Not sure if you’ve noticed this, but it’s becoming harder and harder to keep track of things. Especially because the average desk worker now juggles 11 apps daily. 😱
That’s why tools like Notion and Google Sheets have become essential. Notion has soared past 100 million users, while Google Sheets remains a classic with more than 3 billion active users managing everything from budgets to project plans.
But which one keeps you more organized? Let’s break it down.
Spoiler Alert: Stick around until the end to see another option that’s better than both! 😉
Notion vs. Google Sheets: Which Tool Organizes Work Better in 2025?
What Is Notion?
Notion is an all-in-one productivity platform that consolidates note-taking, task management, databases, and more into a single, customizable workspace.
It adapts to individual and team workflows and enables you to create a personalized environment that caters to specific organizational needs.
Notion features
Notion offers a robust set of features to enhance productivity and collaboration. Here’s a quick look at what makes it stand out:
🌟 Feature #1: Databases and views
Notion’s databases are dynamic. With a single click, you can switch between table, board, list, and calendar views. For example, a marketing team could use a board view to track campaign progress and switch to a calendar view to see upcoming deadlines. Developers can even embed code snippets directly into their databases for technical documentation or project tracking.
🌟 Feature #2: Customizable workspaces
Notion blocks let you build your workspace exactly how you need it. Whether it’s a task tracker, content calendar, or personal journal, you can create it effortlessly. Think of it as a LEGO set for productivity —flexible, customizable, and built to fit your workflow.
With ready-to-use templates and fully adjustable layouts, Notion adapts to everything from simple notes to complex project management.
🌟 Feature #3: Collaboration and sharing
With real-time editing, comments, and mentions, Notion workspace makes teamwork seamless. Features like shared pages, synced blocks, comments, and mentions enhance communication and ensure everyone stays aligned.
It reduces miscommunication and increases efficiency. For instance, a remote design team can provide feedback on mockups directly within a shared Notion page.
💡Pro Tip: Use templates to save time! Notion’s template gallery has pre-built solutions for everything from meeting agendas to habit trackers.
🌟 Feature #4: Integration with other tools
Notion supports integration with various external applications, allowing you to connect your existing tools and streamline workflows within a unified platform.
Notion pricing
- Free Forever
- Plus: $10 per seat/month
- Business: $15 per seat/month
- Enterprise: Custom pricing
- Notion AI: Add to any paid plan for $8 per member/month, billed annually
✨ Fun fact: Notion’s founder, Ivan Zhao, initially designed the app for personal use before it became a global phenomenon.
📮 Insight: Nearly 35% of knowledge workers refer to Monday as the least productive day of the week. Accumulated emails, messages, and newer priorities that emerge during Monday standups, could all potentially contribute to this.
But what if you could converge all those Monday updates, tasks, meetings, and emails under a single platform and tackle them all in one go? Try , the everything app for work!
What Is Google Sheets?
Google Sheets is a web-based spreadsheet application that enables you to create, edit, and collaborate on spreadsheets directly within your web browser — eliminating the need for dedicated software.
As an integral component of the Google Workspace suite, Sheets enables real-time collaboration, allowing multiple users to work simultaneously on the same document. This cloud-based approach enables you to access your data from any device with an internet connection, making it a versatile tool for personal and professional use.
Google Sheets features
Google Sheets offers comprehensive features to simplify data management and enhance productivity.
🌟 Feature #1: Real-time collaboration
Multiple users can work on the same spreadsheet simultaneously, with instant updates and a detailed revision history to track changes. It is crucial for teams working on shared data, like coordinating event budgets or tracking project milestones. Imagine a team collaboratively updating a project timeline, seeing each other’s changes live.
💡Pro Tip: If you’re using Google Sheets for project tracking, try using the IMPORTRANGE function to pull data from multiple sheets into one master dashboard.
🌟 Feature #2: Advanced formulas and functions
From simple sums to complex pivot tables, Google Sheets has over 400 built-in functions to handle any data task. For example, a small business owner might use ‘SUMIF’ to track sales by category, while a data analyst could use ‘VLOOKUP’ to merge datasets.
🌟 Feature #3: Integration with Google services
Seamlessly integrates with other Google Workspace applications like Docs, Slides, and Forms, allowing for a cohesive and interconnected workflow. Need to embed a chart in a presentation or pull data from a Google Form? It’s all just a few clicks away.
🌟 Feature #4: AI-powered assistance
With the integration of Google’s Gemini AI, Sheets can automatically create charts and provide insights, simplifying data visualization and interpretation.
Google Sheets pricing
Google Sheets is available through various Google Workspace plans:
- Free Forever
- Business Starter: $7 per user/month
- Business Standard: $12 per user/month
- Business Plus: $18 per user/month
- Enterprise: Custom pricing
✨Fun fact: Google Sheets was launched in 2006 as part of Google Docs & Spreadsheets. It now has over 900 million monthly active users!
Notion vs. Google Sheets: Features Compared
Both Notion and Google Sheets are powerful tools, but serve very different purposes. Notion is an all-in-one workspace that excels at organizing notes, basic tasks, and projects, while Google Sheets is a compelling spreadsheet for data analysis and collaboration.
Here’s a handy table to summarize the key features of Notion and Google Sheets:
| Feature | Notion | Google Sheets | Bonus: ✨ |
| Purpose | All-in-one workspace for notes, databases, and project management | Cloud-based spreadsheet tool for data organization and analysis | All-in-one productivity platform for goal setting, task management, etc. |
| Customization | Highly customizable with templates, databases, and drag-and-drop layouts | Real-time editing, comments, mentions, and shared workspaces | Customizable task views, fields, automations, and dashboards |
| Collaboration | Real-time editing, comments, mentions, and shared workspaces. | Real-time collaboration with comments, suggestions, and version history | Task hierarchies, Custom Fields, time tracking, and goal tracking |
| Data Management | Rich-text formatting, relational databases, and linked pages | Advanced formulas, pivot tables, and large dataset handling | Task hierarchies, custom fields, time tracking, and goal tracking |
| Integrations | Limited native integrations but supports APIs and third-party tools | Seamless integration with Google Workspace (Docs, Drive, Meet, etc.) | Wide range of integrations including Slack, Zoom, GitHub, Google tools |
| Best Use Case | Knowledge management, wikis, and project planning | Data analysis, financial tracking, and reporting | Task management, team collaboration, sprint planning, and performance tracking |
🧠 Did You Know? Notion’s “Web Clipper” lets you save any webpage directly into your workspace.
So, which one is the better choice for organizing your work? Let’s dive deeper by writing key features and comparing them in detail.
🌟 Feature #1: Customization & flexibility
Customization is where a tool truly shows its worth — can it adapt to your unique workflow, or are you stuck fitting into its mold?
Notion
Notion is like a blank canvas where you can build anything from task lists to complex project dashboards. It offers drag-and-drop functionality, relational databases, and customizable templates. Many startups use Notion as a word processor to create their company wikis, replacing traditional documentation tools.
Google Sheets
On the other hand, Google Sheets is structured and formula-driven. While you can create custom spreadsheets, it’s not as visually flexible as Notion. However, for those who rely on numbers, calculations, and real-time data updates, Sheets is the better pick.
🏆 Winner: Notion for flexibility, Google Sheets for structured data management.
🌟 Feature #2: Collaboration & real-time editing
Seamless collaboration is non-negotiable in today’s remote and hybrid work environment. A great tool should allow collaboration between multiple users in real time without missing a beat.
Notion
Notion’s collaborative features, such as comments, mentions, and shared workspaces, are perfect for teams brainstorming ideas or managing projects. For instance, a remote team might use Notion to create a shared knowledge base.
Google Sheets
Google Sheets, on the other hand, is a collaboration powerhouse for data-driven tasks. Multiple users can edit spreadsheets simultaneously, and its integration with Google Meet and Chat makes teamwork seamless. Changes appear instantly, and the revision history makes it easy to track updates. A finance team, for example, might use Google Sheets to collaboratively build a budget.
🏆 Winner: Google Sheets — it’s built for collaboration at scale.
🌟 Feature #3: Data management
Effective data management is the backbone of any organized workflow. This includes how easily information is stored, manipulated, and retrieved, as well as the ability to adapt to varying data structures.
Notion
Notion’s database functionality is impressive, but it’s more suited for lightweight data organization. It’s perfect for managing tasks, notes, and projects, but falls short for heavy number-crunching.
Google Sheets
Google Sheets helps handle large datasets and complex calculations. With over 400 built-in functions and support to create pivot tables, charts, and macros, it’s a data analyst’s dream.
🏆 Winner: Google Sheets — for handling large datasets efficiently.
Notion vs. Google Sheets on Reddit
To get real, unfiltered opinions on Notion and Google Sheets, we turned to Reddit. Here’s what users had to say!
One Reddit user is impressed with the Notion’s database feature.
Similarly, many Reddit users appreciate Google Sheets for its collaboration and data-handling power:
So, while Notion and Google Sheets have their strengths, what if you could combine the best of both worlds? Enter — the everything app for work, that will make you rethink your entire workflow for maximum efficiency.
Meet — The Best Alternative to Notion vs. Google Sheets
If Notion is great for structure and Google Sheets excels at data handling, why settle for just one, or even add Microsoft Word? brings the best of all worlds, offering powerful organization, real-time collaboration, and more advanced features for automation all in one place. No more switching between tools or dealing with limitations.
With over 800,000 teams trusting to streamline their workflows, let’s break down why it is the ultimate productivity upgrade.
🌟 ’s One Up #1: Smarter data management with tables & custom fields
Unlike Google Sheets’ rigid spreadsheets and Notion’s database views, Table View gives you the best of both. You can structure your work like a spreadsheet while adding rich details, assigning tasks, and tracking progress in real time.
With Table View and Custom Fields, you can:
- Create lightning-fast spreadsheets and powerful databases. Edit data in bulk, hide or pin columns, and drag-and-drop to organize effortlessly
- Add task progress, file attachments, star ratings, and 15+ other field types to tailor your workflow. Link tasks, documents, and dependencies to build relationships between data, like connecting customers to orders or users to bug reports
- Share Table Views with clients via public links or export data to spreadsheets with a single click
With limitless customization and real-time collaboration, Custom Fields and Table View is a compelling option for managing work your way!
💡Pro Tip: Combine Table View with Custom Fields to create a no-code database tailored to your exact needs.
🌟 ’s One Up #2: AI-powered docs for seamless collaboration
While Notion and Google Sheets each have their strengths, Docs takes collaboration and organization to a whole new level. Imagine a workspace where your documents don’t just store information — they work for you.
With Docs, you can create, collaborate, and connect like never before.
- Build docs for anything: From roadmaps to wikis, create stunning documents with nested pages, tables, and templates. Embed bookmarks, add widgets, and format Docs to fit any need, unlike Google Docs
- Collaborate in real time: Edit alongside your team, tag colleagues for feedback, and turn ideas into trackable tasks
- Connect docs to workflows: Link Docs to tasks, update project statuses, and assign action items without leaving the editor
As you build roadmaps, knowledge bases, and wikis with Docs, Brain is right there to elevate your workflow. It transforms static documentation into dynamic, intelligent resources by surfacing insights, automating updates, and helping you write faster.
With it, you can:
- AI-powered writing: Draft, refine, and structure content effortlessly with an AI assistant that adapts to your style
- Get instant answers: Ask about tasks, docs, or people — Brain pulls context from across your workspace for accurate, instant responses
- Automate updates: Say goodbye to manual progress reports. Brain generates summaries, stand-ups, and status updates automatically
🌟 ’s One Up #3: Automations that save hours
doesn’t just organize work — it automates workflows end-to-end. While Notion and Google Sheets require manual updates, Automations handle repetitive tasks like task assignments, status updates, and deadline reminders.
With Automations, you can:
- Auto-assign tasks, change statuses, move lists, post comments, and more
- Automate task ownership by dynamically assigning watchers, task creators, or specific team members
- Auto-respond to customer feedback, send project updates to partners, and keep communication seamless
- Automate task summaries, project updates, and stand ups
Other features to improve your workflow
Seamless integrations
integrates with 1,000+ tools for free, making it the ultimate hub for your work. From Google Drive and Slack to GitHub and Salesforce, you can sync everything effortlessly.
Efficient task management
Task Management is where productivity truly shines. It enables you to assign tasks, track task progress, and link dependent tasks.
With Tasks, you can also:
- Automate, prioritize, and collaborate on tasks by breaking them down into subtasks and checklists
- Customize tasks with fields, categories, and priorities to fit your unique workflow
- Track trends, analyze data, and make smarter decisions with AI, which connects tasks to your entire workflow
With , your tasks, tools, and teams stay perfectly in sync — so you can work smarter, not harder.
: The Perfect Solution to the Notion vs. Google Sheets Debate
Notion brings unmatched customization and flexibility, while Google Sheets remains a powerhouse for data management. But why choose between the two when offers the best of both worlds and so much more?
is the right productivity and task management tool that offers unmatched flexibility, AI-powered automation, seamless collaboration, and powerful integrations. For streamlined workflows, effortless task management, and seamless app connections, is the all-in-one solution.
So, are you ready to leave the limitations of Notion and Google Sheets? Sign up for today and experience a more efficient way to work!
Everything you need to stay organized and get work done.
