reviews

13. Otter.ai (Best for task extraction and meeting management from transcripts)

Otter.ai is renowned for its real-time transcription capabilities, transforming spoken content from meetings and conversations into accurate text.

However, beyond transcription, Otter.ai enhances productivity by identifying and managing action items, making it a valuable tool for teams aiming to simplify workflows and ensure accountability in the planning process.

Otter provides the relevant task details whenever a team action plan is needed. Since the tool also integrates with most project management and collaboration tools, incorporating it into the workflow is also quite easy.

Otter.ai best features

• Automatically identify and compile tasks discussed during meetings with the ‘My Action Items’ feature
• Highlight key points, add comments, and assign tasks within the transcript, enabling immediate collaboration
• Sort transcriptions by project or meeting, making it easy to find important notes

Otter.ai limitations

• Otter.ai’s applications as a task management tool aren’t extensive
• The accuracy of the transcription and understanding of tasks might vary

Otter.ai pricing

• Basic: Free forever
• Pro: $16.99/month per user
• Business: $30/month per user
• Enterprise: Custom pricing

Otter.ai ratings and reviews

• G2: 4.4/5 (280+ reviews)
• Capterra: 4.4/5 (80+ reviews)

Otter’s accuracy and real-time transcription feature has helped several users—like this one:

14. Trevor AI (Best for real-time calendar integration with task lists)

If you’re looking for a tool that helps you plan your daily tasks, Trevor AI might be the answer.

Its interactive software implements AI to organize, schedule, and manage task lists. Use it to plan your schedule, create a to-do list, or assign task duration to every activity on your list. Additionally, by integrating tasks with your calendar, Trevor AI optimizes efficient organization and enhances focus, making it ideal for individuals seeking to streamline their workflows.

The best part? Trevor’s easy-to-navigate user interface and robust third-party integrations.

Trevor AI best features

• Enable easy scheduling by dragging and dropping tasks into the calendar
• Provides task-specific reminders, helping users stay on track with due dates
• Allows personalized work hours to create a schedule that aligns with individual preferences

Trevor AI limitations

• There is a lack of collaborative features
• Customization options offered by Trevor AI are less compared to others on the list

Trevor AI pricing

• Free Forever
• Pro: $6/month

Trevor AI ratings and reviews

• G2: Not enough reviews
• Capterra: Not enough reviews

15. Trello (Best for AI-powered visual task management with drag-and-drop boards)

Last but never least, we’d like to include Trello on our list of AI task managers. Atlassian’s widely adopted project management tool employs a visual, card-based system to help teams manage tasks and workflows effectively.

With the integration of Atlassian Intelligence, Trello enhances its capabilities by offering AI-driven features that streamline task management and improve team collaboration. If you’re new to task management, use Trello’s expertly designed templates to get a headstart.

Trello best features

• Enhance card descriptions and comments with AI-powered content generation, grammar correction, and brainstorming assistance
• Customize workflows using Butler automation for repetitive tasks and actions
• Integrate 200+ tools like Slack, Google Drive, and more for seamless workflows

Trello limitations

• No advanced reporting and other task management features
• Slow to load when dealing with a large number of tasks

Trello pricing

• Free Forever 
• Standard: $6/month per user
• Premium: $12.5/month per user
• Enterprise: $17.50/month per user for 50 users (billed annually)

Trello ratings and reviews

• G2: 4.4/5 (13,600+ reviews)
• Capterra: 4.5/5 (23,200+ reviews)

Many users seem to like Trello for its ease of collaboration and organization—this review summarizes why:

As a project manager, juggling multiple tasks may not always be easy. Without the right tools, staying organized and meeting due dates can quickly become a challenge, impacting both productivity and performance. 

That’s where shines.

Packed with advanced AI capabilities and an innovative feature set, redefines task management. From automating repetitive workflows to prioritizing tasks intelligently, it ensures every project stays on track while helping you work smarter.

Sign up here for a free trial and see how having an AI assistant positively impacts your task management! 

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