Brand monitoring: The 2025 guide for real business impact

You’ve worked hard to build a focused message that tells the story of your brand. But your brand is not the only force driving that story. Every conversation about your brand shapes how people see you — whether you’re a participant in the conversation or not.

Brand monitoring ensures you know where those conversations are happening and what’s being said. It’s more than a simple tally of mentions or engagements. Brand monitoring is a process that includes discovering, analyzing, and acting on rich data from across the web and beyond.

What is brand monitoring?

Brand monitoring is the process of finding, following, analyzing, and acting on mentions and discussions of your brand. That goes for all forms of media, from social platforms to podcasts to traditional media outlets.

In other words, brand monitoring is a holistic look at what is being said out there in the world about you. Smart brands follow that data-gathering up with analysis and action. Rather than just cataloguing the conversation, use the information to guide your strategy in both the short and long term.

How is brand monitoring different from social listening?

Social listening is part of brand monitoring—but it only focuses on social media coverage.

Social listening provides a chance to track valuable social metrics, measure brand awareness, and understand the overall online mood.

This info is super helpful to track ROI or test social marketing strategies, but you can also use this key data to pinpoint trends and insights. From there you can develop an action plan and social strategy.

Brand monitoring incorporates all of this work but also includes many more data sources. You’ll get the bigger picture of what people are saying about your brand beyond social media channels. This can expand the demographic breadth of your dataset, too.

Why marketers need brand monitoring

Understand your brand sentiment

You don’t just want to know how much people are talking about you: you want to know how they’re talking about you. Beyond measuring mention volume, you want to understand the feelings and intent behind the conversations.

You also want to know what kinds of topics are creating positive or negative sentiment about your brand, so you can figure out a strategy to amplify positive topics and mitigate negative ones.

We don’t want to call out any specific brand here, but we do want to show you what this looks like. So, here’s a basic sentiment analysis for the topic of avocado toast. You can see that if avocado toast was a brand, they would want to lean into recipes but maybe stay away from talking about millennial financial habits (or at least tread carefully on that front).

Source: Hootsuite Listening

In particular, watch for sudden dives or peaks in people’s affection and affinity for your brand, and make sure you figure out their source. For example, the avocado toast people would want to look into what happened toward the end of the week to cause a couple of spikes in negative sentiment.

If something you’ve posted has resulted in a sudden drop in brand sentiment, you may have a PR crisis on your hands.

Reputation management

A brand’s reputation is one of its greatest sources of value. That’s always been true, but it’s even more important now that consumers can share their experiences so widely. (And that people have to be so careful when purchasing from unknown brands.)

Think about the research a new customer might do before buying from your brand. They might check out review sites and forums, or seek out opinions posted by relevant bloggers or social content creators.

You need to understand what they’ll find when they start that search.

A good brand and social media monitoring tool can show you where the conversations are happening and what the sentiment is like on each platform.

Source: Hootsuite Listening

If there’s a negative conversation happening, you need to find ways to address it. If it’s glowing, look for ways to lean into and amplify the praise.

Learn how well your products and services work for your customers

When customers talk amongst themselves, they reveal all kinds of information you’d never get from a brand survey.

Keep an eye out for mentions of specific features or aspects of your products or services. This includes both existing features that are inspiring conversation as well as features consumers are expressing desire for. What’s working? What’s not? What new products or features are they hoping you’ll develop?

For example, here we can see that people are talking positively about the protein, fiber, and fats in avocado toast.

Source: Hootsuite Listening

If the avocado toast marketing team had previously focused on the flavor and taste of the dish, could inspire a new campaign based on nutritional benefits.

Understand the competitive landscape

Peeping on your competition to see what they’re doing right, and wrong, is part of holistic brand monitoring. You can incorporate this info into a competitive analysis and a SWOT analysis.

Take the chance to learn from others’ successes and misses. But also keep an eye out for upcoming product launches or other big moves that you might need to prepare for.

Also watch for new competitors as they emerge.

For example, in the breakfast category, avocado toast and eggs benedict should both be keeping an eye on ricotta toast. Sure, it’s a tiny upstart for now, but the conversation is picking up, especially on Facebook and in magazines.

Source: Hootsuite Listening

Set realistic benchmarks for awareness and sentiment

We talk a lot on this blog about setting SMART goals. That is, goals that are:

• Specific
• Measurable
• Achievable
• Relevant, and
• Time-bound

Brand monitoring is critical for knowing whether your goals are achievable. When you know what others in your industry are achieving, you see what’s really possible for your brand. You’ll be able to set goals that push your team to excel, but not to the point of unrealistic expectations.

For example, avocado toast is well behind both ricotta toast and eggs benedict when it comes to positive sentiment. The marketing team might want to adjust sentiment goals upward based on these competitive benchmarks.

Source: Hootsuite Listening

Spot consumer and industry trends

You don’t operate in a vacuum. A solid brand monitoring strategy keeps your online presence ahead of industry and consumer trends.

On the consumer side, look for changing preferences, new ways of talking about products in your niche, and shifting customer demographics.

Source: Talkwalker

On the industry side, brand monitoring ensures you’re up to date on any relevant policy changes, technical requirements, or other shifts that might impact your brand.

Source user-generated content and social proof

Whether people love your brand or hate your brand, if they feel strongly about you they are probably creating content about you.

We’ve already talked a little bit about some of the ways to address negative opinions. Positive content, on the other hand, can help fill your content calendar and build your online reputation through social proof.

We’ve got a whole blog post on how to incorporate user-generated content into your social strategy. Brand monitoring tools can help you find the UGC that’s generating the most buzz and engagement.

Source: Hootsuite Listening

Connect with relevant influencers and journalists

On social platforms, influencer partnerships are a key way to get your brand in front of new audiences. Beyond social networks, journalists covering your industry may be interested to know about newsworthy developments coming from your brand.

Source: Hootsuite Listening

Brand monitoring helps you identify and understand these opinion leaders. Brand monitoring tools can also give you key insights to inform your initial message when you reach out to connect.

What can you monitor?

You’re probably already tracking and responding to direct messages and tagged social mentions of your brand. (If you’re not, please, start doing this right away!) But the conversation about your brand online extends well beyond those direct mentions that trigger notifications from the social media platforms themselves.

Here are some important areas to monitor with your brand monitoring tools.

Brand mentions

This is the most obvious and most important element to keep watch for. But, as we just said, it’s important to look beyond direct @mentions and tags of your brand name or products. Monitor all of the following, including common variations and misspellings:

• Your brand name
• Product names
• Mascot names
• Taglines of slogans
• Branded hashtags
• Executive/C-suite names

You can use keyword combinations to monitor different aspects of your brand health and public perception, like customer service, product quality, and campaign messaging.

Competitor keywords

You can learn a lot from your competitors. You can determine how deep to go on your competitor monitoring depending on how many competitors you have, and how closely their target audience mirrors yours.

For example, Coke and Pepsi would keep very close watch of each other. But they’re probably less concerned about what smaller craft cola brands are doing. They wouldn’t ignore these brands entirely, but they’d focus less of their attention on monitoring their every move.

For your top competitors, you might want to monitor all the same types of mentions and keywords listed above. The key will be to use more complex searches to see when they take action that could impact your brand, like releasing a new product, opening a new store, or launching a new campaign (especially with an industry influencer or spokesperson).

Industry keywords

Here you’re looking for terms that apply to your industry as a whole. These may be more general, but they give you a bird’s-eye view of what’s happening:

• Industry buzzwords
• Industry hashtags
• Names of new policies or regulations that apply to your industry (or relevant keywords)
• Activists/advocates/thought leaders in your industry

Brand ambassadors and partners

Aligning your brand with any outside person or company comes with an element of risk, since you can’t control what they say and do. Brand monitoring helps ensure you’re aware of any challenges that could impact your own brand reputation. Here are a few things to monitor:

• Names of influencers and spokespeople
• Names of suppliers, vendors, and distributors
• Names of your shipping companies

What channels should you monitor for brand mentions?

The simple answer is that you should monitor conversations about your brand anywhere they are happening. Of course, when you first start your brand monitoring program, you might not know where brand conversations are happening.

It’s always best to cast a wide net. A good brand monitoring tool will comb through millions of data sources for you. If you’re monitoring manually, you’ll need to be far more selective. Here are some key channels to keep an eye on:

• Social media: Facebook, Instagram, LinkedIn, TikTok, Bluesky, etc.
• Forums: Reddit, Quora, niche forums for your industry
• News sites: News articles from CNN, the BBC, etc., as well as more niche news sites for your industry and press release sites
• Print and broadcast media: Local and national newspapers, magazines, columnists, TV, and radio
• Blogs, newsletters, and podcasts: Hosted/written by relevant thought leaders in your industry
• Review sites: G2, Glassdoor,Trustpilot, etc.

7 tips for a smart brand monitoring workflow

1. Structure your alerts

You don’t need to (and realistically can’t) take action on all of your brand monitoring findings every day. However, some things do require your immediate attention. Structure your alerts so you get the information when you really need it. Here’s a suggested system:

• Real-time alerts: For major dips in sentiment and emerging crises.
• Daily digests: Daily summaries of the conversation about your brand, industry, and competitors.
• Weekly or monthly roundups: Trends in sentiment, conversation volume, and emerging themes for more detailed analysis and strategy building.

2. Use Boolean operators (or AI) to target your search while filtering out noise and false positives

Boolean operators are the “ANDs,” “ORs,” and “NOTs” that allow you to make your monitoring searches much more specific.

AND helps you narrow your search by including more variables. OR broadens by including a number of different possibilities. And NOT excludes terms that could create false positives.

A couple of classic examples here are brands like Apple and Amazon, whose names are real words with their own meanings. NOT Boolean operators can help exclude results about orchards and rainforests.

Tip: Look for a brand monitoring tool that includes an AI-powered query builder. This allows you to state what you’re looking for in natural language rather than typing a long string of Boolean operators.

3. Use segment monitoring

If you only monitor your brand as a monolith, you can miss important pockets of data that highlight specific threats and opportunities.

For example, maybe people absolutely love one product, but they have some concerns about another. Your overall customer sentiment may still be firmly positive, so you could glaze over the problem. Monitoring at a more segmented level helps you spot more specific opportunities for action.

Try breaking things down by:

• Geography
• Product line
• Target demographic

Boolean operators can help here, or use a brand monitoring tool that can help you automate this.

4. Have a plan for what to do with your data

Sure, it’s called brand monitoring. But monitoring is actually only half the job. For brand monitoring to be useful, you need to actually do something with the insights. Rather than gathering data for data’s sake, make a plan for how you’ll put your findings into action.

For example:

• Use customer feedback to guide development and new features
• Use areas of confusion to steer the creation of new help docs or explainers
• Create a marketing campaign based on positive online conversations happening in niche groups

5. Have crisis management plans in place

You’ll eventually uncover something that requires higher-ups or other teams to step in. It could be an emerging PR crisis, reputational damage, or a product that’s not living up to your brand promise.

Brand monitoring allows you to spot these issues quickly. But to address them quickly, you need a plan in place before they happen. Create very clear guidelines about what kind of findings require escalation and who to notify.

6. Engage with opinions

Some people will love you. Some will … not. Either way, if people are expressing opinions about your brand, you may want to join the conversation.

Yes, it can be a good idea to engage with even those negative opinions. However, it’s important to remember never to feed the trolls. If you make an honest effort to resolve a negative experience but someone clearly just wants to trash you, it’s okay to back away. Others will see you’ve attempted to resolve the issue in good faith. The key is to show the public that you’re listening.

For positive opinions, engaging is of course a lot more fun. Thank people for their support and start to build relationships. This could lead to a new influencer partnership!

3 brand monitoring tools (from least to most advanced)

1. Google Alerts

Source: Google Alerts

Google Alerts is a free, basic brand monitoring tool that alerts you whenever a new result for your search query appears in Google search results.

You can set a few parameters here, including language and geography. You can also specify what kinds of sites you want to see results from:

• Blogs
• News
• Web
• Video
• Books
• Discussion
• Finance

Note that social media is not an option here. You’ll get results if a new account uses your keyword search in areas like the account name, but you won’t get alerts for social media posts.

There’s also no analysis: Just straight-up text alerts when new results appear.

That said, this is a very useful tool to get started with, and can have long-term value for very small brands or solopreneurs.

2. Hootsuite Listening

Source: Hootsuite Listening

Every Hootsuite plan includes everything you need to get started with brand monitoring.

Use Quick Search to discover trending hashtags, brands and events anywhere in the world, or dive deeper for personalized insights on your brand.

You can track what people are saying about you, your top competitors, your products — up to two keywords tracking anything at all over the last 7 days.

Plus, you can use Quick Search to analyze things like:

• Key metrics. Are more people talking about your brand this week? What’s the vibe of their posts? Hootsuite Listening doesn’t just track what people are saying — it uses enhanced sentiment analysis to tell you how they really feel.
• Top themes. How are people talking about your brand? What are the most popular positive and negative posts about? Which other conversations are you showing up in?
• Results. Ready to get into specifics? The results tab will show you a selection of popular posts related to your search terms — you can filter by sentiment, channel, and more.

You also get access to the built-in AI query builder, which turns simple keywords into powerful brand monitoring queries so you can find sharper insights, faster. Just type what you’re looking for, and let Hootsuite’s AI handle the rest — no Boolean operators required!

3. Talkwalker

Source: Talkwalker

Talkwalker is a comprehensive brand monitoring tool that covers social media plus websites, forums, newsletters, videos, podcasts — more than 150 million sources in total. With more than 50 advanced filters, you can segment your data and identify exactly the right areas to monitor.

You can set up custom alerts and reports on your desired schedule. And you’ll find predefined dashboards to access quick and actionable insights.

Beyond telling you what’s already happened, Talkwalker also uses AI to forecast 90-day trends in conversation volume and engagement for any brand or topic, so you can build a strategic plan to get ahead of the competition.

Hootsuite makes it easy to monitor keywords and conversations on social media, so you can focus on taking action on the insights available. Try it free today.