can you blame them? The hybrid work model is the new operating system for modern workplaces and not just a passing phase.
But as flexible and convenient as it sounds, managing hybrid teams brings its own challenges. Between booking desks, coordinating in-office days, and keeping everyone looped in (without a million calendar invites), things can get messy—fast.
The right hybrid work software can make a huge difference. Whether you’re juggling a distributed workforce, handling visitor management, or trying to make the most of limited office space, these tools help your team stay connected, productive, and even more sane.
Let’s look at the best ones.
Hybrid Work Software for Better Collaboration
10 Hybrid Work Software at a Glance
Here’s how the best hybrid work tools stack up against each other for best features, use cases, and pricing structure:
| Tools | Best for | Key features | Pricing |
| All team sizes needing AI-powered task tracking, remote collaboration tools, chat, and automation | Collaborative docs, chat, reporting, whiteboards, integrated AI, and hybrid work templates | Free plan available; Custom pricing available for enterprises | |
| Robin | Small to mid-sized businesses needing hybrid office space management | Workplace analytics, interactive maps, desk booking, and attendance tracking | Custom pricing |
| Cisco Webex | Mid-sized to large companies needing hybrid meeting management features | Real-time translation, breakout rooms, noise removal, and gesture recognition | Free plan available; Paid plans start at $14.40/month |
| OfficeRnD Hybrid | Mid to large-scale businesses wanting to optimize office space usage | Workplace analytics, mobile booking, branded portals, visitor check-ins | No free plan; Paid plans start at $265/month |
| Miro | Startups and mid-sized businesses looking for a collaborative and virtual brainstorming space | Shared boards, templates, async collaboration, activity tracking | Free plan available; Paid plans start at $8/user per month |
| Flowlu | Small hybrid teams looking for project management solutions | Project tools, CRM, invoices, knowledge base, workflow automation | Free plan available; Paid plans start at $49/month per team |
| WorkInSync | Enterprises needing office management tools | Real-time availability, contactless check-ins, and smart floor plans | No free plan; Paid plans start at $3/user per month (billed quarterly) |
| Pult | Large-scale companies wanting hybrid work scheduling | Hybrid schedule planning, real-time desk booking, analytics, and visitor kiosk | No free plan; Paid plans start at $2.200/user per month |
| Collabora Online | Small to mid-sized companies looking for collaborative document editing | Real-time co-editing, Office file compatibility, and inline comments | Free plan available; Paid plans start at $2.03/month |
| Zulip | Companies with distributed global teams looking for a context-based communication platform | Email-style threading, real-time & async chat, integrations, self-hosting | Free plan available; Paid plans start at $3.50/month |
What Should You Look for in Hybrid Work Software?
Choosing the right hybrid work software can help your team communicate, collaborate, and balance workplace flexibility with accountability. It’s not just about productivity—it’s about keeping your hybrid meetings efficient, your tools aligned, and your people connected.
Here are the core features to look for in any solid hybrid office software:
- Video conferencing tools: Enable smooth hybrid meetings with real-time collaboration, fewer misunderstandings, and better engagement
- Desk booking: Help hybrid employees reserve desks, manage visitor check-ins, and make hot desking less chaotic
- Remote project management: Combine workplace analytics, file sharing, and real-time edits to support hybrid collaboration and keep projects moving
- Centralized communication: Keep updates, feedback, and discussions in one place to reduce scattered conversations
- Automated scheduling and task assignments: Save time and keep hybrid work schedules balanced across the team
- Clear visibility into workloads: Prevent burnout by tracking task distribution and workload across the hybrid workforce
- Simple user interface: Make onboarding easy with an intuitive design and clean dashboards
- Security and access control: Protect sensitive data and ensure your hybrid tech stack stays compliant and secure
👀 Did You Know? A massive 84% of employees say they get more work done in a hybrid or remote work model than in the traditional onsite setting.
The 10 Best Software for Hybrid Work
Now that you know what to look for in hybrid workplace tools, let’s look at platforms built for hybrid teams. These tools support workplace flexibility, simplify hybrid collaboration, and help manage the demands of a distributed workforce. We’ll cover key features, pricing, limitations, and honest user reviews for each.
This will help you compare options and choose the right fit for your team’s daily collaboration needs.
How we review software at
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at .
1. (Best for managing tasks and collaboration in hybrid work environments)
is the everything app for work; one flexible platform that adapts to how your team works best. It serves as a central hub for hybrid collaboration, bringing together tasks, calendars, documents, workload management, and resource allocation in one place.
With for Remote Work, your teams can communicate and collaborate without needing to switch between apps. Scheduling calls and meetings is just as seamless, keeping teams aligned and everything organized.
Collaboration starts with Docs, with teams able to create, edit, and share documents directly where the work occurs. You can link docs directly to tasks, turn mapped-out steps into tasks with one click, and embed tables, views, and roadmaps, all in a single document.
You also get Assign Comments, where team leaders and managers can provide their feedback and assign it to relevant employees.
For example, say you have a hybrid content team working from different time zones. They can use a doc to plan the editorial way forward, with sections for topic ideas, deadlines, and assigned writers. Each writer adds their input asynchronously, while the editor drops comments and mentions the right teammates for updates.
Then there’s Chat, which helps you keep conversations right within the workflow, no matter where your team is working from. Talking about a deadline or reviewing feedback on a task? The built-in chat shows the full context alongside the work.
Your hybrid content team can coordinate publishing schedules, resolve last-minute changes, and quickly tag teammates when new drafts are ready, keeping hybrid workplace communication streamlined and contextual.
Whiteboards is a virtual canvas where real-time and asynchronous brainstorming meet project execution. You can add sticky notes, shapes, text, and connectors, or draw freehand, and link them directly to tasks and docs.
Struggling to monitor billable hours for remote employees? ’s Project Time Tracking can help you monitor how time is spent.
Start and stop timers directly on tasks, log time manually, and track hours across devices to manage your hybrid work schedule from desktop, web, mobile apps, or a Chrome extension.
Plus, offers some stellar project management templates for remote teams.
Begin with the Remote Work Plan Template to create a comprehensive plan for transitioning to remote work. You can outline expectations and roles of each team member and organize and track progress on transition-related tasks.
Another handy template is the Daily Planner Template, which lets remote and hybrid employees categorize and prioritize their tasks and track progress.
best features
- Schedule tasks and set up reminders to keep your remote and in-office teams on track
- Customize Dashboards to track timelines, workloads, and goals in one clear, widget-packed view
- Generate automatic meeting notes, summaries, and action items with AI Notetaker
- Record meetings and embed clips on tasks and docs with Clips
- Simplify collaboration between a distributed workforce with work plan templates
- Schedule meetings, events, and tasks with the AI-powered Calendar
limitations
- Beginners may find the extensive features a little overwhelming at first
pricing
free forever
Best for personal use
Free Free
Key Features:
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
enterprise
Best for many large teams
Get a custom demo and see how aligns with your goals.
Everything in Business, plus:
* Prices when billed annually
The world’s most complete work AI, starting at $9 per month
Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
Try for free
ratings and reviews
- G2: 4.7/5 (10,200+ reviews)
- Capterra: 4.6/5 (4,400+ reviews)
What are real-life customers saying about ?
A TrustRadius reviewer says:
Q. What are some ways to improve hybrid work collaboration?
Here are some tips to improve teamwork in hybrid or remote teams:
- Set clear communication norms: Define when to use chat, email, or meetings to avoid confusion and overload
- Create shared visibility: Maintain transparent goals, tasks, and progress through dashboards or weekly updates
- Build in async collaboration: Allow team members to contribute across time zones with recorded meetings, comments, shared docs, and hybrid work communication tools
- Solicit regular feedback: Check in on what’s working and adapt processes based on team input
- Use collaborative tools effectively: Leverage shared docs, whiteboards, and project management tools to keep everyone aligned
2. Robin (Best for hybrid office space management)
Reports state that overall office occupancy has doubled, rising from 30% to 60%. In hybrid work settings, this presents challenges like tracking the number of employees returning to work and the amount of office space needed.
Robin is a hybrid workplace management software built specifically for flexible offices. Its standout feature is workplace analytics, which provides teams with real-time insights on space usage, so they can make smarter decisions about desk availability, meeting room allocation, and long-term space planning.
The platform also enables you to collect and analyze employee feedback to enhance the effectiveness of the hybrid work model.
Robin best features
- Book desks and meeting rooms ahead of time to avoid conflicts
- Check who’s in the office and plan your day accordingly
- Use interactive maps to find people, rooms, or available desks
- Connect Microsoft Teams, Outlook, and Google Workspace to manage hybrid collaboration without switching tools
- Set rules for desk booking based on teams, days, or office zones
- Track attendance trends to plan better and reduce overcrowding
Robin limitations
- Room booking through Microsoft Outlook can be faulty
- Editing floors takes quite some time
Robin pricing
Robin ratings and reviews
- G2: 4.5/5 (200+ reviews)
- Capterra: 4.7/5 (70+ reviews)
What are real-life users saying about Robin?
A G2 review says:
3. Cisco Webex (Best for meeting management)
Cisco Webex is a platform that streamlines hybrid meetings. With noise removal and gesture recognition, virtual interactions feel more human and inclusive. The integrated AI assistant provides real-time translations and discussion summaries, and can even draft messages.
Features like breakout rooms, polling, and moderated Q&A help keep meetings structured and engaging. Additionally, Webex supports messaging, calling, and file sharing on a single platform.
Cisco Webex best features
- Make virtual meetings more interactive with breakout rooms, live polls, and more
- Message, call, and share files in one platform to streamline communication
- Integrate with Microsoft Teams, Google Workspace, and calendar tools to stay in sync
- Secure your remote work tools with enterprise-grade security and compliance features
- Track meeting analytics and manage devices with built-in IT controls
Cisco Webex limitations
- The hybrid work management tool has a steep learning curve
- Limited customization in interface elements compared to competitors
Cisco Webex pricing
- Free
- Webex Meet: $14.50/month per user
- Webex Suite: $25/month per user
- Webex Enterprise: Custom pricing
Cisco Webex ratings and reviews
- G2: 4.3/5 (20,000+ reviews)
- Capterra: 4.4/5 (7,000+ reviews)
What are real-life users saying about Cisco Webex?
A G2 review said:
4. OfficeRnD Hybrid (Best for optimizing and customizing the office space)
Approximately 49% of all workplace spaces are underutilized, with an average utilization of less than one hour per day. OfficeRnD can optimize how your office space is used and shared, ensuring your hybrid teams have everything they need for effective meetings.
You can set smart booking rules that keep scheduling simple and stress-free. And when things get busy, office managers and admins can step in to book spaces on behalf of others, ensuring everyone gets the right room at the right time.
OfficeRnD Hybrid best features
- Analyze occupancy trends with built-in workplace analytics
- Integrate with Microsoft Teams, Google Workspace, and Slack
- Book desks and rooms on mobile for easy on-the-go access
- Create branded employee portals for a consistent experience
- Manage visitors with check-in tools and access tracking
- Set hybrid work schedules and permissions to match company policies
OfficeRnD Hybrid limitations
- This platform can get quite expensive for startups with a limited budget
- The platform navigation isn’t very user-friendly
OfficeRnD Hybrid pricing
- Start: Starting from $265/month
- Grow: Starting from $532/month
- Scale: Custom pricing
OfficeRnD ratings and reviews
- G2: 4.6/5 (150+ reviews)
- Capterra: 4.5/5 (30+ reviews)
What are real-life users saying about OfficeRnD Hybrid?
A G2 review said:
🧠 Fun Fact: Full-time remote workers generate less than 50% greenhouse gas emissions compared to those who commute to an office.
5. Miro (Best for collaborative brainstorming between remote and hybrid teams)
Hybrid and remote work offer flexibility and better work-life balance, but they can also leave teams feeling disconnected. In fact, 45% of remote and hybrid employees say it’s harder to collaborate and connect than in a traditional office.
Miro helps bridge that gap with a visual collaboration platform built for hybrid teams. The tool’s shared digital canvas supports real-time and async teamwork, making brainstorming, planning, and building feel natural.
With tools like sticky notes, diagrams, voting, and communication plan templates, Miro turns scattered input into structured action. Miro AI speeds up work by turning rough ideas into refined outcomes.
Miro best features
- Embed boards into documents, wikis, or presentations
- Track changes with real-time cursors and activity history
- Present ideas using Miro’s presentation mode for structured walkthroughs
- Access boards from desktop, tablet, or mobile devices
- Secure collaboration with SSO, access controls, and admin permissions
Miro limitations
- Performance can slow down on large boards with many active collaborators
- The free plan restricts board count and lacks access to advanced features
Miro pricing
- Free
- Starter: $8/month per user
- Business: $16/month per user
- Enterprise: Custom pricing
Miro ratings and reviews
- G2: 4.7/5 (8,100+ reviews)
- Capterra: 4.7/5 (1,600+ reviews)
What are real-life users saying about Miro?
A G2 review writes:
📮 Insight: 48% of employees say hybrid work is best for work-life balance. Yet, with 50% still working mostly in the office, staying aligned across locations can be a challenge. But is built for all kinds of teams: remote, hybrid, async, and everything in between.
With Chat and Assigned Comments, teams can quickly share updates, give feedback, and turn discussions into action without endless meetings. Collaborate in real time via Docs and Whiteboards, assign tasks directly from comments, and keep everyone on the same page no matter where they work from!
💫 Real Results: STANLEY Security saw an 80% increase in teamwork satisfaction thanks to ’s seamless collaboration tools.
6. Flowlu (Best for managing small-scale collaborative projects)
Low-performing teams are four times more likely to juggle 15 or more tools, as valuable time is wasted managing an elaborate tool stack rather than actual tasks.
Flowlu addresses this issue with a hybrid collaboration platform that combines project management, CRM, invoicing, knowledge sharing, and communication under one roof.
Teams can track tasks using Kanban boards, Gantt charts, and time logs, while monitoring workloads and deadlines. You can build internal knowledge bases, automate workflows, and manage deals through customizable sales pipelines.
Besides helping you manage hybrid teams, this software also enables you to create invoices, manage finances, and generate reports, with integrations that seamlessly fit into your existing tech stack.
Flowlu best features
- Manage projects with Kanban boards, Gantt charts, and task automation
- Track time, deadlines, and workloads to support strong team leadership
- Create internal knowledge bases to centralize information and reduce confusion
- Manage leads, deals, and customer relationships with built-in CRM tools
- Send professional invoices and track payments with integrated finance tools
Flowlu limitations
- May not be ideal for managing complex, large-scale technical projects
- The user interface is functional but less visually engaging than some alternatives
Flowlu pricing
- Free
- Team: $49/month per team
- Business: $99/month per team
- Professional: $199/month per team
- Enterprise: $329/month per team
Flowlu ratings and reviews
- G2: 4.7/5 (190+ reviews)
- Capterra: 4.8/5 (350+ reviews)
What are real-life users saying about Flowlu?
A G2 review says:
7. WorkInSync (Best for enterprise office space management)
Coordinating conference room usage across large offices and multiple locations can be challenging, especially in a hybrid work model. WorkInSync streamlines workplace operations with a centralized platform built for distributed teams and shifting schedules.
It simplifies room and desk booking, employee scheduling, and provides real-time availability through a single unified dashboard. Smart booking rules, interactive floor plans, and mobile access help avoid conflicts and no-shows.
With features like contactless check-ins and detailed workplace analytics, WorkInSync helps you optimize space and improve the employee experience. It also supports smarter, data-driven decisions across your hybrid workplace.
WorkInSync best features
- View real-time availability to avoid scheduling conflicts
- Set smart booking rules to manage capacity and prevent double bookings
- Use interactive floor plans to locate and reserve spaces
- Schedule in-office days and sync with team calendars
- Track attendance trends to plan space usage more effectively
WorkInSync limitations
- Initial setup can be complex, particularly when configuring floor plans and booking policies
- Lacks built-in collaboration tools, requiring separate platforms for messaging and meetings
WorkInSync pricing
- Standard: $3/month per user (billed quarterly)
- Professional: $4.50/month per user (billed quarterly)
- Enterprise: $6.75/month per user (billed quarterly)
WorkInSync ratings and reviews
- G2: 4.7/5 (200+ reviews)
- Capterra: 4.8/5 (140+ reviews)
What are real-life users saying about WorkInSync?
A G2 review reads:
👀 Did You Know? Three out of four employees report experiencing delays and lost time due to technical issues when starting meetings.
8. Pult (Best for hybrid work scheduling)
If your team’s juggling in-office days, desk bookings, and meeting room coordination, Pult can help bring order to the chaos. It offers a centralized way to manage hybrid schedules with real-time visibility into who’s coming in, when, and where.
Whether you’re hybrid, remote, or somewhere in between, Pult makes office coordination easier and more predictable.
Pult best features
- Plan hybrid schedules and build a consistent in-office routine
- Book rooms and desks using real-time floor plans
- Automate check-ins with Wi-Fi-based attendance tracking
- Set smart booking rules to manage space effectively
- Track occupancy and space usage with detailed analytics
Pult limitations
- Relies on consistent team-wide adoption to deliver full value
- Floor plan setup may require manual input or assistance from Pult’s support team for accuracy
Pult pricing
- Starter: $2.20/user per month
- Growth: Custom pricing
- Business: Custom pricing
- Enterprise: Custom pricing
*Euro pricing converted to USD
Pult ratings and reviews
- G2: 4.7/5 (30+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Pult?
A G2 reviewer says:
9. Collabora Online (Best for document editing with hybrid teams)
Standard document editing tools can make collaboration tricky, especially for hybrid teams dealing with scattered files and version issues. Collabora Online offers a browser-based office suite for real-time editing of documents, spreadsheets, and presentations.
It supports Microsoft Office formats and includes features like in-line comments, real-time cursors, version history, and editing permissions.
Teams can host it on their own servers or use a cloud setup, making it a practical option for those who prioritize open-source flexibility and greater control over their data.
Collabora Online best features
- Track changes across users and review detailed version history
- Secure content with enterprise-grade permissions and end-to-end encryption
- Collaborate on documents without installing additional desktop software
- Customize the interface and features to fit specific organizational needs with open-source flexibility
Collabora Online limitations
- The user interface may appear dated compared to newer platforms
- Converting files between formats can sometimes cause layout or formatting inconsistencies
Collabora Online pricing
- Collabora Online Development Edition: Free
- Collabora Online for Business: $2.03/month per user
- Collabora Online for Enterprise: Custom pricing
Collabora Online ratings and reviews
- G2: Not enough reviews
- Capterra: 4.7/5 (100+ reviews)
🧠 Fun Fact: Mark Zuckerberg, the founder of Facebook, swears by the productivity-boosting power of an icy conference room, keeping the thermostat at a brisk 59F (15°C).
10. Zulip (Best for topic-based threaded conversation)
Switching between tools and searching for updates can be time-consuming and drain focus, especially for hybrid teams managing overlapping conversations. In fact, employees spend 61% of their time updating, searching, and managing information across scattered systems.
Zulip offers an open-source team chat platform that combines real-time messaging with email-style threading, making it easier to follow discussions without losing context.
This hybrid work communication tool is particularly helpful when multiple topics are active at once, allowing team members to stay organized and respond on their own time. With a self-hosting option, Zulip also gives organizations more control over their data and internal communication, making it a thoughtful choice for structured hybrid collaboration.
Zulip best features
- Organize conversations with topic-based threads for clearer communication
- Support asynchronous collaboration by allowing replies to specific topics at any time
- Stay on top of discussions without the clutter of endless chat histories
- Integrate with 100+ tools like GitHub, Jira, and Zapier for seamless workflows
- Choose between on-premises hosting for complete data control or Zulip Cloud for convenience
Zulip limitations
- The threaded conversation model may take time for users used to traditional chat layouts to adjust to
- The interface feels dated compared to more modern tools like Slack or Microsoft Teams
Zulip pricing
- Zulip Cloud Free
- Zulip Cloud Standard: $8/month per user
- Zulip Cloud Plus: $12/month per user
- Zulip Self-hosted Free
- Zulip Self-hosted Basic: $3.50/month per user
- Zulip Self-hosted Business: $8/month per user
- Zulip Self-hosted Enterprise: Custom pricing
Zulip ratings and reviews
- G2: 4.6/5 (90+ reviews)
- Capterra: 4.9/5 (100+ reviews)
What are real-life users saying about Zulip?
A G2 reviewer writes:
Simplify Collaboration With the Best Software for Hybrid Work:
While many of the hybrid work software tools above offer solid features for communication, scheduling, or document sharing, few bring everything under one roof. Some excel at office management, while some provide phenomenal collaboration tools.
If you don’t want a trade-off, choose , the hybrid work software for project management. From project planning and task management to team chat, docs, whiteboards, time tracking, and dashboards, it unifies your entire team’s workflow, whether they are remote, in-office, or hybrid.
Want a more innovative and seamless way to manage hybrid work? Sign up for today and bring clarity, coordination, and control to your hybrid setup.
Everything you need to stay organized and get work done.
