Free Monday.com Meeting Agenda Templates |

Unorganized meetings are productivity killers. They waste time, create confusion, and usually end with everyone asking, ‘So… what’s next?’

You deserve better. And so does your team.

That’s why we’ve rounded up the best free Monday.com meeting agenda templates, from weekly standups to project kickoffs that make your meetings more productive. These templates bring structure, clarity, and accountability to every meeting. 

And if those still don’t hit the mark, we’ve also included some templates as flexible, ready-to-use alternatives.

Monday.com meeting agenda templates are ready-made boards or docs that outline your meeting topics, owners, time slots, and follow-up tasks in one place. They plug straight into Monday.com so your team can plan, run, and track every meeting without starting from scratch.

They’re especially useful for recurring meetings like weekly check-ins, sprint reviews, or client meetings where consistency matters. Plus, you can customize them for different teams or workflows, so everyone’s always on the same page.

Template Name	Download Template	Ideal For	Best Features
Monday Team Meeting Agenda Template	Download template	Organizers of weekly team meetings or project check-ins	Topics, owners, notes, and follow-ups; reminders; file & deck sharing
Monday Meeting Notes Template	Download template	Teams looking to log, track, and revisit meeting insights	Meeting times, agendas, attendees, Q&A, notes; color-coded labels; tagging & filtering
Monday Board Meeting Minutes Template	Download template	Professionals, managers, and solopreneurs seeking prioritization	Topics, attendees, time, follow-ups; dashboards; automations; Calendar/Kanban/Timeline views;
Monday Cross-company Event Planning Template	Download template	Event planners and coordinators looking to organize event details	Statuses, due dates, assignees; task creation; Gantt/Kanban/Table views
Monday Post-event Opportunities Template	Download template	Marketing teams that need to capture attendee feedback	Feedback forms; lead categorization; dashboards
Monday Sprint Retrospective Template	Download template	Agile development teams tracking follow-up actions	Voting for prioritization; carry-forward action items; reference retro outcomes
Agenda Template	Get free template	Teams that need a ready-to-use, repeatable meeting structure	Meeting details, participant checklists, live notes, follow-up tasks, Email integration
All-Hands Meeting Template	Get free template	Large organizations planning recurring company-wide meetings	Gantt View, live notes, tags, task assignments with statuses
Offsite Meeting Agenda Template	Get free template	HR teams, department heads, or founders organizing offsites or company retreats	Nested tasks, rich-text notes, task dependencies, Calendar sync
Meetings Template	Get free template	Teams that want a flexible way to manage any type of meeting	Customizable agendas, Google Slides embedding, live feedback
Meeting Roster Template	Get free template	Teams that want a clear, organized way to track participation across recurring or large-scale meetings	Roles, attendance logging, automation, participation reports
Meeting Checklist Template	Get free template	Teams that want to run tight, focused meetings with real-time task tracking	Table View, checklists, automated reminders, intelligent follow-ups
Meeting Tracker Template	Get free template	Teams and managers planning meetings across projects and departments	Custom Fields, multiple views, tags & priorities
Project Kickoff Meeting Template	Get free template	Project managers, team leads, and client-facing teams who want to align all stakeholders	Role assignment, deliverables tracking, nested subtasks, decision logging, team introductions
Minutes of Meeting (MoM) Template	Get free template	Teams that need a clear record of meetings involving multiple departments	Timeline logs, action items with deadlines, checklist integration, attachments, past meeting references
Meeting Notes Template	Get free template	Team leads, department heads, and project collaborators who need structured meeting notes	Real-time notes, action points with due dates, role assignments, linking past meeting notes
Meeting Minutes Template	Get free template	Project teams, department leads, and operations managers organizing documentation-heavy meetings	Custom layouts, meeting logistics, voting outcomes, task assignment, analytics, follow-ups
Team Communication & Meeting Matrix Template	Get free template	Project managers, team leads, and department heads who need to communicate across hybrid or remote teams	Calendar, Kanban, and List views; customizable fields; ownership & prep assignment; efficiency focus

Not all templates are created equal. A good Monday.com meeting agenda template keeps your meetings clear, on time, and productive. Here’s what to look for 👇

• Clear meeting objective: Look for templates that begin with a space to define the meeting’s purpose
• Time estimates: Pick a template that has a time column to help you plan realistically, e.g., 10 mins for updates, 15 mins for blockers
• Assigned owners: Choose a template that lets you assign a person to each item
• Action items and deadlines: Ensure your meeting agenda template includes space to note next steps, owners, and due dates
• Notes/decisions column: Look for a template that has a notes field next to each talking point
• Customizable layouts: Choose a template that lets you tweak columns, rename sections, or add integrations if needed
• Reusable format: Ensure the template can be saved and duplicated for recurring meetings

From team syncs to strategic planning, Monday.com offers a variety of ready-made meeting agenda templates to help you run smoother meetings. Below are some hand-picked templates that bring clarity, structure, and accountability to your team discussions. Let’s break them down one by one: 

1. Team Meeting Agenda Template

The Team Meeting Agenda Template helps you run focused, repeatable team meetings like weekly check-ins, team updates, or cross-team catchups. It lays out the agenda clearly, assigns owners, tracks action items, and captures key points on one shared board.

The board has simple columns for topics, time slots, owners, notes, and follow-ups. You can add files, tag teammates, update status on the go, and reuse the same setup next time.

This template will help you: 

• Add agenda notes inside a doc linked right to your board
• Set reminders for tasks or give teammates a heads-up when it’s their turn
• Filter topics, statuses, or teammates with a few clicks
• Drop in decks, docs, and links where everyone can find them easily

2. Meeting Notes Template

The Meeting Notes Template gives your team one clear space to capture everything discussed during a meeting. You can log key points, track who attended, note questions, and capture action items. 

The board is divided into sections for meeting times, agendas, attendees, Q&A, and a dedicated space for notes and insights. You can reorder entries, assign teammates to next steps, and keep things moving with status tags.

This template will help you: 

• Color-code priority labels to highlight urgent or ongoing discussion points
• Map notes on a flexible board that lets you rename, sort, or filter entries your way
• Tag teammates, leave updates, and make next steps clear for everyone

3. Board Meeting Minutes Template

The Board Meeting Minutes Template helps you run formal meetings like board reviews or stakeholder check-ins with structure and clarity.

It allows you to pre-plan the agenda, assign presenters, attach documents, and record minutes, all while ensuring that every participant has the right context and access to key materials.

You’ll find columns for topics, attendees, time, location, and follow-ups. You can also upload reports, track responsibilities, and filter by owner or date to see where things stand.

This template will help you: 

• Get a high-level view of status and ownership using dashboards
• Switch between Calendar, Kanban, or Timeline to view tasks your way
• Set up automations to send reminders or update statuses without the extra work

4. Cross-company Event Planning Template

The Cross-Company Event Planning Template uses organized groups, statuses, due dates, assignees, and multiple views to capture every stage of your event workflow.

During discussions, you can turn follow-up tasks into action items directly from the board and assign deadlines and owners, so decisions don’t get lost after the meeting.

This template will help you: 

• Add, remove, or rename pre-defined groups to suit your specific planning stages
• Turn each discussion point into a task and break down detailed steps within each for better planning
• Toggle between Gantt view for timeline planning, Kanban for stage-based tracking, or Table for quick scanning of open tasks

5. Post-event Opportunities Template

When it’s time to effectively act on post-event opportunities, the Post-event Opportunities Template lets you turn feedback into actionable leads and manage them across stages.

It includes built-in feedback collection, lead tracking, customizable views, and dashboards tailored for post-event workflows.

Share the form with attendees after the event to gather responses directly into the Event Feedback board. From there, you can categorize leads by size, priority, owner, status, and deadlines, ensuring the most promising opportunities are acted on promptly.

This template will help you: 

• Gather feedback and enable post-event follow-ups using simple forms
• Organize incoming leads by size, priority, status, and deadlines for better pipeline visibility
• Monitor satisfaction ratings, feedback trends, sales forecasts, and team performance all in one view

6. Sprint Retrospective Template

For software teams, every meeting is an opportunity to inspect and improve processes. The Sprint Retrospective Template is purpose-built for agile teams to centralize discussion points and reflections in one collaborative board.

As the sprint progresses, team members can add observations as items and attach files to provide additional context. All retrospective data in one place ensures discussions, voting, attachments, and action items are organized and easily accessible.

This template will help you: 

• Use the Vote column to let the team prioritize which topics to focus on
• Generate and carry action items forward and monitor their execution
• Reference retro outcomes before starting the next sprint and validate improvements

While Monday.com offers flexible and visually rich templates for managing tasks and meetings, users have pointed out some significant drawbacks, specifically for managing meeting agendas: 

• Most templates are static and need manual updates that don’t sync in real time across teammates
• Pre-loaded columns and automations can overwhelm new users instead of simplifying setup
• No dedicated space for inline note-taking or capturing decisions during live discussions
• Lack of formatting options makes it hard to organize longer agendas with a clear structure
• Follow-up tasks and reminders aren’t auto-connected to agenda items unless set up manually

If Monday.com’s meeting agenda templates feel limited or overly complex for your business needs, we have a flexible and user-friendly Monday.com alternative. 

Known for its clean UI, real-time collaboration, and customizable views, , the everything app for work,  provides purpose-built meeting agenda templates that work for teams of all sizes. 

Want to write clear, effective meeting agendas? Watch this video!

From 1-on-1 check-ins to company-wide all-hands, offers a growing library of templates built for speed, structure, collaboration, and team alignment. In the section below, we’ve rounded up the best ones you can start using right away. 

1. Agenda Template

The Agenda Template gives you a simple way to run organized, outcome-driven meetings. It starts with a simple Doc, where you can define the meeting goal together with your team.

The agenda itself is broken down into four smart sections: Meeting Details, Participants, Meeting Notes, and Post-Meeting Details. 

With this template, you can also: 

• Add meeting basics like date, time, scope, and type in one place
• Assign roles and check off attendance using checklists
• Capture notes live and log follow-up tasks with owners and deadlines
• Share agendas and send quick updates using Email
• Track action items with built-in comments, reminders, and task links

2. All-Hands Meeting Template

The All-Hands Meeting Template is built for teams that need a clear, repeatable way to manage company-wide meetings.

A standout feature is the built-in Gantt View that lets you plan meeting prep, live discussions, and follow-up actions in a visual timeline, making coordination smoother. You can also drag and drop items, adjust timelines on the fly, and link related tasks using dependencies. 

With this template, you can also: 

• Capture live discussion notes, questions, and decisions in structured sections
• Use tags to mark team-specific discussions or recurring agenda items for the all-hands meeting
• Assign post-meeting tasks with due dates and real-time status updates

3. Offsite Meeting Agenda Template

The Offsite Meeting Agenda Template helps you plan and execute successful offsite events from start to finish. Designed with ’s nested structure, it lets you organize sessions as individual tasks with detailed sub-items for logistics, goals, and ownership. 

Each session can include rich text notes, checklists, attachments, and even tags to group themes or locations. With built-in fields like session owner, time, and location, this template acts like a live itinerary that adapts with your team’s flow.

With this template, you can also: 

• Add discussion points, brainstorm outputs, or speaker notes inside tasks with real-time collaboration
• Set task dependencies to avoid overlap or missed prep steps
• Upload decks, guides, and maps so everything is in place before the session starts

4. Meetings Template

The Meetings Template is for teams that want full control over how they structure and run their meetings. With its full flexibility to customize the agenda and attach resources in one place, it helps you confidently prepare for meetings. 

Before the meeting, you can prepare the agenda, reorder topics, and share it with your team. During the meeting, you can take notes, assign action items, and keep discussions flowing. Post meeting, the template ensures that follow-ups, tasks, and deadlines stay visible and actionable. 

With this template, you can also: 

• Track unscheduled, scheduled, and ongoing meetings with the List View
• Embed Google Slides to present directly without switching tabs
• Use the Discussion area to gather live feedback and ideas from remote participants

5. Meeting Roster Template

The Meeting Roster Template helps you streamline attendance tracking and meeting ownership with built-in attributes like Facilitator, Notetaker, and Timekeeper.

Before building the roster, you can use this template to gather essential participant data such as names, roles, and contact information. 

The real strength of this template lies in its combination of structured documentation, transparency, and automation. Once the roster is built, it can be reviewed, updated, and instantly shared with all attendees using calendar invites through .

With this template, you can also:

• Log attendance by date, time, and meeting type using Custom Fields
• Share attendance data with both attendees and absentees
• Tag teammates, add comments, and automate follow-ups with ease
• Generate insightful reports to track regular participation and spot engagement issues

6. Meeting Checklist Template

The Meeting Checklist Template is your go-to tool for planning and running productive meetings, especially when there’s a lot to cover. It helps you define clear objectives, build a detailed agenda, assign roles, and manage meeting materials ahead of time.

With features like Table View and custom checklists, you can assign tasks, track prep status, and follow up on action items. 

It’s perfect for everything from sales syncs to strategic planning meetings where consistency, clarity, and follow-through matter most.

With this template, you can also: 

• Build detailed agendas with nested subtasks, priority tags, and multiple assignees
• Set automated reminders ahead of meetings and use Brain for intelligent follow-ups
• Add agenda items, talking points, or ground rules instantly with /Check List inside your workspace

7. Meeting Tracker Template

The Meeting Tracker Template is a flexible, all-in-one solution for organizing, tracking, and following up on any type of meeting, be it strategic reviews, daily check-ins, or even birthday celebrations.

It brings structure to your workflow by consolidating key meeting details, participants, action items, and follow-ups in one place. With built-in views and customizable fields, you can plan smarter, track progress clearly, and keep every stakeholder aligned.

With this template, you can also: 

• Capture specific details using fields like Meeting Type, Location, Timekeeper, and Notetaker
• Visualize meetings across Calendar, Meeting, and Board Views to stay organized and avoid scheduling clashes
• Use color-coded tags or priorities to spot high-impact meetings at a glance
• Keep prep and post-meeting notes linked for easy reference and reporting

8. Project Kickoff Meeting Template

The  Project Kickoff Meeting Template includes a ready-made checklist that covers every key point, from role assignment (like note-taker and timekeeper) to project goals, responsibilities, timelines, and key deliverables.

This structure ensures your kickoff meeting stays focused, efficient, and thorough, whether launching an internal initiative or onboarding a new client. 

Also, with features like nested subtasks, multiple assignees, and comment reactions, you can manage prep, participation, and follow-ups effortlessly.

With this template, you can also: 

• Use Tasks to map each agenda point and participant
• Present timelines, KPIs, deliverables, and finalize deadlines
• Keep a record of key decisions and next steps with assigned owners
• Introduce team members and encourage brief self-intros to set the tone

9. Meetings Of The Minute MOM Template

The Meetings Of The Minute MOM Template helps you capture every important detail from your meetings. It allows you to log a timeline of key events, track attendees, and recap all major points without losing context.

It offers a structured space for logging meeting details, action items, decisions made, deadlines, and responsible owners, ensuring every minute is productive and traceable.

With this template, you can also:

• Categorize meeting types and link them to relevant projects
• Organize discussion topics and action items with Checklists
• Add urgency and accountability with time-stamped action items
• Attach documents, screenshots, or decks right into meeting notes
• Reference past meetings to follow up on previous action items or decisions

10. Meeting Notes Template

The Meeting Notes Template is a powerful tool that streamlines note-taking and fosters team collaboration by providing a consistent, action-focused structure for any kind of meeting. It lets you monitor attendance, agenda items, action points, and important decisions. 

You can take notes in real time or assign a notetaker, use checklists to log action points, and add multiple assignees and due dates. The template also allows you to link past meeting notes, helping you build a timeline of events and track progress from one meeting to the next. 

With this template, you can also: 

• Record attendees and assign roles to keep participation clear
• Capture agendas and decisions with structured Checklists and Docs
• Collaborate using comments, reactions, and real-time editing to keep your team aligned before, during, and after each session

11. Meeting Minutes Template

The Meeting Minutes Template helps you capture, organize, and track meeting outcomes with precision and accountability.

It allows you to assign tasks directly from the notes, tag attendees, and track follow-up actions all within your workspace. Attendees can also add personal progress updates before the meeting. 

You can customize the layout to suit your meeting style. For example, one-page summaries for stand-ups or detailed subpages for longer sessions. It’s also highly visual, allowing you to enhance meeting minutes with checklists, tables, rich media, and data for faster comprehension.

With this template, you can also: 

• Log meeting logistics, like date, time, location, attendees, and roles
• Record the approved agenda to guide structured, distraction-free note-taking
• Summarize key points, decisions made, and voting outcomes to maintain a clear record 
• Assign action items using ’s task management software and tagging features
• Track progress with built-in analytics and monitor follow-ups

12. Team Communication And Meeting Matrix Template

The Team Communication and Meeting Matrix Template is a framework that brings order to workplace meetings by consolidating key information, such as meeting type, frequency, audience, goals, etc., to minimize miscommunication and simplify planning.

You get three powerful views: a calendar to visualize schedules, a Kanban board to track meeting status by audience, and a list to edit and manage meeting details.

With this template, you can also: 

• Customize fields with dropdowns, people tags, text areas, and status labels
• See all meetings at a glance, grouped by audience, frequency, and purpose
• Assign ownership, define prep steps, and distinguish mandatory vs. optional meetings
• Promote efficiency by managing agendas, notes, and follow-ups in one place

Meetings Made Simple With

Monday.com has a variety of templates for managing meetings and collaboration. They help structure agendas, assign tasks, and follow up. But if you’re looking for something that goes beyond just planning and actually ties your meetings into your workflow, is your tool.

With , you’re not just organizing meetings; you’re linking them directly to your docs, tasks, dashboards, and progress tracking. Every action item and update is visible in real-time, responsibilities are clearly assigned, communication is clear, and there’s less switching between tools.

So if you’re ready to take the administrative overhead out of meetings, try today.

Sign up for for free!

Explore article topics