Keeping up with Instagram can feel like a full-time job. It’s not just posting a photo here and there, you’ve got captions to write, hashtags to pick, trends to follow, and the pressure to stay consistent if you actually want people to see your stuff. Doing all that manually every day gets old fast.
Having an Instagram scheduler on your side could be a huge help. However, with so many options on the market, it can be tricky to know which one actually fits your workflow and budget.
To save you the trial and error, we’ve rounded up the 8 best Instagram schedulers to consider in 2025—tools that make planning, posting, and analyzing your content a whole lot easier.
Why Use an Instagram Scheduler
Posting on Instagram seems simple, until it quickly starts eating up your time once you’re trying to stay consistent, hit the right posting windows, and maybe even manage more than one account. An Instagram scheduler takes that pressure off and makes the whole process smoother👇
- Save time: Batch-create your content, set it up once, and let the scheduler handle the publishing.
- Stay consistent: Regular posting builds momentum, and schedulers keep that rhythm going even when you’re busy.
- Work better with others: With shared calendars and content approval flows, teammates and clients can review posts in one place instead of sending endless emails.
8 Best Instagram Schedulers to Consider
1. Gain—Best Instagram Scheduler for Agencies
Gain is a social media management tool built for agencies and their clients, with a strong focus on collaboration and content approvals. For Instagram, it lets you create and preview posts, including photos, carousels, Reels, and Stories, so you can see exactly how they will look on mobile and desktop, while also keeping track of stakeholders’ feedback and approvals before publishing.
Speaking of content approvals, that’s where Gain truly shines. You can create approval workflows for all your Instagram content so Gain follows up on the right person at the right time for feedback and approvals. Since Gain has unlimited approvers, not only can you send posts to your regular clients, but you can even send them to any Instagram collaborators you’ve tagged for their sign off before the post is published. And of course, posts are published automatically once they’ve been approved by everyone in the workflow.
Beyond approvals, Gain helps you crop and resize images with built-in editing tools and preview your Instagram Grid to see how scheduled posts will look alongside the ones already live. You can also schedule the first comment to go live automatically with your post, while Stories can be pushed through the Gain Notify app, giving teams full control over timing and format.
Key Instagram scheduling features:
- Content approval workflows for your Instagram posts
- Built-in image editor with cropping presets for Instagram formats
- Grid preview to arrange and plan your Instagram feed
- Auto-publish posts once approved, with Gain Notify for Stories
- First comment scheduling so hashtags or extra copy go live automatically
- Support for Instagram Collabs to co-author posts with other accounts
Gain pricing: Plans start at $99 per month (billed annually) for small teams with 3 members and up to 6 workspaces. The mid-tier Agency plan, at $199, expands this to 6 members and 12 workspaces, plus branding options. For larger teams, Agency Premium at $399 supports 20 members, 30 workspaces, extra storage, and priority support. Enterprise packages are tailored for bigger organizations that need features like SSO and service agreements.
All subscriptions include unlimited client reviewers, unlimited social accounts, approval workflows, AI writing tools, and native post previews. Gain also offers a 14-day free trial to test everything out.
💬 What users think about Gain:
“I did an extensive search for a social media and marketing scheduling tool that would support client approvals. Gain is a fantastic solution! They are continually adding new features and releasing updates regularly. Highly recommend! ” – Tela K.
2. SocialPilot—Best for Small and Mid-Sized Businesses on a Budget
SocialPilot helps smaller marketing teams handle social media without paying huge software prices. On Instagram, it lets you line up everything from regular posts to Stories, Reels, videos, and even carousels, all set to go out automatically.
You can drop in hashtags as a first comment, tag people and places for more reach, and even get AI suggestions for captions and the best posting times. The feed preview shows you how posts will look before they go live, so mistakes are caught early and your grid stays consistent.
Key Instagram Scheduling Features:
- Schedule posts, Stories, Reels, videos, and carousels
- Add hashtags in the first comment automatically
- Tag people and locations to expand reach
- Get AI-written captions, hashtags, and best posting time suggestions
- Save time with a content library for reusing older posts
SocialPilot pricing: Essentials starts at $25.50 per month for 7 accounts and 1 user. Standard is $42.50 with 15 accounts and 3 users. Premium, at $85, includes 25 accounts, 6 users, bulk scheduling, advanced analytics, and white-label reports. Ultimate costs $170 with 50 accounts, unlimited users, and dedicated support. All plans come with a 14-day free trial.
💬 What users think about SocialPilot:
“In terms of ease of integration, SocialPilot seamlessly connected with every platform I use, from Facebook and LinkedIn to Instagram and X. It didn’t require any complicated setup or third-party tools to get things going. As for ease of implementation, I was up and running within minutes. The platform is straightforward enough that even those with minimal tech experience can figure it out quickly.” – Rhea R.
🤔 You might also be interested: 5 SocialPilot Alternatives for Agencies and Creative Teams
3. —Best for Visual Planners Who Care About Feed Aesthetics
If keeping your Instagram grid looking polished is a top priority, is one of the easiest ways to do it. The platform gives you a drag-and-drop planner that shows exactly how posts, Reels, carousels, and Stories will appear before they go live. Scheduling is fully automated, and built-in tools like hashtag suggestions, best-time-to-post insights, and an AI caption writer make content creation faster.
Key Instagram Scheduling Features:
- Drag-and-drop visual planner to preview your feed
- Auto-publish photos, carousels, Reels, and Stories
- Best time to post suggestions based on audience activity
- AI-powered caption writer and hashtag recommendations
- Link in Bio tool to turn posts into clickable links
- Built-in analytics to track performance across posts, Stories, and Reels
pricing: Starter is $18.75 per month with 1 social set and 1 user. Growth is $37.50 with 2 social sets, 2 users, and added tools like a social inbox and team approvals. Scale is $82.50 with 6 social sets, 4 users, unlimited posts, and advanced analytics. All plans include AI credits and come with a 14-day free trial.
🤔 You might also be interested: Gain vs. Planable vs. (2025 Comparison Guide)
💬 What users say about :
“ makes social media scheduling and content planning incredibly easy. The visual calendar is intuitive and helps us clearly map out campaigns across multiple platforms. We especially like the media library feature, which allows us to organize and reuse assets, and the link in bio tool, which adds real value to our Instagram strategy.” – Bree M.
4. Agorapulse—Best for Teams That Need Analytics and Engagement Tools
Agorapulse is built for teams that want more than basic scheduling. It lets you plan posts, Stories, carousels, and Reels, then track performance with detailed reports on hashtags, best times to post, and even competitor activity. A unified inbox makes it easy to handle DMs and ad comments in one place, while PulseLink in bio and product tagging help turn engagement into sales.
Key Instagram Scheduling Features:
- Schedule and auto-publish posts, Stories, carousels, and Reels
- Visual grid layouts to keep your feed consistent
- First comment scheduling for hashtags
- Advanced analytics with hashtag tracking and competitor benchmarking
Agorapulse pricing: Standard is $79 per user with unlimited posts and basic reports. Professional is $119 with extras like Link in Bio and ad comment monitoring. Advanced is $149 with shared calendars and advanced analytics. Custom plans are available for enterprises. Free trial included.
💬 What users think about Agorapulse:
“We have been using Agorapulse for several years, and this platform simplifies the management of our social networks by centralizing all our accounts in one place, particularly on Facebook, Instagram, X, and LinkedIn. <..> This platform is also very intuitive and easy to use, making it accessible to almost everyone. There is also customer support that can assist us in case of problems and proactively via an integrated chat tool.” – Vincent H.
5. Tailwind—Best for Creators Focused on Carousels and Stories
Tailwind focuses on making Instagram scheduling fast and stress-free. You can queue up posts, Stories, carousels, and videos, then let the tool publish everything automatically. Features like SmartSchedule suggest the best times to post, while Hashtag Finder helps boost reach.
Key Instagram Scheduling Features:
- Auto-publish posts, Stories, carousels, and videos
- SmartSchedule for optimized posting times
- Hashtag Finder for discovery and engagement
- First comment scheduling to keep captions clean
- Drag-and-drop feed planner with grid preview
- Smart.Bio link tool to drive traffic from Instagram
Tailwind pricing: Pro is $14.99 per month with 1 account, 200 posts, and 200 AI credits. Advanced is $24.99 with 2 accounts, 1,000 posts, more AI credits, and unlimited post designs. Both plans include Smart.Bio and a free trial.
💬 What users think about Tailwind:
“Tailwind excels in streamlining content scheduling across platforms like Pinterest and Instagram. The SmartSchedule feature is particularly impressive, automatically selecting the best times to post based on audience engagement.” – A verified user.
6. Loomly—Best for Brands That Want Content Ideas and Calendar Management
Loomly is built for teams that want structure in their Instagram planning. You can schedule posts, Reels, Stories, and carousels, preview them in a feed view, and keep everything organized in a shared content calendar. The platform also offers optimization tips, first comment scheduling, Canva and Unsplash integrations, and analytics that cover campaigns, hashtags, and engagement.
Key Instagram Scheduling Features:
- First comment scheduling for hashtags
- Built-in editor, Canva and Unsplash integrations
- Collaboration and approval workflows
- Advanced analytics and scheduled reports
- Social inbox to manage comments and DMs
Loomly pricing: Starter includes 12 social accounts, 3 users, unlimited calendars, bulk scheduling, approval workflows, advanced post analytics, and a link shortener. Beyond expands to 60 accounts with unlimited users, plus extras like custom branding, custom workflows, a hashtag manager, and two-factor calendar enforcement.
💬 What users think about Loomly:
“Loomly allows for bulk scheduling as far in advance as you want. You can also create custom calendars if you have several businesses you are managing at the same time. It is a great tool and has made my job loads easier. I use it every week, and can schedule big event posts months in advance which makes promotions so much easier to manage. Being able to check whether an Instagram tag works, before posting, or not has also been a game changer.” – Imogen L.
7. Sendible—Best for Publishing Instagram Content At Optimal Times
Sendible supports auto-publishing for posts, Stories, carousels, and Reels. You can preview your grid, schedule hashtags in the first comment, and bulk upload content with Smart Queues to recycle evergreen posts. It also includes a unified inbox for DMs, comments, and ad replies, plus branded reporting to show results.
Key Instagram Scheduling Features:
- Grid preview to plan and maintain a consistent feed
- First comment scheduling for hashtags
- Bulk scheduling and Smart Queues to recycle evergreen posts
- AI Assist for writing or refining captions
- Unified inbox for comments, DMs, and ad replies
- Branded and automated reports for client performance
Sendible pricing: Creator starts at $25 per month for 1 user and 6 profiles. Traction is $76 with 4 users and 24 profiles, while Scale is $170 with 7 users, 49 profiles, and advanced reporting. Advanced ($255) and Enterprise ($638) expand to more users, profiles, and white-label options. A 14-day free trial is available.
💬 What users think about Sendible:
“It is one of the most cost-effective ways to schedule posts to multiple platforms. Much more reasonably priced than some competitors.” – Freya R.
8. Planoly—Best for Creators Who Want Simple, Drag-and-Drop Scheduling
With its focus on visual planning, Planoly helps creators and brands design content across multiple social platforms. Instagram users can auto-publish posts, Stories, carousels, and Reels, while arranging their feed through a drag-and-drop grid preview. The tool also supports hashtag collections, AI-generated captions, and direct uploads from Canva or Google Drive. To make things even smoother, the mobile app lets you draft and schedule content wherever you are.
Key Instagram Scheduling Features:
- Visual grid planner with drag-and-drop feed preview
- Auto-publish for posts, carousels, Stories, and Reels
- Hashtag manager with saved collections
- AI caption writer for fast content creation
- Direct uploads from Canva, Google Drive, and stock image integrations
Planoly pricing: Starter costs $16 per month ($14 billed annually) with 1 user and up to 60 uploads. Growth is $28 per month ($24 billed annually) with unlimited uploads and 3 users. Pro is $43 per month ($37 billed annually) with 2 social sets and 6 users. All plans include a 14-day free trial.
💬 What users think about Planoly:
“I like the ability to schedule posts ahead of time and plan content for Instagram and Facebook while viewing the feed layout.” – Emily J.
FAQs
Yes. Tools like Buffer and both offer free plans with limited features. If you’re testing for agency workflows, Gain also offers a free trial so you can see how approvals and scheduling work before committing.
Most schedulers support publishing and analytics, but Gain makes client approvals painless. Clients can approve posts in one click without creating accounts, and agencies can keep each brand’s content organized in its own workspace.
Agorapulse and Sendible provide advanced reports with competitor benchmarks, ROI tracking, and exportable dashboards. These are particularly useful for teams that need to justify results to clients or higher-ups.
Which Instagram Scheduler Will You Choose?
There’s no shortage of tools to keep your Instagram running smoothly in 2025. From visual planners like Planoly and to agency-ready platforms such as SocialPilot, Agorapulse, and Sendible, each option brings its own mix of publishing, analytics, and collaboration features. Tailwind helps with growth through smart scheduling, while Loomly leans on flexible workflows and approval processes.
Still, not every scheduler solves the same problems. If you’re an agency that needs customizable content approvals and client-friendly workflows, Gain stands out as the best fit. It helps you avoid endless logins or chasing feedback over email, clients can approve posts with a single click, while your team stays organized in dedicated workspaces.
👉 Try Gain free for 14 days and see how much easier Instagram scheduling and client approvals can be.
