25 Best Workflow Management Software In 2025

Managing work can feel like untangling headphones—frustrating and never-ending, especially when recurring tasks drain your time and energy.

But here’s the good news—workflow management software can make it easier.

These tools streamline projects, automate tasks, and reduce manual effort. Whether you’re new to workflow software or searching for a better fit, you’re in the right place.

Let’s explore the top 25 best workflow management software to transform how your team works! 🔧

25 Best Workflow Management Software

What Is Workflow Management Software?

Workflow management software is a digital solution designed to automate, organize, and optimize workflows, ensuring efficient task completion.

From assigning tasks and tracking progress to facilitating feedback and approvals, workflow management tools bring clarity and collaboration to every project.

You can customize these workflow management systems to fit any industry or team size—they’re super versatile.

📮 Insight: 1 in 4 employees uses four or more tools to build work context. A key detail might be buried in an email, expanded in a Slack thread, and documented in a separate tool, forcing teams to waste time hunting for information instead of getting work done.

converges your entire workflow into one unified platform. With features like Email Project Management, Chat, Docs, and Brain, everything stays connected, synced, and instantly accessible. Say goodbye to “work about work” and reclaim your productive time.
💫 Real Results: Teams can reclaim 5+ hours every week using —that’s over 250 hours annually per person—by eliminating outdated knowledge management processes. Imagine what your team could create with an extra week of productivity every quarter!

Benefits of Using Workflow Management Software

There are more pros than cons when it comes to workflow management software. Here are some:

Increased productivity: Automate repetitive tasks, eliminate bottlenecks, and free up valuable time for strategic thinking and innovation
Improved collaboration: Build an effortless communication and work system with minimal manual intervention
Reduced errors: Automate all manual processes to minimize human error
Better visibility: Gain real-time insights into project progress and quickly identify areas of improvement

So, there’s no reason why you shouldn’t go for workflow management software!

What Should You Look for In Workflow Management Software?

With many software options available, selecting the perfect one requires careful consideration. Here are some key factors to keep in mind:

Automation features: The software should allow you to automate repetitive processes and task assignments

🎥 Curious what “workflow automation” actually means? In this video, you’ll see how automation tools turn repetitive tasks into seamless processes—so teams can stop micromanaging handoffs and let software manage the flow.

Customizable dashboards: It should let you tailor views for better workflow optimization
User-friendly interface: Ensure even non-tech-savvy employees can use the tool with minimal training
Integrations: Check for compatibility with your existing business tools for an effortless transition
Analytics: The software should provide access to detailed reports and insights about project progress
Security: It should prioritize data security and compliance

💡Pro Tip: Always prioritize scalability and choose a tool that can grow with your business and adapt to future needs.

At a Glance: The Best 25 Workflow Software to Streamline Your Work

Here is an overview of the 25 tools:

Tool	Best Feature	Primary Use Case	Pricing
	AI-powered automations, 15+ workflow views, Built-in AI assistant ( Brain)	Teams needing a unified platform for automations, visual planning, and collaborative work management	Free forever; Customization available for enterprises
Asana	Visual task tracking, Workflow automation, 270+ integrations	Teams needing visual task management and streamlined communication	Free forever; Paid plans start at $13.49/month
Monday	No-code workflow customization, Project insights, CRM & Dev tools	Teams needing customized workflows and resource management tools	Free forever; Paid plans start at $12/month
ProofHub	All-in-one platform, Time tracking, Custom workflows	Small to medium teams wanting unified project management and collaboration	14-day free trial; Paid plans start at $50/month
ProcessMaker	Low-code automation, Intelligent document processing, Enterprise integrations	Medium businesses automating complex, multi-step workflows	Demo available; Paid plans start at $3,000/month
Smartsheet	Scalable views (Grid, Gantt, Kanban), Doc generation, Collaboration tools	Organizations scaling projects with flexible workflow formats and data sync	30-day free trial; Paid plans start at $12/month
Wrike	Work Intelligence AI, Custom dashboards, Project folder hierarchy	Enterprises managing complex, cross-functional projects	14-day free trial; Paid plans start at $10/month
Process Street	AI-powered checklists, Conditional logic, SOP templates	Recurring task workflows and SOP management with form integrations	14-day free trial; Custom pricing
Hive	Built-in chat & video, Dashboard views, Task dependencies	Teams needing real-time collaboration and communication in one place	Free forever; Paid plans start at $1.50/month
Zapier	7,000+ integrations, Visual automation builder, Pre-built Zaps	Automating workflows by connecting multiple third-party apps	Free forever; Paid plans start at $29.99/month
Kissflow	No-code custom app builder, Workflow metrics, Round-robin task assignment	Building tailored business apps and automating processes without dev resources	Free trial; Paid plans start at $1,500/month
Kintone	Custom app builder, Real-time collaboration, Data visualizations	Teams building no-code digital workspaces for custom needs	30-day free trial; Paid plans start at $16/month
Qntrl	Visual workflow editor, Compliance automation, Custom roles & permissions	Teams managing complex processes with full visibility and enforcement	Free trial; Paid plans start at $20/month
Airtable	Spreadsheet-database hybrid, Custom workspaces, Activity history tracking	Creative teams and agencies using collaborative, visual workflows	Free forever; Paid plans start at $24/month
Trello	Kanban simplicity, Butler automation, Multi-view toggles	Small teams and individuals managing lightweight, visual workflows	Free forever; Paid plans start at $5/month
Nulab (Backlog)	Bug tracking + workflows, Cacoo diagramming, Shared docs & comms	Engineering and product teams needing visual and collaborative tools	Free forever; Paid plans start at $35/month
Cflow	Drag-and-drop builder, Conditional logic, 1,000+ integrations	Teams replacing traditional processes with no-code automation	Free trial; Paid plans start at $22/month
Notion	Unified docs + workflows, Custom databases, Modular design	Teams building knowledge bases and managing collaborative work in one place	Free forever; Paid plans start at $12/month
ProProfs Project	Time tracking + billing, Gantt timelines, Expense tracking	Small teams and startups managing client deliverables and invoices	Free forever; Paid plans start at $49.97/month
Nintex	Drag-and-drop automation, Digital signatures, Cloud workflow builder	Mid-to-large businesses automating document-heavy processes	Demo available; Custom pricing
Pipefy	No-code builder, Conditional workflows, HR/IT templates	Operations teams automating procurement, onboarding, and ticketing	Free forever; Custom pricing
Miro	Real-time whiteboarding, AI summarization, Collaboration canvas	Remote and cross-functional teams collaborating visually in workshops and planning	Free forever; Paid plans start at $8/month
Next Matter	3,000+ integrations, Time tracking, Analytics dashboards	Enterprises needing compliant, secure automation for ops and legal teams	Free trial; Starts at $625/month + user fees
beSlick	Guided workflow templates, Audit trails, Mobile-friendly UI	Teams in regulated industries needing compliant workflows and documentation	14-day free trial; Paid plans start at $16/month
Bynder	Centralized DAM, AI asset tagging, Approval workflows	Marketing and brand teams managing digital assets, creative reviews, and compliance	Demo available; Custom pricing

* Please check the tool’s website for the latest pricing.

The 25 Best Workflow Management Software

How we review software at

Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.

Here’s a detailed rundown of how we review software at .

Choose from this list of the best workflow management apps to meet your needs.

1. (Best for creating customizable workflows and collaborative project management)

Simplify teamwork and build efficient workflows of any kind with

, the everything app for work, offers no-code workflow automation software to consolidate your work across apps into one collaborative platform.

🧠 Fun Fact: 94% of businesses are already digitizing their workflows with management systems.

✨ Automate workflows with Automations

Automations transforms tedious manual processes into seamless workflows that run on autopilot.

Automations for workflow management — Trigger reminders and notifications effortlessly with Trigger reminders and notifications with Automations

By setting up custom triggers and actions, teams can eliminate hours of repetitive work while ensuring nothing is missed. From simple status changes to complex multi-step workflows, adapts to your team’s unique processes without requiring any coding knowledge.

What sets apart is its flexibility in creating automation rules across your entire workspace. You can build workflows that automatically assign tasks, update fields, send notifications, and create new tasks based on triggers like due dates or status changes, ensuring consistent processes with less manual work.

Key workflow automation features:

Automatically assign tasks to team members based on workload, expertise, or rotating schedules
Create conditional workflows that trigger different actions based on specific criteria
Set up recurring tasks with pre-filled templates for standardized processes
Move tasks between projects and update statuses when conditions are met
Send custom notifications to stakeholders when important milestones are reached

👀 Explore Views to manage work your way

From visual boards to timeline-based planning, gives you multiple Views to track and manage tasks:

List View for focused task tracking
Board View (Kanban) for visual progress management
Gantt Chart View for timelines and dependencies
Calendar View for scheduling at a glance
Table View for spreadsheet-style planning
Box View for team workload management

Switch between views anytime to match your project style.

🧠 Stay Ahead with Brain

Brain gives you AI-powered progress updates and status reports for tasks, documents, and people. With AI at your assistance, you can save time and stay focused with fewer meetings, quick summaries, and automated tasks.

Brain to understand workflows — Use Brain to summarize the process for tasks, chats, and meeting notes

🗺️ Map out ideas with Mind Maps

Complex workflows? Not a problem. With Mind Maps, you can break down big ideas, create a workflow diagram, and instantly turn them into actionable tasks.

🧩 Collaborate visually with Whiteboards

Tired of physical whiteboard meetings no one remembers? Whiteboards lets you brainstorm in real time, embed documents, and link tasks directly—so your ideas stay accessible anytime, anywhere.

📝 Not sure where to start? Use ’s Workflow templates

Kickstart any process with 100+ ready-made workflow templates designed for marketing, engineering, HR, operations, and more. You can customize each template to match your exact process—no need to build from scratch.

One example is the Process Flow Chart Template. It helps you visualize each step, streamline decision points, and simplify handoffs between team members. It’s flexible enough to adapt to any industry or workflow.

best features

Organize workflows using a hierarchy of Workspaces, Spaces, Folders, Lists, and Tasks
Choose from 100+ prebuilt workflow automations to assign custom tasks, post comments, and more
Track progress, monitor performance, and identify bottlenecks with Dashboards
Build fully custom Automations with triggers, conditions, and actions tailored to your processes
Set up conditional logic so automations only run when specific criteria are met
Automate the creation of Recurring Tasks for ongoing workflows
Use Forms to create and route tasks based on form submissions automatically
Track automation activity with audit logs and automation history for transparency
Prioritize security with strong encryption, access controls, and SOC 2 certification
Integrate with 1,000+ apps like Slack, GitHub, and Dropbox

limitations

With its extensive features and customization, some users may experience a learning curve
The mobile version doesn’t have all the desktop features (yet!)

pricing

free forever

Best for individual users

Free Free

Key Features:

Unlimited Free Plan Members

unlimited

Best for small teams

$7 $10

per user per month

Everything in Free Forever plus:

Unlimited Folders and Spaces

business

Best for mid-sized teams

$12 $19

per user per month

Everything in Unlimited, plus:

Unlimited Message History

enterprise

Best for many large teams

Get a custom demo and see how aligns with your goals.

Everything in Business, plus:

Conditional Logic in Forms

Subtasks in Multiple Lists

* Prices when billed annually

The world’s most complete work AI, starting at $9 per month

Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.

Try for free

ratings and reviews:

G2: 4.7/5 (10,000+ reviews)
Capterra: 4.6/5 (4,000+ reviews)

What real-life users are saying about

Here’s what a G2 reviewer said about :

excels in its versatility and all-in-one approach to project management. It’s became our organization’s most frequently used app. It brings together task management, document creation, time tracking, goals, and collaboration tools in one unified interface which provides ease of implementation. The customization options are a standout, from custom views and statuses to automation and dashboards. It’s highly scalable, making it suitable for individuals, small teams, and large organizations alike. The interface is sleek, and features like recurring tasks, integrations with different tools , and the “Everything” view really streamline workflow management.

G2 review

💡 Pro Tip: Start by automating low-risk, high-frequency tasks, such as daily standup reminders or task assignments. This is the easiest way to build trust in your automation system.

2. Asana (Best for visualizing and bringing clarity to workflows)

Asana is a project manager’s go-to toolbox. Its features help teams collaborate, organize, and complete projects efficiently.

Thanks to its innovative work graph data model and versatile features like task assignment, project tracking, and customizable views, Asana ensures every project runs smoothly from start to end.

Asana best features

Choose from multiple views—lists, calendars, Gantt charts, and Kanban boards—to suit your team’s needs
Automate repetitive tasks and focus on strategic initiatives with time-saving AI workflow automation
Easily connect with 270+ apps like Google Workspace, Microsoft Teams, and Slack

Asana limitations

Tasks can be assigned to only one person at a time
Asana AI isn’t available for free users

Asana pricing

Personal: Free forever
Starter: $13.49/month per user
Advanced: $30.49/month per user
Enterprise: Custom pricing
Enterprise+: Custom pricing

Asana ratings and reviews:

G2: 4.4/5 (10,500+ reviews)
Capterra: 4.5/5 (13,000+ reviews)

What real-life users are saying about Asana

Read this G2 reviewer’s comment about Asana

It’s easy to use, you can use the simple tools or make it more complex. Even those controls exist per project. Some can be simple, some can be complex. I also love the dashboard where you can see multiple team projects at once.

G2 review

🎉 Fun Fact: The term “workflow” was first used in manufacturing in the early 1900s, and now it’s helping software teams ship faster and marketers plan launches. We’ve come a long way from conveyor belts.

3. Monday (Best for creating highly customizable workflows)

Need a powerful workspace that streamlines team workflows and delivers clear project insights? monday.com has you covered.

One of its coolest features is no-code customization. Your team can tailor workflows to their exact needs without coding.

Plus, monday.com offers powerful resource management tools and specialized solutions like Monday CRM and Monday Dev, making it a perfect fit for all kinds of businesses.

monday.com best features

Track progress with Gantt charts, workload management, and real-time insights
Automate repetitive tasks like task assignments and email follow-ups
Connect with over 200 apps to simplify different workflows

monday.com limitations

A steep learning curve for beginners
The platform’s design might seem cluttered to some users

monday.com pricing

Free forever
Basic: $12/month per user
Standard: $14/month per user
Pro: $24/month per user
Enterprise: Custom pricing

monday.com ratings and reviews:

G2: 4.7/5 (12,500+ reviews)
Capterra: 4.6/5 (5,000+ reviews)

What real-life users are saying about monday.com

Here’s what this G2 reviewer had to say about monday.com:

I’ve been using monday work management for several months now, and it’s been a game changer for our team. The platform is incredibly user-friendly and has helped us streamline our workflows in ways we never thought possible.

G2 review

4. ProofHub (Best for holistic project management and team alignment)

ProofHub is an all-in-one platform that helps you break down silos, centralize communication, and turn scattered tasks into streamlined success stories.

By integrating task management, time tracking, and collaboration tools, ProofHub turns project chaos into strategic execution.

ProofHub best features

Define key milestones to track progress and assess project performance
Monitor team performance with built-in time-tracking features
Streamline approvals with custom workflows

ProofHub limitations

Limited admin features, like permission management, are in the Essential plan
Only works online

ProofHub pricing

14-day free trial
Essential: $50/month
Ultimate control: $99/month

ProofHub ratings and reviews

G2: 4.6/5 (100+ reviews)
Capterra: 4.6/5 (100+ reviews)

What real-life users are saying about ProofHub

Here’s what a G2 reviewer said about ProofHub:

What I like best about ProofHub is how it simplifies managing various aspects of content marketing. As I can handle everything from content creation and collaboration to proofing, all from one place. Once we finalize campaign objectives, I use the ‘discussion’ board to document our plan and make adjustments on the go. I really like its ability to create custom workflows and manage tasks using the ‘board’ view.

G2 review

💡 Pro Tip: If your team is constantly “following up,” it’s a sign your workflow lacks visibility. Use automations to ping stakeholders when a task is waiting on them.

5. ProcessMaker (Best for simplifying complex workflows for medium-sized businesses)

ProcessMaker takes the headache out of manual tasks by automating and simplifying complex workflows.

With its intuitive low-code environment and drag-and-drop interface, designing workflows, digitizing forms, and managing tasks becomes easy.

It’s ideal for medium-sized businesses, IT leaders, enterprise architects, and software engineers looking to automate complex workflows.

ProcessMaker best features

Design workflows and automate form creation with intuitive AI-powered tools
Break down data silos with integrations like Salesforce, SAP, and Microsoft Dynamics 365
Extract, analyze, and process data from various document types, such as invoices, contracts, or forms, with Intelligent Document Processing (IDP)

ProcessMaker limitations

Advanced customizations require knowledge of PHP or JavaScript
Form-building tools have limited customization options

ProcessMaker pricing

Demo available upon request
Standard: $3,000 per month
Professional: Custom pricing
Enterprise: Custom pricing

ProcessMaker ratings and reviews

G2: 4.3/5 (300+ reviews)
Capterra: 4.5/5 (170+ reviews)

What real-life users are saying about ProofHub

Read this G2 reviewer’s comment about ProcessMaker:

ProcessMaker is flexible to use. The platform has capability to do a test run to be sure of the process you are building. You can run as many processes as you want to build and run.

G2 review

6. Smartsheet (Best for creating scalable workflows and easy collaboration)

If you are looking for a simple way to manage your workflows, Smartsheet is the one for you. It allows you to organize data with customizable views, automate repetitive tasks, and create professional documents using its document generation tool.

With its scalable design and user-friendly interface, Smartsheet lets you optimize workflows, collaborate, and manage tasks effectively.

Smartsheet best features

Organize and visualize tasks in the grid, Gantt chart, or Kanban formats for better clarity
Effortlessly create and manage documents, integrating with DocuSign for contracts
Easily import and export data between Smartsheet and external systems to keep your workflows up-to-date

Smartsheet limitations

Limited time-tracking features for tasks
Advanced automations might require more manual work than expected

Smartsheet pricing

30-day free trial
Pro: $12/month per user
Business: $24/month per user
Enterprise: Custom pricing
Advanced Work Management: Custom pricing

Smartsheet ratings and reviews

G2: 4.4/5 (18,000+ reviews)
Capterra: 4.5/5 (3,000+ reviews)

What real-life users are saying about Smartsheet

Here’s what this G2 reviewer had to say about Smartsheet:

Smartsheet is beginner friendly and pretty easy to set up a basic grid, reports and even high level dashboards. While there are pieces that can get complicated if you want them to, you don’t have to have a programming background to make Smartsheet work for you.

G2 review

7. Wrike (Best for managing complex projects with multiple stakeholders)

With centralized task management and robust collaboration tools, Wrike is ideal for teams handling complex, cross-departmental projects. It lets you create unlimited folders, projects, tasks, and subtasks while easily tracking responsibilities with clear assignee visibility.

Wrike’s standout feature, Work Intelligence, uses AI to simplify tasks, predict outcomes, and enable smarter decision-making.

Wrike best features

Gain real-time insights with customizable dashboards that keep your team focused on priorities
Automate repetitive tasks and optimize workflows for better efficiency and data-driven decisions with the Work Intelligence AI

Wrike limitations

Setting up integrations might sometimes be complex
Some desktop features aren’t available on the mobile app

Wrike pricing

14-day free trial
Team: $10/month per user
Business: $25/month per user
Enterprise: Custom pricing
Pinnacle: Custom pricing

Wrike ratings and reviews

G2: 4.2/5 (3,500+ reviews)
Capterra: 4.3/5 (2,500+ reviews)

What real-life users are saying about Wrike

Here’s what a G2 reviewer said about Wrike:

Helpful PM tool for all of our team needs – from scheduling and resourcing to accurate reporting. We use this everyday, and integration was super easy. Customer support is always available

G2 review

🎉 Fun Fact: In , you can combine Automations, Templates, and assigned Comments to create recurring task cycles that remind, assign, and document progress without human intervention.

8. Process Street (Best for creating workflows with AI-powered efficiency)

Process Street is a simple yet powerful tool for managing recurring workflows. It helps you create process checklists, automate approvals, and use conditional logic.

With tools for task assignments, approvals, and a shared activity feed, Process Street lets your team work cohesively. Integrate your favorite tools to create a smooth, cohesive workflow experience.

Process Street best features

Use conditional logic to adapt dynamically to specific conditions, simplifying complex processes
Collect and manage data efficiently with forms that integrate easily into workflows
Create customized process checklists and SOPs from the template library and apply them across multiple workspaces

Process Street limitations

A checklist-focused approach might not work for complex workflows
Lack of real-time progress tracking

Process Street pricing

14-day free trial
Startup: Custom pricing
Pro: Custom pricing
Enterprise: Custom pricing

Process Street ratings and reviews

G2: 4.6/5 (400+ reviews)
Capterra: 4.7/5 (600+ reviews)

What real-life users are saying about Process Street

Read this G2 reviewer’s comment about Process Street:

It creates a really user-friendly experience for end-users and provides options for various types of processes to be implemented in the tool (i.e. surveys, data & asset collection, onboarding, etc). The ability to view status and data on flow performance is really nice. And ability to connect to power apps and other tools is very nice. Finally, the customer service from their support team is also really great.

G2 review

9. Hive (Best for easy communication and project execution)

Imagine having built-in chat, video calls, and shared calendars—that’s Hive, keeping everyone on the same page. Hive is more than just a workflow management tool. It’s a communication hub that brings your team together and gets things done.

Its task management, project tracking, and integrations simplify workflows and improve real-time collaboration. The result? Smoother communication and faster execution. Hive best features

Create, assign, and track tasks easily with features like due dates, priority levels, and task dependencies
Gain a real-time overview of your team’s progress with customizable dashboards
Connect with popular tools such as Google Workspace, Slack, and Trello to centralize your workflow

Hive limitations

Advanced features like an AI assistant and Gantt charts are only available on paid plans
Multiple customization options can cause a longer set-up time

Hive pricing

Free forever
Starter: $1.50/month per user
Teams: $5/month per user
Enterprise: Custom pricing

Hive ratings and reviews

G2: 4.6/5 (550+ reviews)
Capterra: 4.4/5 (200+ reviews)

What real-life users are saying about Hive

Here’s what this G2 reviewer had to say about Hive:

Hive is best for teams that want a collaborative, flexible, and automation-friendly project management tool that scales with growth. It’s especially loved by remote teams, marketing departments, and cross-functional teams that rely on clear communication and task visibility.

G2 review

10. Zapier (Best for connecting apps and automating workflows)

Zapier connects all your favorite apps in one place, letting you automate workflows—called ‘Zaps’—with just a few clicks.

Automate everything, from adding new leads to your CRM to triggering Slack notifications when a task is overdue. With 7,000+ apps in its vast ecosystem, Zapier integrates with virtually every tool you use.

Zapier best features

Build Zaps with ease using the intuitive drag-and-drop interface
Set triggers and actions visually and automate most of the tasks
Get started quickly with pre-built Zaps and leverage AI features to summarize conversations or extract data insights

Zapier limitations

Creating intricate automations might have a learning curve for new users
Advanced features require a paid subscription, which might not be ideal for smaller teams

Zapier pricing

Free forever
Professional: $29.99/month
Team: $103.5/month
Enterprise: Custom pricing

Zapier ratings and reviews

G2: 4.5/5 (1,000+ reviews)
Capterra: 4.7/5 (2,500+ reviews)

What real-life users are saying about Zapier

Here’s what a G2 reviewer said about Zapier:

I’ve been using Zapier to integrate other applications on WordPress for a few years now. What I love about Zapier is the ease of use. Specifically, that even without coding skills, setting up “Zaps” (automated workflows) is intuitive and straightforward

G2 review

11. Kissflow (Best for building custom business apps without coding)

What if your team could turn into citizen developers? With Kissflow and its intuitive no-code app builder, they absolutely can!

Its drag-and-drop functionality allows anyone to create custom applications and automate processes that simplify business processes. It eliminates the need for complex coding or reliance on IT resources.

Kissflow best features

Build custom applications tailored to your specific needs without writing a single line of code
Assign tasks to individuals, multiple people, or departments with flexible options like round-robin or fixed deadlines
Measure the effectiveness of workflows with built-in metrics and pre-built reports to track progress

Kissflow limitations

Might be expensive for small businesses
Limited integration with other platforms

Kissflow pricing

Free trial available
Basic: $1,500/month
Enterprise: Custom pricing

Kissflow ratings and reviews

G2: 4.3/5 (550+ reviews)
Capterra: 4.1/5 (60+ reviews)

What real-life users are saying about Kissflow

Read this G2 reviewer’s comment about Kissflow:

The best thing about KissFlow is that it allows us to automate all of the forms and documents. My employees are able to track the progress and it ensures accountability and ease of use. It was very easy to integrate and implement.

G2 review

12. Kintone (Best for building custom apps for an ideal digital workspace)

Forget clunky spreadsheets and generic tools—with Kintone, you can create custom applications tailored to your unique needs. Build the perfect no-code digital workspace for your team!

From managing customer support tickets to tracking inventory and organizing HR processes to managing projects, Kintone lets you build the exact tools you need to work smarter, not harder.

Kintone best features

Design databases, build workflows, and customize views to suit your team’s needs
Collaborate with your team through in-app comments, @mentions, and real-time notifications
Gain valuable insights with customizable charts and graphs that provide real-time visualizations of your data

Kintone limitations

Limited to 50,000 records per app and 150 fields per form
Exploring the software might take time

Kintone pricing

30-day free trial
Professional: $16/month per user
Custom: $20/month per user

Kintone ratings and reviews

G2: 4.6/5 (200+ reviews)
Capterra: 4.7/5 (150+ reviews)

What real-life users are saying about Kintone

Here’s what this G2 reviewer had to say about Kintone:

Kintone has been an excellent platform for our team’s transition. We appreciate the well-structured organization of the apps, the flexibility of customization within each one, and, most importantly, the outstanding customer service we’ve received throughout the setup process. The support team has made our onboarding experience seamless, reinforcing our confidence in the platform.

G2 review

13. Qntrl (Best for managing complex workflows with complete visibility and control)

Qntrl helps you take control of your business processes, offering a centralized platform to organize tasks, automate workflows, and improve collaboration.

Visualize everything with a drag-and-drop interface, automate compliance checks, and manage requests from a single hub. Reporting and analytics help you measure performance and optimize workflows effectively.

Qntrl best features

Visualize your entire workflow with customizable views and real-time updates
Ensure adherence to standards with automated process checks and policy enforcement
Break down communication barriers by integrating data access, updates, and feedback directly into workflows

Qntrl limitations

Limited customization options
Mobile experience may not be good enough

Qntrl pricing

Free trial available
Standard: $20/month
Enterprise: $40/month
Custom: Custom pricing

Qntrl ratings and reviews

G2: 4.5/5 (25+ reviews)
Capterra: Not enough reviews

What real-life users are saying about Qntrl

Here’s what a G2 reviewer said about Qntrl:

We can create custom scripts that are based on javascript. There are multiple options like assign to specific person, assign to any role or any team or automate with custom functions.

G2 review

14. Airtable (Best for spreadsheet-style collaborative workflows)

A popular tool in its own right, Airtable combines the ease of a spreadsheet with the muscle of a database.

Airtable is more than just a spreadsheet platform—it lets you create a customizable project management workflow. Design tailored workflows, manage projects, organize data, and collaborate with your team in real time—all in one place.

Airtable best features

Build the perfect workspace with Airtable’s Cobuilder feature
Choose from Kanban boards, calendars, and more to visualize your projects however your team works best
Assign tasks, share project statuses, and record activity history for effective collaboration

Airtable limitations

It may not be sufficient for complex data analysis and reporting
Advanced features are only available in paid plans

Airtable pricing

Free forever
Team: $24/month per user
Business: $54/month per user
Enterprise scale: Custom pricing

Airtable ratings and reviews

G2: 4.6/5 (2,500+ reviews)
Capterra: 4.7/5 (2,000+ reviews)

What real-life users are saying about Airtable

Read this Capterra reviewer’s comment about Airtable:

Overall, Airtable provides a great balance between simplicity and power, making it an excellent choice for managing projects, organizing data, and streamlining workflows. Its intuitive design and customization options make it user-friendly for individuals and teams.

Capterra review

🧐 Did You Know? Permission-based workflows prevent accidental oversharing because your finance approval task shouldn’t be visible to the entire design team.

15. Trello (Best for visual task management and collaboration)

Recognized as the go-to digital sticky note for teams worldwide, Trello is a visual project management software.

Whether you’re planning a marketing campaign or coordinating a complex product launch, this workflow management tool transforms chaotic to-do lists into streamlined Kanban boards that make task tracking easier.

Trello best features

Visualize workflows with Kanban boards, lists, and cards
Switch between Timeline, Calendar, and Dashboard views quickly
Utilize Butler, Trello’s automation tool, to automate repetitive tasks

Trello limitations

Limited project management features like time tracking and reporting
Boards can only be exported as PDFs with an integration

Trello pricing

Free forever
Standard: $5/month per user
Premium: $10/month per user
Enterprise: $17.50/month per user

Trello ratings and reviews:

G2: 4.4/5 (13,500+ reviews)
Capterra: 4.5/5 (23,000+ reviews)

What real-life users are saying about Trello:

Here’s what this G2 reviewer had to say about Trello:

I loved the fact that it is so easy to use, so easy that my non-tech-savvy employees were able to use it and I didn’t have to go behind them fixing mistakes. It is customizable so that I could use it on any project we were working on and not just one that was industry specific.

G2 review

16. Nulab (Best for a unified workspace for innovation and collaboration)

Nulab offers powerful workflow management tools like Backlog for project management and Cacoo for workflow diagramming.

This integrated platform provides everything you need to plan, track, and execute projects efficiently, from task management and issue tracking to real-time communication and visual collaboration.

Nulab best features

Plan, track, and manage projects with tools like Gantt charts, Kanban boards, and burndown charts
Collaborate in real time with features like online whiteboards, shared documents, and integrated communication tools
Capture, assign, and resolve issues efficiently with built-in tools that streamline the bug-tracking process

Nulab limitations

The free plan only allows up to five integrations
Restricted file management due to a size limit of 10 MB

Nulab pricing

Free forever
Starter: $35/month
Standard: $100/month
Premium: $175/month
Enterprise: Custom pricing

Nulab ratings and reviews:

G2: Not enough reviews
Capterra: Not enough reviews

What real-life users are saying about Nulab

Here’s what a G2 reviewer said about Nulab’s workflow management tool, Backlog:

The best thing about this software is its simple design and easy for new users like when i joined this company I am very new to this and i easily adapt all the things because its my first time when i have to report bugs via bug tracker software. I can easily mention bugs in this and assign it. I can also mention that which bug is on high priority.

G2 review

🧐 Did You Know? Workflows help uncover invisible work—like follow-ups, updates, or admin—so you can eliminate or automate them instead of letting them eat your day.

17. Cflow (Best for transitioning traditional business processes into automated workflows)

Want to ditch paper and streamline your complex business processes? Cflow is a powerful, no-code workflow management solution that can do just that.

It uses intelligent automation to transform your work and digitize operations across all your departments. It’s a reliable workflow management system with 1,000+ integrations, like Zapier, and top-class data security.

Cflow best features

Create custom forms without technical skills with a drag-and-drop form builder
Set up complex automated workflows with conditional logic for approvals
Gain actionable insights to optimize business processes and identify workflow bottlenecks

Cflow limitations

The template library primarily includes business process automation templates, which may not cater to everyone
Limited project management features

Cflow pricing

Free trial available
Joy: $22/month per user
Bliss: $32/month per user
Zen: Custom pricing

Cflow ratings and reviews:

G2: 4.8/5 (60+ reviews)
Capterra: Not enough reviews

What real-life users are saying about Cflow

Read this G2 reviewer’s comment about Cflow:

I’ve been using it for a few months now, and it’s helped me organize my work efficiently. The no-code orientation and the AI-based solutions makes it easy to manage multiple projects and approvals. The real stand-out feature for me is that you can create templates for each project, then customize those templates as needed for each new project. The Kanban board is yet another pro that made project management standardized and systematic. The status of every project or task can be tracked easily and practice effective management.

G2 review

18. Notion (Best for building a centralized knowledge base with a customizable workspace)

Forget juggling multiple apps—Notion reimagines the workspace by combining process documentation, project management, and team collaboration into one powerful platform.

It organizes everything in one place, making managing tasks, notes, and projects easy. With customizable templates and databases, you can tailor Notion to fit your workflow.

Notion best features

Design workspaces that perfectly suit your team’s workflow—organize projects, tasks, and documents
Express yourself with a variety of content types—text, images, tables, and even Kanban boards and calendars
Utilize comments, mentions, and shared documents to keep everyone on the same page

Notion limitations

Some users may find the page-based interface complex
No offline access

Notion pricing

Free forever
Plus: $12/month per user
Business: $24/month per user
Enterprise: Custom pricing

Notion ratings and reviews

G2: 4.7/5 (5,500+ reviews)
Capterra: 4.7/5 (2,000+ reviews)

What real-life users are saying about Notion

Here’s what this Capterra reviewer had to say about Notion:

Overall, I love it. I use Notion just about every day for both work and personal projects, and even after months of use, I still haven’t had any issues. It’s a wonderful application and one of my personal favorites.

Capterra review

💡 Pro Tip: You can connect Calendar and Kanban views in tools like Notion, , or Trello—allowing you to flip between timelines and statuses without losing context.

19. ProProfs Project (Best for creating effective workflows for small businesses)

ProProfs Project tackles project management for small and growing teams. It’s a cost-effective solution with a free plan for up to five users, perfect for startups and small businesses getting their feet wet.

You can easily collaborate, track expenses, and generate insightful reports about project performance, resource allocation, and team productivity.

ProProfs Project best features

Assign tasks, set deadlines, and track progress with subtasks and priority levels, keeping everyone accountable
Visualize project timelines and dependencies with Gantt charts, ensuring everyone’s on the same page
Log billable hours with ease and generate invoices directly from tracked time, simplifying the billing process

ProProfs Project limitations

Limited advanced features for complex projects
Restricted customization options

ProProfs Project pricing

Free forever
Business: $49.97/month

ProProfs Project ratings and reviews:

G2: 4.4/5 (30+ reviews)
Capterra: 4.7/5 (75+ reviews)

What real-life users are saying about ProProfs Project

Here’s what a G2 reviewer said about ProProfs Project:

ProProfs helps me optimize my workload without a hitch. Using its intuitive dashboard, I can track whether any resource is overworked or underutilized. This way, I can quickly adjust my workflows and manage my everyday workload efficiently.

G2 review

20. Nintex (Best for automation-focused workflows)

Nintex is particularly well-suited for medium to large enterprises that want to manage complex workflows. Its focus on automation and process optimization makes it ideal for HR, finance, and customer service businesses.

The platform supports many applications for efficient workflow and document management.

Nintex best features

Build workflows effortlessly using an intuitive drag-and-drop interface
Simplify approvals and ensure compliance with features like digital signatures and interactive document workflows
Cloud-based automation for data integration and task management

Nintex limitations

It lacks advanced workflow management and collaboration features
Might be expensive for smaller teams

Nintex pricing

Demo available upon request
Custom pricing

Nintex ratings and reviews:

G2: 4.2/5 (1,000+ reviews)
Capterra: 4.4/5 (250+ reviews)

What real-life users are saying about Nintex

Read this G2 reviewer’s comment about Nintex:

Nintex has completely changed the game for automating our business processes. The powerful and easy to use workflow automation feature is really strong. It has saved us countless hours from this front, and we were able to automate repetitive tasks such as data entry and approval process. Moreover, their forms and app features have helped us in developing custom forms that can be filled and sent from anywhere, which has made it simpler for us to take information from the field.

G2 review

🎉 Fun Fact: Checklists are the most underrated workflow tool. From surgery rooms to space missions, even the most complex work starts with simple, repeatable lists.

21. Pipefy (Best for no-code automation)

From handling HR tasks like recruitment to streamlining procurement and customer service operations, Pipefy caters to diverse business needs.

Pipefy is a no-code platform that offers tools to build, automate, and manage workflows without relying heavily on IT support.

Pipefy best features

Design workflows with drag-and-drop tools, conditional logic, and automated task assignments
Connect with 300+ applications to ensure smooth data flow
Quickly implement workflows using templates for business process management

Pipefy limitations

Limited customization options with the free plan
Conditional logic can’t be used on PDFs

Pipefy pricing

Free forever
Business: Custom pricing
Enterprise: Custom pricing
Unlimited: Custom pricing

Pipefy ratings and reviews:

G2: 4.6/5 (200+ reviews)
Capterra: 4.6/5 (300+ reviews)

What real-life users are saying about Pipefy

Here’s what this G2 reviewer had to say about Pipefy:

Pipefy helps me on keeping track of my to-dos and which step I am on my daily processes. The best thing about this is that I very rarely miss doing an important activity.

G2 review

22. Miro (Best for visualizing and collaborating on ideas efficiently)

Miro is an innovative online collaboration platform accelerating the journey from idea to outcome. It is particularly well-suited for teams across various industries looking for a flexible and intuitive platform to facilitate collaboration and project management.

Its ability to support real-time brainstorming and planning makes it ideal for product development, marketing campaigns, and UX design.

Miro best features

Use the Intelligent Canvas to combine docs, mind maps, diagrams, and more with limitless members, even in the free version
Work together effortlessly with features like real-time co-editing, video conferencing, and direct commenting
Generate prototypes, summarize discussions, and gain valuable insights from your collaborative work with AI

Miro limitations

The mobile app might sometimes lack functionality
Large boards slow the surfers down

Miro pricing

Free forever
Starter: $8/month per user
Business: $16/month per user
Enterprise: Custom pricing
Enterprise guard: Custom pricing

Miro ratings and reviews

G2: 4.7/5 (7,000+ reviews)
Capterra: 4.7/5 (1,500+ reviews)

What real-life users are saying about Miro

Here’s what a G2 reviewer said about Miro:

I use Miro for organizing information related to a project. Screenshots, links, flow diagrams, competitve details, timelines – everything goes into a GIANT Miro board where I can easily find what I need and efficiently share it with others.

G2 review

🧐 Did You Know? Whiteboarding tools like Whiteboards or Miro aren’t just for brainstorming—they can be connected to live tasks and workflows, making ideation part of execution.

23. Next Matter (Best for automating complex workflows for enterprises)

Next Matter is a no-code workflow automation software that simplifies operations and boosts collaboration for medium to large enterprises.

It lets you effectively manage legal matters and create complex workflows without requiring extensive coding knowledge for operational excellence across various departments.

Next Matter best features

Integrate with over 3,000 applications for easy data exchange and automate data entry
Stay on top of individual tasks with accurate time-tracking
Gain valuable insights into operational performance with comprehensive analytics

Next Matter limitations

Might be expensive for smaller teams
Large workflows may experience loading delays

Next Matter pricing

Free trial available
Starter: $625 platform fee/month + $19/month per user
Growth: $2,950 platform fee/month + $29/month per user
Professional: $7,500 platform fee/month + $49/month per user
Enterprise: Custom pricing

Next Matter ratings and reviews:

G2: 4.4/5 (30+ reviews)
Capterra: Not enough reviews

What real-life users are saying about Next Matter

Read this G2 reviewer’s comment about Next Matter:

The tool itself is incredibly user-friendly. The team did an excellent job during the onboarding process training us on how to use it and answering all questions, so now it’s very easy to build new flows and processes for our company. I think that training part of the onboarding was really key to our success and adoption of the platform.

G2 review

24. beSlick (Best for efficient and compliant operations)

Formerly known as Process Bliss, beSlick is an all-in-one workflow management platform designed to help teams stay on top of tasks, improve collaboration, and ensure accountability.

With over 3,000 integrations, it connects seamlessly with your favorite apps. Its user-friendly design and mobile app mean your team can stay productive wherever they are based.

It is a great choice for the finance, construction, and project management industries.

beSlick best features

Create and customize workflows effortlessly with a drag-and-drop interface
Assign tasks, set deadlines, and keep everyone on track with visual dashboards and reports
Stay on top of critical tasks with audit trails and tools to help meet regulatory standards

beSlick limitations

The free trial doesn’t provide all the features
Setting up takes time

beSlick pricing

14-day free trial
Paid version: $16/month per user

beSlick ratings and reviews:

G2: Not enough review
Capterra: 4.7/5 (25+ reviews)

What real-life users are saying about beSlick

Here’s what this G2 reviewer had to say about beSlick:

The intuitive and easily setup templates, which connects documentation with the actual guided and recorded execution of the standard processes. The ease of use and the small effort needed to setup the process whether they as straight forward, conditioned or have multiple steps. Great and fast support.

G2 review

25. Bynder (Best for comprehensive digital asset management)

Need a tool to manage all your digital assets? Then try Bynder. This DAM (Digital Asset Management) platform helps you organize content workflows, ensure brand consistency, and boost team collaboration with AI-powered capabilities.

Further, its integrations with applications like WordPress, Hootsuite, and Vimeo ensure your entire workspace stays in one customizable place.

Bynder best features

Organize and find everything you need in one place with the centralized asset library
Create, review, and approve content with ease using customizable workflows
Use AI for smarter asset management, including automated tagging, improved search, and performance insights

Bynder limitations

Large files or asset libraries might slow down the software’s performance
Some customers find the approval workflows unsuitable for highly regulated industries

Bynder pricing

Demo available upon request
Custom pricing

Bynder ratings and reviews:

G2: 4.5/5 (900+ reviews)
Capterra: 4.5/5 (200+ reviews)

What real-life users are saying about Bynder

Here’s what a G2 reviewer said about Bynder:

I’ve used a few different DAM systems over the years, and Bynder is easily the most user-friendly, both in the admin setup and the overall user experience. This goes a long way toward adoption and overall success. Because Bynder is powerful with lots of features, their initial onboarding is designed to provide bite-sized pieces in a manageable way. I appreciated this, because it helped our team be more effiencient: we didn’t need to spend our time in meetings re-discussing past topics.

G2 review

Special mentions for workflow management software

Camunda is a powerful workflow automation platform that helps businesses streamline complex processes with its open-source, highly customizable features.

Teamwork is a collaborative project management tool that enables teams to efficiently manage tasks, communicate, and track progress across projects.

Toggl Track is a simple yet effective time-tracking tool that allows teams to monitor their work hours, optimize productivity, and improve project timelines.

Enjoy Seamless Workflow Management with

Choosing the right workflow management platform defines your entire progress and productivity. While various options exist, is a comprehensive and versatile solution that helps you work smarter, not harder.

Need robust task management, tracking, and collaboration features? Check! Want to integrate advanced AI into your workflow? Double-check!

provides a single source of truth for all your work. Sign up for a free account today! ✅

Everything you need to stay organized and get work done.