13 Best Workforce Management Software in 2025 |

Remember the fable of a father asking his sons to break a bundle of sticks? Together, the sticks are unbreakable; individually, they snap with ease. The lesson? Teamwork and strong management are key for business.

But teamwork alone isn’t enough. Great teams still need smart management, and today, that’s nearly impossible without technology stepping in.

Wondering where to start? We’ve rounded up the 13 best workforce management software to help you with employee scheduling, absence management, productivity tracking, workforce safety, and everything else in between.

What is Workforce Management?

Understaffing. Disorganized resource allocation. Ballooning payroll costs. Compliance nightmares with labor laws.

These are all symptoms of poor workforce management.

However, to get there, good workforce management needs:

• Budgeting: Tracking costs for each location to avoid nasty surprises on payday
• Scheduling: Ensuring employees have balanced schedules that meet both business and personal needs
• Forecasting: Predicting labor needs based on data like customer demand, weather trends, or even past holiday madness
• Tracking time: Monitoring attendance, leave, and overtime to keep productivity on track
• Regulatory compliance: Staying on the good side of labor laws, wage rules, and collective bargaining agreements
• Analytics: Crunching data into reports to uncover trends and improve decision-making

Benefits of Workforce Management

Would you like to reduce labor expenses and keep your top employees from eyeing the exit door? Well, that’s exactly what workforce management offers.

✨ Summary: Great management = happy, productive teams.

Here are the benefits of using a good workforce management tool:

• Enhanced productivity: Optimizes schedules and effectively manages employee time to boost workforce productivity
• Cost reduction: Minimizes labor costs by forecasting demand. Decreasing staffing expenses further helps in allocating resources accurately across the organization
• Employee engagement: Offers flexible scheduling and better visibility into work hours, leading to higher employee satisfaction
• Accurate time tracking: Automates time and attendance tracking to eliminate manual errors and ensure accurate payroll
• Improved scheduling: Matches employee availability, skills, and workload demands to create efficient schedules
• Data-driven decisions: Provides real-time data on employee performance and labor costs for smarter decision-making
• Compliance adherence: Automates compliance tasks to ensure alignment with labor laws and regulations
• Safer workplace: Identifies potential safety risks by monitoring work patterns and schedules
• Simplified HR processes: Automates repetitive HR tasks like scheduling and time tracking for improved efficiency
• Business insights: Analyzes workforce data to uncover trends and enhance strategic planning

What Should You Look for in Workforce Management Software?

However, to get the most out of your investment, go for workforce planning software with these must-have features.

• Remote management features: Allows managers to assign tasks, access schedules, and generate reports from anywhere—because work doesn’t always happen from behind a desk
• Analytics and reporting: Tracks employee performance, spots trends, and gives data-driven insights to improve workforce planning and operations
• User-friendly tools: Simplifies core HR functions from emailing and scheduling to tracking project progress—no PhD in workforce management system engineering required
• Automations: Reduces manual tasks, ensures no detail slips through the cracks, and gives managers more time to focus on big-picture strategies

Here are the 13 best workforce management tools designed to tackle everything from employee scheduling to performance monitoring (and make your lives easier.)

1. (Best for HR project management and workforce optimization)

While it might look like HR is all about hiring people, their responsibilities go way beyond that—reducing recruitment costs, optimizing process efficiency, and tracking employee engagement. 

HR also tackles challenges like mitigating race and gender bias, benchmarking performance metrics, and limiting unauthorized overtime.

With so many goals and metrics, any organization needs a planning and management tool that can keep up.

takes this on effortlessly by blending task and project management with seamless communication and being the true everything app for work.

for HR teams streamlines workforce management by centralizing employee data, tracking recruitment pipelines, and automating onboarding workflows—all in one platform.

With Goals, you can set and track organizational objectives in numerical, monetary, true/false, or task formats. Combine targets from various teams into unified goals, assign deadlines, create scorecards, and share goals organization-wide with customizable access rights.

Once the goals are in place, Views make tracking seamless. Customize 15+ views with fields like due date, priority, or task owner. For instance:

• List View: Organizes tasks by critical fields like deadlines and ownership
• Calendar View: Visualizes activities by date and duration

Since we’re talking about tracking things, Dashboards make monitoring results even simpler. 

Generate real-time reports on metrics like employee performance, engagement, and hiring timelines, and showcase these insights in visually compelling presentations for stakeholders.

With over 50 cards customized to HR needs, dashboards can highlight key data points such as positions filled, time to hire, or team productivity.

A big part of HR operations is communication, and ’s collaborative tools make this simple.

With Docs, you can centralize organizational policies, knowledge bases, and resources, updating and sharing them with customizable permissions. If you don’t want to create documentation from scratch, the HR SOP Template can help structure your HR processes better, ensuring teams are aligned, and employees stay motivated.

Whiteboards are another useful feature, perfect for creating mind maps (such as an org chart) or planning workflows (for hiring, onboarding, offboarding, etc.). 

Finally, there’s Brain, a context-aware AI designed to help you power through your to-do list. From drafting an employee rewards announcement to summarizing meeting notes into actionable tasks, Brain pretty much works like a personal assistant.

best features

• Manage HR goals and workflows more efficiently through view options like Table, List, Form, Calendar, and Workload
• Automate repetitive tasks such as task creation, status updates, and assignments with over 100 pre-built automation templates (or create your own)
• Monitor project milestones, HR KPIs, and workforce planning metrics at a glance with custom Dashboards
• Centralize policies, employee handbooks, and recruitment plans with easily searchable and shareable Docs

limitations

• The mobile app doesn’t provide the full functionality available on the desktop version

pricing

• Free Forever
• Unlimited: $7/month per user
• Business: $12/month per user
• Enterprise: Contact for pricing
• Brain: Add to any paid plan for $7 per member per month

ratings and reviews

• G2: 4.7/5 (9,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews) 

2. Rippling (Best for unified workforce and HR management)

Ever had to scramble to fix payroll errors right before payday or spend hours managing employee schedules across different systems? Add the challenge of global compliance, and you’re almost certainly headed towards administrative burnout.

That’s where Rippling steps in—combining payroll, HR, IT, and spend management in one platform.

Whether you’re managing shift schedules, global contractors, or employee training, Rippling’s integration of tools simplifies your day-to-day operations.

Rippling best features

• Tracks employees’ hours with a 1-click time clock, automated timesheets, and compliance enforcement
• Creates schedules with a drag-and-drop interface, ensuring cost-effective shifts and compliance with labor regulations
• Automate workflows with a no-code visual editor, combining data from HRIS, payroll, and scheduling tools
• Get detailed custom reports using data from Rippling and integrations, with formulas for advanced insights
• Access more than 600 ready-made integrations, syncing workforce data seamlessly across platforms

Rippling limitations

• Accessing demos and quotes can be difficult due to sales team restrictions
• The mobile app lacks full functionality compared to the desktop version
• Customer support is only accessible to administrators, delaying resolution for employees

Rippling pricing

Rippling ratings and reviews

• G2: 4.8/5 (5,920+ reviews)
• Capterra: 4.9/5 (3,460+ reviews)

3. BambooHR (Best for simplifying HR processes for small to mid-sized businesses)

If you are struggling with manual HR tasks like managing PTO, processing payroll, or onboarding new hires, BambooHR simplifies these challenges with an easy-to-use platform.

It centralizes your HR operations, from hiring to performance management, and is specifically designed for small to mid-sized businesses.

BambooHR best features

• Centralized employee records that streamline data management and reporting
• Use the built-in applicant tracking system (ATS) for easy job posting, resume collection, and interview scheduling
• Automate PTO tracking with alerts for managers to ensure seamless leave management
• Customize performance management tools, including self and manager assessments with automated reminders
• Gather actionable feedback and improve employee engagement metrics using employee experience surveys with eNPS scores to 

BambooHR limitations

• Pricing is not transparent and requires contacting the sales team for a custom quote
• Time tracking and benefits administration are available only as paid add-ons
• Payroll functionality is limited to U.S.-based employees

BambooHR pricing

BambooHR ratings and reviews

• G2: 4.4/5 (2,430+ reviews)
• Capterra: 4.6/5 (2,980+ reviews)

4. Connecteam (Best for deskless teams and streamlined operations)

Managing a mobile workforce comes with unique challenges—missing clock-ins, lack of communication, and juggling shift replacements can throw off your entire schedule.

Connecteam is designed to address these issues by offering a centralized app that caters specifically to deskless teams.

Whether it’s time tracking, employee scheduling, or real-time communication, Connecteam ensures that everyone stays on the same page.

Connecteam best features

• Ensure accurate clock-ins and prevent time theft using time tracking with GPS geofencing
• Customize employee scheduling, including shift replacements and availability tracking
• Use mobile-first communication tools like live chat, surveys, and company updates for real-time engagement
• Organize quick jobs and ongoing projects with task management features, including the ability to monitor sub-tasks and deadlines
• Simplify HR operations via auto-reports for timesheets, absentees, and overtime

Connecteam limitations

• Offline functionality is limited, affecting remote locations with unstable internet
• Mileage tracking is not automated and requires manual entry
• The user interface can feel cluttered for new users

Connecteam pricing

• Small Business Plan: Free
• Basic: $35/month/30 users
• Advanced: $59/month/30 users
• Expert: $119/month/30 users
• Enterprise: Custom pricing

Connecteam ratings and reviews

• G2: 4.6/5 (1,770+ reviews)
• Capterra: 4.7/5 (350+ reviews)

5. NICE (Best for AI-powered workforce management in contact centers)

Managing schedules, tracking attendance, and ensuring operational efficiency can feel like an impossible balancing act, especially in fast-paced contact centers.

NICE’s workforce management solution simplifies these challenges by using AI to forecast demand, automate scheduling, and boost agent engagement.

NICE empowers contact center managers to maintain productivity, whether they’re coordinating multiple shifts or optimizing workforce efficiency.

NICE best features

• Uses AI-driven workforce management forecasting for creating accurate labor scheduling across omnichannel environments for efficient labor management
• Access self-service scheduling for employees, including shift bidding, time-off requests, and trades
• Use the mobile app for real-time schedule tracking, notifications, and agent performance visibility
• Automate workflows to reduce administrative overhead and enhance process efficiency
• Enable long-term workforce planning with advanced modeling for future staffing needs

NICE limitations

• Some users report occasional system lags during high-usage periods
• The interface can be less intuitive for new users compared to simpler workforce management tools
• Pricing can be steep for small businesses, especially for advanced features

NICE pricing

• Agent Interactions Suite: $71–$110/month per agent
• Workflow Orchestration Suite: $135–$209/month per agent

NICE ratings and reviews

• G2: 4.3/5 (85+ reviews)
• Capterra: Not enough reviews

6. Workday HCM (Best for enterprise-level HR management)

Companies with a strong learning culture have double the employee retention rates. 

90% of organizations now worry about retention, which is why tools like Workday HCM help greatly to drive learning-focused strategies by aligning talent with opportunities and addressing skill gaps proactively.

Designed for enterprise-level needs, it seamlessly handles everything from global payroll to talent development, and it is backed by AI and people analytics.

With an intuitive interface and over 600 integrations, Workday simplifies complex HR challenges.

Workday best features

• Automate skills-based recruiting and employee development with Workday Skills Cloud
• Integrate people analytics that generate real-time insights with clear visualizations
• Use the mobile-friendly employee self-service portal for time tracking, benefits, and payroll
• Enjoy flexible integration with 600+ third-party software tools, including ADP and SAP
• Improve workforce management processes with AI-powered employee engagement tools, such as predictive turnover analytics

Workday limitations

• Lacks transparent pricing, requiring businesses to contact sales for a custom quote
• No free trial, making it harder to evaluate before purchasing
• Android app users report frequent crashes, especially with time-tracking features

Workday pricing

Workday ratings and reviews

• G2: 4.0/5 (1,340+ reviews)
• Capterra: 4.5/5 (1,540+ reviews)

7. SAP SuccessFactors (Best for global talent management and compliance)

Companies with a global workforce face unique challenges, such as managing diverse regulatory requirements and addressing skill gaps effectively.

SAP SuccessFactors is designed to handle these complexities easily. It offers powerful tools for talent management, employee experience, and compliance in more than 100 countries.

SAP SuccessFactors best features

• Leverage the advanced performance management tools to enable dynamic, continuous feedback cycles
• Access AI-enabled talent management for recruiting, onboarding, and career development
• Get compliance-ready solutions for over 100 countries, with built-in regulatory updates
• Integrate workforce analytics to get actionable insights for HR and leadership teams
• Access open APIs supporting seamless integration with third-party tools like ADP and UKG

SAP SuccessFactors limitations 

• Complexity in reporting due to multiple acquired tools integrated into the platform
• Requires third-party consultants for implementation, adding to overall costs
• Limited availability of core HR features (payroll, benefits) for companies under 2,000  employees

SAP SuccessFactors pricing

SAP SuccessFactors ratings and reviews

• G2: 3.9/5 (680+ reviews)
• Capterra: 4.0/5 (280+ reviews)

8. Paycor (Best for mid-sized businesses seeking affordability and functionality)

Mid-sized businesses often have to choose between affordability and advanced HR solutions. Paycor strikes this balance by offering cost-effective tools customized for organizations with 50-350 employees.

Its comprehensive HRIS suite supports payroll, talent acquisition, time tracking, and performance management, making it a versatile solution for managing the employee lifecycle.

Paycor best features

• Access an advanced Applicant Tracking System (ATS) with AI sourcing and recruiting dashboards
• Get performance management tools for goal tracking, pulse surveys, and career planning
• Access flexible time and scheduling features ideal for hourly workforces in healthcare, retail, and manufacturing
• Enjoy a mobile-friendly interface praised for accessibility and ease of use
• Benefit from an affordable pricing structure designed for mid-sized businesses

Paycor limitations

• Fragmented databases can delay real-time reporting and analytics
• Support quality may vary, with smaller clients receiving limited implementation assistance
• The desktop interface could benefit from a more modern design
• Limited global payroll integrations, primarily serving domestic clients

Paycor pricing

Paycor ratings and reviews

• G2: 3.9/5 (800+ reviews)
• Capterra: 4.4/5 (2,920+ reviews)

9. Deel (Best for businesses expanding globally with remote teams)

Expanding globally often comes with compliance challenges, especially when managing remote teams.

Deel simplifies this process by offering an all-in-one platform for hiring, onboarding, and paying employees or contractors in over 150 countries.

Its AI-powered compliance tools and payroll system make it a good choice for companies with diverse, international workforces.

Deel best features

• Prevent contractor misclassification with AI-powered compliance tools to p
• Manage global payroll for employees and contractors in 150+ countries
• Get an option to pay in 120+ currencies with multiple flexible payment methods
• Enjoy automated invoicing, expense tracking, and time-off management
• Get integrated perks, discounts, and 24/7 support for contractors
• Leverage scalable solutions, including EOR (Employer of Record) services for hiring without a local entity

Deel limitations

• High pricing tiers may not suit smaller businesses hiring in only one country
• Some features, while comprehensive, might be complex for first-time users

Deel pricing

• Contractor Management: $49/month
• Employer of Record (EOR): $599/month

Deel ratings and reviews

• G2: 4.8/5 (5,710+ reviews)
• Capterra: 4.8/5 (2,010+ reviews)

10. UKG Pro (Best for mid-enterprise companies with diverse HR needs)

Does your organization employ between 350 and 10,000 employees? Then, you can rely on UKG Pro for its comprehensive HCM platform, which includes global payroll capabilities in over 160 countries.

Known for its holistic approach to HR and talent management, UKG Pro supports everything from recruiting to workforce analytics.

UKG Pro best features

• Access comprehensive HR and talent management tools for recruiting, engagement, and development
• Leverage global payroll capabilities in 160+ countries, enhanced by the acquisition of Immedis
• Use AI-powered reporting and analytics for better workforce insights
• Benefit from a strong integration marketplace with pre-built connectors and open APIs
• Get peace of mind with focused customer support aligned with the “partners for life” philosophy
• Access scalable solutions for businesses with moderate-to-high complexity

UKG Pro limitations

• Legacy architecture can pose challenges for seamless integrations
• Multi-database structure may complicate customization and reporting
• Customer support wait times can be longer for smaller clients
• Past cybersecurity concerns highlight the need for due diligence

UKG Pro pricing

UKG Pro ratings and reviews

• G2: 4.2/5 (1,510+ reviews)
• Capterra: 4.2/5 (630+ reviews)

11. When I Work (Best for shift-based workplaces)

Efficient scheduling can make or break shift-based workplaces, and When I Work stands out as a solution that prioritizes simplicity and collaboration. 

From managing complex shift arrangements to empowering employees with self-service tools, this software perfectly fits industries such as hospitality, retail, healthcare, and more.

When I Work best features

• Build entire work schedules in a single click via Auto Scheduling 
• Simplify shift management with notifications, shift swaps, and confirmations
• Use the labor forecasting tools for smarter scheduling within budget constraints
• Allow team communication, clock-ins, and real-time updates on the mobile app
• Access the payroll and POS integrations for streamlined labor cost tracking and payroll processing
• Use the in-app team messaging for seamless communication across departments

When I Work limitations

• Occasional technical glitches, such as app crashes and login issues
• Some users find the interface lacks advanced customization options
• Certain features may feel limited for businesses with highly complex needs

When I Work pricing

• Essentials: $2.50/month per user
• Pro: $5/month per user
• Premium: $8/month per user

When I Work ratings and reviews

• G2: 4.3/5 (290+ reviews)
• Capterra: 4.5/5 (1,130+ reviews)

12. Zoho People (Best for comprehensive HR management)

A common problem HRs face—just like other professionals—is endless scattered tasks across various tools and spreadsheets.

Zoho People addresses this challenge by offering an all-in-one platform that centralizes HR operations, simplifies workflows, and puts employee experience at the forefront. From time tracking to performance management, this tool is built to empower HR teams to adapt quickly and focus on strategic growth.

Zoho People best features

• Enable employees to update their info, request leave, and access payslips independently with self-service options
• Integrated time tracking and attendance seamlessly with People Kiosk, which offers features like facial recognition for accurate identification and automated overtime calculations
• Manage performance better with customizable appraisals, 360-degree feedback, and goal-tracking
• Upskill employees with learning management solutions such as virtual classrooms, quizzes, and assessments 
• Create HR process automation for workflows like onboarding, approvals, and attendance tracking
• Get advanced security with AES encryption, multi-factor authentication, and GDPR compliance

Zoho People limitations

• Reporting and analytics features are less sophisticated compared to competitors like Workday
• The mobile app lacks some advanced functionalities available on the web version
• Payroll integration setup can be complex and time-consuming
• Customer support is not available 24/7, leading to potential delays in issue resolution

Zoho People pricing

• Free Plan
• Essential Plan: $1.50/month per user
• Professional Plan: $2.50/month per user
• Premium Plan: $3.50/month per user
• Enterprise Plan: $5/month per user
• People Plus: $10/month per user

Zoho People ratings and reviews

• G2: 4.4/5 (350+ reviews)
• Capterra: 4.4/5 (260+ reviews)

13. Replicon (Best for tackling the chaos of time tracking and compliance)

Struggling to manually track employee time across projects, tasks, and locations while ensuring compliance with global labor laws?

Replicon offers a solution for businesses with advanced time-tracking features, workforce management, and compliance needs.

With AI-powered features like ZeroTime and CloudClock, Replicon automates time capture and simplifies reporting. Thus, managing projects, costs, and regulations from a single platform is easier.

Replicon best features

• Automatically capture time from apps like Slack, Zoom, and Jira with ZeroTime AI-powered timesheets
• Access touchless, location-based clock-ins with facial recognition with CloudClock kiosk
• Let supervisors log hours for entire teams in one go using crew timesheets
• Enforce regional labor laws for breaks, overtime, and pay via compliance automation
• Map hours to tasks and ensure accurate client billing with built-in project time-tracking
• Access advanced integrations with payroll, project management, and ERP systems

Replicon limitations

• A steep learning curve for new users and small teams
• The mobile app lacks advanced functionalities like reporting and project adjustments
• Costs can quickly add up with add-ons and customization requirements
• Limited offline functionality for field teams compared to competitors

Replicon pricing

• Project Time Tracking: $12/month per user
• Time and Attendance Suite: $6/month per user
• Professional Services Automation (Polaris PSA): $29/month per user

Replicon ratings and reviews

• G2: 4.3/5 (770+ reviews)
• Capterra: 4.5/5 (530+ reviews)

Clicking on All The Right Workforce Boxes with

Their Head of Global Business Development, Alexis Valentin, highlighted how ’s external collaboration capabilities slashed resolution times from three days to just a few hours.

This is a significant milestone for and a testament to its features—goal-tracking, customizable views, and seamless collaboration tools. Whether you’re chasing productivity, tackling HR challenges, or optimizing team workflows, ’s features deliver powerful results.

Ready to reshape the reality of your workforce management? Sign up on now and take the first step toward smarter, happier, and more productive teams!

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