If your workplace invites more chaos than collaboration, it’s time for a change.
The right Intranet Content Management System can transform how your organization communicates, collaborates, and manages information.
But, choosing the right CMS isn’t just about fixing collaboration problems.
IT managers need tools that work, HR leaders want platforms that employees actually use, and decision-makers demand tools that deliver ROI from day one.
If any of this sounds familiar, we’ve got you covered. 🤝
We’ve rounded up the top intranet CMS software solutions to help you ditch the chaos and boost those productivity levels. But before we get to that, let’s break down how to pick the best tool for your needs.
Top 10 Intranet CMS Software Solutions to Explore in 2025
⏰ 60-Second Summary
Here’s our list of top intranet CMS software solutions:
1. : Best for AI-driven enterprise productivity and innovation
2. SharePoint: Best for enterprise-grade collaboration and Microsoft 365 integration
3. Plone: Best for open-source, secure, and customizable intranet solutions
4. Concrete CMS: Best for flexible web content management and digital functions
5. Intrexx: Best for business process automation and digital workplace operations
6. Axero: Best for simplified communication and enterprise social networking
7. Blink: Best for frontline and mobile workforce communication
8. MyHub Intranet: Best for simple, no-code digital workplace communication
9. Guru: Best for knowledge management and compliance in regulated industries
10. Workvivo: Best for employee engagement and social collaboration
What Should You Look for in an Intranet CMS Software?
An intranet CMS software should more than just “exist” in your organization—it should actively improve team communication, centralize workflows, and be a reliable single source of truth.
Here’s what to look for to ensure your CMS delivers real value:
- Ease of use: Choose a platform with an intuitive interface that requires minimal training, ensuring simplified use for your employees
- Customization options: Pick a system that adapts to your organization’s branding, workflows, and requirements without heavy coding
- Smooth integration: Ensure compatibility with tools like Microsoft 365, Google Workspace, Slack, and other business apps
- Robust search functionality: Opt for advanced search capabilities to quickly find documents, announcements, and team resources
- Collaboration features: Select a tool that smoothens real-time communication, project management, and file sharing
- Content management: Use a platform that centralizes document storage with version control, permissions, and easy publishing for internal updates
- Security and compliance: Choose a solution with built-in encryption, user access controls, and regulatory compliance
- Multi-device functionality: Invest in an intranet CMS that works across devices—laptops, desktops, smartphones—and lets your team engage effortlessly
The 10 Best Intranet CMS Software Solutions
Here’s a roundup of top content management tools that are excellent intranet platforms for organizing internal resources. Whether you’re running a small business or a large enterprise, these tools are built to support multiple needs.
1. (Best for CMS intranet collaboration and workflow management)
, the everything app for work, houses an all-in-one CMS intranet solution. With ’s Knowledge Management, everything your team needs is organized in one place.
Collaboration is simplified through Docs, where multiple team members can edit documents simultaneously. The built-in Docs Hub offers easy access to all your Workspace content, and version control ensures nothing gets lost.
Communication is also centralized with Chat, which is built directly into the Workspace. It eliminates the need for platform-hopping, providing a space for file sharing, creating channels, and having focused discussions with @mentions or threaded comments.
Further, the chat conversations are mapped to specific tasks, keeping the context always available. Brain, ’s built-in AI assistant, powers the AI summarizer in Chat to catch you up on threads faster!
And not just chat. Ask Brain questions or specific updates about projects to get instant insights, or use ’s Connected Search to pull up those lost files even from connected third-party tools!
Moreover, ’s Task Management tools help you customize workflows with pre-built automation recipes, tailoring project management to your needs. For external purposes, the platform functions as a client portal software offering shared lists, dashboards, and public document views.
best features
- Hierarchical content organization through Spaces, Folders, Lists, and Tasks for granular tracking (scalable for teams from small to enterprise-level)
- Real-time collaborative documents with rich editing, permission settings including guest access, and the ability to link documents directly to tasks
- AI-powered project management thanks to Brain, offering connected search across docs, Wikis, tasks, and comments, along with project summaries and 50+ actions and triggers
limitations
- Some advanced customizations require technical understanding
- Certain niche third-party tool connections might require workarounds
pricing
- Free Forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
- Brain: Add to any paid plan for $7 per user per month
ratings and reviews
2. SharePoint (Best for enterprise-grade collaboration and Microsoft 365 integration)
Microsoft SharePoint merges project management and your company intranet, creating interactive digital workspaces for modern communication needs. As an enterprise-grade intranet software, it boosts team collaboration by centralizing access to shared resources and workflows.
The platform is ideal for large organizations or enterprises already invested in the Microsoft ecosystem.
SharePoint best features
- Collaborative site structures that support different file types, advanced storage, and custom workspaces for different departments
- Easy Microsoft 365 integration ensuring native compatibility across Teams, Outlook, OneDrive, and Power Platform
- Advanced document management, including a central content hub, version control, and detailed file tracking
SharePoint limitations
- The platform requires extensive knowledge of metadata implementation to structure libraries with large volumes of information
- If not properly managed, SharePoint can become cluttered and disorganized, making it difficult for users to find the information they need
SharePoint pricing
- SharePoint (Plan 1): $5/month per user
- Microsoft 365 Business Standard: $12.50/month per user
- Microsoft 365 Copilot: $30/month per user
SharePoint ratings and reviews
- G2: 4/5 (8,400+ reviews)
- Capterra: 4.3/5 (5,200+ reviews)
💡Bonus: SharePoint competes directly with Atlassian’s Confluence for the best collaboration tool moniker. To find out which tool suits your needs, check out our Confluence vs. SharePoint comparison!
3. Plone (Best for open-source, secure, and customizable intranet solutions)
Plone is an open-source CMS built for customizable intranet solutions. You can deploy it in different ways, whether as a full CMS, a headless CMS, or with a React-based frontend. It even supports custom development through REST APIs.
You’ll find that Plone’s a great fit for government agencies, schools, and non-profits.
Plone best features
- Enterprise-level security offering strong protection with detailed user permissions, role-based access, and compliance with WCAG 2.0/Section 508
- Customizable workflows featuring review processes, multiple user roles, and content publication controls with scalable designs
- Advanced integration aiding smooth connections with Active Directory, LDAP, and compatibility with CRMs, Salesforce, and Oracle
Plone limitations
- Has a steep learning curve for beginners
- Caching needs improvement as it costs several hours to monitor and clean up
Plone pricing
- Free license for commercial or non-commercial uses
Plone ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
⚡Did You Know: Plone ranks in the top 2% of open-source projects globally.
4. Concrete CMS (Best for flexible web content management and digital functions)
Concrete CMS is an open-source tool that makes managing digital content easy for non-technical users. With its platform-independent setup, it runs smoothly across Windows, macOS, and Linux.
The tool’s modular design allows you to edit content directly on the website.
Whether you’re a creative agency or a small business, the tool helps you create and publish content quickly without needing a developer.
Concrete CMS best features
- Personalized content through custom dashboards for departments, role-based targeting, and dynamic distribution
- Advanced security infrastructure with granular access controls, SSO integration, and compliance with corporate standards
- Scalable site management aided by a central dashboard, consistent branding, multilingual support, and standardized approval workflows
Concrete CMS limitations
- Like many open-source projects, documentation lags behind the code
- The platform needs more add-ons and themes in the marketplace
Concrete CMS pricing
- Starter: $4.99/month
- Business: $19/month per 5 site editors
- Custom SLA: Custom pricing
Concrete CMS ratings and reviews
- G2: 4.5/5 (60+ reviews)
- Capterra: 4.5/5 (50+ reviews)
💡Pro Tip: When building your company’s Wiki, use the version control system to track all the edits and changes. This helps keep everything transparent and allows you to roll back to earlier versions if something doesn’t quite fit.
📮 Insight: 92% of workers use inconsistent methods to track action items, which results in missed decisions and delayed execution.
Whether you’re sending follow-up notes or using spreadsheets, the process is often scattered and inefficient. ’s Task Management Solution ensures seamless conversion of conversations into tasks—so your team can act fast and stay aligned.
5. Intrexx (Best for business process automation and digital workplace operations)
Intrexx is a low-code platform that helps you build and manage web apps across different environments. It’s perfect for large businesses that need a portal or social intranet platform, and supports multiple languages to keep things flexible.
Intrexx best features
- Workflow automation featuring a drag-and-drop process designer, event-based triggers, and customizable logic
- Advanced data integration for syncing with multi-databases like SQL and Oracle, along with third-party APIs and automatic indexing
- Flexible app development with low-code tools, department-specific custom apps, and rapid prototyping
Intrexx limitations
- Debugging and testing features need improvement
- Less possibility to reuse application parts for other solutions
Intrexx pricing
Intrexx ratings and reviews
- G2: 4.5/5 (70+ reviews)
- Capterra: 4.7/5 (60 reviews)
⚡Did You Know: United Planet, the team behind Intrexx, got its start in the late ’90s, a time when companies were just beginning to figure out how to digitize everyday business processes.
6. Axero (Best for simplified communication and enterprise social networking)
Axero blends content management systems with enterprise social networking, offering flexible solutions for both cloud and on-premises setups.
With easy-to-manage site configurations, it adapts to diverse industry needs, making it ideal for medium to large organizations looking for a user-centric digital solution.
Axero best features
- Enterprise social networking with features like points-based engagement tracking, achievement badges, and interactive user profiles
- Collaborative workspaces providing department-specific areas, @mentions, content creation without IT help, and integrated calendars
- Advanced content management supporting drag-and-drop uploads, file history tracking, permission controls, and automatic indexing
Axero limitations
- Many of the templates available in the resource library are outdated
- The org chart function operates solely on a ‘who reports to whom’ basis; it doesn’t clearly represent departments and sub-divisions
Axero pricing
- Cloud
- Standard, Premium, Enterprise: Custom pricing
- On Prem: Custom pricing
Axero ratings and reviews
- G2: 4.2/5 (60+ reviews)
- Capterra: 4.5/5 (50+ reviews)
⚡Did You Know: Axero has gamification features where employees earn points for platform interactions. (source: Axero)
7. Blink (Best for frontline and mobile workforce communication)
Blink is a mobile-first platform designed for frontline and mobile workers in industries like healthcare and retail. It brings together knowledge bases, communication channels, and resources (like payslips) in one app, making it easier for distributed teams to connect and collaborate.
Blink best features
- Employee engagement tools like personalized content feeds, kudos systems, and internal surveys with a mobile-first experience
- Secure communication infrastructure featuring a social media-inspired chat interface, group and private messaging, multimedia sharing, and voice/video meetings
- Unified content hub with easy access to company policies, incident reporting, and digital employee onboarding
Blink limitations
- Notifications can be distracting if not configured correctly
- You can’t search for previous messages in chats, and there isn’t an archive of files/photos sent
Blink pricing
- Business: $4.50/month per user
- Enterprise: Custom pricing
Blink ratings and reviews
- G2: 4.7/5 (250+ reviews)
- Capterra: 4.7/5 (110+ reviews)
⚡Did You Know: About 80% of the global workforce works without a desk—exactly the kind of workers that Blink supports. (source: Boston Consulting Group)
8. MyHub Intranet (Best for simple, no-code digital workplace communication)
MyHub Intranet serves as a no-code platform that simplifies internal corporate communication. Perfect for small and mid-sized businesses, the cloud-based tool is easy to set up and also offers custom branding.
With its flexible design, you can build a digital workplace that’s simple to access and acts as a self-service knowledge management system for your team.
MyHub Intranet best features
- Team interaction tools, including instant polls, user alerts, direct messaging, and task management
- Easy content management with a WYSIWYG editor, content templates, and unlimited publishing
- Detailed analytics offering management reporting options, user activity tracking, and content engagement insights
MyHub Intranet limitations
- The app needs more features to mimic the website version
- Some design/formatting features are a bit clunky
MyHub Intranet pricing
MyHub Intranet ratings and reviews
- G2: 4.4/5 (20+ reviews)
- Capterra: 4.8/5 (40+ reviews)
9. Guru (Best for knowledge management and compliance in regulated industries)
Guru is a knowledge base software that adapts to your team’s communication needs. Its AI-powered tools centralize and secure knowledge sharing while fitting into enterprise workflows.
Tailored for knowledge-driven teams—such as customer support, sales, and HR—within small-to-medium businesses, Guru turns unstructured data into insights, boosting intellectual capital management and accessibility.
Guru best features
- AI-powered knowledge management with enterprise-level search, content suggestions, and GuruGPT integration
- Content verification through an expert-vetted content system, trust indicators, and controlled editing permissions
- Intelligent analytics to track usage, performance, and content engagement, with AI suggestions to improve content impact
Guru limitations
- The search functionality can sometimes return an overwhelming number of results
- Lacks features to manage large volumes of information
Guru pricing
- All-in-one: $18/month per user
- Enterprise: Custom pricing
Guru ratings and reviews
- G2: 4.7/5 (2,000+ reviews)
- Capterra: 4.8/5 (550+ reviews)
💡 Pro Tip: Boost your internal knowledge base by embedding it right into your team’s workflow. Build team Wikis that link directly to tasks, projects, and timelines, so important info is always just a click away.
10. Workvivo (Best for employee engagement and social collaboration)
Workvivo is an employee experience platform that turns internal communication into a live, social-first digital workplace. With its user-friendly interface, Workvivo helps create a more connected, engaged, and collaborative workplace culture. Plus, it supports powerful API integrations and runs on a cloud-based architecture for greater scalability and flexibility.
Mid-to-large organizations will appreciate Workvivo’s versatility in managing company-owned content.
Workvivo best features
- Advanced engagement tools like social media-inspired activity feeds, peer recognition systems, badges, and community spaces
- A collaborative workspace featuring interest-based groups, employee directory, and integrated surveys
- An intelligent analytics platform tracking employee engagement, measuring performance, and analyzing content interaction
Workvivo limitations
- The tool requires constant internet connectivity, which isn’t ideal for remote or field employees
- Not everything in Workvivo has notifications, so you might miss important updates
Workvivo pricing
- Business Plan: Custom pricing
- Enterprise Plan: Custom pricing
Workvivo ratings and reviews
- G2: 4.8/5 (1,900+ reviews)
- Capterra: 4.7/5 (120+ reviews)
⚡Did You Know: The Workvivo platform supports Workvivo TV, a feature that helps organizations broadcast updates on office lobby displays, canteens, and factory floors.
Bring Your Team in Tandem With ’s Intranet CMS
An intranet CMS tool is nothing if not collaborative. We’ve covered 10 of these tools extensively here to help you find a solution for your organizational needs.
But our favorite is an all-in-one solution: !
While other platforms might be great at one thing—like centralizing documents or keeping conversations flowing— takes collaboration a step further by weaving these features into a unified project management system.
No more jumping between apps to track tasks, share docs, or chat with your team. With over 1,000 integrations, ensures that every app you need works together smoothly. Plus, its AI assistant helps you manage content in one live, central location.
Sign up on and maximize productivity through seamless team collaboration!
Everything you need to stay organized and get work done.
