Delivery details can make or break a customer’s experience. 62% of shoppers say delivery speed impacts their purchase, and 85% won’t return after a bad one. 📦
Juggling addresses, instructions, and order forms? It’s easy for things to slip through. One wrong entry, like a missed delivery date or incorrect contact details, can lead to delays.
These free delivery order templates help you stay organized, speed up fulfillment, and streamline everything from product discovery to final delivery.
10 Free Delivery Order Templates to Use
What are Delivery Order Templates?
Delivery order templates are ready-to-use forms that help businesses efficiently manage and track outgoing shipments.
They standardize the creation of delivery order forms and delivery notes, ensuring accuracy and consistency across every transaction. By using a delivery note template, teams can speed up dispatch processes, minimize errors, and improve overall logistics.
They also support smarter inventory planning by keeping records clear and searchable, making controlling stock levels and delivery workflows easier.
What Makes a Good Delivery Order Template?
A well-crafted delivery order template makes order fulfillment smooth and mistake-free. Here are the key features that separate great templates from basic ones:
- Core delivery details: Create order tracking templates with clear sections for delivery details like preferred time slots, handling requirements, shipping address fields, contact numbers, and special access notes
- Organized inventory list: Add structured tables that capture quantities, items ordered, dimensions, weights, and packaging specs to help carriers plan loads properly and prevent shipping surprises
- Reliable reference systems: Include unique order numbers and tracking codes. If you’re using e-commerce software, ensure your templates align with your platform’s data structure
- Clear delivery instructions: Designate a section for delivery notes about parking, gate codes, or recipient preferences. This helps drivers complete deliveries right the first time
- Professional formatting: Use clean layouts with logical field groupings that work well for both digital documents and printed copies
- Compliance-ready fields: Include spaces for required certifications and signature captures, especially for regulated goods and proof of delivery
- Automation-friendly design: Build templates that work with form tools and delivery software to reduce manual effort and speed up order processing
📮 Insight: 37% of workers send follow-up notes or meeting minutes to track action items, but 36% still rely on other, fragmented methods.
Without a unified system for capturing decisions, key insights you need may get buried in chats, emails, or spreadsheets. With , you can instantly turn conversations into actionable tasks across all your tasks, chats, and docs—ensuring nothing falls through the cracks.
10 Free Delivery Order Templates
From chaos to clarity, you can manage every delivery order in one place with , the everything app for work!
The platform combines project management, knowledge management, and chat, all powered by AI that helps you work faster and smarter.
Kaylee Hatch, Brand Manager at Home Care Plus, a user, says:
Here are the 10 free delivery order templates that’ll work to elevate your delivery processes:
1. Delivery Order Form Template
Practical and straightforward, the Delivery Order Form Template helps logistics teams stay on top of shipments by organizing all order details in one central hub.
This template centralizes order tracking, inventory updates, and delivery timelines into a streamlined workflow. It reduces processing time and ensures first-attempt delivery with built-in signature collection.
Here’s how to use it:
- Track orders from start to finish with Custom Statuses (Added to Inventory → In Transit → Supplies Received)
- Sort orders by department using dedicated views to match team capacity and workload
- Add supplier info, contact details, invoice addresses, and more with Custom Fields
- Monitor lead times automatically to keep deliveries on schedule and boost customer satisfaction
🚚 Ideal For: Procurement officers managing high-volume supplier orders, warehouse managers needing real-time transit updates, and third-party logistics providers handling cross-dock shipments
🧠 Fun Fact: The first-ever online food delivery order was placed way back in 1994—a pizza from Pizza Hut, ordered through a website called PizzaNet. Yep, the internet’s first craving was pizza! 🍕
Want to create your own intake processes with forms? Watch this video to know how to do with !
2. Product Order Form Template
Tired of chasing down spreadsheets and scattered contact info just to manage product orders?
The Product Order Form Template brings your entire order process into one central hub, from initial placement through fulfillment.
This template is ideal for managing customer orders and tracking them from request to fulfillment. The Delivery Order Form Template is better suited for internal delivery coordination or supplier-side tracking. Whether you’re fulfilling online purchases or managing stock for a physical store, this template keeps order data consistent and organized.
This order form template helps you:
- Track orders through custom statuses like New Order, Packing, In Transit, Fulfilled, and Delivered
- Keep all order info organized with 14 Custom Fields for product details, tracking numbers, pricing, and special instructions
- View your orders in five different ways, including Order Status board, Product Order Form, Order Issues list, New Order List, and Getting Started Guide
- Set up automated status updates and notifications to keep everyone in sync
- Connect with your email, CRM, and payment systems through built-in integrations
🚚 Ideal For: Small to medium-sized businesses, e-commerce teams, and product managers who need a flexible system to track and fulfill orders while maintaining clear visibility throughout the process.
3. Purchase Order and Inventory Template
The Purchase Order and Inventory Template centralizes procurement by combining order tracking and ERP inventory management software in one hub.
It allows businesses, including freight forwarders, to monitor inventory levels and manage supplier relationships efficiently. You can also monitor order statuses efficiently without missing a beat.
Unlike internal supply requests, this template is built for vendor-side transactions. It helps you issue purchase orders, track supplier fulfillment, and align procurement with inventory needs.
You can save time with features like:
- Custom Statuses to track orders from payment to delivery
- Stock-level alerts that notify you when it’s time to reorder
- Fields for vendor details, costs, and lead times
- Multiple views, including Gantt charts and Kanban boards, for better process visibility
🚚 Ideal For: Supply chain managers, retail businesses, and e-commerce companies that need to automate their procurement processes and maintain optimal stock levels.
👀 Did You Know? One of the world’s largest courier companies, United Parcel Service (UPS), was founded in 1907 by two teenagers in Seattle. Initially, they delivered packages on bikes and foot.
4. Company Swag Orders Template
When merchandise orders scale, so does the chaos. Without a structured workflow, even simple requests can spiral into missed items and mismatched deliveries.
The Company Swag Orders Template organizes all your branded gear orders in one hub. From tracking order status to monitoring quantity levels, this template helps you keep track of every shipment detail.
You can use this template to:
- Keep tabs on every order’s status from ‘New’ to ‘Shipped’
- Track inventory levels to prevent running out of popular items
- Monitor quality standards for each order batch
- Fill order requests from different departments efficiently
🚚 Ideal For: Marketing teams and HR departments who handle company merchandise ordering and need to maintain organized records of swag inventory.
5. Inventory Management Template
The Inventory Management Template helps you stay on top of your product list and inventory needs in one central hub.
You can quickly set up a delivery order form and track the shipping status, all while maintaining clear visibility of your inventory levels.
This template is built for ongoing stock monitoring and forecasting, not for processing purchase orders directly. It pairs well with the Purchase Order and Inventory Template to close the loop between stock visibility and supplier ordering.
Key features include:
- Create tasks with Custom Statuses like ‘In Stock,’ ‘Out of Stock,’ and ‘No Longer Used’ to instantly know item availability
- Add vital details through Custom Fields, including “Next Order Date,” “Current Inventory,” and “Order Quantity”
- Switch between Table, Timeline, and List views to analyze your inventory data from different angles
- Set up Automations to get alerts when stock runs low
🚚 Ideal For: Small and medium-sized businesses need a straightforward system to manage inventory, track orders, and maintain optimal stock levels.
💡 Pro Tip: Want fewer missed deliveries and frustrated calls? Always add clear delivery log instructions. Think gate codes, parking tips, tricky entrances—the stuff drivers need to get the job done right the first time. 📦🚚
6. Change Order Form Renovations Template
Have you ever had a renovation project where the plans suddenly changed? It happens more than anyone likes to admit. The Change Order Form for Renovations Template helps construction teams stay on track when updates arrive.
With this template, you can quickly outline cost differences, new material needs, and schedule changes so everyone is clear and nothing gets overlooked.
Key features that make project tracking smoother:
- Custom Fields to note change reasons, budget impacts, and supporting docs for each request
- Status tracking to see if changes are new, under review, approved, or declined
- Fields to specify project location and team assignments
- Built-in collaboration tools for team discussions and file sharing
🚚 Ideal For: Construction companies, contractors, and renovation teams who need to manage project changes efficiently while keeping clients and stakeholders informed.
🚀 Automate delivery tracking and answers with Brain
Managing delivery orders often means hunting for the right contact info, double-checking inventory, or digging through messages to find the last known delivery date.
With Brain, you can skip the back-and-forth. Ask natural-language questions like “What’s the status of the customer order from last Thursday?” or “Which supplier delivers to our Chennai store?”—and get instant answers.
Brain connects your tasks, docs, forms, and comments into one smart workspace that thinks for you. ✅
7. Supply Order Form Template
Managing supply orders can be chaotic—tracking items, quantities, costs, and suppliers across scattered spreadsheets often leads to missed deliveries and inventory gaps.
While the Purchase Order template focuses on vendor transactions and inventory levels, this Supply Order Form Template is ideal for handling internal supply requests and department-specific orders.
This template helps you:
- Track orders with Custom Fields for item details, quantities, costs, and supplier information
- Monitor order progress using status options like “Added To Inventory,” “For Approval,” “In Transit,” and “Supplies Received”
- View orders through multiple lenses with layouts like “New Orders List” and “Orders by Department”
🚚 Ideal For: Procurement teams and supply chain managers need a centralized system to handle supply orders, track inventory, and maintain vendor relationships.
🧠 Fun Fact: Since the 1890s, Mumbai’s dabbawalas have been delivering home-cooked meals to office workers with remarkable accuracy, using a color-coded system rather than technology. Their operation is so efficient that business schools worldwide have studied it.
8. Cookie Order Form Template
For busy bakeries, managing cookie orders isn’t always a piece of cake. Juggling quantities, deliveries, and address accuracy can quickly get stressful.
The Cookie Order Form Template turns order chaos into calm with an intuitive form built for bakers. This online form lets you record and track orders in one central location.
The template comes with smart features to handle your baking business smoothly, like:
- Track order progress with statuses like “Baking,” “For Delivery,” and “Delivered”
- Capture essential info using Custom Fields for quantity, price, customer email, and addresses
- Switch between views—Order Processing Board for tracking progress, Cookie Order Form for data entry, and Order Database for a complete overview
- Monitor deadlines and order status with time tracking and email notifications
🚚 Ideal For: Home bakers and bakery owners who want to manage orders without juggling multiple spreadsheets or paper forms.
9. Order Fulfillment Template
It’s peak season, and orders are flying in. Instead of scrambling, use the Order Fulfillment Template to stay on top of inventory, shipping, and customer details—all in one easy-to-manage hub. It keeps your operations smooth, so you can spend more time building your brand.
This template stands out with its practical, ready-to-use structure that helps you:
- Track orders across eight status stages from “Open” to “Delivered,” giving you clear visibility into where each order stands
- Capture critical order details using Custom Fields for costs, quantities, and shipping carriers
- Toggle between Board view for visual order management and List View for bulk updates
- Monitor product demand patterns to make smarter inventory decisions
🚚 Ideal For: E-commerce teams, logistics coordinators, and operations managers who need to process high order volumes while maintaining quality and speed.
10. Sales Tracker Template
While this isn’t a delivery form, it plays a key role in the process. After all, before you can ship an order, you need to close the deal. This template helps you manage the sales pipeline that leads directly into fulfillment.
The Sales Tracker Template makes it easy to track performance, spot trends, and turn every win into a well-executed delivery. Whether you’re a lean team or growing fast, use this template to track sales momentum, set priorities, and zero in on what moves the needle.
Here’s what you get:
- Custom Statuses to monitor deal stages with drag-and-drop pipeline management
- 10+ Custom Fields to capture metrics like Cold Calls Count and Total Products Sold
- Five+ views, including Weekly View and End-of-Day Reports, for multifaceted analysis
- Built-in time tracking to measure ROI per sales activity
🚚 Ideal For: Sales managers and SMB owners who want to standardize their sales processes while maintaining flexibility for deal-specific customizations.
Streamline Your Delivery Orders With
Managing delivery orders just got a whole lot simpler. With , you can easily track orders, stay on dispatch timelines, and remain organized from start to finish.
With free templates, flexible views, and customizable dashboards, gives you everything you need to manage delivery orders like a pro. Need to balance team workloads or plan smarter routes? Use ’s time tracking to stay on schedule.
Plus, with over 1,000 integrations, you can sync your go-to apps and manage deliveries in one place.
Ready to take your delivery management to the next level? Sign up for today!
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