Most teams treat Requests for Proposals (RFPs) like dental work—unavoidable, painful, and something you’d rather not deal with on a Monday morning.
But what if AI could hand you the novocaine and a power tool?
Currently, only 34% of teams use AI in their RFP process, meaning the majority are still white-knuckling through repetitive tasks and chasing down compliant proposals the hard way.
From wrangling security questionnaires to keeping proposal teams aligned, the right AI tools can turn that procedural grind into something way less painful than a toothache—and way more effective.
We’ve rounded up 10 smart AI tools for RFP efficiency to help you skip the drilling and get straight to the winning proposals.
Smart AI Tools for RFP Efficiency
Before you commit to yet another tool promising to “transform” your RFP process, here’s a quick checklist of features that actually matter—think advanced capabilities that go beyond basic automation. Look out for:
- AI-powered content generation and contextual understanding: Choose tools that generate responses using company data while recognizing industry-specific terms and RFP requirements
- Template-based response creation: Use tools that offer RFP, RFI, and project proposal templates to save time across different stages of the sales cycle
- Machine learning-driven response optimization: Prioritize platforms that learn from past RFPs and reviewer feedback to improve future responses continuously
- Automated compliance and risk analysis: Select software that flags legal, regulatory, and security risks by cross-checking content against approved standards
- AI-assisted content structuring and formatting: Opt for tools that organize content based on RFP guidelines and apply formatting automatically
- Process-wide integration capabilities: Look for solutions that connect bids, proposals, and contract reviews to support a streamlined end-to-end RFP process
- Collaboration and workflow automation: Choose tools that manage task assignments, track progress, and support real-time editing with role-based access
Absolutely! Here’s the revised comparison table with a single “Pricing” column that states both free plan availability and the starting price for paid plans:
Here’s a quick comparison table to start with:
| Tool name | Best features | Ideal for | Pricing |
| AI-powered RFP drafting, templates, automations, real-time collaboration, dashboards, integrations | Teams needing end-to-end RFP management, automation, and collaboration | Free plan available; paid plans start at $7/user/month | |
| AutoRFP.ai | Fast AI-generated responses, multi-language support, real-time tracking | Teams wanting rapid, automated RFP/RFI/SQ responses | Free plan not available; paid plans start at $1,000/month |
| Loopio AI | Centralized content library, SME tagging, integrations (Salesforce, Slack, MS Word) | Teams focused on content management and collaboration | Custom pricing |
| Responsive | AI content recommendations, LookUp search, CRM/Word integration, automation | Teams needing strong content search and automation | Custom pricing |
| DeepRFP | AI proposal writing, virtual SMEs, compliance/risk analysis, confidentiality | Teams wanting AI-driven proposal writing and compliance checks | Free plan not available; paid plans start at $75/user/month |
| Arphie | Customizable AI responses, source links/confidence, deadline tracking | Teams needing tailored responses and transparency | Custom pricing |
| Inventive | Knowledge hub, sentence-level citations, AI agents for research, content management | Teams managing large content libraries and ad-hoc responses | Custom pricing |
| Conveyor | Auto-generated answers, Slack/email/web self-serve, Salesforce integration | Teams needing fast, accurate responses without manual knowledge base upkeep | Free plan available; paid plans start at $9,600/year |
| QorusDocs | AI proposal drafts, template hub, advanced search, CRM/SharePoint integration | Proposal, sales, and marketing teams needing branded, collaborative proposals | Custom pricing |
| Neudesic AI-Powered RFP Response Automation | Intelligent content library, AI-ranked RFPs, Azure OpenAI integration | Enterprises prioritizing and automating high-value RFPs | Custom pricing |
Now that you know what to look for in proposal management software, check out the top tools that can improve your response process.
These picks are designed to boost efficiency and help more businesses create stronger proposals. No matter your company’s size, there’s something here for everyone.
1. (Best for streamlining RFPs with AI and automation)
Managing RFPs can feel like a never-ending cycle of drafting, reviewing, and chasing deadlines. But what if you had an AI-powered assistant to handle the heavy lifting? That’s where , the everything app for work, steps in.
With built-in automation, AI-assisted writing, and customizable templates, helps you generate polished RFP responses in no time. No more scrambling to find past proposals or manually tracking deadlines—everything stays organized in one place.
It helps teams track every process stage while integrating RFP management into a larger work ecosystem. Whether you’re working solo or collaborating across teams, ensures every response is accurate, on-brand, and delivered on time.
Drafting an RFP from scratch? Brain—the built-in AI assistant—generates well-structured RFP responses in seconds. Already have a draft? It refines language, corrects errors, and ensures nothing slips through the cracks. Need insights from complex data? Brain pulls key points, extracts action items, and organizes everything for smarter decision-making.
It even translates documents into 10+ languages—goodbye, copy-pasting into Google Translate or ChatGPT!
With ’s AI in the workplace, every proposal stays sharp, error-free, and ready for submission.
Writing a proposal is one thing—collaborating on it without losing your mind is another. Docs makes teamwork easy with real-time editing, comments, and task assignments, all within the document.
You can also connect Docs with project workflows to track approvals, link proposals with vendor negotiations, and keep everything in one place. With this feature, becomes an AI tool for decision-making, where teams can analyze content, detect inconsistencies, and optimize documents before submission.
Need to keep the conversation going? Chat keeps all RFP discussions in one place—no more digging through Slack or endless email threads. You can even attach drafts, share vendor responses, and get instant feedback without switching tabs.
And if you’re managing multiple deals, for Sales Teams keeps everything connected, from drafting RFP responses to tracking contracts and analyzing vendor bids. With CRM integrations, deal pipelines, and automation, sales teams can streamline the entire process—ensuring no lead, document, or deadline falls through the cracks.
Want an even quicker way to draft an RFP? Skip the drafting process itself with ’s extensive library of over 1,000+ templates.
With the RFP Process Template, you can ensure your team stays organized and prepared to handle any incoming RFPs.
This template allows you to:
- Track key dates and deadlines
- Consolidate all relevant information in one place
- Improve internal communication between teams
It also features built-in visual tools like a Kanban board, Gantt chart, and Calendar View, making tracking and reporting effortless.
Similarly, with the Web Development RFP Template, you can help your team outline project specifications for accurate bids, show internal processes, identify key stakeholders and decision-makers early on, and organize vendor proposals and collateral in one central location.
best features
- AI: Use AI to quickly draft, edit, and format RFP documents, generate action items, and summarize content. AI can also help brainstorm requirements and structure your RFPs efficiently
- Templates: Save RFP templates (tasks, docs, or views) and reuse them for future projects, ensuring consistency and saving time. Templates can be applied automatically via forms or automations
- Forms: Build intake forms to collect requirements or vendor information, which automatically creates tasks for each submission. Forms can use conditional logic to support multiple use cases
- Automations: Automate repetitive steps in your RFP process, such as notifications, task assignments, or status changes, to streamline workflows
- Docs & collaboration: Create and collaborate on RFP documents directly in Docs, with real-time editing, comments, and version history
- Tasks & subtasks: Break down the RFP process into actionable tasks and subtasks, assign responsibilities, set deadlines, and track progress
- Integrations: Connect with tools like Slack, Teams, Google Drive, and more to centralize communication and document management
- Dashboards & reporting: Build dashboards to monitor RFP progress, deadlines, and team workload
limitations
- Steep learning curve owing to a host of features
- Mobile app may lack some features from the desktop version
pricing
free forever
Best for personal use
Free Free
Key Features:
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
enterprise
Best for many large teams
Get a custom demo and see how aligns with your goals.
Everything in Business, plus:
* Prices when billed annually
The world’s most complete work AI, starting at $9 per month
Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
Try for free
ratings and reviews
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,400+ reviews)
What are real-life users saying about ?
Abraham J., Director of Drayage Administration, in a G2 review, says:
2. AutoRFP.ai (Best for fast AI-generated responses)
Legacy RFP software slows teams with tedious drafting, approvals, and updates. AutoRFP.ai provides an antidote, speeding up responses with AI-driven, accurate replies for RFPs, RFIs, and SQs. Just upload your content, and let the AI draft responses in minutes.
When you want to redraft responses, AI Actions does it in different styles with one click. The tool also supports auto-translation, adapting responses for different regions.
AutoRFP.ai best features
- Generate AI-powered responses quickly
- Track response updates as they happen
- Translate proposals into 30+ languages
AutoRFP.ai limitations
- Some UI elements feel clunky
- Importing complex RFPs can be confusing
- Answers can repeat across different questions
AutoRFP.ai pricing
- Scale: $1,000/month
- Accelerate: $1,450/month
- Enterprise: Custom pricing
AutoRFP.ai ratings and reviews
- G2: 4.9/5 (40+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about AutoRFP.ai?
A G2 review reads:
3. Loopio AI (Best for content management and collaboration)
If you’re looking to simplify your RFP process and respond quickly, Loopio may be your option. From RFPs to security questionnaires, Loopio helps you access a secure content library, making your responses faster and more accurate.
With generative AI, you can draft answers in minutes and efficiently qualify opportunities using the built-in Go/No-Go process. You can also easily manage bids, schedule reviews, and tag subject matter experts to get the best insights.
Plus, you can track your success by measuring the revenue impact of your responses and adjusting strategies based on real-time insights.
Loopio AI best features
- Centralized system for easy submission of individual proposals
- Link content blocks to subject matter experts for updates and customizations
- Integrate with tools like Salesforce, Slack, and MS Word for faster document creation
Loopio AI limitations
- May not suit complex teams due to its basic user management features
- Some users experience recurring issues, such as failure to save content block changes
Loopio AI pricing
Loopio AI ratings and reviews
- G2: 4.7/5 (630+ reviews)
- Capterra: 4.6/5 (74+ reviews)
What are real-life users saying about Loopio AI?
A G2 review says:
👀 Did You Know? The global proposal management software market is valued at over $2 billion and is expected to grow steadily at a compound annual growth rate of more than 12% in the coming years.
4. Responsive (Best for content searching and automation)
Formerly known as RFPIO, Responsive drafts your answers and manages collaborative workflows so you can deliver winning responses to RFPs.
This AI-powered proposal automation software also helps you automate your proposals, bids, and questionnaires. The tool also allows you to respond quickly with accurate, insightful information.
You can securely share documents like risk assessments, compliance credentials, and data sheets. These can be sent through public trust centers or private profiles. Plus, its document analysis tools can scan through requests with extensive requirements, helping your team act faster and more efficiently.
Responsive best features
- Use the LookUp feature to find past content and build a strong content library quickly
- Let AI recommend the best-fit content for each RFP based on your database
- Import and export proposals easily between your CRM, Microsoft Word, and other tools
Responsive limitations
- Navigation between projects and the central library can be less intuitive
Responsive pricing
Responsive ratings and reviews
- G2: 4.5/5 (1,110+ reviews)
- Capterra: 4.6/5 (150+ reviews)
What are real-life users saying about Responsive?
A Capterra review says:
📮 Insight: 62% of our respondents rely on conversational AI tools like ChatGPT and Claude. Their familiar chatbot interface and versatile abilities—to generate content, analyze data, and more—could be why they’re so popular across diverse roles and industries.
However, if a user has to switch to another tab to ask the AI a question every time, the associated toggle tax and context-switching costs add up over time.
Not with Brain, though. It lives right in your Workspace, knows what you’re working on, can understand plain text prompts, and gives you answers that are highly relevant to your tasks! Experience 2x improvement in productivity with !
5. DeepRFP (Best for AI proposal writing and RFP automation)
DeepRFP offers an AI-driven solution to help you write proposal drafts in seconds and automate RFP responses. You can leverage virtual SMEs and AI agents to act as proposal professionals and bid-writing assistants. Get company-specific responses and generate drafts that are relevant to your needs.
The AI RFP Analyzer breaks down RFPs, providing red flags, risk analysis, and compliance matrices so you can quickly assess proposals. Plus, the training library offers tutorials to help you get the most out of your proposal process.
DeepRFP best features
- Improve drafts instantly using built-in editing and review support
- Generate responses that reflect your company’s unique context
- Protect your data with strict confidentiality and zero AI model training on your content
DeepRFP limitations
- The software may require training to utilize advanced features fully
DeepRFP pricing
- Pro: $75/month per user
- Elite: $125/month per user
DeepRFP ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
6. Arphie (Best for customizable RFP responses)
Built to speed up responses and boost win rates, Arphie is an AI-powered RFP and proposal software that helps teams handle complex questionnaires easily. Its transparency sets it apart—each AI-generated answer comes with source links and confidence levels, so you know exactly where the content is coming from.
When uploading RFPs or questionnaires, the tool automatically recognizes and organizes sections from Excel or Word files, saving time. You can easily customize the tone, style, and vocabulary of responses to align with your organization’s voice.
To keep everything on track, Arphie tracks deadlines within the platform and sends real-time notifications via email, Slack, or in-app alerts.
Arphie best features
- Generate first-draft answers to RFPs and questionnaires quickly
- Customize AI responses by providing specific instructions on tone and style
- Track progress and deadlines at the question, section, or questionnaire level
Arphie limitations
- Sometimes the AI-generated answers require editing to meet the desired quality
Arphie pricing
Arphie ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life users saying about Arphie?
A G2 review reads:
💡 Pro Tip: An outdated response to a five-year-old RFP isn’t going to win you any points. Regularly audit and refresh your centralized content library so your proposal automation tools can surface the best answers. Use AI tagging and classification features to help sort and rank content by relevance, accuracy, and compliance standards.
7. Inventive (Best for AI-driven content management)
Inventive AI claims to speed up response workflows by over 70%, using proprietary technology to generate first drafts that pull accurate responses from your existing knowledge sources.
Serving as a central hub for all your content, it lets you upload past RFPs and relevant documents and even sync data from tools like Google Drive, SharePoint, or your own website. You can also bring in Q&A pairs from spreadsheets or previous platforms to enrich your response base.
Its AI content manager keeps things sharp by flagging any conflicting information across your sources, so your responses stay fresh, relevant, and on point.
Inventive best features
- Use the Knowledge Agent for ad-hoc responses in email and outside RFPs
- Include citations at the sentence level for clear references
- Easily add or remove files and sources in the Knowledge Hub
- Utilize AI agents for tasks like competitive research and content management
Inventive limitations
- Lacks more detailed reporting for questions, responses, and CRM integration
- Needs more integrations available for the Knowledge Hub
Inventive pricing
Inventive ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life users saying about Inventive?
A G2 review reads:
8. Conveyor (Best for auto-generated, accurate responses)
Conveyor speeds up your RFP response process while eliminating the need to manage extensive knowledge bases. The AI pulls answers from external sources, company wikis, documents, and Q&A pairs to deliver accurate, tailored responses.
You can upload files in their original formats, including Excel, PDFs, and Word documents, by dragging and dropping.
It’s built for busy proposal teams that need speed without sacrificing accuracy. By streamlining how responses are generated, shared, and connected to sales tools, Conveyor helps reduce repetitive tasks and keeps everyone aligned throughout the proposal process.
Conveyor best features
- Auto-generate accurate answers for RFPs with 95% accuracy
- Allow teams to self-serve answers via Slack, email, or web
- Use Salesforce integration to connect RFP responses to revenue
Conveyor limitations
- Current integration flags outdated knowledge but lacks automatic update checking
- Some users say the platform needs better monitoring based on answers copied or time spent on cards
Conveyor pricing
- Free
- Professional: $9,600/year
Conveyor ratings and reviews
- G2: 4.6/5 (90+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Conveyor?
A G2 review says:
9. QorusDocs (Best for proposal management)
As a cloud-based AI proposal management software, QorusDocs automates the creation of branded proposals, presentations, and RFP responses. It allows business development, sales, marketing, and bid teams to collaborate seamlessly, optimizing billable hours while boosting your chances of winning clients.
The software offers QPilot, a secure and private AI tool that helps you focus more on client relationships and perfect your strategic presentations, saving time on repetitive tasks.
QorusDocs best features
- Create custom proposals quickly using a broad template hub adaptable to any project
- Use AI to generate early drafts based on your RFP for easy refinement
- Browse existing content from the library with a powerful advanced search function
QorusDocs limitations
- Some users experience delays when loading proposals or content blocks
- The dashboard only supports tracking up to 10 pursuits, limiting visibility across projects
QorusDocs pricing
QorusDocs ratings and reviews
- G2: 4.4/5 (150+ reviews)
- Capterra: 4.7/5 (80+ reviews)
What are real-life users saying about QorusDocs?
A G2 review says:
💡 Pro Tip: AI-powered content generation can handle repetitive tasks and RFP questions at scale—but it’s not a mind reader. Proposal professionals and subject matter experts should still review, refine, and add those little touches that feel human. This combo of automation and oversight leads to compliant proposals with real personality.
10. Neudesic’s AI-Powered RFP Response Automation (Best for intelligent RFP prioritization)
The core of Neudesic’s AI-driven RFP software is an intelligent content library that surfaces your organization’s most relevant and proven responses. The system recommends detailed project plans, cost estimates, and value propositions using data and automation for faster and more accurate responses.
This RFP and RFP response software packs a punch with advanced tools like Azure OpenAI for quick text summaries, Microsoft’s Semantic Kernel for smart interactions, and React for a seamless user experience.
With built-in document intelligence, it scans incoming RFPs, ranks them by potential, and suggests which ones are worth your time. No more sifting through piles of proposals, your team can focus on the best opportunities, boost win rates, and make the most of your resources.
Neudesic’s AI-Powered RFP Response Automation best features
- Generate polished responses at scale with AI-driven document parsing and project planning tools
- Surface high-performing content using a dynamic, searchable knowledge library
- Focus team efforts with AI-ranked RFPs and automated opportunity scoring
Neudesic’s AI-Powered RFP Response Automation limitations
- The software takes longer to upgrade, according to some users
Neudesic’s AI-Powered RFP Response Automation pricing
Neudesic’s AI-Powered RFP Response Automation ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
Make Your RFP Process Faster and Smarter With
Winning RFPs takes more than fast fingers and a nicely formatted doc—it’s about doing them better and faster. helps your sales team skip the chaos and get organized, with workflows that actually flow. Track approvals, manage tasks, and turn draft mode into done without chasing down five versions of the same file.
Its AI-powered drafting, smart automation, and real-time collaboration keep proposals polished and panic-free. You can even turn winning responses into contracts without jumping tools.
Curious? Explore RFP templates, try out the AI writing tools, and see how smooth proposal management can really be with . Sign up now!
Everything you need to stay organized and get work done.
