Saturday night’s over. The bar’s trashed. The stock list doesn’t match, bottles are missing, and no one remembers who opened what. That’s the reality for most bar managers running inventory without a reliable system. Over-ordering eats into your margins. Under-ordering ruins service. And don’t even start on pour costs that never match the Point of Sale.
Templates will change this. They will bring in structure. This blog’s free bar inventory templates will help you log what’s on hand, spot gaps fast, and reorder before problems snowball. Whether running a bar solo or managing a busy crew, allow these tools to make your inventory process faster, cleaner, and far less difficult.
📋 Why It Matters: Over-ordering by just 2 bottles per week adds up to over 100 bottles a year. That’s money sitting on a shelf instead of your balance sheet.
Free Bar Inventory Templates For Stock Management and Reducing Waste
What are Bar Inventory Templates?
Bar inventory templates are prebuilt spreadsheets or documents that help bars track inventory, monitor usage, and reduce waste. Instead of building a system from scratch, these templates give you a ready-made structure to log bottle counts, record deliveries, and calculate bar inventory costs, all in one place.
They’re handy for busy bar managers who need to stay organized without spending hours updating inventory manually.
Most bar inventory templates let you:
- Track inventory counts and ingredient levels
- Calculate pour costs and usage rates
- Monitor reorder points and par levels
- Log deliveries and update stock in real time
- Simplify audits and reduce waste
Running a single bar or juggling multiple locations? With the right inventory templates, moving quickly, staying organized, and keeping your margins in check is easier.
15 Free Bar Inventory Templates
No two bars run inventory in the same way. Some need a simple spreadsheet, others want a more detailed system. We’ve rounded up the most useful bar inventory templates, so you can skip the setup and track what matters.
1. Inventory Template
The Inventory Template gives bar managers a practical way to track stock, manage vendor orders, and reduce inventory errors. It’s designed to keep your supply chain organized across multiple locations while helping you minimize over-ordering, missed reorders, and hidden losses.
It also keeps everything centralized, so you’re not scrambling during service.
With this template, you can:
- View and organize all inventory items by type or category
- Track vendor details, including items and contact information
- Log purchase orders and manage reorders using built-in views
- Access setup guidance quickly with the “Start Here” view
- Monitor task statuses like Open or Complete to flag pending actions
- Keep stakeholders aligned with real-time updates and task progress
🍸 Ideal for: Bar managers who want to create an inventory system that’s fast to set up, simple to maintain, and easy to scale.
2. Inventory Management Template
Managing dozens of SKUs, order updates, and fluctuating costs gets messy—fast. The Inventory Management Template gives you a structured way to track movement, value, and availability, so you’re not scrambling to find what’s in stock or needs reordering.
It brings clarity to busy workflows and helps teams stay ahead of critical inventory decisions.
Use this template to:
- Track item quantity and cost using a Table View
- Monitor stock movement trends with the Timeline View
- View real-time order updates and inventory value across views
- Organize inventory using status labels like In Stock and Out of Stock
- Assign recurring tasks for reviews or reorders
- Update progress and notify your team automatically
Watch this video to learn how you can experiment with different views to find what works best for you👇
🍸 Ideal for: Hospitality teams needing reliable inventory planning systems to manage bulk stock, control costs, and adjust quickly.
📮 Insight: 74% of employees use two or more tools just to find the information they need—while jumping between emails, chat, notes, project management tools, and documentation. This constant context-switching wastes time and slows down productivity. As the everything app for work, unifies all your work—email, chat, docs, tasks, and notes—into a single, searchable workspace, so everything is exactly where you need it.
3. Inventory Report Template
Running a bar means keeping a close eye on what’s moving and what’s not. The Inventory Report Template helps you track stock performance in detail so you can analyze trends, share updates with your team, and make smarter decisions about reordering.
It’s ideal for capturing and comparing usage bar inventory data over time.
This template lets you:
- Create structured reports for each inventory cycle
- Organize report tasks by category or status
- Set notifications to track progress and updates
- Centralize inventory data across sources for easy analysis
- Export clean, professional reports for your stakeholders
- Hold recurring review meetings to stay aligned
🍸 Ideal for: Bar owners who focus on inventory optimization and regular reporting to reduce waste, improve forecasting, and align team decisions.
4. Restaurant Inventory Template
Running a busy restaurant means tracking more than just what’s on the menu. The Restaurant Inventory Template gives you a practical way to manage ingredient stock, reduce waste, and streamline restocking without slowing down service.
It’s built for high-turnover kitchens that need to react quickly. Every view supports speed, structure, and accuracy.
With this template, you can:
- Track weekly ingredient use through the Weekly Consumption view
- Stay organized with Item Storage and Out of Stock dashboards
- Monitor low stock and restock needs with the Reorder view
- Organize key details like shelf life, cost, and quantity in one place
- Build structured reports using the Table view or supported inventory apps
- Assign Custom Statuses like New Item or Reorder to keep the team in sync
🍸 Ideal for: Restaurant managers balancing high-volume orders, perishable stock, and shifting demand across the kitchen.
5. Purchase Order & Inventory Template
Managing procurement while keeping track of fluctuating stock levels? Things can spiral out of control before you say, “Where did all the tequila go?”
The Purchase Order & Inventory Template integrates both systems, giving you one place to track orders, inventory, and supplier progress from start to finish. It reduces back-and-forth and keeps purchasing aligned with actual inventory needs.
This template allows you to:
- Create individual tasks for each order and assign team ownership
- Use Custom Statuses to track progress from request to delivery
- Collaborate with stakeholders to confirm order details and flag delays
- Set automated reminders and notifications for key follow-ups
- Track purchasing data, inventory status, and costs side-by-side
- Organize vendor contacts using vendor list templates
🍸 Ideal for: Business owners who manage frequent orders and want tighter control over supply, delivery, and team accountability.
👀 Did You Know? The concept of managing alcohol stock dates back to 2000 BCE, when Mesopotamian taverns served travelers and were often tied to religious rituals. Ancient Greeks and Romans also had “publicans” who managed communal wine and kept careful tabs on their stock—an early form of inventory management.
6. Office Supplies Inventory Template
Stop wasting time searching for printer paper or wondering who ordered the last pack of sticky notes. The Office Supplies Inventory Template makes inventory tracking easier and more transparent, especially in fast-paced environments like bars.
It replaces scattered spreadsheets with one organized system for supply tracking. Teams can restock essentials and review usage without second-guessing anything.
Use this template to:
- Use the Priority List View to track and reorder urgent supplies quickly
- Organize requests with the Orders by Department View to simplify team coordination
- Get a snapshot of current stock levels using the Inventory View
- Walk new team members through the Getting Started Guide View for faster onboarding
- Keep everyone aligned by updating statuses as tasks move from “Open” to “Complete”
- Make smarter purchasing decisions by reviewing orders through clear task views
🍸 Ideal for: Bar back office managers who balance work with day-to-day needs and want a reliable system to avoid shortages and overspending.
7. Simple Business Inventory Register Template
Perfect for small bar teams or new businesses, this Simple Business Inventory Register Template offers a no-fuss way to track stock, orders, and costs without getting lost in complexity.
It’s built to give you quick insights into what’s moving, what’s sitting, and what needs reordering. The layout stays lightweight and efficient, so you can focus more on decisions and less on admin.
This template can let you:
- Use the Inventory List View to monitor all stock levels in one place
- Pinpoint low-stock items fast with the Critical Inventory View
- Add new products instantly using the Inventory Item Form
- Set up and manage workflows quickly via the Getting Started Guide
- Organize items into three statuses—Active, Inactive, New Product—for clear visibility
- Track updates and changes across items to ensure you’re always working with accurate data
🍸 Ideal for: Bar owners who need a basic inventory system to stay organized, especially when balancing multiple tools.
8. Supply Order Form Template
The Supply Order Form Template gives businesses a clear, centralized way to request, track, and manage supply orders from start to finish. It simplifies vendor coordination, keeps deliveries on schedule, and helps teams eliminate guesswork across the procurement process.
You’ll spend less time chasing updates and more time keeping operations on track.
With this template, you can:
- Track all incoming supply requests with the New Orders List View
- Fill out details like supply type, lead time, and requestor info in the Supply Order Form View
- Sort and manage orders by department using the Orders by Department View
- Stay updated on delivery progress with the Supply Order Tracker View
- Access a Getting Started Guide to set up and customize workflows
- Update statuses like “For Approval,” “In Transit,” or “Complete” to reflect real-time changes
🍸 Ideal for: Purchasing agents or managers who oversee multiple procurement workflows and want to improve resource management across teams.
9. Excel and Google Sheets Bar Inventory Template by Coefficient
The Excel and Google Sheets Bar Inventory Template by Coefficient is built for real-world bar inventory management.
The free template offers separate liquor, mixers, and bar tools sections where you can track quantity, location, cost per unit, and reorder points in one clean view. Whether running a busy lounge or a small pub, it simplifies your weekly stock checks and helps you easily manage Excel inventory.
🍸Ideal for: Bar managers who want a flexible, spreadsheet-based system to track alcohol, mixers, and glassware without complex software.
10. Spreadsheet Bar Inventory Template by Superjoin
Designed for practical, day-to-day use, the Spreadsheet Bar Inventory Template by Superjoin covers every corner of your bar’s inventory—from liquor to mixers and even garnishes. The spreadsheet template helps you record quantities, supplier information, and purchase dates while keeping your inventory list accurate and easy to update.
With a clean layout and room for custom entries, it’s a solid choice for teams that want simple control without learning new software.
🍸Ideal for: Bar staff and hospitality teams looking for a straightforward way to track stock levels and efficiently reorder.
👀 Did You Know? In 1862, Jerry Thomas published How to Mix Drinks, the world’s first bartending guide. Beyond recipes, it included tips on how to stock and manage a bar efficiently, reflecting that even in the 19th century, inventory was a core part of the bartender’s craft
11. Liquor Inventory Spreadsheet Template by Jotform
The Liquor Inventory Spreadsheet Template by Jotform offers a flexible way to track brand names, alcohol proof, pricing, and quantities—perfect for digital-first bars or liquor stores. It supports smooth categorization and sorting, letting you manage supplies based on performance, age, or reorder frequency.
The template is fully editable, so you can easily customize labels, tabs, and columns to suit your bar’s needs.
🍸Ideal for: Bars, liquor stores, and restaurants that want to digitize inventory tracking and improve decision-making with detailed reporting.
12. Bar Inventory Template by Template.Net
If you’re looking for a simple way to track your bar stock, the Bar Inventory Template by Template.Net is a solid choice. With clean sections for liquors, beers, wines, and mixers, this minimalist bar inventory template helps you quickly log quantities without the clutter of unnecessary fields or formulas.
You can also print it out, share it with staff, or use it to run fast manual stock checks during busy hours.
🍸Ideal for: Bar owners or event coordinators managing compact inventories who need a quick and clean format for daily or weekly tracking.
13. Bar Inventory Stock Layout Template by Template.Net
Built with simplicity in mind, the Bar Inventory Stock Layout Template by Template.Net offers a structured way to group and list alcoholic and non-alcoholic items. With clear item categories like spirits, wines, beers, juices, and syrups, you can log everything on one sheet without overcomplicating it.
The minimal column setup is ideal for fast daily updates or basic inventory checks across bar types.
🍸Ideal for: Smaller bars, event organizers, or hotel lounges that need a quick, no-frills way to track diverse inventory categories.
14. Bar Inventory Spreadsheet Template by Backbar
The Bar Inventory Spreadsheet Template by Backbar helps bar managers calculate cost per ounce, price per serving, and par levels at a glance.
The clean layout is ideal for keeping tabs on liquor, beer, and wine with accurate unit pricing and custom serving calculations. It’s built in Excel and designed to simplify ordering decisions while improving stock visibility.
🍸Ideal for: Bar and restaurant managers who want real-time insight into inventory value and serving costs to streamline operations.
🧠 Fun Fact: Ever wonder why it’s called a jigger? Thank the Royal British Navy. The term comes from the “jiggermast”—the smallest mast on a ship—and was slang for a sailor’s daily ration of rum (served in a metal cup, naturally). Fast forward to 19th-century New York, and jiggers of whiskey were being handed out to Irish canal workers.
15. Spreadsheet Bar Inventory Template by File Drop
The Spreadsheet Bar Inventory Template by File Drop provides a visual and color-coded system for real-time tracking bar inventory. Each row breaks down item names, brands, SKUs, stock levels, unit costs, and reorder status.
Conditional formatting highlights items that need attention, helping you avoid overordering or running out of stock.
🍸Ideal for: Bar managers and hospitality teams who want an automated-looking Google Sheet to flag restocking needs and streamline weekly supply orders.
What Makes a Good Bar Inventory Template?
If your current bar inventory sheet feels more like a scavenger hunt than a system, it’s probably missing key details. A good bar inventory template doesn’t just track what’s in stock—it helps you understand what’s moving, missing, and costing you money.
Look for templates that support:
- Easy-to-edit fields so you can adjust for bottle size, product names, or serving units
- Pre-built categories for beer, wine, spirits, garnishes, and non-alcoholic supplies
- Automatic cost calculations like pour cost percentages and variance tracking
- Flexible formats—whether you prefer Excel, Google Sheets, or a Doc
- Visual summaries to track usage and spot trends in your inventory metrics
Ultimately, a great template gives you control. It helps you catch shrinkage early, order smarter, and stay one step ahead, whether managing a single outlet or multiple locations.
💡 Pro Tip: Run your inventory at the same time every week, using a consistent template. You’ll start seeing patterns—and problems—before they hit your bottom line.
Make Smarter Inventory Moves Using
Most inventory mistakes don’t come from carelessness—they come from cluttered tools and guesswork. A good template changes that. It gives you structure, cuts down on rework, and keeps every order, bottle, and supplier in check.
, the everything app for work, takes it a step further. Its built-in templates are flexible enough for daily counts, vendor tracking, and reorder alerts—all in one workspace. You get complete visibility into what’s running low, what’s on the way, and what needs approval.
Sign up for now to take control of your bar inventory before it controls you.
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