Do you know what’s underrated? The sound of someone’s voice cutting through the noise of endless texts and cold emails. It’s warm. It’s human.
And clearly, people are into it—WhatsApp users send 7 billion voice messages daily. Whether it’s a quick update, a pitch with personality, or a casual check-in, voice messaging adds something no emoji ever could.
From ringless voicemail drops for sales teams to audio files that bring the personal touch, these tools help you connect in a way that actually sticks. So grab your phone, take a deep breath, and get ready to sound like someone worth listening to.
Here are 11 voice messaging tools turning noise into conversation.
11 Best Voice Messaging Tools for Seamless Communication
| Tool | Key features | Best for | Pricing |
| Voice notes in Chat, Voice Clips in Docs/Tasks, Assign Comments, AI transcription, SyncUps, Clips (screen+voice), permissions, async collaboration, integrations | Freelancers, Startups, Small teams, Enterprises | Free forever, Customizable plans for enterprises | |
| Slack | Voice messages in DMs/channels, Huddles for live audio, emoji reactions, integrations, searchable messages | Workplace communication, distributed teams | Free plan, Starts at $8.75 per user per month |
| Voice messages with playback speed, hands-free recording, delete/forward, end-to-end encryption, multi-device, WhatsApp Business tools | Personal and business messaging, customer support | Free, WhatsApp Business API: Custom pricing | |
| Telegram | Cloud-stored voice messages, schedule/send/edit with bots, secret chats, pause/resume, floating playback, large groups | Secure and large-scale messaging, communities | Free, Telegram Premium: Custom pricing (location-based) |
| Discord | Voice channels, push-to-talk, async voice DMs, noise suppression, media sharing, bots for recording | Communities, gaming, study groups | Free, Starts at $2.99/month |
| Google Voice | Voicemail transcription, call forwarding, cloud sync, email integration, spam filtering, international calls | Business and personal voicemail, Google Workspace users | Free, Starts at: $10/month |
| Apple iMessage | Built-in voice notes, auto-delete, emoji reactions, 2x playback, encrypted, sync across Apple devices | iPhone/iOS users, quick personal messaging | Free (built into iOS devices) |
| Signal | End-to-end encryption, disappearing messages, block screenshots, no ads/trackers, sender verification, privacy controls | Privacy-focused users, confidential conversations | Free |
| Voxer | Push-to-talk (walkie-talkie), live or saved playback, group threads, transcription (paid), encrypted, recall/delete | Converting text to voice, accessibility, and audio learning | Free, Starts at $3.99/month per user |
| Speechify | Text-to-speech, 200+ voices, 60+ languages, highlight text, import from docs/web, playback speed, pitch/tone control | Converting text to voice, accessibility, audio learning | Limited: Free, Starts at $29/month per user |
| Microsoft Teams | Voice notes in chats/channels, auto transcription, enterprise security, pin/filter messages, Outlook integration, cross-device | Enterprise collaboration, Microsoft 365 users | Free, Starts at $4/mo per user |
Audio messages save time, help clarify detailed reports, and even aid in customer satisfaction. Here’s what to look for when choosing a voice messaging tool:
- Audio quality: Look for tools with noise reduction and clear playback to avoid distortion
- Ease of use: A simple interface with quick recording and playback options ensures efficiency
- Cross-platform support: The best tools work on multiple devices, from mobile to desktop
- Integrations: If you use Slack, WhatsApp, or project management apps, seamless integration can boost productivity
- Transcription features: AI-powered transcriptions help convert voice notes into text for easy reference and effectively overcommunicate when necessary
- Playback controls: Features like speed adjustment, rewinding, and bookmarking make listening more flexible
- Privacy and security: End-to-end encryption ensures sensitive messages stay protected
- Storage and cloud sync: The ability to save and access messages across devices is crucial for long-term use
- Collaboration tools: For teams, options like shared voice notes, tagging, and task assignments improve workflow
💡 Pro Tip: To enhance the clarity of your voice messages, consider using apps with noise suppression features. For instance, ’s SyncUps lets you access enhanced noise reduction during calls and voice messages.
How we review software at
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at .
Here are 11 voice messaging tools to consider:
1. (Best for team collaboration with voice notes)
Slack revolutionized communication through its unique style of Channels and Threads. Distributed teams worked faster while collaborating better. However, a decade later, its communication style has become an added hurdle instead of a boon.
Chat remains disconnected, and important context gets lost in Threads.
Luckily, there’s , the everything app for work that integrates chat and audio messaging directly into its platform, making communication faster and more context-rich.
💜 Chat
Chat allows you to record and send voice messages instead of typing out long explanations. With a voice notes feature directly in the platform, teams can communicate effectively without switching between multiple tools.
What’s more, your work-related conversations live alongside your actual work, helping you pick up tasks, information, and assign action items from within the Chat window—no tab switching required.
You can also tap into AI-powered suggestions to summarize conversations, generate responses, convert spoken language into text, or rephrase messages on the fly.
Add SyncUps—short, focused check-ins right inside Chat—and you’ve got an all-in-one space for real-time collaboration. The result? Clearer intent, fewer misinterpretations, and a 20% boost in team communication efficiency.
💜 Docs
And doesn’t stop at Chat. You can add voice messages in the form of Voice Clips to document comments in Docs.
This makes it easier to share detailed updates or instructions. You can also use audio messages in Tasks, which can be transcribed if AI is enabled, providing written documentation alongside audio files.
💜 Assign Comments
With Assign Comments, you can assign your audio note message to a team member. This makes it an actionable item rather than just part of a discussion. These messages generate notifications and can be tracked, turning casual convos into clear follow-ups.
You can also resolve comments directly within Tasks or Docs, ensuring that feedback loops remain efficient and organized. For teams, this means no more guessing games or endless clarification threads.
💜 Clips
Need something even more detailed? Clips lets you record your screen with voice narration—and it’s not just for tutorials. You can also use it to quickly share recorded voice messages directly in tasks or chats.
Whether onboarding a new teammate, walking through a project scope, or clarifying feedback, Clips helps you communicate clearly without needing to schedule another meeting.
And since everything stays documented and context-rich, your team can reference it anytime, keeping collaboration async, efficient, and aligned.
best features
- Leave voice notes directly in Chat to communicate faster without typing
- Enable async collaboration by letting teammates listen and respond at their convenience
- Cut down meetings by using voice notes for updates, instructions, and clarifications
- Sync voice messages across devices so you can access them from your desktop or mobile
- Retrieve past voice messages easily without losing context
- Control who can access and respond to voice messages with customizable permissions
limitations
- The feature-rich platform involves a slight learning curve
pricing
free forever
Best for personal use
Free Free
Key Features:
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
enterprise
Best for many large teams
Get a custom demo and see how aligns with your goals.
Everything in Business, plus:
* Prices when billed annually
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ratings and reviews
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What are real-life users saying about ?
Shaymah A., a user, says:
🧠 Fun Fact: Speaking is up to 3x faster than typing. A Stanford study found that people reached 161 words per minute using speech, compared to just 53 with a keyboard in English. That’s not just speed—it’s serious time saved in meetings, updates, and daily comms!
2. Slack (Best for workplace communication with voice messaging)
Quick check-ins, project updates, and team discussions don’t always need long-winded text messages. Voice messages in Slack offer a more natural way to communicate, letting users explain complex ideas faster.
The Huddles feature makes workplace communication easy and has become a quick way to replace unnecessary meetings. Instead of juggling endless Slack threads, teams can drop quick voice updates and keep the momentum going.
With integrations for project management, document sharing, and automation, Slack works well for teams that need more than just voice messaging. It keeps everything connected, from daily standups and contact lists to urgent project updates.
Slack best features
- Send voice messages that are automatically transcribed and searchable
- React to voice messages with emojis instead of replying
- Share voice messages across multiple channels and DMs
- Integrate with third-party apps for advanced voice automation
Slack limitations
- No built-in transcription or editing for voice messages
- Huddles can interrupt deep work if overused
Slack pricing
- Free
- Pro: $8.75/month per user
- Business+: $15/month per user
- Enterprise Grid: Custom pricing
Slack ratings and reviews
- G2: 4.5/5 (34,000+ reviews)
- Capterra: 4.7/5 (23,000+ reviews)
What are real-life users saying about Slack?
A G2 review says:
💡 Pro Tip: Use voice messaging apps with transcription features to convert spoken words into text quickly for easier reference and searchability.
3. WhatsApp (Best for personal and business voice messaging)
WhatsApp voice messages are a good email alternative. It lets users send quick updates, long explanations, or even emotional reactions without fumbling with a keyboard.
Playback speed controls make long messages easier to digest, and the app’s end-to-end encryption ensures privacy.
For businesses, WhatsApp Business adds tools for customer interactions, including automated replies and CRM integrations. Multi-device support means messages stay accessible across mobile phones and desktops, eliminating the hassle of switching devices.
WhatsApp best features
- Delete sent voice messages for everyone
- Listen to voice messages at 1.5x or 2x speed
- Preview voice messages before sending
- Record hands-free without holding the button
- Forward voice messages without losing quality
WhatsApp limitations
- No built-in transcription for converting voice to text
- Large voice messages take up storage space
WhatsApp pricing
- Free
- WhatsApp Business API: Custom pricing
WhatsApp ratings and reviews
- G2: 4.7/5 (90+ reviews)
- Capterra: 4.7/5 (16,000+ reviews)
What are real-life users saying about WhatsApp?
A G2 review reads:
4. Telegram (Best for secure and large-scale voice messaging)
Long voice messages often clutter phone storage, but Telegram solves that problem by storing them in the cloud.
This makes accessing voice messages from any device easy without worrying about running out of space. For group discussions, Telegram’s voice chats function like a live audio forum, where participants can jump in and out without starting a formal call.
The platform is popular among those seeking an alternative to mainstream messaging apps, especially for larger communities and public discussions.
Telegram best features
- Schedule voice messages using bots
- Edit sent voice messages with voice-to-text bots
- Send self-destructing voice messages in Secret Chats
- Pause and resume voice recording before sending
- Play voice messages outside the chat with floating playback
- Secure messages with encrypted secret chats
Telegram limitations
- Less popular for business communication
- No built-in transcription for voice messages
Telegram pricing
- Free
- Telegram Premium: Custom pricing (depending on location)
Telegram ratings and reviews
- G2: No reviews available
- Capterra: 4.7/5 (6,000+ reviews)
What are real-life users saying about Telegram?
A Capterra review reads:
5. Discord (Best for communities and gaming voice messaging)
Not every conversation needs to start with a phone call. Discord’s voice channels allow users to drop in and out of discussions using ringless voicemail messages.
It’s useful for communities, gaming groups, and study sessions, making communication more natural and uninterrupted. For quick updates, voice messages in DMs offer a simple way to share thoughts without typing. Push-to-talk helps filter background noise, keeping conversations crisp even in noisy environments.
Discord best features
- Join voice channels anytime without needing to make a formal call
- Send voice messages in DMs for quick, async work updates
- Stream high-quality audio files with minimal latency
- Switch easily between push-to-talk and open mic
- Record voice channel discussions with bots
- Enable noise suppression to reduce background sounds
Discord limitations
- Lacks business-friendly features like structured task management
- No transcription for voice messages
Discord pricing
- Free
- Nitro Basic: $2.99/month
- Nitro: $9.99/month
Discord ratings and reviews
- G2: No reviews available
- Capterra: 4.7/5 (490+ reviews)
What are real-life users saying about Discord?
A Capterra user says:
🧠 Fun Fact: The FBI recommends using encrypted messaging apps for calls and texts to protect against cyber threats, highlighting that “encryption is your friend” in safeguarding personal communications.
6. Google Voice (Best for business and personal voicemail transcription)
Managing multiple phone numbers can get frustrating, especially when juggling work and personal calls. Google Voice simplifies things by providing a single number that works across devices.
It’s more than just a calling app, offering voicemail transcription. This ensures that messages are instantly converted to text, making them easier to review on the go.
For businesses, it integrates with Google Workspace, making it a practical option for teams already using Gmail, Calendar, and Drive. Spam filtering also helps keep unwanted robocalls out, while call forwarding ensures important messages are delivered.
Google Voice best features
- Forward voice messages to your email
- Sync voice messages across multiple devices
- Call international numbers at lower rates directly from the app
- Send ringless voicemails
- Access voice messages from any device with cloud storage
Google Voice limitations
- Available only in select countries
- Requires a Google account for full functionality
Google Voice pricing
- Free
- Starter: $10/month (Up to 10 users)
- Standard: $20/month (Unlimited number of users)
- Premier: $30/month (Unlimited number of users)
Google Voice ratings and reviews
- G2: 4.1/5 (150+ reviews)
- Capterra: 4.5/5 (700+ reviews)
What are real-life users saying about Google Voice?
A G2 review reads:
🧠 Friendly Tip: Voice notes can build a sense of closeness and connection between individuals. Unlike text messages, hearing someone’s voice can convey emotions and nuances, making interactions more personal and heartfelt.
7. Apple iMessage (Best for iPhone users with built-in voice messaging)
Tapping away at a screen isn’t always convenient, so Apple’s voice message feature in iMessage makes sense for quick conversations. The app lets users record and send voice notes directly in chat without switching to another app. Messages automatically delete after a set time, keeping the inbox clutter-free.
Apple’s tight ecosystem means voice messages sync effortlessly across iPhones, iPads, and Macs. However, since voice messages are limited to Apple devices, Android users cannot receive voice messages in the same format, making them less ideal for cross-platform communication.
Apple iMessage best features
- Send messages instantly at work without extra apps
- Encrypt messages for enhanced privacy
- Play voice messages at 2x speed
- Tap on voice messages with quick emoji reactions
- Destroy voice messages after a set time for privacy
- Record voice messages without needing to use the keyboard
Apple iMessage limitations
- Works only within the Apple ecosystem
- No transcription for voice messages
Apple iMessage pricing
- Free (built into iOS devices)
Apple iMessage ratings and reviews
- G2: No reviews available
- Capterra: No reviews available
8. Signal (Best for privacy-focused voice messaging)
For those who take privacy seriously, Signal offers one of the most secure messaging experiences. Every message, including voice notes, is end-to-end encrypted, ensuring that only the sender and receiver can access it. Unlike mainstream apps, Signal doesn’t store metadata, making it a top choice for users looking to minimize their digital footprint.
The app’s open-source nature means security experts can continuously audit its code, reinforcing its reputation for privacy. While it may lack some of the polish of commercial apps, it remains a reliable choice for users who prioritize confidentiality.
Signal best features
- Auto-delete messages with disappearing chat settings
- Block screenshots in private chats for added security
- Stay ad-free with no trackers or data collection
- Verify the identity of the sender with safety numbers
- Disable read receipts for voice messages
- Block unwanted voice messages with a single tap
Signal limitations
- Lacks cloud backup, making data recovery difficult
- Limited integrations compared to mainstream apps
Signal pricing
Signal ratings and reviews
- G2: 4.4/5 (400+ reviews)
- Capterra: 4.5/5 (20+ reviews)
What are real-life users saying about Signal?
A G2 review says:
9. Voxer (Best for walkie-talkie style voice messaging)
Want conversations to feel more real-time without a phone call? Voxer bridges that gap by offering push-to-talk voice messaging, mimicking a walkie-talkie experience.
This makes it useful for teams in the field, such as construction crews, event coordinators, or logistics teams, who need quick back-and-forth communication.
Unlike traditional voice messages, Voxer’s messages can be played live or saved for later, offering flexibility based on urgency. The app also provides encrypted team communication for businesses handling sensitive information.
Voxer best features
- Transcribe voice messages to text with a paid plan
- Create voice message threads for group conversations
- Recall and delete sent voice messages
- Transmit high-quality voice messages even on slow connections
Voxer limitations
- Free version includes ads
- Less effective for structured, text-based communication
Voxer pricing
- Personal: Free
- Pro: $3.99/month per user
- Business: $9.99/month per user
Voxer ratings and reviews
- G2: 4.3/5 (60+ reviews)
- Capterra: 4.3/5 (60+ reviews)
What are real-life users saying about Voxer?
A G2 review reads:
👀 Did You Know? The popular walkie-talkie app Voxer was inspired by military communication needs. Co-founder Tom Katis, a former U.S. Army Special Forces communications sergeant, developed Voxer after experiencing communication challenges during his service.
10. Speechify (Best for converting text to voice messages)
Listening instead of reading can be a good change, especially for those with busy schedules. Speechify turns written text into natural-sounding audio, making it easy to consume long documents, emails, or notes as voice messages. Whether used for accessibility or convenience, it helps users absorb content hands-free.
The app supports multiple languages and allows customization of playback speed, making it ideal for professionals, students, and anyone who prefers audio learning.
While it’s designed primarily as one of the best text-to-speech software, users can also create and share voice recordings for detailed reports.
Speechify best features
- Highlight text while reading aloud for better comprehension
- Deploy 200+ natural, human-like voices in 60+ languages
- Integrate with PDFs, web pages, and emails for seamless audio conversion
- Adjust pitch and tone to personalize the listening experience
- Import text from web pages, documents, and apps
Speechify limitations
- Higher-quality voices require a paid plan
- Occasional mispronunciations with complex words
Speechify pricing
- Limited: Free
- Premium: $29/month per user
Speechify ratings and reviews
- G2: 4.4/5 (30+ reviews)
- Capterra: Not enough reviews
📮 Insight: The results from our meeting effectiveness survey indicate that 42% of teams use recorded clips (21%) or project management tools (21%) for asynchronous work. But these tools may often require additional tools, separate subscriptions, logins, and learning curves.
As the everything app for work, makes asynchronous communication easier. Access video clips, voice messages, project workflows, collaborative docs, and a built-in AI notetaker—all within a single workspace. Why manage multiple subscriptions and scattered information when a single solution can streamline your entire workflow?
💫 Real Results: Teams using ’s meeting management features report a whopping 50% reduction in unnecessary conversations and meetings!
11. Microsoft Teams (Best for enterprise voice messaging and collaboration)
Keeping up with workplace conversations can be challenging, especially in large teams. Microsoft Teams offers built-in voice messaging, allowing users to send and receive voice notes within different communication channels.
This helps cut down on long text messages and ensures faster communication without needing a separate app.
Since Teams integrates deeply with Microsoft 365, voice messages can be shared alongside documents, meeting notes, and tasks, keeping everything in one place.
Microsoft Teams best features
- Access voice notes across desktop and mobile for flexibility
- Use enterprise-grade security for encrypted communication
- Transcribe voice messages automatically in team chats
- Pin important voice messages for quick access
- Filter voice messages based on keywords in transcripts
- Connect with Outlook to send voice notes via email
Microsoft Teams limitations
- It can feel overwhelming due to the number of features
- Requires a Microsoft account for full functionality
Microsoft Teams pricing
- Free
- Microsoft Teams Essentials: $4/month per user
- Microsoft 365 Business Basic: $6/month per user
- Microsoft 365 Business Standard: $12.50/month per user
- Microsoft 365 Business Premium: $22/month per user
Microsoft Teams ratings and reviews
- G2: 4.3/5 (14,000+ reviews)
- Capterra: 4.5/5 (9,000+ reviews)
Make Collaboration and Voice Messaging Easy With !
The right voice messaging tool depends on how (and where) your brain is juggling everything. If you’re herding projects, chatting with a remote team, and dodging yet another chaotic inbox, is your multitasking go-to.
It bakes voice notes, Clips, and task management into one smart workspace—no more hopping between apps or chasing lost messages. You can record updates, give feedback, or just talk things out inside tasks, docs, or comments.
Clips makes it ridiculously easy to hit record, explain, and move on. So whether you’re working live or later, your voice stays where the work happens—organized, actionable, and actually helpful.
Sign up for free now and talk to your team better.
Everything you need to stay organized and get work done.
