From classrooms to boardrooms, creativity flows best when ideas have room to breathe. But let’s face it—physical whiteboards are a bit… limited. Erased too soon, overcrowded with scribbles, and forget about remote teams joining the fun.
Enter digital whiteboard software, the superhero of brainstorming, planning, and teaching—minus the mess!
With endless space, real-time collaboration, and all the tools you need to bring your ideas to life, it’s no wonder more educators, teams, and creatives are switching to digital.
However, picking the right online whiteboard tool is challenging because of the many options. This guide includes the best online whiteboard tools to help you collaborate effortlessly.
🧠 Key Insight: The global interactive whiteboard market will reach $7.6 billion by 2032.
⏰ 60-Second Summary
Here’s a look at the best online whiteboard software making a big impact:
- : Best for AI-powered visual collaboration and brainstorming
- Miro: Best for creating interactive mind maps
- Microsoft Whiteboard: Best for teams using Microsoft tools
- Zoom Whiteboard: Best for video-first collaboration with a built-in whiteboard
- FigJam: Best for design teams and students
- Stormboard: Best for Agile teams
- Conceptboard: Best for hybrid and remote team collaboration
- Lucidspark: Best for developing workflows
- Collaboard: Best for secure whiteboarding
- Ayoa: Best for task management
- Bluescape: Best for presentations and video conferencing
11 Best Whiteboard Software for Collaboration in 2025
What Should You Look for in Whiteboard Software?
Not all online whiteboards are created equal! Here are the key features to consider when choosing the best digital whiteboard for collaboration:
- Ease of use & accessibility: Look for a user-friendly UX design, easy navigation, and accessibility across desktop, tablet, and mobile devices in your whiteboard app
- Infinite canvas & smart organization: A flexible, unlimited virtual whiteboard canvas lets you map out big ideas without running out of space. Features like online sticky notes, shapes, and mind maps help structure thoughts and keep things organized
- Real-time collaboration: A great whiteboard collaboration software should allow multiple users to edit, draw, and add notes simultaneously; it is perfect for workplace collaboration, online classrooms, and group brainstorming
- Integrations: The best online whiteboard offers seamless integration with tools like Google Drive, Slack, Zoom, or Microsoft Teams to ensure smooth workflow. Plus, the ability to export boards in multiple formats (PDF, PNG, etc.) is a must
- Multimedia support: The best free online whiteboard app supports images, videos, GIFs, and audio. This makes lessons more engaging for students and whiteboards more dynamic for creative agencies
- Security & permissions: For business or educational use, look for secure cloud storage, user permissions, and password-protected online whiteboards to keep sensitive information safe
🧠 Fun Fact: The whiteboard was invented by accident!
In the late 1950s, photographer Martin Heit was working in his darkroom when he mistakenly marked a film negative with a permanent marker. Trying to erase it, he discovered the marker wiped off easily—and just like that, the dry-erase board was born. Talk about a happy accident!
The 11 Best Whiteboard Software
Ready to check out the best digital whiteboard software? Let’s go!
1. (Best for AI-powered visual collaboration and brainstorming)
Ideas don’t just happen; they evolve. From messy sketches to structured plans, the right tools turn scattered thoughts into actionable strategies. But jumping between apps to brainstorm, organize tasks, and execute ideas? That’s a productivity nightmare.
This is where —the Everything app for work—shines. It brings all your tasks, docs, and projects into one place. And when it comes to visual collaboration, its free online Whiteboard feature is a game-changer.
Think of Whiteboards as an infinite canvas where you can map ideas using sticky notes, diagrams, and flowcharts in real time. It lets you convert your plans into actionable tasks, connecting them to the rest of your work.
You can plan projects and conduct meetings using the built-in AI, Brain, to take your creativity to the next level.
Need to generate a whiteboard layout? Brain helps you craft dynamic whiteboards, turning your concepts into visually engaging presentations.
Plus, with Automations, optimize your processes effortlessly. Set up automated tasks and reminders to ensure your team stays on track without the manual hassle. It’s like having a personal assistant that never sleeps!
best features
- Embed and link tasks directly from whiteboards
- Use AI to create workflows and images in whiteboards
- Leverage hundreds of whiteboard templates to brainstorm and plan projects
- Share your whiteboards with public or private links
- Add items like shapes, connectors, images, etc., and tasks and docs directly to whiteboards to boost productivity
- Export your whiteboards in PNG, SVG, and JSON formats
- Take repetitive tasks off your plate by creating automated workflows for everything
limitations
- It has an extensive feature set, requiring some learning curve for non-tech-savvy users
pricing
- Free Forever
- Unlimited: $7/user per month
- Business: $12/user per month
- Enterprise: Contact for pricing
- Brain: Add to any paid plan for $7/month per member
ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.7/5 (4,000+ reviews)
Here’s what Briettny Curtner, Program Manager at Utah Valley University, has to say about :
2. Miro (Best for creating interactive mind maps)
Miro is an interactive online whiteboard software with great mind mapping and brainstorming features. Customizable templates, 160+ integrations, and an intelligent canvas add flair to your physical classroom and momentum to meetings.
Miro’s Intelligent Canvas uses AI to turn your ideas into presentable outcomes, including product briefs, minutes, and summaries. Plus, make your brainstorming session more engaging with features like polls, dot voting, and estimates.
Miro best features
- Use the built-in videos, chat, and @mention features to communicate effortlessly
- Utilize Catch Up (Beta) to see all the changes since your last visit
- Present your board in meetings and track private notes
- Set time limits for activities, pin visual notes, and enable private mode
Miro limitations
- Navigation is difficult for large boards
- Lack of hierarchy management features
- Slows down when handling a large number of files and boards
Miro pricing
- Free
- Starter: $8/month per member
- Business: $16/month per member
- Enterprise: Custom pricing
Miro ratings and reviews
- G2: 4.7/5 (7,400+ reviews)
- Capterra: 4.7/5 (1,600+ reviews)
3. Microsoft Whiteboard (Best for teams using Microsoft tools)
Looking for a whiteboard software that blends seamlessly with your Microsoft tools? Meet Microsoft Whiteboard—an excellent tool for teams, teachers, and the ultimate Microsoft collaboration hub.
It is essentially a virtual canvas for you and your team to brainstorm, sketch, and plan in real time. Its easy-to-use interface lets you spend more time creating and less time figuring out the tech.
Microsoft Whiteboard best features
- Leverage Copilot to organize, understand, and summarize your whiteboards
- Use the laser pointer to draw attention to specific places on the online whiteboard
- Turn rough ideas into presentable diagram examples and shapes with intelligent recognition
Microsoft Whiteboard limitations
- Limited templates and customization options
- Many users have complained about glitches when more than 1 person is editing
Microsoft Whiteboard pricing
For home:
- Microsoft 365 Family: $12.99/month
- Microsoft 365 Personal: $9.99/month
For business:
- Microsoft 365 Business Basic: $7.20/month per user
- Microsoft 365 Business Standard: $15/month per user
- Microsoft 365 Business Premium: $26.40/month per user
- Microsoft 365 Apps for business: $9.90/month per user
Microsoft Whiteboard ratings and reviews
- G2: 4.0/5 (40+ reviews)
- Capterra: 4.4/5 (140+ reviews)
Here’s what a G2 user has to say about Microsoft Whiteboard:
4. Zoom Whiteboard (Best for video-first collaboration with a built-in whiteboard)
Zoom isn’t just for meetings; it also has a built-in whiteboard to help teams brainstorm, plan, and collaborate visually. The whiteboard is fully integrated with Zoom’s video conferencing, letting you ideate while staying connected with your team.
The whiteboard remains accessible after meetings, meaning you can revisit and refine your work whenever needed.
Zoom Whiteboard features
- Use features like touch support, adding images, and extendable canvas for convenience
- Give users differing levels of access during Zoom meetings
- Create and personalize templates for quick brainstorming
Zoom Whiteboard limitations
- Limited features compared to other tools
Zoom Whiteboard pricing
- Whiteboard: $2.49 per month per user
- Whiteboard Plus: $7 per month per user
Zoom Whiteboard ratings and reviews
- G2: 4.5/5 (56,000+ reviews)
- Capterra: 4.6/5 (14,100+ reviews)
5. FigJam (Best for design teams and students)
FigJam is an interactive online whiteboard with all the features educators, enterprise customers, and teams need, like drawing tools, sticky notes, and templates. It helps you quickly organize ideas and map out projects.
The best part? FigJam integrates smoothly with Figma, allowing design teams to brainstorm and refine ideas seamlessly. Plus, you can react to ideas on the canvas with stamps, high fives, and emojis or use audio and live chat to discuss things.
FigJam best features
- Select among 300+ templates to find the ones that fit your workflow
- Integrate with tools like Asana and Jira to turn ideas into actions
- Invite people outside your company to contribute to your boards without login
FigJam limitations
FigJam pricing
- Free
- Professional: $5/month per seat
- Organization: $5/month per seat
- Enterprise: $5/month per seat
FigJam ratings and reviews
- G2: 4.5/5 (440+ reviews)
- Capterra: 4.8/5 (30+ reviews)
Find out why this G2 user finds Figjam delightful:
6. Stormboard (Best for Agile teams)
Stormboard is a collaborative whiteboard tool that stands out for its data-first approach.
It is great for teams working on agile programs and offers live bi-directional integrations with tools like Jira, Rally, and Azure DevOps. So, the changes made in Stormboard are reflected directly in your visual project management tools.
One of its standout features is StormAI, an AI-powered co-collaborator that enhances brainstorming, idea generation, and action planning.
Stormboard best features
- Export detailed task reports, analytics, and presentations in multiple formats
- Choose among 250+ templates, including brainstorming and workflow templates
- Use three sharing options to control access and ensure only authorized users can view your Storms
Stormboard limitations
- Performance may lag when working with large data
- Limited integrations and color palettes for cards
Stormboard pricing
- Personal: Free
- Business: $10/month per user
- Enterprise: Custom pricing
Stormboard ratings and reviews
- G2: 4.4/5 (70+ reviews)
- Capterra: 4.5/5 (40+ reviews)
Here’s why a G2 user loves using Stormboard:
📮 Insight: According to research by , about 33% of knowledge workers message one to three people daily to get the context they need. Use Brain’s AI Knowledge Manager to reduce context switching and frustration. Ask the question right from your workspace, and Brain will pull up the information from your workspace!
7. Conceptboard (Best for hybrid and remote team collaboration)
Conceptboard is built for teams needing a secure, structured way to collaborate, especially remote teams. The easily shared whiteboard is a real-time workspace where teams brainstorm, plan, and run workshops without missing a beat.
What makes it stand out? GDPR-compliant security, moderation controls for organized discussions, file import, role management, and some project management.
Whether you’re content brainstorming or running a design sprint, Conceptboard keeps everything structured and interactive.
Conceptboard best features
- Connect through video calls, screen shares, and live cursors
- Create wireframes for your website or apps in collaboration
- Co-create artworks and share designs with stakeholders
Conceptboard limitations
- Limited project management features
- Slow loading time
Conceptboard pricing
- Free
- Premium: $6/month per user
- Business: $12/month per user
- Enterprise: Starting at $16
- Public Sector: $18
- Data Center Edition: Custom pricing
Conceptboard ratings and reviews
- G2: 4.6/5 (90+ reviews)
- Capterra: 4.6/5 (40+ reviews)
8. Lucidspark (Best for developing workflows)
Lucidspark is where messy ideas turn into structured plans. Its infinity canvas is perfect for collecting ideas and organizing them neatly.
Every participant gets a live cursor with their name, so there’s no second-guessing who’s doing what. Need to focus? Breakout Boards let teams split work into sections and sync back later.
Running a workshop? Set a timer to keep things on track, and when it’s time to regroup, Call Others to Me instantly brings everyone to the same spot.
Lucidspark best features
- Split meetings into smaller groups for better collaboration using Breakout Boards
- Turn ideas into projects using votes and visualize the results
- Use Dynamic Table to organize shapes and Lucid Cards visually
Lucidspark limitations
- Limited features on the free version
- Steep learning curve
Lucidspark pricing
- Free
- Individual: $9
- Team: $10 per user
- Enterprise: Custom pricing
Lucidspark ratings and reviews
- G2: 4.5/5 (6,000+ reviews)
- Capterra: 4.5/5 (2,100+ reviews)
Here’s why Lucidspark is a go-to tool for brainstorming and mapping ideas for this G2 user:
9. Collaboard (Best for secure whiteboarding)
Collaboard brings a fun twist to online collaboration with its multimedia support, interactive tools, and security features. Whether you’re brainstorming with sticky notes, sketching ideas, or presenting in full-screen mode, it keeps things smooth and engaging.
Want to keep the team on track? Use its voting feature or set a timer to keep your meetings efficient. Plus, the digital version is perfect for teams that need a secure workspace—choose between cloud or on-premise hosting.
Collaboard best features
- Use timer, presentation mode, and quick links for facilitation
- Invite free guest users with editing rights
- Utilize mind maps, workflows, and flowcharts for better organization
Collaboard limitations
- Limited features compared to other online whiteboard software
Collaboard pricing
- Free
- Advanced: $10/month per user (billed annually)
- Enterprise: Custom pricing
Collaboard ratings and reviews
- G2: 4.7/5 (90+ reviews)
- Capterra: 4.6/5 (70+ reviews)
10. Ayoa (Best for task management)
Ayoa is a versatile digital whiteboard that combines mind mapping, task management, and collaborative whiteboarding—all in one place.
What sets Ayoa apart is its task management integration. Once you’ve brainstormed ideas on the whiteboard, link them to your task boards and turn them into actionable steps, making project management smooth and organized.
Ayoa best features
- Generate mind maps quickly with Ayoa’s AI
- Organize ideas and mind maps in a linear structure with Outline and Document View
- Use Kanban and Gantt View for project management
Ayoa limitations
- Some users have complained about limited features for large project management
- Limited customization features
Ayoa pricing
- Ayoa Free
- Ayoa Ultimate: $17 per user per month
Ayoa ratings and reviews
- G2: 4.7/5 (90+ reviews)
- Capterra: 4.5/5 (200+ reviews)
Here’s why a G2 user loves Ayoa:
11. Bluescape (Best for presentations and video conferencing)
Bluescape is a secure, real-time digital whiteboard that brings teams together regardless of location. It’s great for brainstorming and organizing with its interactive whiteboards. You can write, sketch, and add content of all types—images, videos, PDFs, etc.
Plus, it integrates video calling, screen sharing, and real-time annotations to make communication and feedback smoother. And for teams handling sensitive info, it’s FedRAMP and DoD-approved, ensuring top-tier security. 🔐
Bluescape best features
- Access and annotate content to deliver feedback and prevent miscommunication quickly
- Use high-fidelity imagery to enhance presentations
- Utilize live video feeds, including screen shares, live events, and camera feeds, for an interactive experience
Bluescape limitations
- Some users complained about the slow and clunky interface
- Limited task management features
Bluescape pricing
- Go plan: Free
- Team plan: $10 per user per month
- Business plan: $20 per user per month
- Enterprise plan: Custom pricing
Bluescape ratings and reviews
- G2: 4.2/5 (30+ reviews)
- Capterra: 4.3/5 (100 reviews)
This is what a G2 user has to say about Bluescape:
Special mentions
Here are some other great whiteboard tools:
- Mural: Helps organize ideas and collaborate easily with brainstorming templates, topic clustering, and Mural AI
- Explain Everything: Creates engaging presentations with interactive whiteboarding and video recording
Unlock Seamless Collaboration with Whiteboard
The right whiteboard app makes all the difference in how your team collaborates, brainstorms, and brings ideas to life.
Whether you’re looking for seamless real-time collaboration, easy integration with other tools, or a secure space to manage sensitive information, there’s a solution that fits your needs.
If you’re ready to take your team collaboration to the next level, consider !
This everything tool for work brings it all together—whiteboards, task management, and workflow automation in one place.
Sign up for free today!
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