One of my first big projects taught me a hard lesson: without the right tools, even a small delay can create major setbacks.
That experience pushed me to find an all-in-one software that could handle different degrees of project complexity, from budgeting to scheduling and resource management.
After testing various options with the team, I’ve narrowed down the best capital project management software to keep your projects running smoothly and on schedule.
Here are the factors we considered while deciding what will suit your project portfolio and what made the cut. ✂️
11 Best Capital Project Management Software for 2024
What Should You Look for In Capital Project Management Software?
When choosing capital project management software, it’s important to focus on features that can truly support large and complex projects.
Here’s a quick rundown of the essentials to look for. 👇
- Comprehensive budgeting tools: Manage costs effectively by tracking expenses, forecasting budgets, and identifying cost-saving opportunities
- Scheduling and timeline management: Easily create, adjust, and share timelines to keep every team member aligned with key project milestones
- Resource allocation and tracking: Make sure the right people and materials are available at the right times without overspending or causing bottlenecks
- Collaboration and communication: Centralize communications so everyone stays updated and decisions are made in real time
- Reporting and analytics: Access data-driven insights to measure project performance, identify risks, and make informed decisions
- Document management: Organize and securely store essential project documents, blueprints, and reports in one accessible place
🔍 Did You Know? In 2023, the U.S. construction sector was valued at nearly $2 trillion. This number is projected to keep growing, with forecasts indicating that by 2027, the total value of construction projects could exceed $2.2 trillion.
11 Capital Project Management Software
With input from the team and my own research, I’ve compiled a list of the 11 best capital planning software to help you manage your projects more effectively.
Let’s take a look. 💁
1. (Best for managing budgets, project workflows, and collaboration)
I’ve spent significant time using , a powerful project management tool tailored to finance teams and project managers.
for Finance Teams is a robust solution for budgeting and expense tracking. It combines advanced project management tools with finance-specific templates, allowing teams to manage cash flow more effectively.
Tasks
Tasks allows users to break down complex projects into manageable tasks and subtasks. Additionally, this level of organization helps ensure that no financial detail goes overlooked.
For instance, you can assign specific tasks to team members responsible for different budget categories, streamlining accountability.
Dashboards
Next, Dashboards empower finance teams to create customizable visual displays that consolidate key metrics and project statuses. With the ability to monitor capital budget adherence, cash flow, and overall project health at a glance, teams can quickly identify potential financial issues and respond proactively.
templates
To optimize budgeting, also offers a variety of templates.
The Project Budget With WBS Template helps structure your budget according to a work breakdown structure (WBS), providing clarity on costs associated with each project component.
What’s more, the Project Cost Management Template is useful to manage all financial aspects (including detailed project costs) of your portfolio.
The Project Management Software is another helpful tool. It supports team collaboration, time tracking, and more.
The Gantt View gives capital project managers a clear, visual way to track timelines and task dependencies.
For instance, a manager overseeing facility construction can plan each phase—from planning to final inspections—with dependencies between tasks like permitting and site prep. If one step is delayed, the project team can quickly adjust the timeline to keep work moving smoothly.
Good communication makes all the difference in keeping projects on track, and Chat brings that connection front and center. Chat keeps all the communication with your workflow, so you don’t need to switch between apps.
Say you were out on vacation—AI within Chat can give you a handy summary of key updates, so you’re instantly up to speed without scrolling through a mountain of messages.
And with follow-ups in Chat, you’ll know who’s responsible for each subsequent step, so nothing gets lost in the shuffle. It’s all the communication you need right where you need it.
best features
- Easily organize project tasks: Break down work into manageable tasks and subtasks, ensuring that each part of the project lifecycle is clearly defined and assigned
- Visualize timelines: Map out project schedules, track dependencies, and adjust timelines easily, helping teams keep their projects on track
- Stay on top of financial health: Monitor budget adherence, cash flow, and other key financial metrics at a glance, making it easier to maintain control over project finances
- Enhance team collaboration: Communicate in real time within the platform, keeping everyone aligned and minimizing the need for external messaging apps
- Optimize resource allocation: Track time spent on tasks and projects, allowing teams to manage resources better and stay within budget constraints
limitations
- Some users report that navigating through can become overwhelming due to its extensive features
- The learning curve for new users may be steep, requiring time to fully leverage all functionalities
pricing
- Free forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Custom pricing
- Brain: Add to any paid plan for $7/month per user
ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
2. Procore (Best for construction project management)
Procore is a suitable capital project planning software designed for the construction industry. It centralizes project data, providing real-time insights that enhance collaboration among stakeholders.
With Procore, managing project budgets, bids, and change orders becomes much more efficient.
Procore best features
- Consolidate communication to access messages, updates, and files in one place
- Store and update project documents in real time to ensure everyone has the latest versions
- Streamline request for information (RFI) and submittal tracking for quicker responses and fewer delays
- Link change orders to budgets and schedules to understand financial impacts instantly
Procore limitations
- Slow response times from customer service can be frustrating
- The mobile app has faced issues with crashes and glitches
- Requires pre-downloading items for offline access, which can be limiting
Procore pricing
Custom pricing
Procore ratings and reviews
- G2: 4.6/5 (2,900+ reviews)
- Capterra: 4.5/5 (2,700+ reviews)
3. Oracle Primavera Cloud (Best for comprehensive project planning and risk management)
Oracle Primavera Cloud is a powerful tool that combines project scheduling, resource management, and risk analysis. It’s known for its advanced scheduling capabilities and is ideal for professionals managing complex project timelines and budgets.
Oracle Primavera Cloud best features
- Create detailed project breakdown structures to improve tracking and ensure clarity
- Use advanced scheduling techniques to analyze schedule and cost variances
- Manage resources with customizable allocation tools for optimal task assignment
- Identify and manage risks with an integrated risk register to keep projects on track
- Track budgets through cash flow management tools for financial oversight
Oracle Primavera Cloud limitations
- Integrating with other systems can be complicated
- Users report occasional performance lags with large datasets
- Customization options may not meet every specific need
Oracle Primavera Cloud pricing
Oracle Primavera Cloud ratings and reviews
- G2: 4.4/5 (380+ reviews)
- Capterra: 4.4/5 (180+ reviews)
4. Oracle Aconex (Best for document control in construction)
Oracle Aconex provides a cloud-based platform for managing large-scale construction projects. This capital planning software facilitates seamless collaboration and process management through its robust document control and compliance management features.
Oracle Aconex best features
- Easily manage project documents, ensuring everyone has access to the most up-to-date versions
- Streamline processes such as approvals and reviews to enhance project efficiency
- Facilitate communication among teams with instant updates and notifications
- Use the mobile app for on-the-go access to project data and documentation
- Create detailed reports on document status, compliance, and project progress
Oracle Aconex limitations
- Supports only basic authentication methods
- Strict limits on API usage may hinder integration
- Potential issues with integration across various modeling tools
Oracle Aconex pricing
Not available
Oracle Aconex ratings and reviews
- G2: 4.5/5 (220+ reviews)
- Capterra: 4.4/5 (200+ reviews)
🔍 Did You Know? According to a Wellingtone report, 45% of project managers believe their organization has a strong track record of project success.
5. CMiC (Best for integrated project management)
CMiC specializes in capital project planning for the construction industry, offering an integrated suite that streamlines management and accounting. This user-friendly capital project management software provides comprehensive insights for decision-making throughout project management lifecycles.
CMiC best features
- Connect with various enterprise applications for seamless data flow across the board
- Access the capital project management software from multiple devices for field and office teams
- Streamline regulatory processes and maintain audit trails for transparency
- Gain insights through synchronized project data that improve decision-making
CMiC limitations
- Setup can be lengthy and resource-intensive
- Many users report slow performance and crashes
- Extensive training may be needed for new users
CMiC pricing
Custom pricing
CMiC ratings and reviews
- G2: 3.3/5 (25+ reviews)
- Capterra: 4.1/5 (170+ reviews)
💡 Pro Tip: Recognize and celebrate big and small project milestones. Acknowledging achievements boosts team morale and motivates everyone to stay engaged and committed to the project’s success.
6. Sitetracker (Best for high-volume project and portfolio management)
Sitetracker is a cloud-based tool that manages high-volume projects across industries like telecommunications. It integrates financial and vendor management into one platform to enhance visibility and collaboration.
Sitetracker best features
- Manage every phase of the lifecycle effectively, from initiation and planning through project execution and closure
- Leverage AI-driven analytics to forecast risks and outcomes for proactive decision-making
- Optimize resource utilization across multiple projects, ensuring teams are operating at peak efficiency
- Monitor budgets in real time against forecasts for immediate adjustments and financial accountability
Sitetracker limitations
- Some users report integration difficulties with existing enterprise systems
- New users may find the interface complex to navigate
Sitetracker pricing
Custom pricing
Sitetracker ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
7. Fieldwire (Best for field management in construction)
Fieldwire focuses on construction management with an emphasis on field collaboration.
It supports task management, real-time communication, and document sharing, making it suitable for managing capital projects effectively.
Fieldwire best features
- Access and share the latest project plans from any device, keeping everyone aligned
- Clearly assign and track tasks to ensure accountability across the team
- Generate reports automatically for accurate and up-to-date documentation
- Annotate plans with notes, photos, and videos to capture real conditions
Fieldwire limitations
- Inadequate customer support often directs users to tutorials
- Lacks comprehensive financial management tools for complex projects
Fieldwire pricing
- Basic: $0/month per user
- Pro: $54/month per user
- Business: $74/month per user
- Business Plus: $94/month per user
Fieldwire ratings and reviews
- G2: 4.5/5 (200+ reviews)
- Capterra: 4.6/5 (85+ reviews)
8. Bluebeam Revu (Best for AEC collaboration)
Bluebeam Revu offers tools tailored for architecture, engineering, and construction (AEC) projects. Its focus on collaboration enhances project workflows, making it an essential tool for AEC professionals.
Bluebeam Revu best features
- Collaborate on PDF drawings in real time with project teams to stay in sync
- Mark up documents to clarify design intentions and track any changes that take place
- Integrate with other enterprise systems for cohesive workflow management
- Automate repetitive tasks to improve productivity and focus on high-value tasks
Bluebeam Revu limitations
- Some users report a steep learning curve for advanced features
- Occasional performance issues with large files or complex projects
Bluebeam Revu pricing
- Standard: $349 (one-time payment)
- CAD: $449 (one-time payment)
- Complete: $599 (one-time payment)
Bluebeam Revu ratings and reviews
- G2: 4.6/5 (1,200+ reviews)
- Capterra: 4.5/5 (1,000+ reviews)
💡 Pro Tip: Capital projects often face scope, budget, or timeline changes. Establish a formal change management process to evaluate the impact of changes on the project and to keep stakeholders informed.
9. InEight (Best for end-to-end project management)
InEight provides an end-to-end solution for managing capital projects and integrating mitigation planning, execution, and analytics into a single platform.
This capital planning software enhances collaboration and improves project outcomes through its comprehensive features.
InEight best features
- Plan projects effectively with advanced scheduling tools and customizable templates
- Monitor budgets and manage expenses in real time to stay on top of finances
- Analyze project performance through detailed reporting capabilities for valuable insights
- Utilize mobile capabilities for efficient, on-the-go project management
InEight limitations
- Customization options may not be as flexible as some competitors
- Some users experience challenges with system integration
InEight pricing
Custom pricing
InEight ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
10. Projectmates (Best for project management efficiency)
Projectmates makes managing capital investments straightforward for project owners, offering a unified platform that brings each project phase under one roof.
Moreover, it organizes and makes every aspect accessible, from setting up capital plans to tracking expenses and milestones in real time.
Projectmates best features
- Customize dashboards to create a comprehensive project overview, allowing you to visualize critical metrics
- Effortlessly track budgets, change orders, and forecasts, enabling you to stay on top of financial health
- Generate detailed reports to identify trends, assess progress, and implement improvements
- Enhance collaboration with integrated communication to share updates within the platform
Projectmates limitations
- May lack some advanced features found in competitors
- Users report a need for more robust customer support
Projectmates pricing
Custom pricing
Projectmates ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
🔍 Did You Know? The three main constraints of project management—scope, time, and cost—are often called the ‘Iron Triangle.’ Changing one constraint typically impacts the others.
11. Microsoft Project (Best for traditional project management)
Microsoft Project is an integrated project management solution that provides robust scheduling and planning features suitable for various industries.
The platform’s intuitive interface and powerful resource allocation capabilities make it easy to create project plans, set milestones, and visualize the project’s critical path, giving teams a clear roadmap to follow.
Microsoft Project best features
- Integrate with financial applications to manage budgets, costs, and revenue accruals
- Allocate and track resources to ensure projects are adequately staffed
- Generate comprehensive reports to analyze and assess project performance thoroughly
- Leverage existing Microsoft tools to create a more seamless and connected workflow
Microsoft Project limitations
- Can be expensive compared to other project management tools
- The learning curve for new users can be steep, especially for advanced features
- Limited collaboration features compared to more modern platforms
Microsoft Project pricing
- Planner Plan 1: $10/month per user (billed annually)
- Planner and Project Plan 3: $30/month per user (billed annually)
- Planner and Project Plan 5: $55/month per user (billed annually)
Microsoft Project ratings and reviews
- G2: 4/5 (1615+ reviews)
- Capterra: 4.4/5 (1950+ reviews)
💡 Pro Tip: Regularly conduct resource leveling sessions throughout the project. This involves analyzing your team’s workloads and adjusting assignments to avoid over-allocating resources.
Let Drive Your Project Success
Capital project planning can be a complex process, but having the right capital project management software can make all the difference. With so many options available, it’s crucial to choose tools that simplify budgeting, enhance collaboration, and keep projects on track.
One standout option in this space is . Known for its flexibility and robust features, empowers teams to manage projects efficiently from start to finish.
Whether you’re tracking budgets, assigning tasks, or communicating with stakeholders, offers a comprehensive suite of tools to help you stay organized and focused.
Get started with for free today!
Everything you need to stay organized and get work done.
