I’ve seen AI productivity tools put to so many tasks recently, like planning a vacation, scheduling activities for school breaks, or even organizing finances. But today, we’re going to look at ways AI tools can help you be more productive during your workday (so you can get back to vacation planning faster).
We’ll focus on AI tools that take on the most time-consuming tasks and that are the easiest to outsource. You know, those repetitive tasks that continue to pile up and get in the way of things that really move the growth needle.
Because there’s rarely a one-size-fits-all solution, we’re giving you a couple of solid options to test for each section, and letting you know the pros and cons of each.
Let’s get productive!
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AI tools for content creation
Now, using AI tools to create your content start to finish isn’t the best strategy. Especially because it can impact your brand’s authority and relationship with your audience, but you should definitely use AI tools for productivity gains throughout the content creation process—whether it’s brainstorming, outlining, or even reviewing for tone. Just be sure to play an active role and review everything.
1. Jasper
Jasper is a generative AI tool that helps you create marketing copy, including blog posts, product descriptions, landing pages, social captions, and more. This AI tool uses advanced large language models (LLMs) purpose-built for writing copy, which makes the output stronger than some other alternatives. Plus, you can input examples so that Jasper learns your brand voice and can replicate it as it writes.
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However, this better output comes with a cost. Jasper is pricier than a lot of other options, so make sure it works for your budget before testing it out.
Jasper pricing: Jasper’s Creator plan costs $39 per month.
2. Copy.ai
Copy.ai is an AI copywriting assistant that can produce nearly any type of copy, but it excels particularly in creating short-form content, such as social captions, product descriptions, and marketing emails. The tool is straightforward and easy to use, so you can get lots of options quickly.
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Copy.ai offers robust workflow features, but other tools give you more control over tone.
Copy.ai pricing: Copy.ai offers a basic free plan, and its paid plans start at $49 per month.
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AI tools for scheduling and calendar management
Managing your calendar takes time, from scheduling meetings to reviewing your day to moving things around when an unexpected doctor’s appointment or client call takes precedence. (Seriously, why is it still so annoying to move appointments in the Google Calendar app?)
Here are a few tools to make it all easier.
3. Clockwise
Clockwise uses AI to automatically optimize your calendar by finding the best times for meetings, eliminating the back-and-forth. It also blocks out time for prep and debriefing based on your own settings. It even protects dedicated focus time to ensure you can get everything done in your day.
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Another key thing here is that Clockwise focuses on team-wide time management, not just individual calendars. That’s a bonus if you’re looking to improve the way your department, or even your business, manages scheduling.
Make note that while Clockwise integrates with Google Calendar, it has limited support for Microsoft users at this time.
Pricing: Clockwise offers a free plan, and its paid plans start at $6.75 per month.
4. Motion
Motion offers AI-powered scheduling that it blends with task management. Motion allows you to input your to-do list as well as link your calendar, so that the AI tool has the ability to consider your time in meetings as well as your time for tasks.
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According to the Motion team, that’s how the tool organizes your day dynamically based on priority.
This is a huge pro in automatically prioritizing tasks, in addition to the same time-savings you get by eliminating manual meeting planning. But be aware that this automated prioritizing can feel too restrictive for some. Still, it’s worth testing out.
Motion pricing: Motion pricing starts at $19 per seat, billed monthly.
AI tools for more productive meetings
This meeting could have been an email! How often do you wish your meetings were more useful and concise? These AI tools will help you make that dream a reality.
5. Otter.ai
Otter.ai is an AI tool that provides real-time transcription, summaries, and highlights of meetings. It integrates with Zoom, Microsoft Teams, and Google Meet, so you’re covered regardless of the platform your company uses.
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Unlike some other meeting tools, you can edit Otter.ai’s transcription live to ensure accuracy. This is especially important because the transcriptions are not only searchable, but you can use its chatbot to get information from previous meetings. Otter.ai is a great tool for collaboration and keeping your team all on the same page—or for double-checking customer requests before following up.
Otter.ai pricing: Otter.ai/pricing offers a free Basic plan, with its Pro plan starting at $8.33 per month.
6. Scribbl
Scribbl is a super simple, lightweight tool if you’re mainly looking to capture meeting transcripts. The interface is straightforward, and it’s free to get started for up to 15 meetings per month.
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Scribbl automatically shares transcripts with meeting attendees or other designated recipients, and it integrates with common tools like Google Drive, Slack, and HubSpot. But keep in mind that other than this, the tool offers minimal advanced features.
Scribbl pricing: Scribbl offers a free Lite plan, and its paid plans start at $13 per month.
AI tools to streamline your emails
I’ll be honest: I’ve given up on ever reaching inbox zero. But I still need to apply some order to all the emails if I want to avoid devolving into chaos and ensure I’m catching all the important messages. Setting up this organization manually is time-consuming, and worse, it’s easy to lose your progress and slip out of it. That’s why you need to try a tool to streamline your emails if you’re looking to use AI for productivity.
7. Gemini for Gmail
Using AI tools that are native to your email system is a win because they’re automatically integrated. That’s why if you’re already a Google Workspace user, consider testing out Gemini for Gmail. Gemini helps you draft replies, summarize lengthy email threads, search for information in your inbox, get information from your Google calendar, find Google Drive files, and more.
Unfortunately, this is only available for Gmail users, and it’s most effective if you’re a full Google Workspace user.
Google Gemini pricing: You can use the basic version of Google Gemini for free or get the Pro version for $19.99 per month.
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8. Superhuman
Superhuman uses AI-backed shortcuts and automations to help you organize your inbox and spend less time getting through more emails. Sounds great, right?
The tool labels and sorts emails so that you can quickly skim your inbox for the most important ones. Plus, Superhuman will automatically archive marketing emails, especially cold pitches. Superhuman will even help you schedule meetings in one click, draft replies, and more.
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The one downside to this AI productivity tool is that it is pretty pricy compared to other options in this category
Superhuman pricing: Superhuman pricing plans start at $25 per month.
AI tools for more efficient research
You want the most trustworthy sources for your work. But it’s so easy to get caught up in research rabbit holes that waste time and lead you to dead ends. Here are a couple of tools to help make research more efficient, allowing you to spend the most time on the best sources.
9. Genei
Explicitly designed for researchers and writers, Genei instantly summarizes research papers, web pages, and long articles. The platform allows you to search and select articles to review and summarize, and it also supports blog post drafting if you’re looking for a place to get started.
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Another benefit of Genei is that it includes citations, allowing you to access your sources directly for follow-ups.
Genei pricing: Genei lists its pricing in British pounds, but the lowest tier plan costs roughly $13.45 USD.
10. Glasp
Glasp is a browser add-on that lets you easily highlight and save web content, generating summaries and personal knowledge banks while you browse and read on your own. You can use the chat function to search your notes and summaries, and you can even export your notes files to upload elsewhere or share with your team. Glasp has similar functionality for summarizing videos.
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The downside is that Glasp isn’t intended for deep research, so that’s something to be aware of as you’re testing it out.
Glasp pricing: Glasp has a free plan, and its paid plans start at $10 per month.
AI tools for automating tasks and workflows
One of the best ways to use AI tools for productivity is to automate repetitive, time-consuming tasks. The setup might take some time and testing, but letting the tasks run without your intervention frees up your creative energy for other essential tasks.
11. Zapier AI
Zapier is essentially a middleman that can create connections between thousands of digital platforms and apps. It acts like an intermediary, allowing two apps to work together. For example, if you need items from a Typeform submission to be converted into lines on a Google Sheet or to add Google Calendar events to a Notion page, Zapier can help.
An example of a Zap, Zapier’s name for a connection between apps.
There are numerous templates and AI-powered suggestions, but in some cases, these automations—called zaps—can become quite complex and require trial and error to set up..
Zapier pricing: Zapier offers several pricing plans tailored to your use case, with free options available. The paid version for creating Zaps starts at $19.99 per month.
12. Bardeen
Bardeen is a tool built specifically for go-to-market teams. It automates repetitive browser tasks using AI and pre-built playbooks, and it’s installed directly into your browser for easy integration with everyday tasks, such as pulling data from your CRM or sending an automated email to a lead in Outlook.
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Bardeen lets you create and reuse workflows. Once it’s set up, you can apply your workflow to new sales tasks quickly.
Bardeen pricing: Bardeen pricing starts at $99 per month.
AI tools for maintaining productivity gains
Once you’ve taken the time to test out and implement some AI tools to make your workday more productive, you want to make sure you can stick to it. Here are AI tools to help you maintain these productivity gains—stay on track, ensure everything is organized, and keep your time and attention free to focus on bigger-picture strategy.
13. ChatGPT (OpenAI)
ChatGPT is one of the most well-known and widely used AI solutions. The chat-based tool can assist with a wide range of tasks, including writing, coding, brainstorming, and SEO. It’s incredibly versatile, and while you’re focusing on using AI for productivity, it’s worth exploring how ChatGPT can also speed up your other tasks in your day-to-day routine.
ChatGPT, like other chat-based tools, works by feeding it prompts. We’ve curated a list of prompts you can try to get started.
ChatGPT pricing: ChatGPT offers a robust free version that anyone can use, while its paid subscriptions start at $20 per month.
14. Notion AI
Notion AI is a workspace that can automatically generate content inside Notion pages—from meeting notes to action items—and allows you to search your knowledge base. It also helps build workflows within Notion, for example, creating pages, task trackers, and calendars for a new product or marketing campaign.
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This is great if you’re already a Notion user. And if you’re looking for a solution for documentation creation, storage, and access, then Notion could be a great solution.
Notion pricing: Notion has a free plan, and its paid plans start at $10 per month.
15. Reclaim.ai
Now, this is similar to the calendar tools, but we’re putting it here because of its singular mission: Reclaim.ai automatically blocks time for habits, tasks, and meetings based on your goals and availability. And even better, Reclaim will help you track your time so that you can review your patterns—and stay honest and accountable.
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When you’re automating and leveraging AI tools to get more productive, you don’t want to lose control over those newly gained work blocks. The only drawback to note here is that, at least for now, Reclaim.ai only integrates with Google Calendar.
Reclaim pricing: You can use Reclaim’s Lite plan for free, and the paid plans start at $8 per month.
Start using these AI tools for productivity
You’re busy, and sometimes it feels like you’re too busy to start testing out new workflows or tools when you need to get things done. But if you can invest a little time to stand up one AI productivity tool, it’ll free up enough time to try another, and possibly another. Then, all of a sudden, you have lots of time back in your day.
