Zoho Workplace vs Google Workspace Comparison 2025

• Large enterprises: Google Workspace offers advanced features, especially security, that are suitable for large organizations. It is also built on a data center network big enough to handle the demands of large enterprises.
• Organizations with extensive AI needs: You can get a broad list of AI services on Google Workspace, whether through an add-on or as part of the core services.
• Organizations using multiple third-party services: If you use many third-party services, you’re highly likely to find an integration for them on Google Workspace, thanks to Workspace’s vast integrations catalog.

• Budget-conscious businesses: Zoho Workplace offers scalable plans at affordable rates, making it a great choice for growing businesses. It also has a user-friendly interface, making for easier adoption.
• Organizations that need enhanced privacy: Zoho Workplace generally offers more privacy than Google Workspace, including a no-advertising policy and less data collection. It’s a better fit for privacy-conscious users and organizations.
• Organizations that need an intranet: With Zoho Workplace, you get Zoho Connect — an intranet primarily used for internal communication. However, beyond that, Zoho Connect offers features like file sharing, feedback system, employee directory and knowledge base.

• Gmail: Gmail is arguably the biggest email service provider in the world and the most popular Google Workspace service. It is free for individuals, but businesses choose from four paid plans and enjoy features like domain name customization and enhanced spam filtering.
• Google Docs, Sheets and Slides: These productivity tools are for creating and editing documents, spreadsheets and slideshows. They support simultaneous file access, allowing for real-time collaboration. Individual plans are free, while the Business Standard plan and above are paid and come with features like e-signature and custom branding.
• Google Drive: Google Drive offers 15GB of storage for free — you’ll need a paid plan for more. Storage allocation on paid plans is pooled, from 30GB to 5TB per user; only the Enterprise plan offers more than 5TB.
• Google Meet: This service is designed for online meetings and working in tandem with other Google services for streamlined scheduling and notifications. It’s free for anyone with a Google account. Paid plans (except Starter) allow up to 150 participants and include moderation controls, breakout rooms and noise cancellation.
• Google Calendar: Google Calendar offers features like shared calendars on both free and paid plans. However, you can use appointment-booking pages and room-booking features only on the Standard, Plus and Enterprise plans.

• Zoho WorkDrive: Zoho WorkDrive cloud storage offers granular access control and sub-folder-level sharing, and it supports more than 200 file types. 
• Zoho Vault: Although it is primarily a password management service, Zoho Vault can also be used for multi-factor authentication, password generation, IP restriction, single sign-on and identity management.
• Zoho Calendar: Like Google Calendar, Zoho Calendar offers resource booking, appointment scheduling and shared calendars.
• Zoho Mail: With Zoho Mail’s paid plans, you get features like custom domain names, TLS encryption and PGP encryption. That said, features like S/MIME encryption, mail retention and white labeling are available only on Mail Premium and Professional plans.
• Zoho Meeting: Zoho Meeting is a video-conferencing service and functions as a direct equivalent to Google Meet. However, it’s available only on the Standard and Professional plans.

Zoho Workplace offers services like Meeting, WorkDrive, Mail, Calendar, Writer, Sheet and Show. On Google Workspace, you get similar services in the form of Meet, Drive, Gmail, Calendar, Docs, Sheets and Slides, respectively.

In addition to having comparable services, both products are cloud-based, making them suitable for remote access and real-time collaboration.

As cloud-based services, both Zoho Workplace and Google Workspace are primarily internet-dependent. However, they do allow offline access on services like document editors, mail and the calendar. That said, offline access typically comes with limited functionality on both suites.

Both Zoho Workplace and Google Workspace support multi-factor authentication with options like SMS, push notifications, physical security keys and authenticator apps. They both provide data encryption at rest and in transit using AES-256 encryption and offer client-side encryption, but they use server-side encryption by default.

With the availability of role-based access controls on both platforms comes a superb admin console. These features give admins full visibility into user activity and allow precise control over permissions and security settings.

Google Workspace and Zoho Workplace use a similar pricing model; you pay a monthly or annual subscription per user. Annual subscriptions offer lower unit rates than monthly subscriptions.

That said, Zoho Workplace is a much more affordable option; its plans are at least three times cheaper than similar plans on Google Workspace.

Google Workspace has four plans, all billed monthly but with cheaper rates when you commit to an annual contract. Zoho Workplace has five plans, including two plans billed annually (Mail Lite and Mail Premium). The other plans have both monthly and annual billing options, with annual billing offering lower overall rates.

Mail Lite

• Zoho Mail (5-10GB per user), Zoho Cliq, Zoho Calendar, Zoho ToDo, Zoho Notes & Zoho Directory

Mail Premium

• Mail 50GB per user, Zoho eProtect, mobile access management, email retention and discovery & S-MIME

Standard

• Mail 30GB per user Zoho WorkDrive (10GB+ per user), Zoho Office Suite, Zoho Meeting & Zoho Vault

More plans

Professional

• Mail (100GB per user), Drive (100GB+ per user), Zoho Connect, Zoho eProtect, mobile access management, email retention & discovery, S-MIME, intranet & employee management

Enterprise

• Custom storage limits. Everything in Professional plus Microsoft Active Directory cloud sync, Virtual Private Cloud & pooled storage for mail

Business Starter

• per user / month, 1 year commitment
• 30GB

Business Standard

• per user / month, 1 year commitment
• 2TB

More plans

Google Workspace for Nonprofits

• *100TB shared across all users
• 100TB

Business Plus

• per user / month, 1 year commitment
• 5TB

Both services also offer a free plan: Essentials on Google Workspace and Forever Free Plan on Zoho Workplace. With Essentials, you get Meet, Chat, Docs, Sheets, Slides, 15GB of Drive storage and can add up to 100 team members. Zoho Workplace’s free plan is more limited, allowing you to add up to five members with web-only access, 5GB of mail storage and one free domain.

Google Workspace has thousands of apps that integrate with the tool via Marketplace. Meanwhile, Zoho Workplace integrates with 19 other Zoho apps, as well as 15 other apps like Zoom and Zapier, plus integrations with five more apps via Zapier.

Some integrations are common to both platforms, including Google Analytics, Zoho Analytics, Trello, Asana, Docusign and Zendesk. Both productivity suites also integrate with each other’s apps. However, there’s simply no comparison between Google and Zoho in the number of apps and the opportunities that come with it.

Google Drive and Zoho WorkDrive have similar user interfaces (especially the left-side menus), file-sharing options and file privacy controls. However, Google Drive offers more storage than Zoho WorkDrive on equivalent plans and is available on all Workspace plans.

Zoho WorkDrive, on the other hand, is available only on the Standard, Professional and Enterprise plans.

With both Zoho WorkDrive and Google Drive, you get file versioning and access to activity logs, allowing you to track changes made to files and see who made those changes.

However, WorkDrive offers unlimited version history, while Drive limits you to 100 revisions. The limit on Google Drive revisions applies only to versions not marked for retention. Revisions not marked for retention are deleted after 30 days.

Google Workspace mentions only using user data to provide service and has no ads within its suite. However, Google’s general model involves selling anonymized data to advertisers for ads personalization and this raises privacy concerns about its services, including Workspace.

Unlike Google Workspace, Zoho Workplace has no ads and doesn’t monetize user data, so it offers stronger protection. Besides, Zoho’s privacy policy has fewer intricacies than Google’s, making it more transparent.

Google Workspace offers a broader range of AI services than Zoho Workplace. Its collection of AI tools includes Gemini, Vids and Notebook LM, while Zoho Workplace only has Zia.

Zia and Gemini perform similar roles in their respective suites. They function as productivity assistants helping with things like content generation, research and analysis and summarization. That said, Zoho Workplace doesn’t have AI tools equivalent to Vids and Notebook LM.

Zoho Workplace’s customer support is generally more responsive than Google Workspace’s. In most cases, you’ll get a response from Zoho support in less than 12 hours, but there are outliers.

With Google Workspace, responses are typically delayed and live support options aren’t easily visible. In fact, some users assume there’s no live support because the options are not easy to find. Only the AI chat bot is readily available.

When it comes to quality, you’re as likely to get excellent support as you are to get poor support on Zoho Workplace. Although Google Workspace’s support is generally considered unhelpful across social media spaces, experiences with its phone support are typically positive.