13 Best Intranet Software for Small Business for 2025 |

Without Nick Fury keeping the Avengers aligned, the group would be in complete chaos, right?

It’s the same for your small business, too. Without proper workplace management, tasks are easily missed, documents go MIA, and miscommunication wreaks havoc.

Every person plays a crucial role in a small business, and a loss of trust in the owner can be extremely damaging.

But what if you had your own Nick Fury at work? You can—with an intranet software. Whether you want to manage company documents or avoid burnout from endless back-and-forth, the right intranet can transform your growing digital workspace.

But with so many options, how do you choose? We’ve assembled the best intranet software for small businesses to save the day.

What Should You Look for in Intranet Software?

The intranet is your company’s exclusive digital workspace. Here are some key features the right intranet software solutions must have.

• Communication: Enhances internal communication with features like instant messaging and discussion forums ✅
• Collaboration: Includes task management tools to keep all team collaboration in one place ✅
• Document management: Organizes and streamlines document management and knowledge sharing for easy access to relevant content ✅
• User-friendly: Ensures ease of use so that even non-tech-savvy employees can navigate it without issues ✅
• Mobile accessibility: Allows instant updates and communication, even when working remotely or on the go ✅
• Search functionality: Provides a robust search option to find information and reduce time-consuming follow-ups quickly ✅
• Integrations: Seamlessly connects with existing systems like Google Workspace or Microsoft Teams for added flexibility ✅

The 13 Best Intranet Software for Small Business

Now that you know what to look for, here are the top 13 intranet software solutions that can work for your small business:

1. (Best for team collaboration and project management)

doesn’t just promise to be the everything app for work—it truly lives up to it. It’s the perfect intranet solution for any fast-moving business looking for efficiency and improved productivity.

The platform keeps communication clear and effective with various tools. It offers 1,000+ integrations, including Slack, GitHub, and Google Calendar.

Chat

Begin building with Chat, your team’s new favorite spot to connect. It keeps your internal and external stakeholders on the same page and intrinsically links with your tasks.

Assign tasks, check them off when done, announce key updates, and even replace emails completely with Chat. 

Docs

Working on a project together? Docs makes it easy to co-author proposals and reports in real time, so you won’t have to manage multiple versions of the same file. Attach your Docs to Tasks and assign them to keep your projects going.

Worried about security? Your data is in safe hands with Security Policies meeting ISO 27001, PCI, and SOC 2 standards.

Knowledge Management

Customizing and managing project documents and sensitive information becomes more straightforward with Knowledge Management. 

From prebuilt wiki templates to AI-powered answers, it is super easy to store and access all company knowledge instantly. No more asking for permissions; the right people have access to the right information and Docs. 

Brain

Plus, Brain, the platform’s AI assistant, answers all your workspace questions by pulling details from Docs, tasks, and even comments.

Whether your team is in the office, working remotely, or somewhere in between, is the most reliable platform that makes collaboration effortless and, dare we say, pretty fun!

best features

• Keep everyone on the same page by linking conversations and using AI for task creation with Chat
• Map out ideas visually and turn them into actionable tasks with Whiteboards
• Save time and reduce manual effort by automating tasks with custom triggers and notifications in Automations
• Collaborate in real-time with prebuilt wiki templates in Knowledge Management and secure sensitive data with trackable permissions
• Protect your data with industry-leading security protocols for enterprise-grade security

limitations

• The platform has a short learning curve for some users
• The mobile app has limited advanced features compared to the desktop version (yet!)

pricing

• Free forever
• Unlimited: $7/month per user
• Business: $12/month per user
• Enterprise: Contact for pricing
• Brain: Add to any paid plan for $7 per member per month

ratings and reviews

• G2: 4.7/5 (9,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews)

What real-life users are saying about

2. Microsoft SharePoint (Best for Microsoft Ecosystem integration)

If your team is already embedded into the Microsoft system, Microsoft SharePoint is perfect for you. It’s a powerhouse for organizations that thrive on collaboration and efficient content management. It can work with extensive document handling and has top-tier integration with Microsoft tools.

SharePoint best features

• Keep files organized with document libraries that support version control, metadata tagging, and retention policies
• Collaborate on documents in real-time and eliminate email back-and-forths
• Create personalized social intranet pages to centralize company news, updates, and resources
• Work across Word, Excel, PowerPoint, and Microsoft Teams within SharePoint
• Streamline repetitive tasks with built-in workflows or connect with Microsoft Power Automate

SharePoint limitations

• Advanced customization often requires technical expertise
• External sharing requires complex permission management

SharePoint pricing

• Online Plan 1: $6/month per user
• Microsoft 365 Business Standard: $15/month per user 
• Microsoft 365 Copilot: $31.50/month per user (annual subscription)

SharePoint ratings and reviews

• G2: 4/5 (8,500+ reviews)
• Capterra: 4.3/5 (5,200+ reviews)

What real-life users are saying about SharePoint

3. Guru (Best for AI-powered knowledge management)

Remember when you spent 45 minutes hunting down a document your colleague “definitely shared somewhere”? Guru is the map to all these workplace treasure hunts.

Guru is ideal for organizations looking to enhance their internal knowledge base, bring order to communication, and empower employees with reliable information.

Guru best features

• Use AI-powered search with NLP to deliver fast, personalized answers
• Create custom knowledge agents for tailored insights and formatting
• Integrate with CRM, HRIS, and file storage for a unified view
• Automate content verification to keep information accurate

Guru limitations

• It relies heavily on integrations with other tools, which require proper setup
• The trial version offers limited features

Guru pricing

• All-in-one: $18/month per user
• Enterprise: Custom pricing

Guru ratings and reviews

• G2: 4.7/5 (2,000+ reviews)
• Capterra: 4.9/5 (550+ reviews)

4. Workvivo (Best for employee engagement and communication)

Designed to centralize internal communication and improve organizational engagement, Workvivo acts as a modern Employee Experience Platform (EXP).

This employee engagement software suits businesses with a remote-first or hybrid work environment.

Workvivo best features

• Show each employee a personalized news feed with the most relevant updates
• Foster a culture of appreciation with peer awards, leader shout-outs, and company-wide celebrations
• Simplify workflows by integrating with Microsoft Teams, Slack, and HR systems
• Track engagement, communication effectiveness, and company culture with powerful analytics

Workvivo limitations

• New users may experience a learning curve when navigating various features
• Certain aspects of the platform are not customizable enough

Workvivo pricing

• Business plan: Starts at $20,000
• Enterprise plan: Custom pricing

Workvivo ratings and reviews

• G2: 4.8/5 (2,000+ reviews)
• Capterra: 4.7/5 (120+ reviews)

5. Connecteam (Best for desk-less team management)

Designed for field service workers, frontline staff, and mobile employees, this team communication app streamlines workplace connectivity and collaboration. Connecteam simplifies everyday work by keeping employees connected and informed so they can focus on growth and efficiency.

Connecteam best features

• Create and manage employee schedules, including shifts, breaks, and overtime, all in one place
• Assign tasks, track progress, and get real-time updates with mobile checklists, forms, and GPS tracking
• Keep communication seamless with instant messaging, group chats, and company-wide announcements
• Speed up onboarding with digital training, company policy access, and interactive checklists
• Enhance workplace safety with digital checklists, incident reporting tools, and emergency alerts

Connecteam limitations

• The free plan has limitations on features
• The mobile app glitches occasionally

Connecteam pricing

• The Small Business Plan: Free forever for up to 10 users
• Basic: $35/month per user
• Advanced: $59/month per user
• Expert: $119/month per user

Connecteam ratings and reviews

• G2: 4.6/5 (2,100+ reviews)
• Capterra: 4.7/5 (500+ reviews)

6. Confluence (Best for building a living knowledge base)

Are you seeking a centralized internal communication software for knowledge management, project documentation, and collaborative work? 

Confluence is a powerful collaboration tool designed to serve as your organization’s central knowledge hub.

Confluence best features

• Keep discussions focused with inline comments, notifications, and mentions to ensure everyone stays updated on project progress
• Simplify documentation with wiki templates and enhance pages using macros for added functionality
• Organize knowledge with a structured content hierarchy, advanced search, and customizable labels for easy access
• Edit documents in real-time with your team, enabling instant feedback and updates from any location
• Improve project tracking by integrating with other Atlassian products

Confluence limitations

• Document size can impact performance and cause an occasional lag
• The search function isn’t intuitive enough

Confluence pricing

• Free: forever for up to 10 users
• Standard: $5.16/month per user
• Premium: $9.73/month per user
• Enterprise: Custom pricing

Confluence ratings and reviews

• G2: 4.1/5 (3,700+ reviews)
• Capterra: 4.5/5 (3,500+ reviews)

What real-life users are saying about Confluence

7. Happeo (Best for Google Workspace integration)

Happeo is an innovative intranet platform designed to turn knowledge into action. It improves productivity within organizations, especially for those reliant on Google Workspace.

It is best suited for businesses rooting for better employee engagement and communication and wanting to create a centralized hub for information.

Happeo best features

• Collaborate with spaces, messaging, file sharing, video calls, and fun reactions
• Keep teams engaged with a personalized news feed of company updates
• Control access with granular permissions, user provisioning, and analytics
• Integrate with Google Workspace and Microsoft 365 for seamless file and calendar sharing

Happeo limitations

• Managing content accuracy can be challenging for larger organizations
• Advanced customizations might require technical expertise

Happeo pricing

Happeo ratings and reviews

• G2: 4.5/5 (150+ reviews)
• Capterra: 4.5/5 (30+ reviews)

What real-life users are saying about Happeo

8. Jostle (Best for connecting remote and hybrid teams)

Jostle is a cloud-based employee portal software designed to offer a space where employees can connect, align, and celebrate achievements together. It is an ideal solution for in-office, remote, or hybrid teams looking to improve internal communication and build a strong company culture.

Jostle best features

• Share updates, track read receipts, and keep communication clear without email clutter
• Deliver targeted news to specific teams for more effective engagement
• Recognize accomplishments with shout-outs to boost team morale
• Store key documents and policies in one easily accessible hub
• Integrate with Google Drive, Google Calendar, OneDrive, and 40+ business apps

Jostle limitations

• Its customization options may fall short for organizations with specific branding or workflow needs
• Some users find adding features challenging as their workforce grows

Jostle pricing

• Bronze: Starting at $75
• Silver: Starting at $135
• Gold: Starting at $180
• Platinum: Custom pricing

Jostle ratings and reviews

• G2: 4.5/5 (200+ reviews)
• Capterra: 4.4/5 (70+ reviews)

What real-life users are saying about Jostle

9. Workplace from Meta (Best for an interactive workspace)

Want a Facebook-like user interface where work is fun? Workplace from Meta helps you connect, share ideas, and achieve team goals together.

Workplace simplifies workflows and keeps employees connected with tools built for collaboration. No matter where you work, staying informed and engaged is simple.

Workplace best features

• Chat, call, or video call teammates instantly, or engage everyone with live video broadcasts, polls, and Q&As
• Personalize content with an AI-powered news feed that prioritizes relevant updates based on user activity
• Create a central knowledge library to store static information and reduce reliance on the news feed
• Streamline work with integrations for productivity tools, task creation, deadline setting, and progress tracking
• Enhance security with multi-factor authentication and admin controls to protect data and privacy

Workplace limitations

• The social media-like interface may cause distractions if not managed effectively

Workplace pricing

• Core plan: $4/month per user
• Enhanced admin and support: Add-on to the core plan for $2/month per user
• Enterprise Live: Add-on to the core plan for $2/month per user

Workplace ratings and reviews

• G2: 4/5 (1,700+ reviews)
• Capterra: 4.4/5 (1,300+ reviews)

10. Axero (Best for communication and workflow automation)

Axero is a modern, flexible employee intranet software designed to enhance organizational employee communication, collaboration, and knowledge management. It suits enterprises that wish to integrate various tools to simplify processes and improve business outcomes.

Axero best features

• Use AI-powered Copilot to get instant answers and streamline knowledge management without wasting time searching 
• Centralize internal communication for seamless news, announcements, and updates in one place
• Integrate with Microsoft 365, Google Workspace, and other essential tools
• Automate workflows for onboarding, approvals, and task assignments 
• Track employee engagement and content performance with detailed analytics

Axero limitations

• The initial setup can be complex and time-consuming
• Customization options might not be enough for businesses with specific branding or functional needs

Axero pricing

Axero ratings and reviews

• G2: 4.2/5 (65+ reviews)
• Capterra: 4.5/5 (55+ reviews)

11. Blink (Best for frontline employee engagement)

Keeping frontline teams informed and connected isn’t always easy, especially in fast-paced industries. 

Blink helps solve this by providing an intranet designed for retail, hospitality, healthcare, manufacturing, and other frontline-heavy workplaces, making communication and engagement seamless.

Blink best features

• Keep front-line workers and management connected with open communication
• Chat securely in one-on-one or group conversations with a social media-style experience
• Access payslips, schedules, and documents in one central hub—no more searching
• Streamline logins with single sign-on (SSO) for easy access
• Use GPS tracking to boost safety and efficiency for field teams

Blink limitations

• Since it was initially built for frontline workers, it might not be the best choice for office-based businesses
• Its mobile-first approach might be an issue for primary desktop users

Blink pricing

• Business: $4.50/month per user
• Enterprise: Custom pricing

Blink ratings and reviews

• G2: 4.7/5 (250+ reviews)
• Capterra: 4.7/5 (110+ reviews)

What real-life users are saying about Blink

12. Igloo Software (Best for building a strong company culture)

Staying connected and organized at work can be challenging, especially with remote and hybrid teams. That’s where Igloo Software comes in—it creates a central hub for communication, collaboration, and knowledge sharing, making it easier for employees to find information and stay engaged.

Igloo Software best features

• Create dedicated spaces for teams to share files, discuss ideas, and collaborate
• Find colleagues and navigate the org structure with a dynamic company directory
• Centralize key documents, policies, and best practices in an easy-to-access knowledge base
• Integrate seamlessly with Microsoft 365, Google Workspace, Slack, and other business tools
• Protect sensitive data with strong access controls, SSO, and encryption

Igloo Software limitations

• Setup may require dedicated IT resources for a smooth rollout
• There isn’t a fixed cost, and it tends to go up with upgrades

Igloo Software pricing

Igloo Software ratings and reviews

• G2: 4.2/5 (90+ reviews)
• Capterra: No reviews available

13. LumApps (Best for a personalized employee experience)

Working remotely can cause confusion and a feeling of disconnection. LumApps is a digital hub that connects your entire workforce. Whether your team is working from the same room or miles away from you, the platform makes sure they are all well-aligned.

LumApps best features

• Send targeted messages to the right people with hyper-segmented employee groups
• Foster collaboration with community spaces for shared interests or projects
• Connect with Microsoft Teams, Google Workspace, and 100+ apps for seamless access
• Gather insights with analytics and surveys to track employee feedback and improvement areas

LumApps limitations

• The interface can occasionally be slow
• Image editing options are limited

LumApps pricing

LumApps ratings and reviews

• G2: 4.3/5 (85+ reviews)
• Capterra: 4.1/5 (35+ reviews)

The Future of Workplace Connectivity Starts with

It’s pretty simple—engaged employees retain engaged customers. The right intranet software platform builds a connected, organized, and productive workplace for your team so they deliver their best work.

In the intranet market, stands out for its versatility and user-friendly features.

It offers organized communication, task management, and AI-powered assistance—you name it, and it’s covered.

So, why wait? Sign up for a free account now and start building your intranet solution.

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