Trello vs Monday: Which Tool Fits Your Workflow Best |

You know how true this is if you’ve ever managed multiple projects. Deadlines don’t pause, tasks pile up, and keeping everyone aligned can feel like a never-ending juggling act. When communication slips or things get disorganized, projects start falling apart.

To stop that from happening, you need a project management software. Simply put, the right project management tool can keep everything running smoothly, so you’re not constantly chasing updates or putting out fires. That’s where Trello and Monday.com come in.

Both tools help streamline workflows, improve collaboration, and boost efficiency—but they go about it differently. In this post, we’ll break down their usability, features, and pricing to help you determine which fits your workflow best.

Oh, and if you’re wondering if there’s an option that gives you the best of both worlds (and then some), stick around till the end. 😉

What Is Trello?

Trello, acquired by Atlassian in 2017, is a powerful project management tool that helps teams easily organize projects and track progress. Built around a Kanban-style system, Trello’s boards provide a flexible way to plan, manage tasks, and collaborate effectively.

In addition to its intuitive board system, Trello offers a range of features, including automation, integrations, power-ups, and templates. These tools simplify workflows and enhance team productivity, making project management easier on any scale.

Trello features

Let’s explore Trello’s key features and capabilities in detail. 

Feature #1: Kanban boards

Trello turns scattered ideas into action with a simple, structured Kanban board. Inside it, you’ll find Boards, Lists, and Cards to make visual task management effortless.

A Trello Board is your project’s home base, giving you a high-level view of everything in one place. Within each board, Lists help structure tasks into different stages, such as To-Do, In Progress, and Completed. This setup makes it easy to track progress and keep things moving forward without losing sight of what needs to be done.

Cards are where the real action happens. Each card represents a task, idea, or piece of work. To streamline your workflow, you can add descriptions, due dates, attachments, checklists, and even automation.

Adding to the list are Card Covers, which have eye-catching images or vibrant colors for quick categorization.

Feature #2: Map view 

Trello offers multiple views to help you visualize your projects in a way that suits your workflow. Among them, the Map View stands out as a game-changer, especially for location-based tasks.

It enables users to associate cards with specific geographical locations, integrates with Google Maps, and allows users to add particular addresses or coordinates to their cards. 

You can add locations by typing them manually or searching for an address through Google Maps. This makes it ideal for in-person meetings and managing tasks across offices or locations.

Feature #3: Automation

Butler, Trello’s built-in automation tool, lets you automate recurring tasks so that you can focus on the more important ones. To cut to the chase:

• Set up rules that automatically trigger actions based on events. For example, automatically moving a card to a “Done” list once all checklist items are checked off
• Create personalized buttons that trigger multiple actions on your cards or the entire board with a single click
• Butler can connect Trello with other tools, sending emails or triggering actions in other software when specific events occur in Trello

Trello pricing

• Free Forever 
• Standard: $5 per user per month, billed annually  
• Premium: $10 per user per month, billed annually 
• Enterprise: Custom pricing 

Monday.com, a major Trello alternative, is a flexible work management software that boasts highly customizable workflows, automation, and integrations. 

It’s a cloud-based platform that helps teams in project planning, workflows, and custom applications. Launched initially as Dapulse in 2012, it rebranded to Monday.com in 2017.

With this tool, you can visualize progress with boards, timelines, and Gantt charts, making it easy to track milestones and deadlines. 

Monday.com features 

Going deeper into our Trello vs. Monday comparison, let’s explore the top features of Monday.com. 👇

Feature #1 Create and connect boards 

Monday.com offers multiple ways to organize and visualize your work, with Boards at the core. These flexible workspaces let you structure tasks, projects, and workflows with Custom Fields like priority levels, deadlines, owners, and budget estimates.

What makes it even more powerful is its multiple views. You can switch between Table, Kanban, Gantt, Calendar, and more to get the best perspective on your work.

Plus, the Boards Search feature lets you quickly find tasks, updates, or team members across all your boards. Connect Boards allows you to link multiple boards together, with the Mirror Column syncing real-time updates across them.

Feature #2: WorkForms and WorkDocs 

WorkForms is Monday.com’s built-in form builder that helps you collect and organize information effortlessly. Whether you need to gather customer feedback, process job applications, or manage internal requests, you can easily customize fields and set required questions using WorkForms. 

Responses automatically become structured data on your boards, so you don’t have to sort through endless emails or spreadsheets. 

Similarly, it also offers WorkDocs, a collaborative space where your team can brainstorm, plan, and document ideas in real time. Unlike regular docs, WorkDocs connect directly to your boards, so you can embed live data, tag teammates, and turn notes into action items without switching tools.

Feature #3: AI and automation

Monday.com is bringing AI into the heart of work with built-in automation, intelligent insights, and AI-powered assistants.

At the core is the AI Assistant, handling everything from generating content to automating routine tasks. Then there’s AI Workflows, which automate complex processes like flagging urgent messages or routing sentiment-based tasks.

For even deeper automation, AI Blocks let you extract key details, refine text, and surface insights without lifting a finger. It also packs several more features into AI and automation, like:

• AI digital workers
• Project analyzer
• Sales advisor
• AI service agent

Monday.com pricing

• Free Forever 
• Basic: $9/seat/month 
• Standard: $12/seat/month 
• Pro: $19/seat/month 
• Enterprise: Custom pricing 

Trello Vs. Monday: Features Compared

Now let’s see how Trello stacks against Monday.com in a head-to-head comparison of features. 

Feature	Trello	Monday
Ease of use	Simple, intuitive user interface that follows a minimalistic approach	Takes a bit more learning because of its advanced features
Task management	Centered around boards, lists, and cards; lacks features such as timelines, task dependencies, time tracking, or complex workflows	Offers sophisticated task management options, including customizable columns, dependencies, time tracking, and status tracking.
Collaboration	Allows team members to tag people, comment on cards, and attach files, but lacks real-time chat	Offers stronger collaboration features, including task comments, mentions, or updates
Automation	Offers automation capabilities through Butler	Has automation capabilities, allowing users to set up triggers and actions across various parts of the platform
Integrations	Integrations with other tools through Power-ups	Offers a broad set of integrations, including with Slack, Google Drive, Microsoft Teams, Zoom, and Zapier
Reporting and analytics	Basic reporting tools through Power-Ups	Customizable dashboards, real-time reports, and analytics
Templates	Simple, prebuilt templates	Industry-specific, customizable templates
AI	Helps with writing task descriptions and correcting spelling and grammar	Helps with data extraction, categorization, sentiment analysis, writing, and rephrasing emails

Let’s dig in a little deeper and check out the finer details to help you pick the right one ⬇️

Feature #1: Task management 

Trello keeps task management simple with boards, lists, and cards. Each card is a task, and you can easily drag it between lists as work progresses. 

While super visual, it’s missing some advanced features like task dependencies, timelines, and complex project workflows. If you need those, you’ll have to rely on third-party Power-Ups to fill in the gaps.

In contrast, Monday.com provides much more sophisticated task management options, including customizable columns, dependencies, time tracking, and status tracking. 

This allows for more detailed workflows, task dependencies, and subtasks, making it better suited for all types of projects.

Feature #2: Automation

Trello’s automation, powered by Butler, lets you set up rules, triggers, and scheduled actions—great for handling repetitive tasks like moving cards and sending alerts. 

At the same time, Monday.com’s automation offers pre-built templates and custom workflows to streamline task assignments, status updates, and integrations. 

Feature #3: AI 

Trello has stepped up its game by integrating Atlassian Intelligence (AI), offering features like task summarization, due date management, and sub-task creation to help users stay organized. It’s a solid addition, especially for those who want a bit of automation without complicating their workflow.

Monday.com, however, takes AI a step further. Its AI Blocks feature offers powerful automation, handling data extraction, categorization, sentiment analysis, and task summarization.

Trello Vs. Monday on Reddit

We went to Reddit to see what people thought about Trello vs. Monday. When you search Trello vs. Monday on Reddit, many users agree that Trello best suits small teams and personal task management. 

One user wrote,

Another Reddit user feels,

When it comes to Monday.com vs. Trello, the same previous Reddit user notes that Monday.com is the better choice if you are looking for advanced project management features. 

He says,

Another user shares,

Meet —The Best Alternative to Trello Vs. Monday 

Trello and Monday.com are both good choices for tracking projects. However, they both have limitations when it comes to comprehensive work management.

That’s where you need a breakthrough; something that bridges the gap both the tool creates.

, the everything app for work, simplifies project management by bringing everything your team needs in one place. Instead of bouncing between different tools, it keeps tasks, communication, automation, and AI organized and in sync. 

’s One Up #1: Project and task management

What’s so great about for Project Management is its flexibility. Whether you’re working on a large project with several moving parts or just managing a few daily tasks, it adapts to fit your workflows.

Here’s what you’ll get with this project management solution 👇

• Choose from 15+ Views such as List, Board, Gantt, and Calendar to visualize your project in the way that works best for you
• Organize tasks by priority, add Custom Fields, set deadlines, and track progress with ease using Tasks
• Set measurable goals, track progress, and align team efforts with company objectives with Goals
• Visualize all your project data in one place with Dashboards and access 50+ customizable widgets for tracking goals, milestones, timelines, team capacity, workloads, and more
• Track time on any device with built-in time tracking with Time Tracker and connect it directly to your tasks

With these advanced features, provides an all-in-one platform for managing projects and helping improve workplace collaboration.

’s One Up #2: Real-time collaboration

is more than task management. It’s built to enhance your team’s collaboration.

Docs lets you create, share, and collaborate on documents with your team in real time. It fits perfectly into your workflows, making everything from planning to feedback a breeze.

In a nutshell:

• Work on the same document with your teammates simultaneously, with changes appearing instantly, so there’s no waiting for updates or version confusion ✅
• Leave comments on specific sections, tag teammates with @mentions, and have conversations right inside the document to ask questions or provide feedback without switching tools ✅
• Save time with ready-to-use templates for project plans, meeting notes, SOPs, knowledge bases, and more (no need to start from scratch) ✅
• Connect Docs directly to tasks, projects, or workflows, ensuring critical information is always linked to actionable work in one place ✅

When managing projects, the last thing you want is to jump between multiple platforms just to communicate. Stopping mid-task to check messages in one tool, update documents in another, and track progress elsewhere slows everything down.

Chat, a real-time messaging tool within , lets you communicate instantly with your team without leaving the platform. Whether you’re chatting one-on-one or in a group, it facilitates real-time collaboration and keeps everyone aligned. 

In short:

• Message with your team instantly, discuss tasks, updates, or any questions you have on the spot
• Create group chats for teams or projects, or message someone directly for more focused conversations 
• Use emojis like a 👍 or 🔥 to show appreciation, ✅ to confirm a task, 👀 to indicate you’re reviewing something, and 🎉 to celebrate a win
• Mention tasks directly in the chat so everyone knows what you’re discussing and can easily access the task
• Share files, images, or links directly in the chat to make collaboration smoother
• Find past conversations, decisions, or shared files quickly with Connected Search 

’s One Up #3: Automations

Use Automations to optimize workflows, tackle project tasks, manage project hand-offs, and more. 

Here’s what you can do with ’s automation capabilities: 

• Automate repetitive work with 100+ pre-built automation templates. From assigning tasks based on availability to updating statuses and priorities and even moving lists, set it once and let Automations handle the rest
• Keep an eye on every automation in one place. Audit logs track every action, showing you the automation name, status, execution time, and more so you can verify details and tweak settings on the fly

And if you feel creating automation from scratch is too time-consuming, just ask Brain.

• Find anything in seconds. Ask Brain anything about docs, wikis, tasks, and workflows, and let it pull precisely what you need when you need it

• Write better, faster. Whether you’re drafting, editing, or summarizing, Brain understands your work context and helps you create clear, concise content effortlessly

Finally, integrate Automations with your existing tech stack, such as HubSpot, GitHub, and Twilio, to automate tasks across your entire workspace from one place. 

For example, integrate Automations with Gmail to automatically send updates via email and keep partners and vendors in the loop.

Streamline Your Workflows and Improve Productivity With  

As this Trello vs. Monday.com comparison shows you, both Trello and Monday are solid tools for organizing tasks and collaborating with teams. However, they each have their own limitations when it comes to comprehensive work management. 

Trello’s simplicity is great for basic project management, and Monday’s versatility can accommodate a range of workflows. However, outshines them for teams looking for an all-in-one solution that combines task management, documentation, collaboration, and automation. 

With robust features like Docs and Chat for seamless collaboration and AI-powered task automation capabilities, is the best choice for those seeking an efficient workflow without the toggle tax!

Try for free today and experience why it’s the ultimate tool for boosting productivity and managing your work.

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