You’ve got a mountain of documents sitting on your desk—customer records, invoices, or purchase orders. The next step is extracting the insights buried within it.
You know this isn’t going to be an easy feat since the data is poorly organized, and manually pulling out what you need is a Sisyphean task.
Thankfully, data extraction tools can step in to automate this process, cutting down on time and human error.
In this blog post, we’ll explore the 10 best tools available to make the process of extracting valuable information simpler, faster, and more accurate. Let’s see how these tools help conquer data overload.
Best Data Extraction Tools for Automated Data Collection & Processing
Here’s a quick snapshot of the best data extraction tools:
| Tool | Key features | Best for | Pricing* |
| – AI-powered dashboards and data visualization – Built-in Brain to draw insights, data, and summaries from docs – Workflow automations and real-time collaboration – Custom Fields and Views for data organization |
Individuals, SMBs, mid-market, enterprises | Free forever, Customizations for enterprises | |
| DocParser | – SmartAI Parser for quick setup – Smart Checkbox Detection – Version control for parsing rules – Advanced preprocessing for accuracy |
Mid-market companies, enterprises | Paid plans start at $32.50/month |
| Hevo Data | – 150+ no-code connectors – Real-time pipeline monitoring – Reverse ETL and automated schema management |
Mid-market companies, enterprises | Free, Paid plan starts at $239/month |
| Nanonets | – Custom model training without code – Intelligent document classification – Rule-based validations and 2/3-way matching |
Small businesses, mid-market, enterprises | Custom pricing |
| Airbyte | – Change Data Capture25+ destination compatibility – Integrates with Python libraries and AI tools – Connector Builder for custom integration |
Developers, mid-market companies | Free, Custom pricing |
| Informatica | – AI-enhanced data enrichment and classification – Real-time job monitoring and advanced error handling – Comprehensive data lineage for full data flow visibility |
Enterprises | Custom pricing |
| Stitch | – 130+ data source integrations – Automatic schema management and alerts – Historical data backfilling to complete datasets |
Small to mid-market companies | Paid plan starts at $100/month |
| Mailparser | – Custom email parsing rules and filters – Attachment data extraction – Auto-routing to CRMs or spreadsheet functions |
Individuals, small businesses | Free, Paid plan starts at $39/month |
| Talend | – Visual data mapping with tMap – Built-in data quality and governance tools – AI-powered predictive analytics and collaboration tools |
Mid-market companies, enterprises | Custom pricing |
| Matillion | – Real-time data with ‘Data Streams’ – AI smart assistant for automation and pipeline guidance – Low-code design with drag-and-drop workflows |
Mid-market companies, enterprises | Free, Paid plan starts at $1000 per month for 500 prepaid credits |
Finding the right data extraction tool can save you hours of manual work and a whole lot of frustration. But with so many options out there, what should you actually look for?
Here are some of the data extraction features that you must consider in a tool:
- 🤓 AI that gets smarter over time: Pick a tool that doesn’t just extract relevant data but actually learns and improves. AI-powered extraction means fewer errors and less time spent fixing mistakes
- 📃 No templates? No problem: Choose an enterprise search software that doesn’t require you to set up rigid templates for unstructured data. The tool must adapt to different documents, such as invoices, contracts, etc., without manual intervention
- ✅ Built-in error checks: Invest in a good information retrieval system that performs automated validations to catch errors before they cause problems
- 🔧 Integrations: Ensure the tool connects smoothly with your ERP, CRM, accounting, and legacy systems to enable seamless data transfer
- ⏩ Handles large batches with ease: Look for features like bulk processing, scheduled extractions, an advanced search option, and AI-powered workflows to keep things running smoothly
- 🔐 Keep your data safe: Make sure the document automation software follows industry standards like GDPR, HIPAA, and SOC 2, with encryption and role-based access. This way, you can store sensitive information in an open and searchable archive and ensure security
- 🙌 Easy to use: Prioritize no-code or low-code interfaces with drag-and-drop setups, so even non-technical users can use the tool easily
How we review software at
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at .
1. (Best for organizing and managing extracted data)
is the everything app for work that brings your tasks, documents, and data together in one place.
Instead of juggling multiple tools, you can streamline data extraction methods, including managing extracted data from documents inside .
Docs
For instance, Docs is your go-to space for creating, managing, and collaborating on documents all in one place. It allows teams to directly link extracted data from invoices and contracts to tasks. For example, a legal review task can have the original contract attached for reference.
Dashboards
Once the data extraction process is completed, the next step is making it useful. That’s where Dashboards come in. They give you a real-time, customizable view of your data, so you’re never guessing what’s going on.
Custom Fields help add extracted contract details, such as vendor name, payment amount, or contract expiration date, to tasks.
You can also create Checklists within the Doc, and use Assign Comments to invite team members to share their input. This makes it easy for teams to collaborate in real-time, without needing to jump between multiple tools.
Here’s how you can make the best out of it:
- Turn your raw data into easy-to-read charts, tables, and progress bars
- Sort and categorize your data for a clear view
- Click on a report to dive into the details when you need more context
- Share Dashboards with your team, set permissions, and keep discussions in one place
🎯 Productivity Hack: Imagine you’re processing hundreds of invoices daily. With Dashboards, you can keep an eye on everything in real time. A bar chart can quickly show you how many invoices have been processed versus how many are still pending. A table can highlight discrepancies that need the systematic review process.
If you’re automating parts of the process, a progress bar can track how often automation successfully extracts key data points. Meanwhile, a numeric widget can display the total number of invoices processed each day, giving you a quick pulse check on productivity.
With Dashboards giving you a clear view of your extracted data, the next step is making sure that data flows seamlessly through your workflows.
Automations
With Automations, you can set up rules that handle repetitive tasks for you. Whether it’s routing data to the right place, triggering notifications, or updating statuses automatically, the tool can help you move faster and stay organized.
Here’s how Automations streamlines document management workflows:
- Automatically update statuses, assign tasks, or move items as new data is added
- Ensure extracted data is reviewed on time by assigning it to the review team and setting deadlines instantly
- Update Salesforce with customer details or push financial records to QuickBooks automatically using ’s integrations. Reduce manual errors and ensure data consistency across platforms
Brain
Next, Brain, the platform’s AI-powered work assistant, enhances workflow automation by intelligently processing, organizing, and optimizing extracted data.
Instead of just automating manual data entry, Brain helps you analyze data, detect patterns, and suggest next steps, so you spend less time managing documents and more time making decisions.
- Automatically sort extracted data into the right folders or tasks based on content using Brain
- Ask Brain to generate quick summaries of long documents or large data sets
- Get AI-powered recommendations for the next action based on extracted data
- Find specific extracted data points instantly with natural language queries
💡Pro Tip: You can build Custom Autopilot AI agents to help you extract data based on specific triggers. For instance, agents can pull data from tasks, lists, or integrated sources and generate summary reports, charts, or dashboards. You can ask it to respond to triggers such as “Summarize weekly project progress and highlight overdue tasks,” and it will retrieve an appropriate response.
’s Data Analysis Findings Template
The next step is to turn those insights into actionable outcomes, and that’s where ’s Data Analysis Findings Template takes over the game. The template helps businesses organize, analyze, and present data insights effectively.
The template helps businesses organize, analyze, and present data insights effectively. This includes:
For instance, imagine a marketing team is analyzing the performance of a recent campaign. Using this template, they can input metrics such as engagement rates, conversion statistics, and demographic data. The visual tools within the template help highlight which strategies resonated with the target audience.
best features
- Visually map out data patterns, brainstorm ideas, and collaborate interactively with Whiteboards
- Use Integrations to connect with third-party data extraction tools using native integrations or API connections. This means you can pull in extracted data and automate tasks
- Use Custom Views such as List, Table, and Board views to structure and filter data based on your workflow. Customize columns, apply filters, and switch views for efficient tracking.
- Use ’s prebuilt AI agents to help you extract documents and information already in your knowledge workspace. They can also identify trends and patterns based on your workspace data
limitations
- The extensive number of features can be overwhelming for first-time users
pricing
free forever
Best for personal use
Free Free
Key Features:
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
enterprise
Best for many large teams
Get a custom demo and see how aligns with your goals.
Everything in Business, plus:
* Prices when billed annually
The world’s most complete work AI, starting at $9 per month
Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
Try for free
ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What are real users saying about ?
A G2 review says:
📮 Insight: Nearly 88% of our survey respondents now rely on AI tools to simplify and accelerate personal tasks.
Looking to generate those same benefits at work? is here to help! Brain, ’s built-in AI assistant, can help you improve productivity by 30% with fewer meetings, quick AI-generated summaries, and automated tasks.
2. DocParser (Best for document-based data extraction with customizable parsing rules)
Docparser’s SmartAI Parser creates parsing rules on your behalf, reducing setup time and minimizing manual effort. Plus, Smart Checkbox Detection automatically identifies and extracts checkbox data, making processing project-specific forms and surveys a breeze.
DocParser best features
- Leverage pre-configured data extraction forms to quickly extract information from various types of data
- Prepare documents using advanced preprocessing techniques such as cleaning, rotation, and formatting to ensure more accurate data extraction
- Track and manage different versions of parsing rules and revert to previous configurations when needed
DocParser limitations
- The formatting issues in the extracted data require manual adjustments
DocParser pricing
- Starter: $39/month
- Professional: $74/month
- Business: $159/month
- Enterprise: Custom pricing
DocParser ratings and reviews
- G2: 4.6/5 (50+ reviews)
- Capterra: 4.8/5 (100+ reviews)
What are real users saying about DocParser?
Here’s a G2 review:
💡 Fun Fact: Starbucks doesn’t pick store locations randomly. They extract data from mobile orders, foot traffic, and demographics to predict the best spots. Their tool, Atlas, helps map demand and avoid store overcrowding. So next time you grab a latte, data plays a role in putting that store right where you need it.
3. Hevo Data (Best for no-code ELT data pipelines with real-time monitoring)
With Hevo Data’s no-code ELT platform, you can set up data pipelines quickly without any programming knowledge. Whether you’re working with SQL, NoSQL, or SaaS applications, Hevo’s 150+ pre-built connectors eliminate the need for manual integrations.
You can also choose from pre-load, in-flight, and post-load transformations, so your data is ready to go the moment it hits your warehouse. Additionally, reverse ETL lets you send data back to systems like CRMs or marketing platforms, keeping your processes connected.
Hevo Data best features
- Offers automated schema management to make sure your destination schemas are always in sync
- Provides real-time monitoring of data pipelines and offers customizable alerts for tracking issues
- Maintains detailed logs of data operations to facilitate thorough auditing
Hevo Data limitations
- Transforming complex data may require additional scripting or external processing
Hevo Data pricing
- Free: $0
- Starter: $299/month
- Professional: $849/month
- Business critical: Custom pricing
Hevo Data ratings and reviews
- G2: 4.4/5 (250+ reviews)
- Capterra: 4.7/5 (100+ reviews)
What are real users saying about Hevo Data?
A G2 review says:
4. Nanonets (Best for AI-powered document extraction with custom model training)
With Nanonets, you get machine models that deliver 99% accuracy for all types of documents—structured, unstructured, and semi-structured. The tool also offers a no-code custom model training feature, so you can train your model to handle your unique documents quickly and easily.
Plus, you can leverage decision rules to review/validate extracted data and flag errors, inconsistencies, and discrepancies. And if you ever need insights from your extracted data, you can ask this intelligent search tool anything about the data using simple language.
Nanonets best features
- Ingest files from multiple sources such as emails, cloud storage, support tickets, and more
- Classify and organize documents of various types automatically
- Perform 2-way/3-way matching or automated validations to prevent data entry errors
Nanonets limitations
- Manual verification is still necessary, reducing the expected efficiency gains in certain cases
Nanonets pricing
- Start for free with $200 in credits
- Custom pricing
Nanonets ratings and reviews
- G2: 4.8/5 (90+ reviews)
- Capterra: 4.9/5 (70+ reviews)
What are real users saying about Nanonets?
Here’s a G2 review:
5. Airbyte (Best for open-source data extraction with extensive connectors)
Airbyte is a flexible data integration platform that supports both incremental and full extraction methods. With ‘Change Data Capture’, only the changes since your last sync are pulled to ensure real-time data extraction and minimize system load.
This free software offers an extensive connector library that helps you cover various data sources, such as APIs, databases, file storage, etc. The ‘Connector Builder and Connector Development Kits’ enable you to quickly build and deploy custom connectors.
Airbyte best features
- Facilitates integration with existing data workflows and AI-driven applications since it is compatible with popular Python libraries like Pandas and AI frameworks such as LangChain and LlamaIndex
- Ensures smooth data loading into 25+ destinations, with automatic handling of typing and deduplication
- Integrates with dbt, Airflow, and Dagster for data analysis and workflow automation
Airbyte limitations
- It fails to fetch the data for some sources, like Google Sheets
Airbyte pricing
- Open Source: Free Forever
- Custom pricing for all other plans
Airbyte ratings and reviews
- G2: 4.5/5 (40+ reviews)
- Capterra: Not enough reviews
What are real users saying about Airbyte?
A G2 review says:
6. Informatica (Best for enterprise-scale data integration and transformation)
Informatica PowerCenter is an end-to-end data management tool that offers advanced transformation features and simplifies large-scale data integration.
With features like push-down optimization, parallel processing, and grid computing, it can manage big datasets, including those with over 100,000 rows, efficiently. It scales to handle petabyte-scale data and offers real-time job monitoring and advanced error handling to help you track issues efficiently.
Informatica best features
- Leverages AI and automation to enhance data with contextual insights, classifications, and associations, and improve data understanding and usability
- Profiles and applies data quality assessments to automatically measure and track data integrity
- Provides comprehensive data lineage to understand data dependencies and connections, offering full visibility into how data flows and transforms across systems
Informatica limitations
- The tool has a steep learning curve
Informatica pricing
Informatica ratings and reviews
- G2: 4.4/5 (80+ reviews)
- Capterra: Not enough reviews
What are real users saying about Informatica?
A G2 review says:
7. Stitch (Best for cloud-based data pipeline automation with schema management)
Stitch Data is a cloud-based data integration tool that makes extracting and loading data into your cloud data warehouse easy by providing connections with over 130 data sources, so you don’t have to worry about complex setups or writing custom code.
The tool automatically manages schema changes, performs real-time monitoring, and sends alerts if something goes wrong. If you ever need to fill in missing data, Stitch has you covered with historical data backfilling, keeping your data warehouse complete and up to date.
Stitch best features
- Adjust capitalization and tweak the text format of your extracted data to uppercase, lowercase, or capitalized
- Add empty rows wherever you need to structure your data with the ‘Insert Row Filter’
- Replace multiple keywords in one go using a single filter to speed up the data refinement process
Stitch limitations
- The tool doesn’t offer data security features such as Single Sign-On and Two-Factor Authentication to protect your data
Stitch pricing
- Standard: Starts at $100/month
- Advanced: $1250/month (billed annually)
- Premium: $2500/month (billed annually)
Stitch ratings and reviews
- G2: 4.4/5 (60+ reviews)
- Capterra: Not enough reviews
What are real users saying about Stitch?
A G2 review says:
8. Mailparser (Best for email data extraction and automated routing)
Mailparser lets you create custom extraction forms to pull out exactly the data you need from every email, automatically. With advanced routing, it’s easy to send that extracted data straight to your CRM, Excel spreadsheet, or wherever it belongs.
The tools also helps extract data from attachments, whether it’s PDFs, DOCX, or spreadsheets. Case-sensitive filters make sure you’re pulling the right data every time.
Mailparser best features
- Filters out irrelevant emails to focus only on important data
- Forwards parsed data automatically to designated recipients or systems
- Alerts users in case of parsing issues or incorrect data extraction
Mailparser limitations
- Working with extracted data in JSON formats can be complex
Mailparser pricing
- Free trial
- Starter: $29/month
- Professional: $39/month
- Business: $99/month
- Business++: $299/month
Mailparser ratings and reviews
- G2: Not enough reviews
- Capterra: 4.9/5 (40+ reviews)
What are real users saying about Mailparser?
Here’s a G2 review:
9. Talend (Best for data integration, governance, and transformation)
Talend’s Data Fabric platform brings everything you need for data integration, quality, and governance into one place. The built-in data quality tools help you automatically validate and fix any issues as you go to enhance data reliability.
Talend’s tMap component lets you visually map and transform data with precision. You can perform lookups, apply conditional expressions, join multiple data sources, and restructure datasets—all within an intuitive drag-and-drop interface.
Talend best features
- Implement data governance policies with automated tracking, auditing, and lineage features to ensure compliance and transparency
- Leverage machine learning models for predictive analytics and automate insights with AI integration
- Collaborate with your teammates on data projects with version control and ensure security
Talend limitations
- Some users report that the performance and speed of the platform need improvement
Talend pricing
Talend ratings and reviews
- G2: 4.3/5 (100+ reviews)
- Capterra: 4.3/5 (20+ reviews)
What are real users saying about Talend?
A G2 review says:
10. Matillion (Best for cloud-native ETL and data warehouse integration)
Matillion’s ‘Data Streams’ lets you work with real-time data, ensuring you’re always in the loop with fresh insights. You also get an AI-powered smart assistant to automate tasks, suggest improvements, and guide you through building data pipelines.
Additionally, Matillion’s low-code canvas allows you to design data workflows with a drag-and-drop, user-friendly interface. When integrated with Large Language Models (LLMs), you can just talk to Matillion in natural language and get the answers you need instantly.
Matillion best features
- Ensures scalability for cloud-based platforms like AWS, Google Cloud, and Azure
- Offers full data orchestration by going beyond ETL and automating the extraction, transformation, and loading processes from start to finish
- Integrates seamlessly with data science and machine learning tools to allow you to enhance data pipelines with advanced analytics and AI-driven insights
Matillion limitations
- The APIs for retrieving job history and average run times could be improved to provide more efficient access
Matillion pricing
- For individuals: $0 monthly prepaid credits. Pay as you go: $2.50/credit
- Basic: $1000 per month for 500 prepaid credits. Additional credits: $2.18/credit
- Advanced: $2000 per month for 750 prepaid credits. Additional credits: $2.73/credit
- Enterprise: Custom pricing
Matillion ratings and reviews
- G2: 4.4/5 (80+ reviews)
- Capterra: 4.3/5 (100+ reviews)
What are real users saying about Matillion?
Here’s a G2 review:
Visualize and Track Your Data Efficiently Using
When it comes to data extraction, you need more than just a tool. You need something that makes your workflow smooth and organized.
With Dashboards to keep track of what matters, Docs to store and organize information, Automations to save time on repetitive tasks, and Brain to bring everything together in one place, gives you everything you need to handle your data effortlessly.
With AI agents, you can further simplify your processes, work more efficiently, and make better decisions, all while staying organized and in control.
Sign up for free on to manage your data effectively.
Everything you need to stay organized and get work done.
