Try listing every charger, coffee mug, and camera after a break-in, burst pipe, or big move—stressful doesn’t begin to cover it.
Insurance companies can’t reimburse what you can’t prove, and about 5-6% of all homeowners’ insurance claims are fully denied, often due to a lack of proper documentation.
A solid home inventory template lets you capture every detail before disaster strikes. This means a polished inventory list can be ready to send in minutes instead of months. Whether you’re in a studio or a six-bedroom house, the right inventory list template—Google Sheets, PDF, or app—makes tracking personal property a lot easier.
This guide explores why creating a home inventory matters, what to include, and where to find free templates like ’s (plus others) to protect your stuff and your peace of mind.
👀 Did you know? Fire accounts for nearly a quarter of all insurance claim expenses in the US, making up 23% of total payouts.
Free Home Inventory Templates to Organize and Protect Your Belongings
What Are Home Inventory Templates?
Home inventory templates are plug-and-play checklists or spreadsheets that gather every lamp, laptop, and keepsake you own into one organized file. They pre-build columns for room, item name, serial number, purchase date, price, warranty, and photos.
But first, what’s a home inventory template? It’s a customizable framework you open in Google Sheets, Excel, mobile inventory apps, or as a fillable PDF. Scan a barcode, add details, and drop in pictures while built-in formulas handle the math.
No more sticky notes, scattered photos, or half-filled notebooks.
So, when you use a home inventory template, you can:
- Streamline recording and valuing every item in one place
- Sort, filter, or search your list in seconds for fast answers
- Share a single file with family, movers, or insurers
- Kick off a comprehensive system by creating an inventory system that syncs with receipts and warranties
- Fold it into your broader household management habits for ongoing clarity
A home inventory template is ideal for homeowners, renters, and insurance-conscious individuals who keep track of possessions, claims, or moves.
What Makes a Good Home Inventory Template?
A strong home inventory template does more than list your stuff—it helps you stay organized, prepared, and ready to file a claim fast. Look for these must-haves:
- Room-by-room structure: Break it down by living room, kitchen, bedrooms, garage, and even the basement corner
- Detailed item fields: Include brand, model, serial number, purchase date, price, and condition for every item
- Photos or videos: Add images or a video walkthrough to give insurers visual proof of your personal property
- Easy updates: Use a cloud-based inventory spreadsheet or a flexible format like Google Sheets that you can edit over time
- Adaptable layout: Choose a template that works for electronics, furniture, collections, and more, because not every household looks the same
- Backup-friendly storage: Save one version online and keep a printed copy off-site in case of fire, theft, or tech failure
12 Home Inventory Templates
Keeping track of every knick-knack around your house can feel impossible. But these home inventory list templates offer truly simple, stress-free ways to catalog and protect your belongings.
1. Inventory Template
The Inventory Template centralizes all your belongings in one live workspace, so you always have a track of your belongings. It also doubles up as a ticker to track stock levels, order tracking, and shipment dates for your home appliances or home office equipment.
Custom Fields also let you capture vendor details, reorder points, and unit costs. The six built-in views help you slice data by item, location, or order status.
Use this template to:
- Keep detailed records of purchase info, vendor contacts, and costs all in one place
- Set up Automations for reminders on low supplies and restocking needs
- Collaborate easily by sharing live inventory updates through integrated Docs
- Simplify managing appliances, office gear, and other belongings without juggling multiple files
🎯 Ideal for: Small business owners, warehouse managers, and home office users looking for a simple yet powerful way to reduce inventory tracking errors.
2. Inventory Management Template
Whether you’re prepping for a move, filing insurance paperwork, or just trying to stay on top of what you own, the Inventory Management Template brings order to your belongings, without the binder or scattered spreadsheets.
It organizes your items into a single folder where Custom Statuses can flag items as in stock, retired, or pending review. Built-in automations send low-stock reminders so you never run out of essentials and can update records from desktop or mobile. Pair its “Value” view with ’s guide to smarter inventory planning to decide exactly when to restock.
This template lets you:
- Log cost changes and conditions with Custom Fields for accurate insurance valuations
- Visualize your inventory in table, list, timeline, and value views to identify gaps quickly
- Automate restock reminders and trend analysis to forecast future needs
- Collaborate on updates from desktop or mobile for seamless household management
🎯 Ideal for: Homeowners, renters, and insurance-conscious individuals who want real-time visibility and proactive inventory control
Meanwhile, check out this video on how to create and manage custom statuses:
3. Inventory Report Template
The Inventory Report Template makes it easy for homeowners and renters to turn their home’s item data into professional reports for insurance claims or moving checklists.
You can update counts with no-code fields and guide each report through draft, review, and publish stages without juggling separate apps. This template keeps your possessions documented, shareable, and ready whenever you need proof or clarity.
You can also easily track key inventory metrics, making it simple to monitor trends and spot issues before they become problems.
Get this template to:
- Build valuation reports with real-time calculations—no manual formulas required
- Monitor shifts in inventory patterns to prepare for insurance or future moves
- Attach receipts or photos directly in the report for instant proof
- Share polished, stakeholder-ready summaries with insurers or family members
- Schedule recurring audits to maintain a current inventory record
🎯 Ideal for: Insurance-conscious homeowners and renters who need professional, easy-to-share reports for claims and moves.
🧠 Fun fact: Ancient Mesopotamians (around 3000 BCE) used clay tokens to keep track of goods and livestock, which is considered one of the earliest forms of inventory control.
4. Moving Checklist Template
The Moving Checklist Template turns the chaos of moving homes into a clear, step-by-step plan for homeowners and renters. It helps you juggle packing, utility transfers, and final walkthroughs.
In one live workspace, you’ll find pre-built phases, from pre-move prep to settle-in, each with actionable tasks and due dates. Attach photos of fragile items, assign responsibilities to family or movers, and set reminders for address changes.
With Board, List, and Timeline views, you’ll see every deadline at a glance and avoid overlooked boxes or forgotten tasks.
This template allows you to:
- Map tasks in phases like Pre-Move, Moving Day, and Settle-In for flawless timing
- Assign packing zones and responsibilities to team members or family members
- Attach item photos and special handling notes for fragile belongings
- Automate reminders for utility transfers, mail forwarding, and security deposits
🎯 Ideal for: Renters and homeowners needing a reliable, mobile-friendly roadmap to organize every move step.
5. Home Renovation Template
The Home Renovation Template brings every aspect of your remodel into one live workspace, making it simple to plan, budget, and track progress in real time.
You can define project goals, break them into tasks with cost estimates, and assign responsibilities to contractors or family members. Interactive Timeline and Task views let you switch between an overview and detailed lists, so nothing slips through the cracks.
Use this template to:
- Outline phases like demolition, framing, and finishing with clear timelines and dependencies
- Assign tasks and track labor and material costs with Custom Fields
- Switch between Gantt, Board, and List views to balance big-picture schedules and day-to-day tasks
- Collaborate on notes, photos, and approvals with contractors using integrated Docs
- Monitor budget vs. actual spend to avoid surprise overruns
🎯 Ideal for: DIY homeowners tackling major remodels and contractors who need a centralized, transparent renovation workflow.
6. Purchase Order & Inventory Template
For homeowners and renters managing high-value items, the Purchase Order & Inventory Template keeps appliances, gadgets, and gear organized from purchase to delivery.
Stay on top of every order by managing purchase requests and current stock in one live folder. Submit new orders, log vendor details, and track delivery dates—right alongside real-time inventory levels. Automated alerts flag low-stock items, while Custom Statuses move each order from “Submitted” to “In Transit” to “Delivered” without the guesswork.
This template lets you:
- Record and prioritize purchase orders for expensive home items
- Compare pending orders with on-hand inventory to prevent overbuying
- Track vendor details, expected delivery dates, and payment status
- Automate low-stock alerts for appliances and office gear
🎯 Ideal for: Homeowners, renters, and landlords who need accurate tracking of high-value appliances, electronics, and home office equipment.
📮 Insight: 47% of our survey respondents have never tried using AI to handle manual tasks, yet 23% of those who have adopted AI say it has significantly reduced their workload. This contrast might be more than just a technology gap. While early adopters are unlocking measurable gains, the majority may be underestimating how transformative AI can be in reducing cognitive load and reclaiming time.
🔥 Brain bridges this gap by seamlessly integrating AI into your workflow. From summarizing threads and drafting content to breaking down complex projects and generating subtasks, our AI can do it all. No need to switch between essential tools or start from scratch.
💫 Real Results: STANLEY Security reduced time spent building reports by 50% or more with ’s customizable reporting tools—freeing their teams to focus less on formatting and more on forecasting.
7. Office Supplies Inventory Template
Imagine needing to print a vital form… and realizing you’re out of paper, again. The Office Supplies Inventory Template helps keep home offices and family study areas stocked without last-minute runs.
In a single list, you’ll log quantities for items like printer paper, notebooks, and pens, and set low-stock thresholds that trigger automated reminders. Custom Fields let you note who requested each supply and its location, while multiple views make it easy to see which rooms or desks need restocking.
Also, it ensures you never run out of pens, printer paper, or binders, key work-from-home essentials, when you need them the most.
Use this template to:
- Track supply levels and get automatic low-stock alerts to prevent interruptions during work or study
- Categorize items by home office, classroom, or project for faster lookup and ordering
- Switch between Table, Board, and Calendar views to plan purchases around your schedule
- Assign restocking tasks and share live updates via Docs for team visibility
🎯 Ideal for: Families and remote professionals who need a proactive system to keep home office and school supplies stocked without last-minute chaos.
👀 Did you know? Only 47% of homeowners prepare a home inventory before filing a claim.
8. Excel Home Inventory Template by Vertex42
Need an efficient, straightforward Excel layout for cataloging all your household items? The Excel Home Inventory List Template by Vertex42 is a no-frills template where you can add information for everything from furniture to electronics, in one file.
This template offers preformatted columns for descriptions, serial numbers, purchase dates, and costs, plus sample categories to get you started quickly. This template lets you:
- Record item details and values in a familiar spreadsheet format for effortless data entry
- Sort and filter assets by room or category to locate items instantly
- Embed photographs alongside entries to provide clear proof of ownership
- Customize columns for warranty dates or replacement costs to suit your tracking needs
🎯 Ideal for: Homeowners seeking a no-frills, spreadsheet-based solution to safeguard their possessions and streamline insurance claims.
9. Excel Home Inventory Template by Spreadsheet123
Not every home needs fancy software—sometimes a solid spreadsheet is all it takes. For example, the Home Inventory Spreadsheet from Spreadsheet123 is a practical pick for anyone who just wants to log their stuff in one tidy Excel file.
Add serial numbers, purchase dates, conditions, and even photos. Whether you’re prepping for a move or just trying to remember where that blender came from, this one’s low-effort and surprisingly useful.
Use this template to:
- Enter, store, and update item details in an Excel layout
- Sort and filter possessions by room, category, or value for quick lookup
- Embed photos next to entries to capture visual proof of ownership
- Customize columns for warranties, replacement costs, or serial numbers
🎯 Ideal for: Homeowners, landlords, and small property managers who need a no-frills, offline tool to catalogue possessions for insurance purposes or moving preparations.
10. Spreadsheet Home Inventory Template by Coefficient
The Spreadsheet Home Inventory Template by Coefficient delivers a cloud-friendly spreadsheet that turns chaotic asset lists into an organized resource management system.
Available in both Excel and Google Sheets formats, it structures data fields for item names, models, serial numbers, purchase details, and estimated values. With automatic calculations and built-in charts, you gain clear visibility into what you own and what it’s worth.
Get this template to:
- Calculate item values and overall home worth instantly
- Sync updates across Excel and Google Sheets downloads seamlessly
- Visualize asset distribution by room or category in charts
- Track serial numbers, purchase dates, and warranty expirations
- Share live sheets with insurers or family for quick claims support
🎯 Ideal for: Homeowners, renters, and insurance-conscious individuals needing accurate, cloud-friendly inventory tracking to streamline claims and moves.
11. PDF Home Inventory Checklist Template by Budget Insurance
Do you need a printable, room-by-room guide to log all your possessions? The PDF Home Inventory Checklist by Budget Insurance could be just what you need.
From high-end electronics to garden tools, everything lives in one easy-to-use document. Auto-calculated columns handle item counts and total values, while built-in fields let you log purchase sources using vendor list templates. You can also attach receipts and photos directly, making your inventory thorough and insurer-ready.
This template allows you to:
- Record items with counts and auto-calculate total values
- Attach receipts and images for clear proof of ownership
- Capture purchase sources using integrated vendor list templates
- Maintain a structured, room-by-room checklist for fast documentation
- Prepare a claim-ready inventory without digital tools
🎯 Ideal for: Homeowners and renters who prefer a simple, offline, printable checklist to prepare thorough, claim-ready inventories.
👀 Did you know? Insurance professionals say the claims process is up to 100% faster when customers already have a complete inventory ready.
12. Spreadsheet Home Inventory Template by Superjoin
The Spreadsheet Home Inventory Template by Superjoin uses AI-driven defaults to simplify your tracking. It turns any spreadsheet into powerful inventory optimization software for home use.
As you log items, it suggests categories, values, and conditions so you avoid manual guesswork. Photo embedding and custom fields capture serial numbers, purchase dates, and warranty expirations in one user-friendly interface that works across devices without bulky installations.
Use this template to
- Leverage AI suggestions for accurate item categorization and valuation
- Embed photos and notes for instant proof of ownership
- Track serial numbers, purchase dates, and warranty details effortlessly
- Sync updates across devices for real-time inventory access
🎯 Ideal for: Homeowners, renters, and insurance-conscious individuals who want a smart, AI-powered spreadsheet to protect their valuables.
Protect Your Home and Your Peace of Mind With
Managing your inventory doesn’t have to be a hassle or a jumble of spreadsheets and sticky notes. makes it easy to keep everything connected—inventory levels, purchase orders, restock alerts, and related tasks—all in one place.
No more toggling between apps or worrying about missing something important. With customizable views and automations, you’re always on top of what’s in stock and what needs attention.
Sure, there are plenty of templates out there. But gives you way more than just a list—it’s a whole system to streamline your inventory and related workflows.
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