12 Free Sponsorship Form Templates |

Imagine having sponsors eager to support your next big event without the back-and-forth emails or confusing paperwork!

While we can’t hand you sponsors on a silver platter, we can give you the next best thing: powerful sponsorship form templates that simplify the process, save time, and make you look like the organized pro you are.

Whether you’re planning a charity fundraiser, corporate gala, or community project, these templates will help you outline your goals, highlight benefits, and win sponsors’ trust in no time. Ready to dive in? Let’s explore the 12 effective sponsorship form template options for every need.

Sponsorship form templates are pre-designed documents for requesting and formalizing sponsorships. They offer a structured format for outlining the terms and conditions of sponsorship, including sponsor contact details, contribution amounts, and benefits.

They also include sections for sponsorship information, their levels, payment details, and a space for signatures to confirm the agreement. By providing a clear layout, event sponsorship form templates simplify gathering sponsorships, reducing communication between the organizer and the sponsor.

A good sponsorship form template should clearly and professionally present a sponsorship opportunity, making it easy for potential sponsors to understand and participate. The template should also be easily customized, visually appealing, and suitable for both digital and print formats.

It includes the following key elements:

• Contact information: Displays form fields for the organizer’s name, phone number, email, and address
• Event/Project details: A brief description of the purpose, goals, and importance of the event or project seeking sponsorship
• Sponsorship tiers/options: A breakdown of sponsorship levels, the benefits of each tier, and the associated costs or contributions
• Benefits for sponsors: A clear outline of what the sponsor will gain, such as branding opportunities, public recognition, or exclusive access
• Call to action: A direct prompt encouraging sponsors to confirm their participation, often paired with a checkbox or signature section
• Payment/contribution details: Space to specify the method and terms of payment or in-kind contributions
• Terms and conditions: A brief description outlining relevant policies, timelines, or disclaimers

Managing sponsorships can feel like juggling multiple tasks at once, but with , the everything app for work, everything you need is in one place. Combining project management, documents, and team communication—powered by next-gen AI— helps simplify workflows and stay organized.

Jodi Salice, Creative Director, United Way Suncoast, has said about ,

We’ve gathered 12 customizable sponsor form templates tailored to different needs, helping you plan events, draft proposals, or manage fundraising efforts. Just pick a template, personalize it, and move forward quickly!

1. The Sponsorship Form Template

Managing event sponsorships with a trusty sidekick like the Sponsorship Form Template is easy. It keeps everything in one place—sponsor contact details, submissions, and progress tracking.

Here are the template features:

• Customization: The form can be adapted to suit your specific event or organization’s branding and requirements
• Data collection: It has custom fields to collect sponsorship information, such as sponsor contact details, sponsorship form type, and the reasons for their involvement
• Management features: Custom Statuses like ‘Approval,’ ‘In Contact,’ and ‘Waiting for Payment,’ along with automated workflows, make it easier to track and manage sponsorships
• Collaboration: With multiple viewing options and real-time collaboration tools, the template improves team productivity and organization

2. The Sponsorship Form Board Template

Looking for a way to present sponsorship opportunities that are clear, professional, and guaranteed to catch the eye of potential sponsors? The Sponsorship Form Board Template helps you showcase your sponsorship offers in style, making it easier to attract potential sponsors.

First, Custom Statuses lets you track things like ‘Approval’ and ‘Waiting for Payment.’ Custom Fields helps you collect all the necessary information in the sponsor form, such as the contact details and the sponsor types. Custom Views lets you flip between lists like a superhero with management and organizational powers.

And when it’s time to collaborate, Collaboration Tools (think tagging, comments, shared docs) keep everyone on the same page—literally and figuratively!

3. The Podcast Sponsorship Template

Managing podcast sponsorships became much less stressful with the Podcast Sponsorship Template! The form template is easy to customize, visually appealing, and suitable for digital and print formats. 

You can customize statuses like ‘Pending Approval,’ ‘Active Sponsorship,’ and ‘Completed Deal’ to track progress, add Custom Fields for necessary details like project sponsor names and payment statuses, and view everything clearly with tools like the Dashboard, Active Sponsorships List, and Pending Approvals Board.

4. The Request Form Template

Want to capture and organize requests effortlessly?

With the Request Form Template, you can skip the awkward ‘I need this again’ moments and get organized! It simplifies workflows by standardizing request submission and tracking, improving communication between requestors and stakeholders, and maintaining transparency.

This form template has Custom Statuses like ‘New Request,’ ‘Approved,’ and ‘Denied.’ You can easily collect key info with Custom Fields and manage everything with views like ‘Request Summary’ and ‘Priority Requests.’ Automation handles submissions, notifications, and approvals.

5. The Event Planning Template

The Event Planning Template takes the chaos out of organizing events—whether it’s a corporate conference, a product launch, or even a casual backyard BBQ (because even small gatherings deserve some planning magic!). 

This event planning template facilitates collaboration and task management by allowing Custom Fields for details like location and deadlines. It includes features like Map Views for locations, Event Chat for easy communication, and Tools to assign tasks, set deadlines, and track progress efficiently.

You can pair this with the event proposal templates to communicate your event concept and vision to potential clients and stakeholders.

6. The Budget Proposal Template

Are you tired of crunching numbers for your budget proposal and still lost? The Budget Proposal Template has your back! 

This template provides the stakeholders with a clear financial overview by accurately calculating fixed and recurring costs using built-in formulas. This budget proposal template helps you create detailed and professional plans, making it ideal for business and project management.

This form template offers key features, such as accurate cost breakdowns and visual insights, such as Gantt charts, for tracking financial details.

7. The Fundraising Event Planning Template

Planning a charity auction or gala means managing guest lists, tracking donation forms, coordinating volunteers, and handling event logistics. The Fundraising Event Planning Template helps you manage sponsorship goals, timelines, budgets, and logistics easily.  

This fundraising template offers collaboration tools and automated updates to support effective communication among team members, sponsors, and volunteers. 

8. The Non-Profit Event Planning Template

How can non-profits make their event planning process seamless with tasks and goals? Non-Profit Event Planning Templates can help.

Non-profit event templates like this one offer key features to keep your events organized: track progress with Custom Statuses like ‘Approved’ and ‘Complete,’ organize details such as stages, budgets, and deadlines with Custom Fields, and visualize your plan using Gantt View, Event Tasks View, or Boards. 

9. Sponsorship Request Form Template by Venngage

The Sponsorship Request Form Template by VENNGAGE promotes your event or cause, significantly increasing sponsorship engagement. Its bright colors and simple layout make it easy to grab attention and keep things clear. 

Besides, the form’s design is super flexible—you can tweak colors, resize elements, and choose from a huge selection of photos or icons. The free stock libraries make it easy to create something that reflects your brand’s style.

10. Event Sponsorship Form Template by Forms

Can you stay organized while attracting sponsors for your next big event? Well, that’s a definite yes!  The Event Sponsorship Form Template by Forms lets you create and customize online sponsorship forms, surveys, and exams with various form fields and options. 

Key features include conditional logic, real-time tracking, built-in calculators, and geolocation restrictions. Automation saves time by reducing manual data transfer, and you can share forms with a unique link while adjusting privacy settings. The platform also allows decent customization of your form’s design and theme.

11. Sport Event Sponsorship Form Templates by Forms

The Sport Event Sponsorship Form Template by Forms effectively engages with potential sponsors while setting expectations for both parties. It helps collect important details such as contact information, event name, funding needs, and specific sponsorship requests. 

This clarity helps both sides determine if the partnership is a good fit. 

12. School Council Fundraising Event Planning Template by Twinkl

Planning a school fundraiser but don’t know where to start? The School Council Fundraising Event Planning Template by Twinkl is excellent for organizing school events and supporting fundraising efforts. Don’t forget to help students learn the basics of event planning using an event planning checklist while encouraging responsibility and confidence. 

With nine detailed sheets, this resource provides everything needed to run a successful fundraiser. Designed by teachers, it aligns with educational standards and encourages creativity, teamwork, and community spirit as students see the positive impact of their efforts on the chosen cause.

Whether you’re managing sponsorships for events, organizing branding initiatives, or running advertising campaigns, a well-structured sponsorship form template can make all the difference. It simplifies collecting key information, tracking responses, and staying organized.

If you’re looking for an all-in-one platform that combines form creation with project management and team collaboration, has you covered. With , you’ll find templates tailored to your needs, helping you reach out to sponsors at scale to stay ahead of the game.

So why wait? Sign up for today and experience the ease of managing sponsorships like never before.

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