65% of the 100 largest hospitals and health systems in the United States. have experienced a recent data breach. That’s a clear warning sign if you’re working with protected health information (PHI).
Using standard AI tools without HIPAA (Health Insurance Portability and Accountability Act) compliance is like locking the front door and leaving the back wide open—you risk a serious breach in environments where data security is non-negotiable.
AI is already reshaping clinical notes, patient engagement, and admin work; the wrong tool can also open the floodgates to HIPAA violations.
In this blog, we’ve handpicked HIPAA-compliant AI tools that help healthcare professionals meet regulatory requirements without compromising speed or accuracy. 🤖
10 Best HIPAA-Compliant AI Tools
When choosing an AI tool for clinical settings or patient communication, consider whether it protects sensitive information and supports HIPAA compliance management. 🛡️
Here’s what to look for:
- Data encryption: Choose an AI tool that uses end-to-end encryption (in transit and at rest) to prevent unauthorized access
- Access controls: Use role-based access, multi-factor authentication, and tamper-evident audit logs to monitor data usage
- Business associate agreements (BAAs): Make your vendors sign business associate agreements, confirming they meet HIPAA obligations as a business associate
- Secure cloud storage: Opt for HIPAA-compatible, SOC 2 Type II–certified infrastructure
- Automatic session timeout: Look for automatic timeouts to minimize PHI exposure on unattended devices
- Data anonymization: Ensure the tool supports de-identification/pseudonymization where appropriate
- Real-time monitoring: Choose platforms with continuous monitoring and alerting for anomalous access
- Version control: Use version control to track edits to clinical notes while preserving originals for compliance
These tools go beyond convenience—they’re designed to protect sensitive data, automate routine tasks, and ensure your organization stays audit-ready.
| Tool | Key Features | Best For | Pricing |
|---|---|---|---|
| – HIPAA-compliant task management – Project tracking – Real-time collaboration – Generative AI for documentation |
Healthcare teams managing workflows and clinical tasks | Free forever; Customization available for enterprises | |
| Updox | – Secure messaging– Document sharing – Integrated telehealth and scheduling – HIPAA-compliant cloud storage |
Medical professionals and practices needing secure patient communication and calendar coordination | Custom pricing |
| Jotform | – HIPAA-compliant forms – Encrypted submissions – Automated workflows – Integrations with EHR systems |
Healthcare teams needing customizable patient intake forms and e-forms | Free plan; Paid plans start at $34/month |
| TrueVault | – Automates DSAR handling – Tracks vendor compliance – Maintains HIPAA standards for data privacy |
Organizations managing multiple vendors and privacy needs | Starts at $49/month per user |
| IBM Watson Health | – AI-powered patient interactions – HIPAA-enabled cloud infrastructure – Intelligent automation at scale |
Enterprise-level healthcare systems needing large-scale HIPAA-compliant AI infrastructure | Custom pricing |
| CareCloud | – AI-powered clinical note creation – Provider scheduling – Billing and revenue cycle management |
Healthcare teams automating clinical and administrative tasks | Custom pricing |
| Fireflies | – Meeting transcription– Action items – Collaboration across teams – HIPAA-compliant encryption |
Healthcare teams needing meeting insights and collaboration | Free plan; Starts at $18/month per user |
| Azure Health Bot | – HIPAA-compliant virtual assistants – Triage protocols – Customizable deployment options |
Healthcare organizations needing scalable, secure virtual health assistants | Free tier; Starts at $500/month |
| Infermedica | – Clinically validated symptom checkers – Pre-visit intake – Real-time triage assistance |
Healthcare providers guiding patients remotely through symptom checking and triage | Custom pricing |
| Qventus | – Automated surgical scheduling – Discharge planning – Care coordination workflows |
Large hospital systems automating hospital workflows and perioperative coordination | Custom pricing |
How we review software at
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at .
Whether organizing patient workflows, automating clinical documentation, or managing your PHI, these HIPAA-compliant AI tools meet stringent compliance requirements:
1. (Best for secure healthcare project & workflow management)
gives healthcare providers a secure, centralized workspace to manage everything from clinical workflows and project tracking to inventory management and patient documentation.
Built with the complexity of healthcare operations in mind, for Healthcare Teams streamlines administrative tasks without compromising HIPAA compliance.
Enterprise-grade compliance for PHI protection
supports GDPR and HIPAA requirements, allowing users to sign a Business Associate Agreement (BAA), making it a legitimate solution for covered entities handling protected health information (PHI). With encryption at rest and in transit, SOC 2 compliance, and role-based access controls, the platform ensures sensitive information stays protected.
📮 Insight: While 34% of users operate with complete confidence in AI systems, a slightly larger group (38%) maintains a “trust but verify” approach. A standalone tool that is unfamiliar with your work context often carries a higher risk of generating inaccurate or unsatisfactory responses.
This is why we built Brain, the AI that connects your project management, knowledge management, and collaboration across your workspace, as well as integrates with third-party tools.
Advanced security and visibility features
With Security, teams enable two-factor authentication, automatic session timeouts, and detailed audit logs to maintain full visibility and control over patient data.
Healthcare industry teams use to simplify everything from caregiver scheduling and task assignment to record requests and contract reviews. The platform’s Workload view, Calendar view, and recurring task automations allow for real-time coordination across departments.
HIPAA-compliant generative AI with Brain
🎥 See how AI task automation in reduces manual work and helps teams stay compliant. From auto-assigning tasks to updating statuses and sending reminders, AI keeps workflows secure, traceable, and efficient—making it easier for healthcare and compliance-driven teams to focus on patient care, not paperwork.
With Brain, healthcare teams can utilize generative AI to automatically summarize records, generate content, and receive assistance with documentation within a HIPAA-compliant environment.
Example use case:
For instance, when asked to generate a patient summary, here’s a sample prompt and how Brain might respond:
The response: This is what Brain replied:
Talk to Text in Brain Max: Capture clinical context without slowing care
For leaders, speed and compliance have to coexist. Talk to Text in Brain Max lets clinicians and care teams dictate notes, tasks, and follow-ups directly into your secure workspace—reducing clicks, preserving context, and minimizing copy/paste risk.
- Faster documentation: Turn spoken updates into structured notes or tasks in seconds
- Fewer handoffs: Keep decisions, actions, and audit trails in one place
- Designed for HIPAA workflows: Use within a HIPAA-enabled environment under a BAA with role-based access, encryption in transit/at rest, and automated timeouts
Result: Less administrative drag, clearer accountability, and fewer opportunities for PHI to spill across disconnected tools.
Connected tools and workflows for speed and scalability
streamlines the flow of clinical notes, research documentation, and intake forms, enabling healthcare institutions to respond more quickly to both patient and administrative needs. Custom templates, dashboards, and integrations with tools like Google Drive, Outlook, Slack, and MS Teams let you build a fully connected system.
From EHR update requests to inventory tracking and patient management, keeps operations secure, organized, and scalable.
It’s designed to support modern healthcare practices’ daily and long-term demands while remaining compliant with regulatory standards.
best features
- Encrypt all PHI using AES-256 at rest and TLS 1.2 in transit
- Automate patient scheduling and task workflows with Brain
- Restrict data access using custom roles and role-based permissions
- Track activity across users with detailed audit logs and version control
- Build HIPAA-compliant intake forms and connect them to task pipelines
- Collaborate on research, documentation, and clinical notes in real time
- Manage caregiver workloads and appointment calendars with drag-and-drop scheduling
- Store contracts and patient records securely with SOC 2-certified cloud infrastructure
limitations
- Advanced features like HIPAA support are limited to the Enterprise Plan
- Some users report a steep learning curve with customization due to the vast number of features
pricing
free forever
Best for personal use
Free Free
Key Features:
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
enterprise
Best for many large teams
Get a custom demo and see how aligns with your goals.
Everything in Business, plus:
* Prices when billed annually
The world’s most complete work AI, starting at $9 per month
Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
Try for free
ratings and reviews
- G2: 4.7/5.0 (9,000+ reviews)
- Capterra: 4.6/5.0 (4,000+ reviews)
What do real-life users have to say about ?
Kaylee Hatch, Brand Manager at Home Care Pulse, sums it up perfectly:
🔍 Did You Know? Vida Health boosted its marketing productivity by 50% using and saved over 8 hours a week on meetings alone. In a clinical setting, this kind of time savings can translate into faster patient care, fewer administrative delays, and tighter HIPAA-compliant coordination across teams.
2. Updox (Best for secure patient communication and calendar-based coordination)
Updox combines telehealth, document sharing, patient messaging, and calendar scheduling into a single, HIPAA-compliant workspace. It is designed for medical professionals who require a reliable, integrated solution that seamlessly connects with most Electronic Medical Records (EMRs).
It enables you to manage virtual care and in-office coordination seamlessly, without needing to switch between systems. With Updox, your entire healthcare project management flows through a centralized system built to manage protected health information (PHI) securely.
Updox also simplifies coordination across teams with calendar views and centralized access, so your front desk, billing, and clinical teams stay aligned without having to chase down files or patient data.
Updox best features
- Send and receive secure patient messages from a centralized inbox
- Share, tag, and route faxes, forms, and files across departments instantly
- Accept patient payments from mobile devices with built-in billing workflows
Updox limitations
- Interface feels dated compared to newer tools
- Limited customization for larger enterprise needs
Updox pricing
Updox ratings and reviews
- G2: 4.4/5.0 (100+ reviews)
- Capterra: 4.2/5.0 (110+ reviews)
What do real-life users say about Updox?
A G2 user says:
✨ Bonus Tip: When selecting an AI tool, always ensure that you sign a Business Associate Agreement (BAA) before handling Protected Health Information (PHI). A Business Associate Agreement isn’t optional. If your AI vendor won’t sign one, they’re not HIPAA compliant—no matter what their site claims.
3. Jotform (Best for HIPAA-compliant patient intake and e-forms)
Jotform simplifies the collection and management of patient data through custom forms that are easy to create, customizable, and fully HIPAA-compliant.
It stands out for healthcare teams needing reliable, no-code solutions for intake forms, appointment requests, consent documentation, and payment collection. Once enabled, HIPAA compliance includes form encryption, protected cloud storage, and Business Associate Agreement (BAA) availability for covered entities.
You can brand your forms, automate workflows, and sync responses to cloud apps, EHR systems, or project boards via its integrations.
Jotform best features
- Create HIPAA-compliant forms with conditional logic and encrypted submission handling
- Accept patient payments through Stripe, Square, or PayPal directly in forms
- Auto-generate tasks from form submissions using Jotform Boards
- Integrate with 150+ apps, including cloud storage, CRM, and EHR tools
Jotform limitations
- Jotform requires users to upgrade to the Gold or Enterprise plan to activate HIPAA features
- HIPAA compliance only available on Enterprise and Gold plans
- Extensive form customization options can feel overwhelming for first-time users
Jotform pricing
- Free plan
- Bronze: $39/month per user
- Silver: $49/month per user
- Gold: $129/month per user
- Enterprise: Custom pricing
Jotform ratings and reviews
- G2: 4.7/5 (3,000+ reviews)
- Capterra: 4.7/5 (2,000+ reviews)
What do real-life users say about Jotform?
A G2 user says:
🔍 Did You Know? Over 276 million health records were compromised in 2024 alone. That’s over 81% of the US population, signaling that data breaches are no longer isolated events—they’re systemic. Using non-compliant AI tools in clinical settings only increases this exposure.
4. TrueVault (Best for HIPAA-compliant privacy automation and vendor oversight)
TrueVault focuses on one thing—data privacy compliance—and it does it well. For healthcare organizations navigating HIPAA regulations and patient consent laws across multiple states, TrueVault streamlines what would otherwise be a complex and logistical process.
With TrueVault, you get an automation engine that handles DSARs (data subject access requests) on time and at scale.
It tracks vendors to flag potential privacy risks while covering major regulations like HIPAA, CCPA, and GDPR—making it a strong fit for healthcare teams navigating both federal and state compliance requirements.
TrueVault best features
- Automate HIPAA-compliant DSAR handling and request tracking from a central dashboard
- Monitor 2,500+ vendors for risk and compliance gaps in handling PHI
- Launch a hosted Privacy Center for patient-facing transparency and opt-outs
- Generate and maintain legally required notices for consent and data usage
TrueVault limitations
- No in-platform collaboration tools for scheduling or document management
- Designed primarily for privacy compliance, not broader clinical workflows
TrueVault pricing
- Essential: $49/month per user
- Pro: $79/month per user
TrueVault ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
5. IBM Watson Health (Best for large-scale HIPAA-compliant AI infrastructure)
IBM Watson Health brings serious enterprise muscle to HIPAA-compliant AI tools. The tool provides deep tech integration, regulatory oversight, and intelligent automation at scale.
From Watson Assistant for AI-powered patient interactions to HIPAA-compliant cloud infrastructure, IBM offers a comprehensive suite of clinic management solutions. The platform combines generative AI, data protection, and process automation within a single ecosystem.
Whether you’re optimizing clinical workflows, securing patient data, or automating IT infrastructure, IBM enables healthcare organizations to comply with HIPAA regulations at every step.
IBM Watson Health best features
- Deploy HIPAA-enabled cloud infrastructure for PHI and clinical systems
- Use AI-powered chatbots to reduce human error and handle patient queries 24/7
- Automate healthcare workflows across the supply chain, scheduling, and IT systems
- Improve data security posture with dedicated data protection and access control tools
IBM Watson Health limitations
- Setup and customization require dedicated technical support
- Not suited for small practices or lightweight workflows
IBM Watson Health pricing
IBM Watson Health ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
🔍 Did You Know? 79% of top hospitals scored a D or lower in the cybersecurity risk management framework. A majority of leading institutions are failing basic security benchmarks. Selecting AI vendors that support SOC 2, HIPAA, and BAA is crucial to bridging this gap.
6. CareCloud (Best for AI-powered EHR and clinical workflow automation)
CareCloud delivers a comprehensive suite of HIPAA-compliant AI tools, EHR management, and revenue cycle optimization—all tailored to modern healthcare practices.
The platform’s edge lies in its embedded AI engine, CirrusAI Guide, which utilizes generative AI for real-time diagnoses, automates clinical note creation, and supports treatment planning.
With CareCloud’s AI-powered documentation tools, physicians can skip manual data entry and focus more on care. Its CirrusAI Guide differentiates it from standard EHR tools by reducing documentation time. The system integrates scheduling, billing, and records, making it easier for teams to manage virtual visits and staff calendars.
CareCloud best features
- Automate clinical notes using AI-powered documentation tools
- Streamline provider scheduling and patient engagement from one dashboard
- Optimize billing, claims, and collections through AI-driven revenue cycle tools
CareCloud limitations
- Reporting features may require additional setup for customization
- Some users report an initial learning curve when onboarding
CareCloud pricing
CareCloud ratings and reviews
- G2: Not enough reviews
- Capterra: 3.5/5.0 (110+ reviews)
What do real-life users say about CareCloud?
A G2 user says:
💡 Pro Tip: Don’t rely on general tools with vague security claims. Just because a tool uses encryption doesn’t mean it meets HIPAA standards. Look for certifications like SOC 2 Type II, ISO 27001, and HIPAA attestations.
7. Fireflies (Best for HIPAA-compliant meeting transcription and healthcare collaboration)
Fireflies turns your meetings into searchable, summarized, and secure records. For healthcare teams, this means automated clinical documentation, accurate patient interactions, and shared insights across teams, all while maintaining HIPAA compliance.
With SOC 2, GDPR, and HIPAA protections (including Business Associate Agreements), Fireflies ensures your audio data, transcripts, and notes are encrypted and securely stored.
The platform provides a seamless way to record and revisit discussions, whether you’re consulting with patients, conducting internal case reviews, or synchronizing across departments.
Fireflies best features
- Transcribe and summarize HIPAA-compliant meetings with end-to-end encryption
- Use AskFred to query and retrieve past conversations with AI instantly
- Automatically detect speakers and generate action items from any meeting
- Sync notes and transcripts across 50+ tools, including EHR, CRM, and scheduling platforms
Fireflies limitations
- Advanced analytics may require a premium plan
- Background noise can occasionally reduce transcription accuracy
Fireflies.ai pricing
- Free plan
- Pro plan: $18/month per user
- Business plan: $29/month per user
- Enterprise plan: $39/month per user
Fireflies.ai ratings and reviews
- G2: 4.8/5 (600+ reviews)
- Capterra: Not enough reviews
What do real-life users say about Fireflies.ai?
A G2 user says:
💡 Pro Tip: Enable role-based access and audit logging. Even the best tools are only as secure as the people using them. Make sure your platform supports user-level permissions, multi-factor authentication, and audit trails to track who accessed what and when.
8. Azure Health Bot (Best for building HIPAA-compliant virtual health assistants)
Azure Health Bot is built for secure, scalable, and customizable AI-driven patient engagement. It enables you to deploy conversational agents trained in clinical terminology, powered by triage protocols, and aligned with HIPAA compliance.
You can deploy bots on websites, patient portals, or Microsoft Teams, with strict policies in place regarding data retention, user consent, and audit logging, while maintaining strict data retention, user consent, and audit trail policies.
With over 50 global and healthcare-specific compliance certifications—including HITRUST, ISO 27001, and SOC 2—it’s designed to meet stringent regulatory requirements.
Azure Health Bot best features
- Build HIPAA-compliant bots with built-in triage protocols and clinical knowledge bases
- Integrate with EMRs using FHIR data connections for personalized patient interactions
- Enforce privacy policies with controls for consent, session timeouts, and audit trails
- Deploy bots across multiple channels, including Microsoft Teams and custom websites
Azure Health Bot limitations
- Requires technical setup and Azure expertise to deploy fully
- Best suited for organizations already using Microsoft infrastructure
Azure Health Bot pricing
- Free tier
- Standard tier: $500/month
Azure Health Bot ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What do real-life users say about Azure Health Bot?
A G2 user says:
🔍 Did You Know? One hundred percent of analyzed hospitals had SSL/TLS configuration issues. Even foundational encryption practices are often overlooked. This reinforces the need for tools that offer end-to-end encryption and secure cloud storage by default, not as optional add-ons.
9. Infermedica (Best for HIPAA-compliant virtual triage and symptom checking)
Infermedica specializes in AI-powered clinical triage and symptom assessment. This provides healthcare providers with a secure way to guide patients before they even enter the clinic.
Its Medical Guidance Platform combines a dynamic symptom checker, a pre-visit intake module, and a nurse triage co-pilot to streamline workflows and reduce avoidable in-person visits.
What sets Infermedica apart is its clinical accuracy. The system is trained on validated medical protocols. It performs on par with Schmitt-Thompson guidelines, standardized triage protocols commonly used by nurses and call centers to assess pediatric symptoms over the phone and determine appropriate care steps.
Infermedica collects symptoms, demographics, and risk factors to deliver real-time guidance while staying aligned with HIPAA, GDPR, SOC 2, and ISO 27001 standards.
Infermedica best features
- Guide patients with clinically validated symptom checkers and triage tools
- Automate pre-visit data collection to reduce intake workload
- Deploy a nurse co-pilot to support faster, safer triage decisions
- Integrate via API to connect symptom data directly to your EMR or platform
Infermedica limitations
- Custom implementation may require support for complex integrations
- The reporting dashboard is less advanced compared to analytics-heavy platforms
Infermedica pricing
Infermedica ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What do real-life users say about Infermedica?
A Capterra user says:
💡 Pro Tip: Review your vendor update policies thoroughly. HIPAA compliance isn’t a one-time setup. Select vendors that provide regular security updates, real-time monitoring, and incident response support to maintain compliance as threats evolve.
10. Qventus (Best for automating hospital workflows and perioperative coordination)
Qventus brings AI automation to the frontlines of hospital operations, replacing manual admin tasks with intelligent systems. The platform plugs directly into EHRs to automate discharge planning, case scheduling, and capacity management.
Its AI teammates monitor workflows, predict bottlenecks, and take immediate action to coordinate tasks across departments. The Perioperative Care Coordination solution enables pre-admission teams to prepare patients more efficiently, resulting in up to a 40% reduction in surgery cancellations.
The Inpatient Capacity module automates early discharge planning and mobilizes support resources to expedite bed openings without increasing staff burden. Orbita helps healthcare teams engage patients securely through automated conversations, reminders, and care coordination tools.
Qventus best features
- Automate surgical scheduling and pre-op readiness with AI operational assistants
- Reduce length of stay and open inpatient beds faster using EHR-integrated discharge planning
- Boost OR utilization and reduce cancellations through coordinated care workflows
- Empower frontline staff by removing administrative friction across care areas
Qventus limitations
- Designed for large hospital systems with complex infrastructure
- Requires integration with existing EHR platforms and workflows
Qventus pricing
Qventus ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
11. Orbita (Best for HIPAA-compliant patient engagement and digital front door automation)
Orbita delivers automated patient experiences, from initial contact to post-treatment follow-up. Its AI-powered virtual assistants reduce friction in scheduling, patient education, and care coordination while operating in a HIPAA-compliant environment.
At the core is Orbita’s Digital Front Door, a chatbot experience that integrates conversational search, symptom checking, and appointment booking. Backed by natural language understanding, these assistants reduce call center overload and route patients efficiently.
Its Care Navigation system supports intake, documentation, pre-procedure prep, and post-op reminders. This healthcare project management software tracks patient readiness, identifies individuals at risk, and enables providers to forecast procedure volumes.
Orbita best features
- Track patient readiness and pre-procedure compliance with care navigation tools
- Reduce staff workload by handling outreach through email, SMS, and voice
- Personalize patient engagement while maintaining HIPAA-compliant data workflows
Orbita limitations
- Requires an integration effort to connect fully with existing EHR systems
- Feature set may be more than needed for smaller clinics
Orbita pricing
Orbita ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What do real-life users say about Orbita?
A G2 user says:
Bonus HIPAA-compliant AI tools worth exploring
Beyond the top picks, here are a few more HIPAA-compliant AI tools that bring strong capabilities to healthcare teams.
- Spruce Health: It’s a secure communication platform that centralizes patient messaging, voicemail, and SMS into one HIPAA-compliant inbox
- DeepScribe: DeepScribe is an AI medical scribe that listens during patient visits and automatically generates clinical documentation
- Gyant: This is a virtual care assistant that guides patients through symptom checking, triage, scheduling, and follow-ups
Safeguard Patient Privacy While Streamlining Workflows in
HIPAA-compliant AI tools are now the standard for healthcare teams seeking to maintain security, compliance, and competitiveness. Whether you’re managing sensitive patient data, automating intake forms, or scaling operations, the right tech makes a measurable difference.
Each tool on this list brings something unique, from full-stack EHR systems to privacy-focused automation and AI-driven note-taking. But if you’re looking for a single platform that combines task management, secure collaboration, and HIPAA-level protection, stands out.
Stay compliant, reduce risk, and manage your healthcare operations smarter. Sign up for today! ✅
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