By the time a meeting ends, your notes are a mix of half-finished sentences, action items with no owners, and a reminder to follow up…with yourself.
If you’re the one responsible for keeping things organized, you know this drill a little too well.
That’s why you need meeting minutes software.
In this blog post, we’ll walk through the best meeting minutes software options. Let’s dive in! 💪🏼
12 Best Meeting Minutes Software for Actionable & Organized Notes
Top Meeting Minutes Software at a Glance
💬 Meetings move fast—AI helps you keep up. In this video, learn how to use AI to record, summarize, and organize meeting notes automatically.
We’ve rounded up meeting management tools that take your notes from messy to organized, so you’re not left cleaning up the chaos later. 🧼
| Tool | Best Feature | Primary Use Case | Pricing |
|---|---|---|---|
| AI Notetaker + task tracking + Docs sync | Teams needing meeting transcription, action items, and task integration | Free forever; Customization available for enterprises | |
| Fellow | Streamlined meeting workflows + shared agendas | Managers running structured team syncs and 1:1s | Free; Paid plans from $11/month |
| Fireflies.ai | Transcription + Smart Search + Soundbites | Capturing detailed conversations with shareable summaries | Free; Paid plans from $18/month |
| Avoma | Sales call insights + coaching + auto-summaries | Sales teams needing deal analysis and coaching | From $29/month per recorder |
| tl;dv | Highlight reels + AI summaries + video search | Turning long meetings into short, impactful clips | Free; Paid plans from $29/month |
| Otter.ai | Live transcription + real-time notes + OtterPilot | Real-time collaboration and note participation | Free; Paid plans from $16.99/month |
| Fathom | CRM integration + live highlights + playlist creation | Sales teams auto-logging call notes into CRM | Free; Paid plans from $18/month |
| Grain | Highlight reels + talk time analytics | Customer interviews and feedback analysis | Free; Paid plans from $19/month |
| Jamie | Local privacy-first transcription + exec summaries | Teams needing on-device processing for sensitive meetings | Free; Pro/Team/Exec plans (custom) |
| MeetGeek | Conversation analytics + engagement metrics | Teams focused on optimizing meeting performance | Free; Paid plans from $19/month |
| Sembly | Auto task generation + AI meeting summaries | Teams turning commitments into tracked action items | Free; Paid plans from $15/month |
| MeetingKing | Formal minutes + documentation templates | Legal, nonprofit, and compliance-driven orgs needing structured records | From $9.95/month |
What to Look for in Meeting Minutes Software?
Choosing the right software can make your meetings more productive and organized. Here’s what to prioritize in a meeting minutes software:
- Instant transcription: Capture every discussion accurately with AI-powered real-time transcription technology
- Custom templates: Create consistent, branded notes with customizable meeting notes templates for various meeting types
- Tool integration: Connect seamlessly with platforms like Zoom, Slack, or Google Calendar for smooth workflows
- Live collaboration: Enable real-time note editing with meeting participants to enhance teamwork
- Data security: Ensure sensitive information stays safe with SOC 2 Type II or GDPR compliance
- Task tracking: Assign and monitor action items with automated reminders for accountability
- Note archives: Store and retrieve past meeting minutes effortlessly with searchable, organized archives
🧠 Fun Fact: Despite the name, ‘minutes’ doesn’t refer to minutes on a clock. The word originates from the Latin phrase minuta scriptura, meaning “small notes” or “details.”
The Best Meeting Minutes Software
How we review software at
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at .
Here’s a roundup of the best tools that help you capture, organize, and act on every conversation. 💬
1. (Best for AI meeting notes and workflow management)
, the everything app for work, turns every meeting into a clear, trackable part of your workflow so decisions don’t vanish and next steps don’t sit in someone’s notebook.
It all starts with Meetings, which brings together tools that help you capture, organize, and follow through.
Turn every conversation into action
🎥 Wish you had a meeting sidekick? With ’s Notetaker, you can ditch the frantic note-taking—just show up, chat, and let your new AI buddy handle the details! Watch how.
Let’s start with the AI Notetaker. It joins your meetings, records the conversation, and generates clean, structured summaries.
Suppose your product and marketing teams meet to finalize launch timelines. The AI will transcribe the discussion, highlight decisions like ‘final ad copy to be reviewed by Wednesday,’ and automatically suggest assigning that task to the content lead.
The AI Notetaker goes beyond transcription. It captures key takeaways, identifies decisions and action items, and can even turn them into tasks for the right people—so meetings directly feed into execution instead of just documentation.
It also works across platforms like Zoom, Google Meet, and Microsoft Teams, letting you capture, summarize, and organize notes wherever your team meets.
After the meeting, you can use Brain, the built-in AI assistant, to instantly search across all past meeting notes, tasks, and docs using natural language. Quickly find past decisions, commitments, or context for ongoing projects—no more digging through folders or endless scrolling.
For example, if someone references a customer complaint discussed two weeks ago, you can ask Brain to find the last note where it came up, or locate the task created to resolve it.
Meeting outputs from the AI Notetaker are saved into a private Docs. You can open that Doc, group related items, tag teammates, adjust due dates, or link tasks to your Lists and Spaces.
For example, if the transcript highlights ‘Schedule client kickoff,’ you can move that into a section in the Doc called ‘Client Launch Tasks,’ tag the client manager next to it, and ensure it is listed under your ‘Client Projects’ list.
Unlike standalone meeting tools, natively connects meeting notes, action items, and follow-ups to your existing projects, tasks, and workflows. No more copying notes or reminders into your task list—everything is already linked and trackable.
Streamline recurring syncs with the meeting minutes template
To make things even easier, the Meeting Minutes Template gives you a ready-to-use layout designed specifically for recurring team meetings. It includes sections for attendees, agenda, key decisions, and action items.
For instance, if you’re running bi-weekly cross-functional syncs, you can duplicate the template each time and fill in updates as the meeting progresses. Each item you log can be linked to a task or assigned to a team member, making it easier to track what was agreed and who owns what.
best features
- Manage your entire day from one place: Sync meetings and tasks in Calendar, plan your schedule efficiently, and get smart suggestions for follow-ups
- Write less and act faster: Prompt Brain to summarize tasks, fill in descriptions, and draft updates based on meeting context
- Join meetings without switching tools: Launch Zoom, Google Meet, or Microsoft Teams calls from anywhere in your workspace
- Keep conversations linked to work: Use Chat to share updates, make decisions, and collaborate without losing context
- Record and share quick context: Capture short screen recordings for walkthroughs, updates, or follow-ups that don’t need a full meeting with Clips
- Turn recordings into searchable transcripts: Let Brain transcribe Clips and meeting recordings so you can revisit discussions without rewatching
limitations
- The learning curve can be steep, especially if you’re new to ’s task hierarchy and feature set
pricing
free forever
Best for individual users
Free Free
Key Features:
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
enterprise
Best for many large teams
Get a custom demo and see how aligns with your goals.
Everything in Business, plus:
* Prices when billed annually
The world’s most complete work AI, starting at $9 per month
Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
Try for free
ratings and reviews
- G2: 4.7/5 (10,250+ reviews)
- Capterra: 4.6/5 (4,470+ reviews)
What are real-life users saying about ?
This Reddit review really says it all:
📮 Insight: According to our meeting effectiveness survey, 12% of respondents find meetings overcrowded, 17% say they run too long, and 10% believe they’re mostly unnecessary.
In another survey, 70% of the respondents confessed that they would happily send a substitute or a proxy to the meetings if they could.
’s integrated AI Notetaker can be your perfect meeting proxy! Let AI capture every key point, decision, and action item while you focus on higher-value work. With automatic meeting summaries and task creation assisted by Brain, you’ll never miss critical information—even when you can’t attend a meeting.
💫 Real Results: Teams using ’s meeting management features report a whopping 50% reduction in unnecessary conversations and meetings!
2. Fellow (Best for structured meeting workflows)
via Fellow
Fellow is designed for teams that want to run organized, productive meetings from start to finish.
What makes it particularly useful is its ability to track action items across multiple meetings. When someone commits to delivering a budget proposal by Friday, Fellow remembers and can send gentle reminders.
You can also use AI for meeting notes to see patterns in your team’s meeting habits, like which discussions consistently run long or which decisions take multiple meetings to finalize.
Fellow best features
- Access your team’s meeting history to see patterns in discussion topics, decision-making speed, and follow-through
- Create shared preparation spaces where participants can add meeting agenda items and context before you start talking
- Connect Fellow to your existing tools so meeting outcomes automatically flow into your project management and communication systems
Fellow limitations
- The interface can feel overwhelming if you prefer simple note-taking; there are a lot of features and options to navigate
- Formatting options for notes are more limited
Fellow pricing
Individuals
- Free
- Solo: $29/month per user
Businesses & Teams
- Free
- Team: $11/month per user
- Business: $23/month per user
- Enterprise: $25/month per user (billed annually)
Businesses and teams
- Team: $11/month per user
- Business: $23/month per user
- Enterprise: $25/month per user (billed annually)
Individuals
Fellow ratings and reviews
- G2: 4.7/5 (2,210+ reviews)
- Capterra: 4.9/5 (35+ reviews)
What are real-life users saying about Fellow?
According to one Capterra reviewer:
3. Fireflies.ai (Best for accurate conversation capture)
via Fireflies.ai
Fireflies.ai does one thing really well: creating accurate AI transcripts of your meetings. It joins your video calls as a bot and captures everything that’s said.
The meeting minutes software handles technical vocabulary well once you train it on your industry terms. It can also automatically share meeting notes with specific team members based on who was involved or what topics came up.
Fireflies.ai best features
- Use Smart Search to find specific topics, action items, or keywords in transcripts, reviewing hour-long meetings in less time
- Create shareable audio snippets by clipping important moments into Soundbites for easy sharing with your team
- Ask real-time questions with the Ask Fred AI assistant to query meeting details or generate follow-up emails and content
Fireflies.ai limitations
- Transcription accuracy drops during highly technical discussions or when multiple people speak at once
- Video recording capabilities are limited, so you lose visual context that might be important
- Processing longer meetings can take time, delaying access to transcripts
Fireflies.ai pricing
- Free
- Pro: $18/month per user
- Business: $29/month per user
- Enterprise: $39/month per user
Fireflies.ai ratings and reviews
- G2: 4.8/5 (700+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Fireflies.ai?
This Capterra review offers a helpful breakdown:
💡 Pro Tip: Yes, a ‘🌀 Still fuzzy’ section. It forces the team to revisit open threads instead of pretending they never happened.
4. Avoma (Best for sales conversation intelligence)
via Avoma
Avoma is built specifically for sales teams who want to understand what’s happening in their prospect conversations. Beyond basic transcription, it analyzes engagement levels, tracks competitor mentions, and identifies patterns that indicate whether deals are likely to close.
The AI meeting minutes generator scores individual conversations based on metrics such as the number of questions prospects ask and their overall sentiment.
Avoma best features
- Create and share meeting snippets by bookmarking critical moments for quick playback or collaboration with your team
- Schedule meetings effortlessly with 1:1, group, or round-robin routing options, plus automated reminders to reduce no-shows
- Coach teams effectively with AI-driven call scoring, personalized feedback, and pipeline management tools to boost sales
Avoma limitations
- Pricing can get expensive for larger sales teams
- Features are sales-focused, so other departments get limited value
- Integration limitations with some CRM systems require manual data entry
Avoma pricing
- Startup: $29/month per recorder
- Organization: $39/month per recorder
- Enterprise: $39/month per recorder (billed annually)
Avoma ratings and reviews
- G2: 4.6/5 (1,335+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Avoma?
Straight from a G2 review about this meeting minutes software:
5. tl;dv (Best for shareable meeting moments)
via tl;dv
tl;dv specializes in condensing long meeting recordings into concise, shareable video clips that highlight the key points. Instead of asking your product team to watch an hour-long client feedback session, you can send them a two-minute clip of the customer’s actual reaction to your new feature demo.
Even better? You can build a searchable library of important client feedback, product demos, or training moments that your team can reference later.
tl;dv best features
- Schedule recurring AI reports to track trends, customer feedback, or competitor mentions across meetings
- Translate meeting transcripts into over 40 languages, supporting global teams with accurate, dialect-recognition
- Track how well your team follows sales playbooks, with AI providing insights on adherence and areas for coaching
tl;dv limitations
- Transcription struggles with complex technical discussions and requires manual correction
- Video processing can be slow for longer meetings, especially with slower internet
- The free plan significantly limits recording numbers and advanced AI features
tl;dv pricing
- Free Forever
- Pro: $29/month per user
- Business: $65/month per user
- Enterprise: Custom pricing
tl;dv ratings and reviews
- G2: 4.7/5 (390+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about tl;dv?
This G2 review offers an interesting angle:
🧠 Fun Fact: In Japan, there’s a word for meeting fatigue. It’s called kaigi-zumari (会議詰まり), the stress of back-to-back meetings.
6. Otter.ai (Best for real-time meeting participation)
via Otter.ai
Otter.ai transforms meetings into collaborative experiences where participants can contribute notes in real time. The meeting minutes software allows team members to add comments, highlight important points, and assign action items while the meeting progresses.
The downside? Sometimes meetings become more about editing the notes than having the actual conversation, which can be both helpful and distracting depending on your team’s focus.
Otter.ai best features
- Access live captions during video calls that help participants follow along and ensure accessibility for those who need visual text support
- Use Otter AI Chat during meetings to ask questions about discussions, generate action item lists, or create follow-up emails instantly
- Deploy OtterPilot to attend and transcribe multiple meetings simultaneously, ensuring no discussion is missed even with a packed schedule
Otter.ai limitations
- No CRM integration, limiting usefulness for sales and client-facing teams compared to Otter.ai alternatives
- Limited formatting options make it difficult to create professional-looking documentation
- Audio quality issues significantly impact transcription accuracy
Otter.ai pricing
- Free
- Pro: $16.99/month per user
- Business: $30/month per user
- Enterprise: Custom pricing
Otter.ai ratings and reviews
- G2: 4.3/5 (290+ reviews)
- Capterra: 4.4/5 (95+ reviews)
What are real-life users saying about Otter.ai?
This is what a Reddit user said about their experience with this meeting minutes software:
🔍 Did You Know? ‘Minutes approved as read’ is a legal safeguard. That phrase you hear in formal meetings? It formally protects the organization from claims of inaccuracy later. If you don’t correct them during the meeting, they stand.
7. Fathom (Best for CRM workflow automation)
via Fathom
Fathom solves the problem every salesperson pretends doesn’t exist: updating your CRM after meetings.
You know the routine: a client call happens, you promise yourself you’ll log the details later, and then three weeks pass, and you can barely remember what was discussed. Fathom handles the boring data entry part automatically. It listens to your calls, determines what needs to be added to your CRM, and automatically enters it without requiring any manual input.
The smart recognition feature in this speech-to-text software even catches when people mention specific companies or contacts and links everything up properly.
Fathom best features
- Mark highlights live during calls and lets Fathom retroactively capture the full speech chunk so you always get the full context
- Set keyword alerts to get notified when specific topics are mentioned during a call
- Create playlists from call highlights to onboard new team members or review deals
Fathom limitations
- It lacks deeper meeting insights like cross-call trend analysis, talk-time statistics, or sentiment metrics
- There are reports of recording failures or delayed bot-joining notifications, especially with Teams
Fathom pricing
- Free
- Premium: $20/month per user
- Team: $18/month per user
- Business: $28/month per user
Fathom ratings and reviews
- G2: 5/5 (5,370+ reviews)
- Capterra: 5/5 (790+ reviews)
What are real-life users saying about Fathom?
One Reddit user puts it this way:
8. Grain (Best for customer insight extraction)
via Grain AI
Customer feedback calls are goldmines of insights, but most of that gold stays buried in hour-long recordings nobody has time to review.
Grain acts like your insight excavator.
It creates shareable highlight reels that capture those perfect moments when customers explain exactly what they love or hate about your product. These clips become training material for new sales reps, evidence for product teams, and ammunition for marketing campaigns.
Grain best features
- Track talk-to-listen ratio and speaker timelines to understand how balanced your meetings are
- Remove filler words automatically and add custom terms to improve transcript accuracy
- Edit transcripts directly, fix speaker labels, add comments, and turn text into shareable videos
Grain limitations
- Insights are limited to individual meetings; there’s no aggregation or trend analysis across sessions
- Starter plan caps at 20 meetings/month; beyond that, you must upgrade
- Some users report glitches with meeting invitations and limited manual note features outside Zoom
Grain pricing
- Free
- Starter: $19/month per user
- Business: $39/month per user
- Enterprise: Custom pricing
Grain ratings and reviews
- G2: 4.6/5 (295+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Grain?
According to one G2 review:
🧠 Fun Fact: Ancient Roman senators kept ‘acta diurna’, the first public minutes. Translated as daily acts, these records were posted in public spaces on stone or metal.
9. Jamie (Best for privacy-conscious teams)
via Jamie
While other meeting minutes software tools send your conversations to the cloud for processing, Jamie handles everything locally on your device. This makes it perfect for teams dealing with sensitive information, legal discussions, or anything that would make your compliance team break out in cold sweats.
No bots joining calls or data traveling to mysterious servers.
The trade-off? You lose some of the collaboration features and integrations that make other AI meeting tools so convenient.
Jamie best features
- Ask Jamie questions any time using its Executive Assistant Sidebar (Ctrl/Command + J) to pull answers or past decisions from your meeting history instantly
- Capture screen content like slides or graphs automatically from virtual calls to enrich your transcript and summary
- Identify and remember speakers over time, then use that information to auto-label who said what for better clarity and accountability
Jamie limitations
- Local processing may affect performance on older devices or during very long meetings
- No integration with productivity tools, CRM systems, or project management platforms
- Its smaller feature set may not satisfy teams requiring advanced analytics or automated workflows
Jamie pricing
- Free
- Pro: Custom pricing
- Plus: Custom pricing
- Team: Custom pricing
- Executive: Custom pricing
Jamie ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life users saying about Jamie?
A G2 review puts it this way:
🔍 Did You Know? Teams at companies like Amazon sometimes hold silent meetings, where attendees read pre-written documents for the first 20 minutes. The doc then serves as both a briefing and meeting minutes.
10. MeetGeek (Best for meeting performance analytics)
via MeetGeek
MeetGeek gives you visibility into how your team communicates. It tracks speaking time, meeting length, and engagement trends, and automatically highlights when discussions lead to decisions or action items.
Some teams love this data-driven approach to improving communication, while others find the constant analysis makes meetings feel clinical. It’s definitely for teams who want to optimize their collaboration based on hard numbers rather than gut feelings.
MeetGeek best features
- Generate conversation intelligence insights that identify communication patterns and suggest specific improvements
- Create custom analytics dashboards that monitor meeting performance trends over time
- Access automated feedback reports that evaluate meeting quality based on engagement levels, decision-making speed, and follow-through rates
MeetGeek limitations
- Users have experienced dropped recordings and delayed or unresponsive support
- Authentication is limited to external accounts (Google/Microsoft) unlike MeetGeek alternatives
- Pricing may not justify costs for smaller teams needing basic meeting notes
MeetGeek pricing
- Free
- Pro: $19/month per user
- Business: $39/month per user
- Enterprise: $59/month per user
MeetGeek ratings and reviews
- G2: 4.6/5 (450+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about MeetGeek?
A Reddit user shared this feedback:
11. Sembly (Best for automated task management)
via Sembly AI
Sembly excels at catching verbal commitments during meetings and turning them into actual tasks in your project management system. When someone says, ‘I’ll follow up with the client about pricing next week,’ the meeting minutes software identifies this as a commitment and makes it trackable.
It’s surprisingly good at distinguishing between casual mentions and actual commitments.
The conversational artificial intelligence feature lets you ask questions about past meetings, which is handy when you need to remember what was decided three months ago but can’t find the right notes.
Sembly best features
- Connect meeting outcomes directly to existing project workflows so decisions and commitments immediately become action items
- Generate intelligent meeting summaries that focus specifically on actionable insights, next steps, and decisions
- Set up automated reminder systems that notify team members about approaching deadlines and outstanding commitments mentioned during calls
Sembly limitations
- Task automation may create duplicate entries if not configured properly with existing systems
- Limited customization for automated workflow creation
- Occasional calendar-sync failures cause Sembly to miss meetings entirely
Sembly pricing
- Free
- Professional: $15/month
- Team: $29/month per user
- Enterprise: Custom pricing
Sembly ratings and reviews
- G2: 4.6/5 (40+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Sembly?
Here’s what a Reddit user said about this meeting minutes software:
🔍 Did You Know? Robert’s Rules of Order made meeting minutes an art form. First published in 1876, these rules are still used today by boards, nonprofits, and governments. They detail exactly how to format minutes, down to when you should capitalize ‘Motion’.
12. MeetingKing (Best for formal documentation standards)
via MeetingKing
MeetingKing creates meeting minutes that would make your legal department proud—proper formatting, official attendee lists, clearly documented decisions, and all the bureaucratic polish that board meetings and compliance audits demand.
It’s built for organizations where ‘informal notes’ don’t cut it and everything needs to be documented according to specific standards. Perfect for formal environments, but probably overkill if your team meetings involve pizza and casual problem-solving.
MeetingKing best features
- Use pre-built note-taking templates designed for different meeting types that ensure consistent documentation
- Implement an approval process that allows designated participants to review, edit, and validate meeting minutes
- Maintain comprehensive meeting histories with detailed records that support audit requirements and record-keeping obligations
- Generate attendee lists, decision records, and action item summaries for formal proceedings and regulatory compliance
MeetingKing limitations
- Several users note that configuring meetings can be a lengthy and time-consuming process
- Some report glitches like pop-up windows failing to open when adding labels or resources, or minor UI hiccups
- The platform lacks enterprise-grade features like single sign-on (SSO), user permissions, or a developer API
MeetingKing pricing
- Free trial available
- Pro Single: $9.95/month
- Pro Small: $39.95/month (for five users)
- Pro Medium: $64.95/month (for 10 users)
- Pro Large: $124.95/month (for 25 users)
MeetingKing ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life users saying about MeetingKing?
A quick snippet from a G2 review about this meeting minutes software:
Add to Your Meetings
You shouldn’t need to chase notes, rewrite action items, or dig through three tools just to remember what got decided in a meeting. That’s what meeting minutes software is supposed to handle without adding more to your plate.
takes that seriously.
It records your meetings, transcribes them, summarizes the important stuff, and links tasks to your workflow. You get clean notes, accountability, and everything tied back to your projects without jumping between tabs.
Sign up for today! ✅
Everything you need to stay organized and get work done.
