Free Gamification Templates to Boost Engagement and Motivation

Ever feel productivity dip when tasks start to feel like chores? You’re not the only one.

Keeping everyone engaged when you’re managing a team or leading a class is no easy feat. However, gamification templates offer a clever way in. 

Why should boring tasks stay boring? These templates blend the right game mechanics to make those mundane tasks more exciting and purposeful. 

In this post, we’ve rounded up top gamification templates for educators, managers, and creators who want to spark motivation and keep people coming back for more.

What Are Gamification Templates?

Gamification templates are pre-designed frameworks that help you apply game-like elements to non-game contexts, like learning, training, or user onboarding, to enhance focus and engagement.

Gamification can actually help users work faster without feeling overwhelmed by making everyday processes more enjoyable.

📌 For example, with gamification in action, users can earn XP for finishing daily tasks, unlock milestone rewards, or compete with others in friendly competition. Some gamification templates even add RPG game themes or users’ favorite game characters to make the experience more immersive and exciting.

Components of gamification templates

These templates typically include elements like:

• Points and scoring systems
• Badges or achievement markers
• Progress bars or levels
• Leaderboards
• Challenges or missions
• Rewards and incentives

What Makes a Good Gamification Template?

Gamification templates are great for turning tasks related to personal growth, career, health, relationships, and financial goals into engaging challenges that boost motivation and follow-through.

However, a strong gamification template goes beyond surface-level fun. It’s structured to drive excitement and make progress feel tangible. The best ones blend strategy with simplicity to keep users engaged consistently.

Here are what you should consider when choosing workplace gamification templates:

• Clear objective mapping: Choose templates that define specific goals, so users always know what they’re working toward and why it’s important
• Reward alignment prompts: Opt for designs that let you assign meaningful rewards that match effort levels and motivate sustained participation
• Visible progress tracking tools: Look for key features like experience points, level indicators, or milestone markers to help users see how far they’ve come and encourage friendly competition
• Customization options: The best templates allow you to tailor themes, characters, or challenges to make the experience feel personal
• Ease-of-use focus: Use templates that are intuitive and beginner-friendly, helping users jump in quickly and enjoy the process without confusion

13 Gamification Templates You Can Start Using Today

With that in mind, we’ve rounded up the most powerful gamification templates designed to help you engage teams, students, and users more effectively.

1. Employee Engagement Action Plan Template

Employee Engagement Action Plan Template is a great starting point for building a workplace where employees feel more connected and motivated. It helps transform routine employee check-ins and feedback into meaningful and engaging quests that drive engagement. Paired with employee engagement software, it also helps organize hiring, onboarding, and development through automated tasks and clear progress tracking.

🌟 Here’s why you’ll like it:

• Track progress in real time with customizable task statuses that highlight what’s on track and what needs attention
• Align initiatives with your engagement goals—team cohesion, recognition, or wellbeing—using Custom Fields to organize activities by focus areas, teams, or KPIs
• Plan and prioritize engaging activities that improve morale and boost motivation, such as recognition programs and 1:1 feedback loops

2. Employee Engagement Survey Template

The Employee Engagement Survey Template makes it easy to turn feedback into action. It is a beginner-friendly template that simplifies how you collect honest input and track progress. How? By keeping feedback forms short and fun.

You can even use it during or after planned activities or team-building games to collect fresh, in-the-moment insights that lead to real improvements.

🌟 Here’s why you’ll like it:

• Design personalized survey questions to reflect your culture and goals using customizable Forms
• Capture detailed, real-time employee feedback with 30+ Custom Fields
• Visualize question flow and response mapping using ’s Whiteboards

3. Balanced Scorecards Template

When performance data starts to feel like a maze, the Balanced Scorecards Template brings clarity through its well-defined structure. Built as a ready-to-use whiteboard, it’s ideal for mapping out goals, KPIs, and initiatives across departments in one collaborative visual space.

This gamification-friendly template lets teams track progress like levels like in a fun game. Additionally, it turns big-picture thinking actionable, making it ideal for quarterly planning or strategy rollouts.

🌟 Here’s why you’ll like it:

• Organize KPIs, goals, and strategies visually with the drag-and-drop interface of Whiteboards
• Track performance in real time using graphs and interactive score metrics
• Align cross-functional teams through shared visibility and collaborative updates

4. Kanban Template

The Kanban Template is a visual project management system for tracking progress on various tasks and projects. 

The template lets you customize task statuses like Open, In Progress, Review, Blocked, and Closed, mirroring how game development progresses: from ideation (concept), through dev and playtesting (in-progress & review), to release (closed).

You can add Custom Fields like “stimated Time, Priority, or Level to tasks—this mimics “XP” or progress tracking in games. Every card can feel like earning in-game points or leveling up.

🌟 Here’s why you’ll like it:

• Move tasks through statuses to get immediate visual rewards, just like watching characters or quests move through stages 
• Treat blockers like mini-challenges that the team needs to solve collaboratively to push tasks forward through the pipeline
• Streamline task tracking across teams by improving transparency and cycle time

5. Simple Gantt Template

The Simple Gantt Template lets you map out daily tasks, spot blockers early, and improve workplace productivity.

The Gantt chart setup helps visualize project phases with drag-and-drop dependencies, progress indicators, and built-in views. The best part? It simplifies timeline management for both small teams and cross-functional projects.

Watching tasks move forward on the Gantt timeline—especially when they’re dependent on one another—gives a clear sense of progression, like advancing through levels in a game.

🌟 Here’s why you’ll like it:

• Visualize task timelines and dependencies using Gantt, List, and Doc views
• Mark major deliverables as Milestones in —big, visible goals that feel like checkpoints to conquer
• Track progress easily with built-in status labels and Custom Fields like Project Phase and Progress
• Attach files or notes directly to tasks for centralized project documentation
• Use Automations to trigger celebratory messages (e.g. “🎉 Milestone unlocked!”) when you complete tasks

6. Ideation Whiteboard Template 

Great ideas are easy to lose, but not when you’ve got a visual system to catch and grow them. The Ideation Whiteboard Template is built for free-form brainstorming that transforms creative sparks into functional projects.

This whiteboard allows you to drop in sticky notes, add connectors, and rearrange ideas with ease. It supports real-time collaboration with gamified elements like color-coded priorities, idea voting, and progress trackers that make brainstorming more interactive.

🌟 Here’s why you’ll like it:

• Visualize ideas on a matrix to help decide which “quests” to tackle first, mimicking a game’s risk-reward strategy (high effort = bigger XP)
• Add fields like ‘Difficulty,’ ‘Impact,’ or ‘XP’ and watch ideas become fully-fledged game challenges
• Label priorities using comment reactions, subtasks, and priority tags for goal tracking
• Visualize progress with Gantt charts and whiteboard-to-task conversion for Agile project management
• Create a dashboard view to track which team members are ideating and completing the most tasks, and reward them

7. Blank Mind Map Whiteboard Template

The Blank Mind Map Whiteboard Template offers a visual workspace to organize ideas and explore how they connect.

Blank mode is free-form exploration—hunt and collect ideas like open-world gameplay. You can convert every node into a structured task, similar to campaign missions with clear objectives.

This whiteboard template goes beyond idea mapping to support critical thinking and quicker decision-making by showing how everything fits together. Use it to brainstorm, outline content, structure learning sessions, or prepare for strategy meetings.

🌟 Here’s why you’ll like it:

• Drag and connect topics using interactive nodes for instant brainstorming clarity
• Customize flow direction to visualize workflows, strategies, or learning hierarchies
• Assign action steps to each branch to transform abstract ideas into trackable tasks
• Add, move, or complete nodes to showcase visible progress, tapping into that satisfying game mechanic

8. Project Management Dashboard Template

The Project Management Dashboard Template provides a live snapshot of your team’s performance, project timelines, and budgets. That means you don’t have to bounce between dozens of spreadsheets or apps to track task activity. 

Pair this project management dashboard template with ’s Workload View to get deeper insight into your team’s capacity and task distribution.

🌟 Here’s why you’ll like it:

• Log and visualize project details like Planned Cost, Actual Cost, Issue Level, and Remaining Budget
• Share your project goals and action plans in a linked doc to unify direction across teams
• Highlight task completion, workload balance, and velocity via the Team Performance and Capacity Planning views—perfect for competitive or collaborative tracking like leaderboards

Here’s what Alfred Titus, Administrative Support Manager at Brighten A Soul Foundation, has to say about :

9. SMART Goals Template

Goal-setting is easy. But goal-achievement? That’s where most teams struggle. 

The SMART Goal Template helps you set and better structure goals that are Specific, Measurable, Achievable, Relevant, and Time-bound.

This intermediate-level template is ideal for teams that have some project management experience and want to align goals with outcomes. It’s also a great way to keep your remote team engaged and aligned around shared priorities.

🌟 Here’s why you’ll like it:

• Break goals into smaller tasks and subtasks; completing early tasks can “unlock” follow-ups, just like unlocking new levels or quests
• Track goals visually with completion percentages and custom layouts like SMART Goal Worksheet and Goal Effort
• Assign goals, set due dates, and measure key results in one place
• Use the Board view to break down each SMART goal into manageable tasks with status updates, and keep momentum going

10. Printable Free Kudos Card Template

’s Printable Free Kudos Card Template makes workplace appreciation more intentional and memorable. This template offers a meaningful way to celebrate wins—big or small—with personal notes, names, visuals, and messages beyond generic praise.

You can design the card, add images or quotes, and print it out to physically hand over or send it digitally if your team is remote. This small gesture can have a big impact, and it will also reinforce a culture of gratitude.

🌟 Here’s why you’ll like it:

11. Personal Habit Tracker Template

Habits shape outcomes, and consistency drives success, but staying consistent is easier said than done. The Personal Habit Tracker Template helps you transform daily routines into meaningful achievements. It provides an organized framework for building, maintaining, and reviewing your personal habits regularly.

Manage daily goals like reading 15 pages, walking 10,000 steps, or drinking 64oz of water easily with custom attributes that track and motivate progress. You can also add professional habits or routines to the mix. This template works well for teams focused on boosting wellness and productivity.

🌟 Here’s why you’ll like it:

• Track habit completion status with ’s Custom Task Statuses like Open and Complete
• Create milestones to stay motivated and reward habit streaks
• Use visual views like a Calendar or Board to monitor how your routines evolve over time

12. Feedback Form Template

If you’re a service- or product-based business, gathering feedback from customers is crucial for enhancing your offerings. ’s Feedback Form Template makes it simple to collect honest opinions that help you understand what’s working and what needs improvement.

This template allows you to turn raw feedback into strategic actions. Besides, with its intuitive interface, you can tailor questions to suit your audience and gather detailed responses from them.

🌟 Here’s why you’ll like it:

• Use seven custom attributes like Service Provider, Date of Purchase, and Customer Tier to organize feedback data
• Access six versatile views, including Overall Recommendation List, Feedback Table, and Board View, for easy monitoring and collaboration
• Automate feedback distribution through email, social media, and other channels to reach customers efficiently

13. Likert Scale Template

A Likert scale survey is one of the most reliable tools available for truly understanding your employees’ feelings. But building one from scratch is hardly the definition of fun.

’s Likert Scale Template helps you skip the setup hassle and go straight to gathering meaningful, structured feedback. It’s built to help you capture clear insights without the usual time drain. With this template, you can design surveys, manage responses, and turn opinions into practical insights simultaneously.

🌟 Here’s why you’ll like it:

• Create custom survey forms with scale-based questions and drop-downs
• Use custom attributes like workload fairness and work environment perception to categorize results
• Organize and track survey responses with the Board view, and analyze patterns with Brain

The Game’s On: Level Up with

Why should productivity feel like a grind? With , you can gamify all your projects and go from meh to mission accomplished 10x faster.

’s flexible templates and built-in gamified features—like progress bars, milestones, Custom Fields, and team dashboards—let you turn goals into quests, tasks into challenges, and team wins into leaderboard-worthy moments.

Whether it’s managing goals, habits, or feedback, offers a centralized hub to keep everything organized and transparent. Want to unlock the next level in your project management skills and team motivation?

Sign up for today, so work starts feeling like play!

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