20 Free Notion To-Do List Templates to Stay Productive

Ready-to-go to-do list templates save time and free up bandwidth. They even motivate you to get started, whether it’s a grocery run or a product launch.

However, creating to-do lists for every task or project is exhausting, especially when using project management tools like Notion, where many options carry a price tag.

This blog rounds up some of the best free Notion to-do list templates for every kind of task. And if you’re after something even faster, we have a few picks by , your everything app for work, that’ll feel like an instant productivity boost.

What Makes a Good Notion To-Do List Template?

What actually separates an effective to-do list template in Notion from a glorified digital sticky note? Let’s break it down.

• Task categorization: Choose a template that groups tasks through tags, board views, or filtered lists to help you understand and act quickly
• Deadline and reminder fields: Look for built-in due dates and optional reminders to avoid missing important timelines. Templates with native reminders or calendar fields keep you in sync with your goals
• Progress visibility: Prefer templates with visual indicators like progress bars, status tags, and Kanban columns that offer real-time updates and track what’s pending
• Notes and links support: Ensure there’s space to add notes, resources, or links directly within each task for quick reference
• Reusable and flexible layout: Pick a structure that’s easy to duplicate, adapt, or scale for different projects, goals, or workflows. Having pre-set tables and views is great to tweak for any use case
• Quick integrations: Select to-do list solutions that pair with external tools like meeting managers and Pomodoro timers for productive work sessions and discussions

20 Notion To-Do List Template Examples

With an idea of what Notion templates to prioritize, here are the top free Notion to-do list templates available on the platform:

Simple Notion to-do list templates for beginners

1. Simple Weekly To-do List Template

The Simple Weekly To-Do List Template is a checklist-type tracker that helps you see your entire week at a glance. It lets you add and plan your goals daily and offers a fuss-free layout to get things done.

This to-do list solution’s simple structure also keeps things clean, so you can keep moving.

Here’s why you’ll like it:

• Stay on top of shifting priorities with flexible weekly planning
• Track overall progress across the week with single-screen visibility
• Jump into the right tasks fast with its no-frills checklist view

2. Minimalist TODO List Template

Do you need a bit of color and a whole lot of white space to focus? The Minimalist TODO List template is built for you. Its single-space layout eliminates scrolling.

This simple Notion template comes with the essential checkboxes and a customizable theme. Plus, if you’d like a motivational kickstart, there’s a space to write down quotes.

Here’s why you’ll like it:

• Focus without distractions with its whitespace-optimized layout
• Reinforce positive habits with space for motivational notes
• Move between tasks faster with minimal scrolling 

3. Daily & Weekly To-Do Lists Template

For users who need to toggle between daily and weekly planning, the Daily & Weekly To-Do Lists template is a great choice to keep you on track. With two synced views, there’s no need to duplicate tasks; just switch between your priorities with ease.

The daily panel is designed for focused execution, helping you power through urgent tasks and meetings. The weekly board, on the other hand, offers a clear snapshot of upcoming goals and milestones.

Here’s why you’ll like it:

• Keep work and meetings aligned with linked calendar views
• Respond to urgent updates smoothly with dual-pane tracking
• Maintain focus across shifting deadlines with seamless day or week toggling

4. Simple Packing List for Backpacking Template

Planning to set out somewhere? The Simple Packing List for Backpacking template is just about perfect for basic travel prep. It offers a customizable checklist of tasks a backpacker must do, from travel documents to must-have gadgets.

The template’s task lists are pretty easy to read, even for Notion beginners, with segregated sections for organization, essentials, clothing, and toiletries.

Here’s why you’ll like it:

• Reduce packing time before trips with checklists segmented by category
• Add notes and share group updates with a built-in commenting option
• Know exactly where new tasks are added with pre-built category descriptions

Notion to-do list templates with Kanban boards

5. Support Task List Template 

Teams looking to ensure every task drives project end goals will find the Support Task List template a go-to. Its layout helps break down due, upcoming, and overall weekly to-dos.

It also lets you add priority levels and task types through color-coded tags. By presenting all tasks as flash cards, this solution keeps teammates in sync and firefighting to a minimum.

Here’s why you’ll like it:

• Identify urgent issues instantly with visual task cues
• Balance multiple tickets effortlessly with status-aligned tags
• Keep team alignment sharp with unified task visibility

6. Personal To-do List Without Graphs Template

Graphs stressing you out? Keep things simple with the Personal To-Do List Without Graphs template. It has a Kanban-style board that maps task details, deadlines, and priorities, so no charts and no clutter.

It also includes a calendar view for time-based planning and visual clarity without the hassle of spotting problems in patterns.

Here’s why you’ll like it:

• Handle dynamic schedules easily across Kanban lanes with drag-and-drop moves 
• Manage recurring tasks without visual clutter or data overload
• Customise task flows effortlessly with its no-graph flexibility

7. Task List Template

The Task List Template in Notion lets you create and complete your targets more efficiently. 

Tasks on the Kanban board are divided into To-do, In progress, and Done statuses for quick progress logs, and activities are segregated by due dates and timelines.

You can create a new task right from the board and add descriptions and images to provide greater context.

Here’s why you’ll like it:

• Build momentum on smaller tasks with progress-stage tagging
• Tackle overdue items faster with due-date grouping
• Prioritize last-minute additions easily with flexible list views

8. Daily Agenda & To-Do List Template

The Daily Agenda & To-Do List template is a good fit for teams that like to build work primarily around an end goal. While it also has a to-do style board view, the template links each task with a specific agenda.

Due dates and notes keep the list well-rounded, and progress is measured for each point on the agenda. Plus, you can create new line items with a single click.

Here’s why you’ll like it:

• Align daily actions to outcomes by linking agendas in tasks
• Capture key deadlines quickly with at-a-glance notes
• Optimize your workload with a week-wise view of upcoming tasks and agendas

Best Notion to-do list templates for students

9. Cute Weekly Planner & To-Do Template

Keep your productivity aesthetic and calming with the Cute Weekly Planner & To-Do template. This pastel-themed planner features floral patterns, anime posters, and fun stickers that make checking off tasks a little more joyful.

It also includes separate sections for personal and work tasks for balanced productivity. Plus, the template lets you store new pages, images, and completed tasks.

 Here’s why you’ll like it:

• Create a motivating workspace with built-in visual elements
• Segment personal vs. work priorities clearly with sectioned views
• Store creative inspiration alongside tasks with image storage options

10. Simple School To-do List Template

The Simple School To-Do List template is a convenient way to manage academic, extracurricular, and personal tasks in one place. 

A standout element is the fast-access checklists for routines like homework and extracurricular activities.

The template also has a calendar view that maps out deadlines and upcoming events. And for all your one-time tasks, a to-do list table helps record all the tasks’ subjects, due dates, and latest progress.

Here’s why you’ll like it:

• Stay ahead on assignments with simple, structured checklists
• Balance academic deadlines with chores with its home activities subtasks
• Track extracurriculars effortlessly with its subject-specific task table

11. Book List Template

Do your personal or professional learning plans involve studying or reading? The Book List Template helps you manage what’s read and what’s still on your TBR list. 

With flashcard-style tasks, it even lets you visualize the cover art and quick blurbs in each book.

The template also has fields for reading or purchasing links, making it easy to share or revisit. Plus, its smart filters show you what’s next, keeping your learning goals on track.

 Here’s why you’ll like it:

• Track books visually with a blended flashcard cover view
• Save and revisit key reads with saved links and notes 
• Filter upcoming books easily with its smart sorting system

Notion to-do list templates for professionals

12. To-Do List (Time Blocking + Pomodoro) Template

The To-Do List (Time Blocking + Pomodoro) Template helps manage time and work efficiently. 

Its table view is structured with 30-minute time blocks and cells to add plans. If your plan changes, you can also update it in a ‘revised plan’ section to compare the changes. Plus, updating progress takes only a quick click.

Here’s why you’ll like it:

• Refine your daily rhythm with adaptable time block settings
• Reflect on productivity patterns with side-by-side plan comparisons
• Adjust mid-day priorities easily with quick-edit Pomodoro blocks

13. Clinician/Therapist Planner: To-Dos & Clients Template

Juggling client data, session notes, and tasks at the same time? The Clinician/Therapist Planner: To-Dos & Clients template in Notion is tailor-made for you. 

It lets you store all your client details and all related tasks in folders. The template also has weekly to-do list tables and a space to drop completed or closed clients. 

Plus, there’s a real-time clock to keep track of session times. ⏰

Here’s why you’ll like it:

• Manage session notes and follow-ups with client-specific folders
• Stay punctual during busy days with an integrated session timer
• Maintain professional records effortlessly with an all-in-one structure

14. Eisenhower Matrix To Do List Template

The Eisenhower Matrix To Do List template is built to sharpen prioritization. It offers a simple table layout with checkboxes to quickly sort tasks by importance.

This Notion template also has built-in fields for due dates, status, and project tags. With all details recorded, it makes deciding what to do, schedule, delegate, or delete instant.

The linked database makes it easy to track your tasks and have a clear overview of the project at all times.

Here’s why you’ll like it:

• Speed up decision-making with quadrant-based sorting
• Reduce task overwhelm with a clear importance vs. urgency display
• Spot low-value tasks at a glance with structured grouping

Free Notion to-do list templates for personal use

15. Personal To-do List With Graphs Template

The Personal To-do List With Graphs template is for task managers who’d like their metrics visualized. This template showcases your task status and progress with pie charts and bar graphs.

Add and edit tasks on the to-do list in real time. Got questions about a task, or want to mark any as particularly heavy lifting? Just add these details directly. It also has a Kanban board for you to track status conveniently.

Here’s why you’ll like it:

• Start tracking faster with its built-in instructions and resource page
• Understand priorities and task details with a condensed Kanban board
• Dive into task completion trends with dedicated status tables for each progress metric

16. Recipe List Template

Want to focus on cooking rather than constantly scrolling through your list of ingredients? The Recipe List template is a great choice.

This Notion template has key data fields like cuisines and courses to help you categorize your dishes. Besides, it helps with menu planning, cooking time, and keeping track of ingredients. 

It also simplifies your decision-making with diet-specific tags and average ratings.

Here’s why you’ll like it:

• Organise menus in seconds with its cuisine and course tags
• Speed up meal planning with its cooking time filters
• Pick recipes effortlessly with its diet and ratings fields

17. Grocery Shopping List Template

For anyone planning to stock up on supplies, the Grocery Shopping List template helps get it done in one go. 

This template helps you stay organized with its built-in meal plan and inventory table. Plan your weekly meals, link the ingredients to your pantry inventory, and missing ingredients are automatically added to your shopping list. 

Plus, its dedicated cart list helps track and even map the specific store each item is available in. Overall, the template simplifies and organizes the grocery shopping process.

Here’s why you’ll like it:

• Keep tabs on consumption with last-ordered data fields 
• Optimize grocery runs with its store-mapped cart view
• Plan weekly shopping easily with its meal-plan integration

18. Morning To-Do List 4:30–6:30 Template

Designed for early risers, this Morning To-Do List 4:30–6:30 template kicks off your morning flow with intent. It opens with cover images of clear skies and sunshine to set the energy levels for your routine. 

Moreover, it has checkboxes covering everything from morning workouts to breakfast habits. The template is a great way to build mental clarity and avoid decision fatigue, as you can customize it for different routines and times.

Here’s why you’ll like it:

• Kickstart your mornings with its positive and welcoming theme
• Build healthy routines with its easy-to-update checklist options
• Reduce decision fatigue with its pre-structured activity sequences

Advanced Notion to-do list templates

19. Ultimate To-Do List Template

If you don’t want to stop with task overviews, the Ultimate To-Do List template will take a spot in your Notion workspace. Its main task section monitors everything from priority and task category to linked subtasks and live progress.

The template offers sticky notes on the left pane for quick checklists. There’s also a dedicated section to review subtask details and overdue activities.

Here’s why you’ll like it:

• Manage high-volume workflows with scalable list design
• Break to-dos into tasks and subtasks sorted by category, urgency, and importance
• Track missed or overdue items effortlessly with its overdue summary pane

20. Advance To-Do List Template

The Advance To-Do List template is another solution that takes the deep-dive approach. Instead of dedicated sections, it organizes tasks into various tabs.

Its primary table records all relevant task information, including tags and priorities. In addition, the template has specific tabs for completed and project-specific activities. Add new tasks and projects in one click, and view your tasks by priority, status, or type.

Here’s why you’ll like it:

• View cross-project dependencies easily with its tabbed format
• Segment completed work for faster reporting with dedicated archives
• Optimise ongoing priorities with built-in progress fields

Notion Limitations

Sure, Notion offers plenty of templates, but that doesn’t mean it’s without drawbacks. Before you commit to using it as a task management software, here are a few limitations to keep in mind:

• Limited recurring task support: Many users find it tedious to set up recurring tasks on Notion. This may make it unsuitable for long-duration projects
• Performance issues with large content: The platform can become sluggish or unresponsive when handling heavy content or complex Notion databases
• Mobile app limitations: The mobile version lacks several desktop features and can feel clunky for serious productivity
• Limited automation and integrations: Compared to other tools, Notion has limited built-in automations and third-party integrations
• Steep learning curve: Customizing task systems and using advanced features like the Notion dashboard can be time-consuming

Alternatives to Notion Templates

Notion may not be the best fit if you need thorough and seamless task completion.

When your eyes turn to Notion alternatives, you’ll quickly spot among the top choices in terms of customization, task tracking, and AI-powered productivity.

Here’s what a G2 user has to say about :

Now, let’s dive into what free to-do list templates by have to offer to make it instantly outshine Notion for your professional and personal life:

1. Basic To-Do List Template

Want to start knocking off things you need done? The Basic To-Do List Template is a no-fuss launchpad that lets you type it, plan it, and smash it. With start dates, deadlines, assignees, and priority lists, this customizable template is built for high-focus days.

Each task also includes space for detailed descriptions and built-in time tracking to keep your team sharp and on budget.

Here’s why you’ll love it:

• Set clear priorities with easy-to-flag high-focus tasks
• Manage workload and expectations with a time estimate
• Track tasks by status using the included Board View
• Stay organized throughout all your projects and activities with its custom tags

2. Daily To-Do List Template

If you’re looking to optimize your existing routine, ’s Daily To-Do List Template is a great choice. Its pre-designed subtasks for morning, afternoon, and evening routines make sure healthy habits stay active.

Automated reminders and progress updates will help keep you on track. Plus, the template offers emoji-filled categories like happiness, work, and chores to add focus to your actions.

Here’s why you’ll love it:

• Track consistency with a built-in streak counter to reinforce daily habits
• Plan your prep and travel time with built-in location tags
• Customize routines for each project with built-in AI-powered descriptions

3. Calendar To-Do List Template

Tired of struggling with unplanned tasks and sudden meetings? Simplify and schedule discussions better with the Calendar To-Do List Template. It stands out with its multiple calendar views that highlight roles and task categories in vibrant color codes.

There’s also a schedule dashboard with details, names, and times to help prepare smarter. Plus, the template comes with a meeting request form for users to put in requests with agenda points and priority levels.

Here’s why you’ll love it:

• Keep discussions smooth and constructive with fields to attach reference documents  
• Respond to meetings instantly with automated email communication
• Send out email invites and meeting links with native Zoom integration
• Track upcoming meetings and tasks that need to be completed before the meeting using the Meeting Request View

4. Work To-Do List Template

The Work To-Do List Template is a kickstarter tool for teams to streamline work-specific tasks. It offers over five data fields for anything from task frequency to contact information for a more tailored workflow. 

This template also has month- and week-wise calendar views for managers to drive long-term goals like budget management and sales tracking. Plus, flexible task statuses and notes sections centralize progress reviews and key communications.

Here’s why you’ll love it:

• Add context to tasks with custom attributes like Important Notes and Resources
• View all your to-dos in one place with the Tasks List View for easier planning and tracking
• Streamline tasks with automations that route them to the right department when status or type changes

5. ’s Activity List Template

Expecting a new project on top of your current workload? ’s Activity List Template is built to beat the overwhelm. As a task template, it comes with a whole list of activities planned in quick subtasks. 

For teams focusing on quality control, the template includes easy-to-add checklists that everyone must complete before closing any task. The best part? If you’re unsure of the next steps, just hit ‘Suggest subtasks’ and let AI draft your action plan.

Here’s why you’ll love it:

• Sequence your work effectively with pre-defined task dependencies
• View progress in real-time with a completion progress bar auto-linked to all subtasks
• Add updates and feedback to team members with its activity bar and comments section

6. ’s Task Management Template

’s Task Management Template helps segment efforts with separate lists for ideas, action items, and backlogs, and boosts prioritization, too.

Every view and list comes with a real-time progress bar to revisit bottlenecks and track momentum. Plus, all docs you create are auto-added to a dedicated view, making it super-simple to blend task tracking with the latest information and updates.

Here’s why you’ll love it:

• Visualize team capacity at a glance with a pie chart breakdown of assigned and unassigned tasks
• Stay aligned with daily project summaries with AI-powered Brain embedded into the overview section
• Organize your workspace and retrieve insights instantly with easy-to-access bookmarks and embedded docs

7. Moving To-Do List Template

Are you worried about forgetting something on moving day? The Moving To-Do List Template takes away all that chaos. Its Board View covers every object, activity, and room, making it super easy to navigate.

The template also comes with date and assignee fields, perfect for professional movers who must balance team workloads. And if you’re the kind of family that plans everything digitally, it has your name on it.

Here’s why you’ll love it:

• Plan every stage of the move from packing to settling down with item-by-item inventory fields that capture room, quantity, and condition
• Set reminders to turn off switches, pay contractors, or return keys with alerts that pop up across devices and email
• Document fragile handling instructions and special requests using the comments custom field attached to every item

8. Bucket List Template

’s Bucket List Template is your pre-designed space to plan the experiences you’ve always dreamt of, without the chaos. Before your desires get lost in the clutter, it helps you organize them by categories like food and activities. 

This template also includes subcategories for your travel, fun, relationships, and spiritual goals.

Plus, you can rate each experience by priority, so you can choose what to focus on first.

Here’s why you’ll love it:

• Visualize your goals with continent-wise and people-wise bucket list views
• Relive highlights with its built-in custom field to store travel photos 
• Keep bucket list goals fresh with AI-powered automations that add personalized suggestions as you check them off

9. Class Assignments To-Do List Template

Juggling classes, quizzes, and deadlines? The Class Assignment To-Do List Template is your semester sidekick. It sets you up with ready-to-go folders for both spring and fall for easy navigation.

This template also offers subject-wise lists, such as Spanish, History, Geology, Global Science, and Computing, each with pre-filled, customizable assignments. 

The best part? It lets you record how long each assignment will take, what it’s worth, link study books, and mark the chapters involved.

Here’s why you’ll love it:

• Plan your career and credits smartly with its degree planning view that shows which subjects are completed, required, and optional
• Exchange feedback and tips easily among your study group with private and secure sharing links
• Take notes on the go with one-click access to subject-specific document views

10. Getting Things Done Template

Need to move beyond planning and into real action? The Getting Things Done Template is a ready-to-use folder built to drive momentum. 

Its most effective aspects are its custom fields that capture every possible context, from work and home tasks to delegated items, open projects, and finances. 

New to the action-first mindset? This Getting Things Done a.k.a GTD template includes a quick-start guide, tutorial video, and pinned tasks for easy, instant access. It’s pretty helpful in cutting out unnecessary delays and brain fog.

Here’s why you’ll love it:

• Sort and act on anything that lands in your task inbox with highlighted rules on how to manage information
• Plan your to-do lists smarter, the moment they’re created, with a Likert scale for effort ratings
• Clarify, catch up, and creatively push projects forward with its Weekly Review View

Make Task Completion a Breeze With

Notion to-do list templates are a solid start to closing your pending activities. With the right task templates, work, and possibly your entire life can become clutter-free and efficient.

If you’re choosing from the free Notion templates we’ve covered, you’re on the right track. But why stick to basic checklists when you can get super organized with ’s advanced visualizations and intuitive task tracking?

also features comprehensive task management, AI-powered task summaries, instant content generation, and customizable analytics. Plus, all of it is accessible from any tool or template.

Ready to level up how you check tasks off? Sign up with today!

Explore article topics