15 Best Project Reporting Tools For Smarter Insights In 2025

65% of projects fail due to poor estimation and risk management, and 35% because of poor planning and user documentation.

You can avoid joining that number and execute projects properly by investing in a reliable project reporting tool. It keeps everyone in the loop, shows you what’s working, and gives you enough warning before anything significant blows up.

We’ve rounded up the best project management reporting software to help you plan better, work together more smoothly, and stay on top of your project’s progress.

Best Project Reporting Tools for Smarter Insights

Project reporting tools are software applications that help project managers and teams collect, organize, and present data about a project’s progress, timelines, resource usage, budgets, and potential risks.

They are essential to any project management software, turning complex data into clear, actionable insights through dashboards, charts, and status reports.

A good project management tool with reporting features will help you answer important questions like:

Are we on track to meet our deadlines?
What tasks are falling behind?
Are we staying within budget?
How are we using our team’s time and resources?

In short, they support everything from team management to risk tracking. They provide an accurate view of project health, help identify problems early, adjust plans as needed, and streamline client management.

This ultimately increases your chances of delivering a successful project on time and within scope.

Did You Know: 55% of employees don’t have access to real-time project KPIs. In fact, 50% report spending one or more days manually sifting through project data and compiling reports.

Here’s our project reporting software comparison based on features, USPs, and pricing:

Tools	Best for	Key features	Pricing*
	Reporting templates, Google Analytics, and BigQuery integration	Built-in AI for automatic report generation, customizable dashboards, time tracking, goal monitoring	Free plan available; Custom pricing available for enterprises
Jira	Technical teams in mid to large-scale companies	Backlog tracking, sprints, customizable dashboards	Free plan available; Paid plans start at $8.60/month per user
Power BI	Large companies with complex data needs	Real-time data streams, DAX formulas, integration with Microsoft 360	Free plan available; Paid plans start at $14/month per user
Tableau	Large and mid-sized companies needing advanced reporting capabilities	Graphical data reports, AI agents, ML Code integration	No free plan; Paid plans start at $15/month per user
Looker Studio	Small to mid-sized businesses and agencies creating reports for others	Mid-sized and large-scale businesses that need reporting along with task management	Free plan available; Paid plans start at $9/month per user
Wrike	Small businesses and marketing agencies that need basic reporting	Real-time collaboration, workflow automation, customizable dashboards	Free plan available; Paid plans start at $10/month per user
Microsoft Project	Large-scale IT and construction companies tracking multiple projects	Portfolio management, stakeholder reports, project snapshots	Free plan available; Paid plans start at $10 /month per user
Celoxis	Large-scale enterprises building advanced project reports and dashboards	Risk management, custom reports, team performance analysis	No free plan; Paid plans start at $25/month per user
Basecamp	Small businesses and marketing agencies who need basic reporting	Workforce sentiment analysis, task reports	Free plan available; Paid plans start at $15/month per user
Trello	Freelancers and small agencies needing lightweight tracking of projects	Kanban boards, progress tracking, customizable charts	Free plan available; Paid plans start at $5/month per user
Zoho Projects	Enterprises looking to track budgets and milestones of multiple projects	Project milestones, custom reports, budget tracking	Free plan available; Paid plans start at $5/month per user
Rippling Analytics	Startups, mid-sized businesses, and enterprises focusing on workforce analysis	Workforce analytics, OKR monitoring, budget tracking	Custom pricing
Forecast.App	IT companies, non-profits, and research teams seeking workload and time tracking	Rate cards, billing automation, AI-assisted timesheets, risk trackers	Custom pricing
TeamGantt	Agencies, product and planning teams, and mid to large-sized companies seeking data visualization tools	Gantt charts, workload tracking, task dependencies	No free plan; Paid plans start at $59/month
Asana	Small to mid-sized businesses looking to manage and report on tasks	Blocker detectors, trend and project health tracking, built-in AI	Free plan available; Paid plans start at $13.49/month per user

*Please check the tool’s website for the latest pricing.

The 15 Best Project Management Reporting Software to Use

Here are some of the best project reporting tools to help you stay on top of project progress and keep every task on track. We will discuss their features, limitations, pricing, and more to help you choose the best one for your business.

How we review software at

Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.

Here’s a detailed rundown of how we review software at .

1. (Best for all-in-one project management and dynamic reporting)

Track all your projects and monitor their progress with

is the everything app for work, built to handle everything from daily to-dos and big-picture planning to project reporting. With customizable dashboards, AI-powered summaries, workload charts, and goal tracking, you will always stay on top of your projects.

Dashboards give you project insights in real-time from multiple angles.

Visualize progress: Track task statuses, time spent, team workload, and more—all in real time
Customize them to any workflow: Choose the metrics you want to track, add your preferred widgets, and Dashboards will transform complex data into clear and comprehensive visuals
Simplify data analysis: These visual dashboards help stakeholders understand the metrics that matter

For example, say you’re managing a marketing campaign. With Dashboards, you can set up widgets to display tasks by status, track time spent on each activity, and monitor your team’s workload.

Then you have Brain, the integrated AI assistant that can generate project summaries, team performance insights, and more in just a few seconds. It collects relevant data from your Workspace and connected apps and turns it into comprehensive status reports.

For example, after completing a project sprint, you can ask Brain to “Summarize the sprint’s progress and outcomes.” It’ll generate a concise report covering achievements, blockers, next steps, and task completion details—specifically, who did what and when.

While Brain simplifies the creation of reports and summaries, Goals helps you stay laser-focused on your key project objectives.

Whether you’re working with team OKRs, sprint targets, or weekly KPIs, Goals makes it easy to track progress and keep everyone aligned.

File project reports with accurate timelines easily with the Project Report Template

Not sure where to start? Grab one of ’s free project reporting templates to hit the ground running.

For example, the Project Report Template will help you track project progress, expenses, and outstanding action items. You can visualize project status against timelines, set priority levels, and track completion rate in one place.

best features

Spot overloads, delays, and needed adjustments with workload charts and sprint burndown views
Track KPIs, wins, and next steps in one shareable QBR report with ready-to-use QBR templates
Automate project reporting with 100+ action triggers
Create client dashboards for real-time visibility into timelines, deliverables, and budgets
Monitor team capacity with Workload View to reassign tasks before burnout sets in

limitations

pricing

free forever

Best for personal use

Free Free

Key Features:

Unlimited Free Plan Members

unlimited

Best for small teams

$7 $10

per user per month

Everything in Free Forever plus:

Unlimited Folders and Spaces

business

Best for mid-sized teams

$12 $19

per user per month

Everything in Unlimited, plus:

Unlimited Message History

enterprise

Best for many large teams

Get a custom demo and see how aligns with your goals.

Everything in Business, plus:

Conditional Logic in Forms

* Prices when billed annually

The world’s most complete work AI, starting at $9 per month

Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.

Try for free

ratings and reviews

G2: 4.7/5 (10,400+ reviews)
Capterra: 4.6/5 (4,200+ reviews)

What are real-life customers saying about ?

A G2 reviewer says:

What’s most useful is how flexible is. It adapts to different ways of working, whether it’s simple to-do lists or more complex project management. That flexibility means it fits around how I work, rather than forcing me to change my workflow.

2. Jira (Best for streamlining requirements management)

Poor requirements management is a common reason projects fail to meet their objectives. Jira helps IT leaders and development teams address this by offering clear visibility into tasks, timelines, and project requirements.

Teams can monitor sprint progress, identify and resolve blockers, and generate reports that show what’s on track and what needs attention.

Automation features also reduce the need for manual updates, allowing teams to focus more on execution and less on reporting.

Jira best features

Visualize work over time with the calendar view and set deadlines accordingly
See and update time, duration, and task owners in single or multiple projects with timelines
Use backlogs to set up sprints and prioritize urgent projects
Track tasks and project progress for each team member at each stage of the workflow with project dashboards
Identify and remove bottlenecks with dependency management

Jira limitations

Non-technical users may find Jira a little too complicated
Customizing Jira can be a long process

Jira pricing

Free
Standard: $8.60/month per user
Premium: $17/month per user
Enterprise: Custom pricing

Jira ratings and reviews

G2: 4.3/5 (6,400+ reviews)
Capterra: 4.4/5 (15,100+ reviews)

What are real-life users saying about Jira?

A G2 review says:

What I like most is how customizable and structured Jira is for managing projects and tickets. It supports detailed task tracking, allows us to create custom workflows, and gives visibility into progress with Kanban or Scrum boards.

🧠 Fun Fact: The term ‘Milestone’ comes from the milestones used by the ancient Romans along their roads.

3. Power BI (Best for analyzing complex project data)

Power BI is a business intelligence software built to handle complex project management. It integrates with hundreds of data sources to get you the most up-to-date insights.

The AI-driven analytics lets you spot trends and anomalies automatically with rich data visualizations. You can keep projects on track from anywhere with mobile access and automated report updates.

It also lets you sync with Microsoft tools like Excel, Teams, and Azure to create a centralized project management ecosystem.

Power BI best features

Create graphical data reports with drag-and-drop visual tools to examine trends and performance
Track key performance indicators with real-time dashboards
Monitor real-time data streams and build advanced reports with interactive filters, slicers, and drill-downs
Explore insights using natural language queries and AI-powered tools
Share insights securely across teams using role-based access and embed project management reports for your customers

Power BI limitations

Some users complain about decreased performance once their data load is scaled
The complex DAX formulas are tricky to grasp

Power BI pricing

Free
Power BI Pro: $14/month per user (billed annually)
Power BI Premium Per User: $24/month per user (billed annually)
Power BI Embedded: Custom pricing

Power BI ratings and reviews

G2: 4.5/5 (1,200+ reviews)
Capterra: 4.6/5 (1,800+ reviews)

What are real-life customers saying about Power BI?

A G2 review says:

It’s super easy to use. The program has a lot of implementation where I can see how I am trending, active student, what items are missing and just help you to stay on top of your work.

4. Tableau (Best for IT leaders and developer teams)

Tableau is designed to help teams track their projects, predict strategy gaps, and identify bottlenecks to keep tasks moving forward. Its intuitive drag-and-drop interface makes complex data easy to visualize, while real-time updates ensure everyone stays aligned with the latest insights.

You can visualize key project management metrics, such as timelines, budgets, and resource allocation, and access dashboards on mobile to monitor tasks and data from anywhere.

Tableau best features

Create graphical data reports to visualize trends, KPIs, and team performance
Analyze marketing data across channels to optimize campaign performance
Track project tasks and deadlines with interactive, real-time dashboards
Manage project workflows by blending data from multiple sources
Use machine learning code, packages like Python and R, and predictive algorithms to improve your Tableau AI insights
Use agents and APIs to automate analytics and build and embed project reports for clients

Tableau limitations

Some additional Salesforce anchors make the software a little too complicated for project reporting
The plans can get quite expensive for small businesses and startups

Tableau pricing

Tableau Creator: $75/month per user (billed annually)
Tableau Explorer: $42/month per user (billed annually)
Tableau Viewer:$15/month per user (billed annually)
Enterprise Creator: $115/month per user (billed annually)
Enterprise Explorer: $70/month per user (billed annually)
Enterprise Viewer:$35/month per user (billed annually)
Tableau+: Custom pricing

Tableau ratings and reviews

G2: 4.4/5 (2,600+ reviews)
Capterra: 4.6/5 (2,300+ reviews)

What are real-life users saying about Tableau?

A Capterra reviewer says:

I’ve used Tableau for creating dashboards tailored to the unique needs of different teams within the company. Most data sources used by Tableau were SQL Server databases, local Excel files, and Box files. What people used to create locally, in some very elaborated Excel files, was transferred in Tableau, shaped into interactive dashboards showing the important KPIs, visualizations on trends, etc. This way, the same dashboard could be shared to more people, so that each can explore data as per provided filters.

5. Looker Studio (Best for tracking KPIs and operational metrics in real-time)

Looker Studio, formerly Google Data Studio——helps teams track, analyze, and present project data through interactive dashboards.

With its user-friendly drag-and-drop interface and seamless integrations with Google tools like Google Analytics, BigQuery, and Sheets, it turns raw data into clear, actionable insights—no technical expertise needed.

Looker Studio best features

Use project and sales report templates for fast, tailored reporting
Connect data from Google sources and third-party platforms
Customize dashboards with branded layouts and visuals
Blend datasets to create unified, in-depth views
Share and collaborate on reports in real-time across teams

Looker Studio limitations

There are no direct customer support options
The tool is often slow while processing large datasets

Looker Studio pricing

Free
Looker Studio Pro: $9/month per user and project

Looker Studio ratings and reviews

G2: 4.4/5 (440+ reviews)
Capterra: 4.5/5 (300+ reviews)

What are real-life customers saying about Looker Studio?

A G2 review said:

It’s pretty easy to use and set up, I would say it is an ideal solution for small and mid-size businesses as it is easy to adapt and change to a business’ growing needs.

📮 Insight: Knowledge workers send an average of 25 messages daily, searching for information and context. This indicates a fair amount of time wasted scrolling, searching, and deciphering fragmented conversations across emails and chats.

😱 If only you had a smart platform that connects tasks, projects, chat, and emails (plus AI!) in one place. But you do:

6. Wrike (Best for cross-functional teams)

Keeping projects on track is challenging—especially when communication is fragmented and priorities shift.

Wrike combines project management with detailed reporting to give teams clear visibility, even in complex workflows. Its customizable dashboards, workflow automation, and real-time collaboration tools help streamline daily operations.

Teams can assign ownership, monitor progress, and reduce manual updates. With support for over 400 integrations and flexible reporting options, Wrike adapts to various team structures and scales with evolving project demands.

Wrike best features

Track task time to monitor productivity and project costs
Collaborate in real-time with team members through shared workspaces and comments
Automate workflows to streamline repetitive processes and reduce manual effort
Customize dashboards to monitor key metrics and project health

Wrike limitations

Dashboard and reporting customization are restricted unless you are on higher-tier plans
Constant email notifications can become overwhelming without careful configuration

Wrike pricing

Free
Team: $10/month per user
Business: $25/month per user
Enterprise: Custom pricing
Pinnacle: Custom pricing

Wrike ratings and reviews

G2: 4.2/5 (4,400+ reviews)
Capterra: 4.4/5 (2,800+ reviews)

What are real-life users saying about Wrike?

A G2 review says:

I really like how Wrike helps our team stay aligned across multiple projects and deadlines. The customizable dashboards and task views make it easy to see who’s working on what, and the built-in collaboration tools (like comments and file sharing) reduce the need for endless email threads. It’s also super helpful that we can track time and set up workflows that match how our team actually works – less jumping between tools, more getting things done.

7. Microsoft Project (Best for large-scale companies handling complex projects)

Large organizations manage dozens of overlapping initiatives, making visibility and control difficult. Microsoft Project addresses this with portfolio management tools that help you plan, prioritize, and track multiple projects in one place.

Its native integration with Microsoft 365 supports real-time collaboration, while built-in project reporting tools with data visualization give decision-makers a clear view of progress.

From IT upgrades to product launches, teams can monitor project timelines, resources, and deliverables across the board.

Microsoft Project best features

Adjust timelines and dependencies with drag-and-drop scheduling
Visualize project progress using customizable Gantt charts
Track KPIs to evaluate project health and goal alignment
Use project and progress report templates for consistent updates
Consolidate data across projects for executive-level insights

Microsoft Project limitations

Not ideal for users unfamiliar with Microsoft’s interface and ecosystem
Pricing and licensing may be too complex or costly for small to mid-sized businesses

Microsoft Project pricing

Planner in Microsoft 365: Free
Planner Plan 1: $10/user per month
Planner and project plan 3: $30/user per month
Planner and project plan 5: $55/user per month

Microsoft Project ratings and reviews

G2: 4/5 (1,600+ reviews)
Capterra: 4.4/5 (2,000+ reviews)

What are real-life users saying about Microsoft Project?

A Capterra reviewer says:

Microsoft Project is an excellent project management software that can be used to create visual representations of project timelines quickly. The software is thorough and plays well with the other Microsoft products that I regularly use in my career.

8. Celoxis (Best for project risk management)

Over half of businesses now use AI in at least one area of operations. If your team is among them, Celoxis brings AI into project reporting with practical features. Its forecasting tools help identify potential risks and resource constraints early, supporting better planning and decision-making.

Automated project report generation provides timely updates without manual input, while its data visualization tools make complex metrics easier to interpret and share with stakeholders.

Celoxis best features

Import data from multiple sources for unified reporting
Build custom reports by project, resource, or budget
Analyze trends, risks, and performance with advanced tools
Track real-time progress with Gantt charts and dashboards
Visualize performance with a customizable project dashboard

Celoxis limitations

Automation is limited compared to alternatives
The QuickBooks integration can be buggy, which makes project accounting difficult

Celoxis pricing

Essential: $25/month per user
Professional: $35/month per user
Business: $45/month per user
Enterprise: Custom pricing

Celoxis rating and reviews

G2: 4.5/5 (300+ reviews)
Capterra: 4.4/5 (300+ reviews)

What are real-life users saying about Celoxis?

A Capterra reviewer writes:

Wonderful software for creating big impact in terms of productivity and task management in a big team as well as small. It has been cut to cut very efficient for us and helps us present correct data reporting and scheduling as well.

🧠 Fun Fact: The construction of the Cologne Cathedral in Germany is the longest project ever recorded and lasted over 1,000 years!

9. Basecamp (Best for performance management and team sentiment analysis)

Burnout often stems from unclear priorities and uneven workloads—issues that surface too late without proper visibility.

Basecamp helps by combining real-time reporting with project management, giving you a clear picture of what’s on everyone’s plate.

It offers tools to track progress, monitor workload, and prevent your team from reaching a breaking point.

Basecamp best features

Visualize progress with Lineup, Mission Control, and Hill Charts to support task planning
Generate reports on overdue tasks, deadlines, and team workload
Streamline project documentation and recurring setups with templates
Set client permissions to manage access and maintain confidentiality
Schedule milestones and automate reminders with the built-in calendar

Basecamp limitations

Large-scale projects may experience slowdowns due to heavy data loads or multiple data sources
Limited customization options and a lack of advanced approval workflows despite a beginner-friendly UI

Basecamp pricing

Free
Basecamp Pro: $15/month per user
Basecamp unlimited: $299/month

Basecamp ratings and reviews

G2: 4.1/5 (5,300+ reviews)
Capterra: 4.3/5 (14,500+ reviews)

What are real-life users saying about Basecamp?

A G2 review says:

Basecamp does a great job making it easy for others to complete tasks and network. It significantly cuts down on meeting time and creates transparancy where silo’s often exist in a manufacturing and production environment. Implementation is simple and straight forward. Customer support has always been great. We use the software on a daily basis for items that would normally have been done with pen and paper.

10. Trello (Best for simple task management)

If you don’t need complex, enterprise-level tools, Trello provides a simpler option better suited for small teams and straightforward projects.

This free project management software uses customizable Kanban boards and real-time updates to help teams stay organized and track tasks with ease. It also integrates with Slack, allowing you to view and share project status directly within your team’s workspace.

Trello best features

Visualize tasks with drag-and-drop Kanban boards
Customize lists and cards to fit your workflow
Collaborate in real time with comments and notifications
Track progress with simple, built-in reporting dashboards
Generate insights with customizable charts and activity logs

Trello limitations

Reporting features are basic and best suited for small, non-technical teams
Workflow customization options are limited, restricting more complex setups

Trello pricing

Free
Standard: $5/month per user
Premium: $10/month per user
Enterprise: $17.50/month per user

Trello ratings and reviews

G2: 4.4/5 (13,600+ reviews)
Capterra: 4.5/5 (23,600+ reviews)

What are real-life users saying about Trello?

A Capterra reviewer says:

I use Trello to organize myself, alone or in a team, to control deadlines when necessary and to monitor daily, weekly, fortnightly and monthly activities. The tool is easy to use and I feel comfortable recommending it to anyone interested in optimization.

11. Zoho Projects (Best for fast-scaling teams that need structured issue tracking without enterprise-level complexity)

With built-in issue tracking, Zoho Projects stands out by identifying and resolving common project pain points, such as delayed bug fixes, unclear task ownership, and a lack of visibility. This helps teams stay on top of problems before they become blockers.

Additionally, you gain access to Gantt charts, advanced time tracking, and customizable dashboards, providing you with complete control over your project lifecycle.

By integrating with Zoho Analytics, you can also access over 50 additional charts and reports that can be shared and exported.

Zoho Projects best features

Organize tasks with milestones, task lists, and subtasks
Track and manage issues with customizable workflows
Log time and generate invoices with built-in time tracking
Automate workflows using Blueprints and business rules
Access 50+ pre-built and custom reports

Zoho Projects limitations

The user interface can feel cluttered
The mobile app lacks some desktop functionalities

Zoho Projects pricing

Free
Premium: $5/month per user
Enterprise: $10/month per user
Projects Plus: Custom pricing

Zoho Projects ratings and reviews

G2: 4.3/5 (470+ reviews)
Capterra: 4.5/5 (800+ reviews)

What are real-life customers saying about Zoho Projects?

A G2 review said:

It is the best platform for people with varying needs in their projects that want to tie in with a crm for a low, affordable price, and has been a deciding factor in looking into Zoho further vs other crm products on the mark

💡 Pro Tip: Set up conditional formatting to flag tasks delayed beyond a set threshold or resources overused past 80%. This creates a live visual cue for hidden risks—so you catch issues early, not just when they blow up.

12. Rippling Analytics (Best for workforce analytics)

Teams looking for software to generate project progress reports and manage team capacity might want to consider Rippling Analytics.

If you’re struggling to get a clear view of your team’s capacity, this project reporting tool tracks workforce expenses, monitors bandwidth, and helps plan headcount for upcoming projects.

It also functions as OKR software, enabling teams to set goals, track productivity, and forecast resource needs with real-time dashboards and reports.

With role-based permissions and flexible access to reports, you never have to worry about information security.

Rippling Analytics best features

Centralize workforce data from HR, IT, and finance systems
Create customizable dashboards and real-time reports
Track employee productivity and resource allocation
Forecast staffing needs based on project demands
Monitor project budgets, timelines, and workforce costs

Rippling Analytics limitations

Small teams may face a steep learning curve
Some reviews note that the customer support isn’t prompt enough

Rippling Analytics pricing

Rippling Analytics ratings and reviews

G2: 4.8/5 (8,700+ reviews)
Capterra: 4.9/5 (3,000+ reviews)

What are real-life users saying about Rippling Analytics?

A G2 reviewer writes:

The biggest benefit is the time saving and increased efficiency. With automated tax filings, onboarding workflows, and compliance tracking, I can focus more on my work rather than administrative tasks. Plus, the reporting and analytics tools provide valuable insights that help my company make better strategic decisions financially.

13. Forecast.App (Best for IT companies, NGOs, and research teams)

Forecast streamlines project tracking for beginners and experts with thoughtful resource planning, AI-driven forecasting, and real-time collaboration.

You can use it to manage budgets, track time, allocate resources dynamically, and generate insightful reports that keep stakeholders informed at every step. Set project milestones, track them on Gantt charts, sequence tasks efficiently, and even identify your best revenue-driving channels.

Forecast.App best features

Track time accurately with AI-assisted timesheets
Define project phases and tasks clearly to prevent scope creep
Automate billing and revenue recognition with customizable rate cards
Access real-time reports on utilization and profitability
Optimize team productivity with AI-powered resource management
Customize rate cards for accurate project billing

Forecast.App limitations

Advanced AI features may require a learning curve
Some integrations may need additional configuration

Forecast.App pricing

Forecast.App ratings and reviews

G2: 4.2/5 (130+ reviews)
Capterra: 4.5/5 (80+ reviews)

What are real-life customers saying about Forecast.App?

A G2 review said:

I love how forecast combines useability with data analysis. it provide a quick and easy route to find work and log time for anyone using the system but gathers a range of useful data metrics that can be manipulated to give powerful BI insights

14. TeamGantt (Best for tracking design and multimedia projects)

Teams shouldn’t have to lose time manually tracking project KPIs—that time is better spent on actual work. For teams that need a reporting tool built around visual workflows, TeamGantt offers a practical solution.

Features like task dependencies, collaborative comments, file sharing, and time tracking support both creative initiatives and project logistics. Its clean, intuitive interface also makes it a good fit for visual thinkers who prefer clarity over clutter.

RACI role assignment to tasks enables transparency, while always-updated milestones and dependencies keep stakeholders aligned.

TeamGantt best features

Plan and track projects visually with easy drag-and-drop Gantt charts
Measure time spent on tasks with built-in time tracking
Link tasks using dependencies to keep workflows in sync
Balance team workloads with clear resource management views
Update task progress in real time to monitor project health

TeamGantt limitations

It’s not the best tool for managing complex projects
The mobile updates are often delayed

TeamGantt pricing

Pro: $59/month per user
Unlimited Everything: Custom pricing
Construction Edition: Custom pricing

TeamGantt ratings and reviews

G2: 4.8/5 (890+ reviews)
Capterra: 4.6/5 (200+ reviews)

What are real-life users saying about TeamGantt?

A G2 review says:

The speed with which I can organize tasks, set priorities and modify deadlines is a before and after when it comes to planning activities that are understandable by the whole team; I’d also like to point out that in the visual schedules allows us to immediately identify tasks by category, status or urgency and thus improve their follow–up.

15. Asana (Best for small to mid-sized businesses)

Asana is a task management tool that seamlessly connects project updates to real-time project data. It’s highly customizable and easy to use, yet it incorporates all essential project reporting features. You can spot blockers, visualize team workload, estimate project budgets, and track project timelines in one place.

Asana also offers portfolio management, allowing you to set business goals and display real-time KPIs to keep your team on track.

You can also use Asana AI to automate workflows, generate project summaries, and create status reports.

Asana best features

Create structured updates directly within any project
Pull real-time data from tasks, milestones, and timelines
Highlight key wins, blockers, and next steps in one place
Visualize progress with color-coded charts and graphs
Loop in teammates and stakeholders with relevant context
Customize updates with templates or team-specific sections
Track trends over time to monitor project health

Asana limitations

Offers limited automation compared to dedicated reporting tools
Lacks advanced analytics and granular forecasting features

Asana pricing

Personal: Free
Starter: $13.49/month per user
Advanced: $30.49/month per user
Enterprise: Custom pricing
Enterprise+: Custom pricing

Asana ratings and reviews

G2: 4.4/5 (12,000+ reviews)
Capterra: 4.5/5 (13,400+ reviews)

What are real-life customers saying about Asana?

A G2 review said:

Asana is very versatile! We love that we are able to use the project settings to create real time settings that multiple people can track and work in at the same time. We also love that we are able to use Asana as an overall task tracker for individuals and groups, as well as having the ability to track employee performance.

Here’s a quick checklist of capabilities to look for when choosing a reporting tool in project management:

Real-time data sync: Ensures reports reflect the latest updates, aiding timely decisions and avoiding outdated insights
Customizable dashboards: Lets you tailor views for different stakeholders (executives, team leads, clients), keeping reports relevant and focused
Integration with project tools: Seamless connection with tools like Jira, Google Sheets, or MS Project eliminates manual data entry and ensures accuracy
Automated report scheduling: Saves time by sending recurring updates without manual effort, keeping everyone informed regularly
Drill-down capability: Enables you to explore data deeper—from high-level metrics to task-level details—for better root-cause analysis
Visual clarity (charts, graphs, timelines): Makes complex data easy to interpret, improving stakeholder engagement and understanding
Collaboration and sharing options: Easy export, share links, or embedded views support alignment across teams and clients
Role-based access control: Keeps sensitive data secure while allowing appropriate visibility for different user roles
Mobile access: Useful for teams on the move—ensures visibility into project metrics anytime, anywhere
Scalability: Supports growing project portfolios or teams without requiring a tool switch

Project Reporting Best Practices

Here are some project reporting best practices for project managers:

Know your audience: Tailor report depth and format based on whether it’s for executives, clients, or team members
Use visuals strategically: Include charts, Gantt views, or progress bars to make trends and issues easy to spot at a glance
Be consistent with the format: Use the same structure and cadence (weekly, bi-weekly, etc.) so stakeholders know what to expect and where to look
Flag risks and blockers clearly: Call out issues early with suggested mitigation steps to build trust and prevent surprises
Keep it concise: Avoid data dumps. Summarize insights and highlight only what’s relevant to decision-making. Highlight critical KPIs like timeline, budget, risks, and dependencies to keep reports focused and actionable
Include narrative context: Use short commentary to explain why metrics have changed—numbers alone don’t tell the whole story
Track progress against the baseline: Compare actuals to original plans to provide a reality check and highlight variance early

👀 Did You Know? The lack of access to necessary information negatively impacts the morale of 88% of employees.

Start Generating Smarter Project Reports With

While all the project management reporting software tools we listed offer impressive project tracking features, each comes with its limitations. Some offer advanced progress updates but lack automation. Others provide solid reporting but have a steep learning curve. A few provide real-time data but overlook customization options.

If you want a project reporting tool that combines speed, simplicity, and accuracy in project reporting, choose . It gives you automated updates, customizable dashboards, and real-time insights, all in one place.

Build detailed reports, track goals, visualize workflows with Brain, and monitor time spent on tasks. Moreover, the built-in collaboration features make working with distributed teams and completing your projects on time even easier.

Everything you need to stay organized and get work done.