Free Miro Templates to Enhance Your Workflow

In recent years, technology has witnessed various breakthroughs, enabling businesses to improve their efficiency. Yet, productivity remains the area where hopes don’t align with results.

For most companies, poor team collaboration is the biggest roadblock to productivity. Streamlining it can translate to faster communication, fewer delays, and eventually, enhanced productivity. And while tech aids that, templates can be the secret game-changer.

Here are a few Miro templates you can use to streamline collaboration within your team.

But before we begin, here’s a quick video tutorial on process mapping.

What Are Miro Templates?

Miro is a popular online team collaboration space  used for collectively brainstorming, planning, and executing projects. It is known for its visual, interactive interface. 

Miro templates are an extension of Miro’s collaboration-centric design. They are ready-to-use, customizable boards that let you create personalized, visual setups and workflows for collaborating on projects. They cover several elements, including brainstorming, research, design, and process mapping.

What Makes a Good Miro Template?

Several elements contribute to the effectiveness of a Miro template. Here are five of the most significant ones:

• Collaborativeness: Look for a template that offers features like comments, chat, and sticky notes so you and your team can view progress and collaborate more seamlessly
• Customizability: Choose a template that allows you to personalize its elements in various ways. This will help you build workflows closely tailored to your team’s unique needs
• Clarity: Opt for a template with a straightforward layout and a minimal learning curve to reduce confusion and boost the process of workflow setup
• Scalability: Select a template that accommodates the needs of both small and large teams. This way, you will be able to scale it more effortlessly 
• Visually balanced: Prioritize a template that’s visually balanced and uses the right number of visual tools and elements. This helps avoid clutter and ensures the information flows without hiccups

5 Templates to Use in Miro Boards

Boost collaboration within your workspace community with these five select Miro templates:

1. Kanban Framework Template

If you want a visual template to enhance your workflow, consider adding the Kanban Framework Template by Miro to your collection. It lets teams create cards with detailed task timelines. This helps track task status, identify bottlenecks, and determine overall project progress with ease for everyone.

Once a task is finished, update your board and move to the next card in the workflow. This way, you streamline the visual project management of large projects with multiple stages and lengthy scopes. 

Why you’ll like it:

• Move items across stages with simple drag-and-drop for real-time updates
• Collaborate with your team asynchronously by tagging users in comments
• Duplicate the Miro board per sprint or team for repeatable processes

2. Event Planning Template

One of the most effective ways to ensure an event’s success is to plan it thoroughly from the outset. This is where the Event Planning Template by Miro steps in. 

Designed to enhance team collaboration, this template enables you to create a visual checklist of all event tasks and assign them to your team members, minimizing confusion and establishing accountability.

Additionally, use it as a digital brainstorming space. Invite all stakeholders to unleash their creativity and suggest marketing plans, agendas, and other ideas. Once done, edit and copy the template to repurpose it for other events.

Why you’ll like it:

• Customize sections for managing logistics, marketing, vendors, and guests 
• Track progress with task cards that include status tags and priority levels
• Share the Miro board with external vendors for centralized collaboration

3. Mind Map Template

The Mind Map Template by Miro is designed for teams that need a logical framework to visualize their ideas and identify workflow inefficiencies before getting started. 

Customizable and ready to use, it enables you to brainstorm concepts and select the best path to execute them. This helps connect the gap between an idea and its execution.

The template is also very easy to use, featuring a drag-and-drop editor that allows you to fill in the map and lay out the blueprint. 

Why you’ll like it:

• Drag and reposition ideas freely to restructure your thinking as it evolves
• Brainstorm with teammates in real time
• Export your map as a PDF or image for presentations or offline use

4. User Persona Template

Developing a new product? Check out the User Persona Template by Miro to centralize details about your target user. 

It’s a collaborative resource you and your team can use to define your ideal user profile. Deep dive into their demographics, personality, goals, behavior, pain points, etc.

The template provides a solid foundation for unifying all the gathered information and defining how it is to be used. It’s also visually engaging, with features like sticky notes and color-coding to simplify knowledge management. 

Why you’ll like it:

• Customize each persona card with photos, names, and fictional bios
• Collaborate cross-functionally by inviting marketing, design, and dev teams
• Keep all your personas in one Miro board for easy access and comparison

5. Strategy Map Template

The Strategy Map Template by Miro is a practical, visual tool that every business can use to map out strategy and track progress. From finance to operations, it brings together each functional aspect of a business to highlight how it contributes to goals. This promotes cross-functional collaboration and boosts productivity. 

It also keeps every department aligned with the organization’s bigger objective, ensuring maximum work efficiency and effectiveness.

Why you’ll like it:

• Customize strategic objectives to match your company’s vision and KPIs
• Show cause-and-effect relationships with arrows and connectors
• Attach data, links, or reports to strategic objectives for deeper insights

Limitations of Using a Miro Board Template

Although innovative, there are various aspects where Miro templates fall short and can introduce inefficiencies into the workflow. Here are some of their biggest drawbacks:

• Limited customization: Even if you can customize your existing board on Miro, it’s not possible to tailor it for highly specific or niche workflows. This is a hindrance for teams that require advanced workflow automations or tool integrations
• Performance issues: If you populate your Miro board with too many elements, such as team members, it begins to lag and crash. This makes it fit only for smaller teams with limited project management requirements 
• Steep learning curve: Although Miro templates appear simple, they might be challenging to edit and work with for beginners. For seamless implementation, your team members must learn how to navigate and manage the platform, which adds to the complexity  
• Manual version control: Although Miro is cloud-based, it lacks a built-in version history feature for its templates. This means you must track all changes manually, which can be difficult, especially in the case of large projects

Alternative Workflow Templates From

The everything app for work, , provides templates that make for the perfect substitute for Miro templates. With a wide range of pre-designed, customizable templates, it proves helpful in situations where efficiency and collaboration are essential.

Let’s explore some of the best templates for teams:

1. Simple Mind Map Template

Mapping out ideas should be frictionless, not a formatting chore. The Simple Mind Map Template offers an intuitive drag-and-drop environment where ideas naturally branch into subtopics, themes, or decisions.

Unlike Miro’s canvas, which often requires manual linking, this template anchors ideas to actionable tasks or documents, making it easier to stay organized and focused. 

Whether you’re brainstorming, planning campaigns, or structuring content, the mind map view keeps everything fluid and dynamic while retaining traceability across your workspace.

Why you’ll love it:

• Turn ideas into tasks directly from mind map nodes
• Add comments, deadlines, or files to each branch
• Use zoom-in navigation and color codes to reduce visual clutter
• Export maps or share live versions with collaborators

Here’s what Chelsea Bennett, Brand Engagement Manager at Lulu Press, had to say about using :

2. Data Flow Diagram Template

It’s natural for inefficiencies to creep into projects with an extensive scope. However, identifying and eliminating them can be a struggle. This is where the Data Flow Diagram Template helps. 

Clear, simple, and visually centered, this template provides a comprehensive overview of data flow within a team. This helps spot and remove project roadblocks by establishing accountability. 

The template is also very user-friendly, allowing you to easily copy and customize it for different teams or projects without any hassle. 

Why you’ll love it:

• Link each data node to Docs or Tasks for deeper reference
• Use color-coded arrows to distinguish read/write or real-time/static flows
• Collaborate with devs, PMs, and designers in the same workspace
• Customize data sources, processes, and storage points to match your workflows

3. Concept Map Template

Similar to a mind map, a concept map is a visual tool that allows you to define the relationship between two concepts to explain an idea more clearly. The Concept Map Template helps you create such tools by simply searching for and selecting an idea and then using the template’s drag-and-drop editor to generate a concept map.

Nodes can be assigned to team members, annotated, and tagged by type or priority—something Miro templates require plugins for. You can also invite your workplace community to provide input on creating the map.

Why you’ll love it:

• Visualize hierarchies and lateral connections between concepts
• Clarify relationships between ideas using clear node-and-connector layouts
• Customize node shapes to indicate ideas, processes, or stakeholders
• Use color coding to highlight themes, priorities, or categories

4. Fishbone Diagram Template

Also known as the Ishikawa or cause-and-effect diagram, the fishbone diagram is a popular Japanese tool that helps in problem-solving and root cause analysis. But unless you’re an expert, creating it can take several rounds of trial and error. 

Fortunately, this is where the Fishbone Diagram Template steps in. With its help, effortlessly create professional fishbone diagrams in minutes. 

Identify the problem you’re struggling with, and the template will break down its components to help you find potential solutions. Additionally, you can assign team members to specific branches (e.g., “Tools” or “Training”), attach supporting data, and create remediation action items—seamlessly linking analysis to the next steps.

Why you’ll love it:

• Diagnose recurring issues and analyze systemic causes visually
• Customize diagram branches like Methods, Materials, People, and Machines
• Attach data, examples, or issue logs to specific causes for clarity
• Link root causes to action items or issue trackers for follow-up

5. Process Flowchart Template

Seeking a tool to help you create and refine your Standard Operating Procedures (SOPs)? Get the Process Flowchart Template. It’s a beginner-friendly resource that enables you to standardize your process documents. 

Unlike other flowchart templates, this one lets you design, manage, and visualize your processes with ease. 

You can create visual diagrams, collaborate with your team in real time, and track progress as the project advances. This proves useful in boosting process efficiency and establishing company-wide alignment.

Why you’ll love it:

• Use conditional logic to simulate approval paths or decision trees
• Auto-create tasks from any node for seamless process execution
• Create step-by-step workflows using professional-grade flowchart symbols
• Visualize decision points to catch inefficiencies or bottlenecks early

6. Project Mapping Template

The Project Mapping Template offers a comprehensive top-down view of your entire project scope, encompassing deliverables, milestones, and team ownership. 

It replaces Miro’s disconnected project visuals with integrated boards that connect to live task boards and Gantt charts.

Structure your project by phases, departments, or client requirements, and sync deliverables with progress tracking. The Project Plan Mind Map View makes it easy to organize project tasks in one place.

Why you’ll love it:

• Visualize cross-functional initiatives using a modular layout
• Align timelines, dependencies, and ownership with color-coded swimlanes
• Link each node to tasks, files, or stakeholder feedback threads
• Update real-time progress without redrawing charts manually

7. Business Brainstorming Template

The Business Brainstorming Template is another great resource designed to enhance your internal workflow. Whether you need to resolve a business issue or work on a disruptive idea, it brings your team together so you can get started collectively.   

With this template, you can do much more than discuss ideas—you can prioritize them based on their creativity and effectiveness, align teams to execute them, and closely monitor their progress. 

The template’s core value lies in its collaborativeness. Anyone can add, view, and resolve comments for open communication to minimize inefficiencies.

Why you’ll love it:

• Set reminders and due dates directly from the whiteboard
• Kickstart ideation sessions with a flexible, open-format canvas
• Use sticky notes or mind map-style nodes to capture team input quickly
• Share the board across teams for cross-functional collaboration

8. Agile Scrum Management Template

Finding it difficult to implement the Agile Scrum project management technique in your team? Utilize the Agile Scrum Management Template, which combines Agile philosophies with Scrum activities to expedite project execution. 

It offers flexible task tracking and reporting features, lets you visualize sprints and roadmap plans, and collaborate with your team in real-time.

You can also assign priorities and define dependencies for enhanced clarity. Drag stories across columns, assign devs or QA owners, and automate sprint cadences. Unlike Miro, everything syncs with tasks, velocity charts, and custom workflows.

Why you’ll love it:

• Plan stories and epics using vertical/horizontal swimlane structures
• View WIP limits, dependencies, and burndown progress in context
• Organize your sprints with pre-built backlog, sprint, and review boards
• Navigate velocity and sprint progress with burndown chart integrations

9. User Flow Template

Creating a good user experience is crucial for increasing sales, retaining customers, and enhancing brand image. The User Flow Template enables you to visualize your customer’s journey, allowing you to identify and eliminate their pain points.

Each node is linked to research notes, mockups, or user data. You can assign review cycles, gather feedback, and hand off to dev or design—all without losing context. Moreover, it helps design efficient pathways and create a user-friendly interface, so customers face minimal disruptions while using your product or service.

Why you’ll love it:

• Build product experiences based on real user paths and use cases
• Link screens to user research and design assets, and assign UX and dev owners to journey stages
• Customize touchpoints, screens, and interactions based on your product
• Add notes or conditions for decision-making moments in the flow

10. Impact Mapping Template

The Impact Mapping Template aligns product strategy with business goals. Unlike generic whiteboards, this template structures impact around four pillars: Goals, Actors, Impacts, and Outcomes.

This interactive, easy-to-use template enables users to outline action plans, map changes, and visualize their impact clearly and concisely. Teams can also understand how product features affect user behavior and align directly with strategic goals.

Why you’ll love it:

• Map product decisions to business outcomes using the impact hierarchy
• Create deliverables that stem from clearly defined user behaviors
• Use the map to define scope boundaries and eliminate low-impact ideas
• Highlight high-leverage opportunities visually with color or labels

11. User Story Mapping Template

Story mapping helps teams break big features into incremental user value. The User Story Mapping Template lays out goals at the top level, with tasks grouped horizontally by functionality and vertically by priority.

Unlike Miro’s static layout, each card is a task with status, sprint, and owner fields. Thus, progress is visible and measurable across releases.

Why you’ll love it:

• Build roadmaps that center on user stories instead of feature checklists
• Categorize functionality and priority with drag-and-drop ease
• Monitor task progress across multiple sprints and releases
• Hand off dev-ready stories without duplicating documentation

12. Project Roadmap Whiteboard Template

If you’re juggling multiple tasks and deadlines, get help from the Project Roadmap Whiteboard Template.

 It’s an innovative roadmap template that helps you gain a clear, organized view of your entire project. It lays out goals, milestones, and deliverables in a visual format, so your team stays aligned and focused. 

By simply clicking through each phase, you can adjust timelines, assign responsibilities, and ensure everyone’s on track. This whiteboard template is perfect when you’ve got a lot to manage but still want to keep things simple, structured, and goal-driven.

Why you’ll love it:

• Track goals, milestones, and cross-department plans in one place
• Present roadmaps with live status indicators and forecasts
• Add milestone markers to highlight key deadlines or launches
• Drag and drop tasks to adjust planning dynamically as timelines shift

13. Swimlane Flowchart Template

The Swimlane Flowchart Template offers vertical and horizontal segmentation, providing clear process organization. Use it to separate responsibilities by role, timeline, department, or phase of the initiative.

With just a few clicks, you can map dependencies, reduce bottlenecks, and align efforts across the board. When managing a multitude of moving parts, this template helps you stay in sync and maintain momentum.

Why you’ll love it:

• Visualize bottlenecks and blockers across teams and filter views by owner, deadline, or category
• Customize each swimlane with titles, responsibilities, and actions
• Collaborate live to review or redesign processes with stakeholders
• Turn steps into Tasks and assign them directly from the board

Simplify Your Workflow With the Best Miro Templates Alternative—

Whether you’re mapping out strategy, planning events, or sprinting through Agile cycles, the right template can save hours and spark clarity. In this context, Miro undoubtedly offers a range of powerful visual tools.

However, if you’re seeking next-level flexibility, collaboration, and control, takes the lead.

So, explore ’s range of free workflow templates and transform how your team thinks, plans, and delivers—all in one place. Ready to experience the #1 alternative to Miro templates? Check out today—sign up here for a free trial!

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