Picture this: Three different apps are open on your screen, each holding a piece of the same project. Your brain keeps a mental map of where everything lives, but that map gets messier every day.
The fix seems simple: put everything in one place.
But and Amplenote do this very differently. One lets you build your perfect workspace with every tool you need, while the other watches how you work and helps you connect the dots.
The vs. Amplenote choice comes down to this: Do you want a contextual work AI system that understands how you work or an advanced note-taking app for to-do lists? 🧰
vs. Amplenote: Which Productivity Tool Is Right for You?
vs. Amplenote at a Glance
| Criteria | Amplenote | |
| Core purpose | All-in-one converged AI workspace for tasks, docs, goals, and chat, AI-powered + voice note-taking, search, and external AI models | Note-taking app with integrated to-do lists and scheduling |
| Task management | Advanced task management with statuses, priorities, dependencies, automation, and time tracking | Basic task management inside notes, with due dates, priorities, and reminders |
| Note-taking | Docs with rich formatting, collaborative editing, and note-taking templates | Strong note-taking with backlinks, bi-directional linking, and formatting |
| Calendar integration | AI-powered calendar with drag-and-drop task scheduling, and time blocking that syncs with Google and Outlook Calendar | Built-in calendar that syncs with tasks and notes |
| Daily planning and productivity | ‘Home’ view for personalized planning, goals, reminders, and agenda widgets | Daily planner combines task tracking and note-taking in one space |
| Collaboration | Built for teams: assign tasks, comment, chat, share docs, and set permissions | Basic note and task sharing; not ideal for large teams |
| Project management features | Multiple views (List, Board, Gantt, Timeline), goals, workload view, sprints | Not designed for project or team-wide task management |
| Automation and workflows | Custom and prebuilt automation templates for diverse workflows | No automation support |
| Templates | Large template library for docs, tasks, and workflows | No built-in templates |
| Search and navigation | Global search, filters, tags, and hierarchical structure (Space > Folders > Lists > Tasks) | Strong linking and tag-based organization, simpler overall |
| Pricing* | Free forever plan; customizations available for enterprises | Free plan; Paid plans start from $5.84/month/user |
How we review software at
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at .
What Is ?
For many of us, our projects, knowledge, notes, and communication are scattered across disconnected tools that slow us down.
fixes this with the world’s first Converged AI Workspace, combining projects, knowledge, and chat in one place—all powered by AI that helps you work faster and smarter.
With its highly customizable workflows, it caters to a wide range of project management needs. That’s not all. It is designed to manage tasks, documents, goals, and collaboration in one place, under one roof, to avoid constant context switching and tool overload, also known as Work Sprawl.
features
Let’s take a closer look at what has to offer.
Feature #1: AI capabilities that work like magic
Brain is a fully integrated, role-aware productivity engine built into .
Say you want to quickly find the status of a sprint, notes on the latest marketing, or even a teammate’s task from last quarter. Instead of scrambling, you can just ask Brain, and it fetches context-aware answers in seconds.
💡Bonus: Writing notes is great, but speaking out your notes is 400% faster!
Enjoy AI-powered voice dictation that transcribes AND polishes, and edits notes with Talk to Text in real-time and in over 40 languages! 🌏
Brain MAX is a desktop AI companion that has the full context of your work ecosystem and connected apps. Use its Talk to Text to capture your spoken ideas and turn them into tasks, assign team members, and more.
The AI Knowledge Manager connects the dots between your notes, docs, tasks, and people. Need to recall what was decided in last month’s roadmap meeting? Brain knows where to look and can summarize the highlights for you.
Meeting support
Now, let’s talk about meetings, the kind that go long and result in half-baked notes.
The AI Notetaker takes the pain out of meetings, automating the entire note-taking process. It records and transcribes everything in real time, saving a searchable transcript, video, and summary inside a private Doc. So even if you zoned out or had to skip the call, you still get the full picture.
But it doesn’t stop at transcription. The AI tool for meetings detects action items and automatically turns them into assigned tasks, right when your meeting ends.
Because it’s fully baked into the ecosystem, notes can be linked to projects, tagged in Chat, and surfaced in Docs—it’s seamless.
Speaking about meetings, if you want a ready-made template for manual note-taking, try the Meeting Notes Template.
The template is a comprehensive, action-oriented workspace within the meeting minutes software that helps capture and manage team discussions. The left-hand sidebar shows a neatly organized folder structure like Meeting Guidelines and Weekly Team Meetings with date-stamped notes and a dedicated space for Daily Standup/Sync.
👀 Did You Know? Five of the most popular note-taking methods are:
- The Cornell Method, which compartmentalizes your note-taking
- Mindmapping, wherein you start with a central idea in the middle of the page and branch out with sub-ideas, categories, and connections like a tree
- Zettelkasten, where your notes are connected via links and tags, creating a growing web of knowledge
- The Outline Method, a classic hierarchical structure, like a family tree for ideas
- The Charting Method, wherein you divide your page into columns for categories and fill in rows as you gather information
Feature #2: AI-powered documentation framework
Docs is a dynamic documentation framework built for teams that need structure and speed. If you’re building a knowledge base, SOP library, project brief, or client playbook, it’s perfect for you.
You can organize content into nested pages, add tables, embed views, and even link directly to tasks and workflows.
For instance, a product team can create a ‘Feature Launch Handbook’ with subpages for QA checklists, release timelines, and marketing briefs, all in one shareable, collaborative doc. And because every doc lives inside your workspace, you can connect it to tasks, track updates, and ensure it’s never out of sync with project execution.
What makes the document collaboration software even more powerful is Brain’s AI Writer. You can prompt it to draft a summary of a linked task, rewrite a long paragraph into bullet points, or even generate documentation from scratch. Just type a slash command or click the AI icon to get started.
🧠 Fun Fact: Zety’s Productivity Patterns Report found that 52% of workers reach peak productivity between 8 and 11 a.m. Similarly, 15% feel more productive after 2 p.m.
Feature #3: Project management
’s project management functionality starts with Tasks. They’re flexible, deeply customizable, and designed to fit any workflow.
Each task acts as a smart container for information like due dates, assignees, subtasks, time tracking, files, and conversations.
The platform shines in its details: you can set Task Dependencies to control the sequence, like ‘Don’t start until design is approved,’ add Custom Task Statuses to match your exact process, and switch between Views like List, Board, and Calendar.
It also includes an AI Project Manager that creates automatic project summaries, team updates, and even supports content generation with the AI Writer.
📌 Example Prompt: Summarize this sprint’s key updates and blockers based on tasks completed and comments from the past two weeks.
And when things start piling up, Reminders come to the rescue.
You can set personal reminders for anything, like follow-ups, deadlines, or random ideas, and attach them to tasks, docs, or even chat. They sync across mobile and desktop, so it doesn’t matter if you’re at your desk or on the go; the platform keeps you focused with just-in-time nudges.
pricing
free forever
Best for individual users
Free Free
Key Features:
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
enterprise
Best for many large teams
Get a custom demo and see how aligns with your goals.
Everything in Business, plus:
* Prices when billed annually
The world’s most complete work AI, starting at $9 per month
Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
Try for free
📮 Insight: 92% of knowledge workers risk losing important decisions scattered across chat, email, and spreadsheets. Without a unified system for capturing and tracking decisions, critical business insights get lost in the digital noise.
With ’s Task Management capabilities, you never have to worry about this. Create tasks from chat (the AI communication tool), task comments, docs, and emails with a single click!
What Is Amplenote?
via Amplenote
Amplenote is a versatile note-taking and productivity tool that helps users capture ideas, organize information, and manage tasks.
Notes are flexible: You can add formatting, attach files, and link between related pages to build a connected web of information. They’re reliable if you like organizing your thoughts in layers or revisiting older ideas.
The platform also takes privacy seriously. Everything is end-to-end encrypted, which is reassuring if you’re storing anything personal or sensitive. While it’s mostly designed for solo use, it has features for sharing and collaboration, too.
Amplenote features
Here are some Amplenote features that help you try out a variety of note-taking methods.
Feature #1: Note-taking capabilities
Amplenote is built first and foremost for solid, distraction-free note-taking. The editor gives you all the essentials: bold, headings, highlights, lists, quotes, code blocks, and tables.
You can also embed images and videos and even link to other notes within a note so your ideas stay connected.
A standout here is Rich Footnotes. You can’t tuck away extra text, images, or links behind any word or phrase, which keeps your notes organized with details tucked underneath. It’s beneficial when you’re writing something that needs context.
Feature #2: Organization and linking
Amplenote’s bi-directional links allow you to reference one note from another and automatically create a backlink. Over time, this builds a mini knowledge web that makes digging through past thoughts easy.
It also uses a flexible tagging system that supports nesting, so if you’re used to folders or hierarchies, you can recreate something similar using tags.
Search is fast and works across everything, even attachments, so you don’t waste time hunting for stuff you wrote last month.
🧠 Fun Fact: The eight-hour workday was first introduced by Welsh labor activist Robert Owen in the early 1800s. His goal was to split the day into equal parts: work, rest, and personal time. It took over a century for the model to become common.
Feature #3: Productivity tools
Amplenote includes small but thoughtful tools to keep things moving. The Quick Task Bar helps you jot something down without going through menus. The Amplecap web clipper lets you save links, images, or quotes straight from your browser into your notes.
Offline access means you can keep working without Wi-Fi, and everything syncs up when you’re back online. There’s also a version history, so if you ever delete something important, you can roll back and recover it.
Amplenote pricing
- Free
- Pro: $5.84/month+ per user (billed annually)
- Unlimited: $10/month+ per user (billed annually)
- Founder: $20/month+ per user (billed annually)
🔍 Did You Know? Henry Ford reduced his factory workweek to five eight-hour days in 1926. Productivity improved, and profits went up. His decision helped popularize the five-day workweek across the United States.
vs. Amplenote: Features Compared
and Amplenote aim to boost productivity, but they go about it in different ways.
Let’s break down how they compare across key features so you can choose the project management software that better fits your workflow. ⚒️
Feature #1: Task and project management
Let’s see how each tool helps you organize work and manage projects efficiently.
goes all in when it comes to managing projects and tasks. You can create tasks with detailed Custom Fields, set priorities, build recurring to-do lists, and link subtasks or dependencies to map out your work.
It’s also packed with visual tools like Kanban boards, Gantt charts, calendars, and timelines. The platform excels at connecting and automating your work.
Amplenote
Amplenote keeps it very simple. Tasks live inside your notes, which makes planning feel very natural. You can mark priorities using a clever Eisenhower Matrix-based scoring system and set recurring reminders. But you won’t find complex project views like boards or Gantt charts here.
🏆 Winner: for its robust, scalable functionalities that help you manage multiple projects, people, and long-term timelines.
Feature #2: Collaboration and communication
Here’s how both tools support teamwork and keep conversations connected to your work.
is a team-first platform where you can comment on tasks, chat with teammates, assign comments, and collaborate using Docs, Chat, and Whiteboards with live editing.
Add in guest permissions, notifications, and integrations with third-party tools or email, and you’ve got a complete project management checklist for teams.
Amplenote
Amplenote has basic communication features.
You can share notes, collaborate on to-do lists, and publish notes to the web. It’s good for light collaboration or solo users sharing content with a few people. But there’s no real-time editing or team messaging.
🏆 Winner: is better suited for real-time collaboration, especially with teams or clients.
Feature #3: Note-taking and knowledge management
Docs in are great for team-based note-taking.
You can collaborate in real time, link to tasks, assign action items, and organize pages with folders or nested hierarchies. The formatting tools do the job, and you can create templates for repeatable content. It’s a good fit if your notes are tied to work tasks or documentation.
Amplenote
Amplenote is built for deep, connected thinking. It offers rich formatting, Markdown, bidirectional links, collapsible outlines, and footnotes that hide extra detail behind a clean interface.
It’s also good for building a personal knowledge graph view and connecting your ideas over time.
🏆 Winner: It’s a tie! is an excellent choice if you want to turn your notes into actions instantly. Amplenote is the way to go if you’re looking for a place to jot down ideas and meeting discussions.
vs. Amplenote on Reddit
We turned to Reddit to understand where real-life users stand on the vs. Amplenote debate. Here’s what we found:
One Redditor summed it up neatly by pointing out that the best tool depends on your goal, note-taking versus planning and execution:
Another user who tried both platforms shared how each tool ended up serving a distinct purpose in their workflow:
Lastly, a solo consultant chimed in with their take on using to run a one-person business, and why they’d prefer it:
🔍 Did You Know? Research from the Journal of Consumer Research shows that moderate ambient noise, like that of a café, can enhance performance on creative tasks. This phenomenon is sometimes referred to as the coffee shop effect.
The final showdown’s here, and the choice is pretty clear!
It’s ! 👑
Amplenote is a solid contender if your focus is note-taking, linking ideas, and keeping things private and lightweight.
But when it comes to versatility, project execution, and team collaboration, pulls ahead, especially if you’re coordinating work across teams.
It brings everything, Docs, Chat, Goals, Calendar, and AI assistance, in one platform. The platform scales with you without rigid workflows.
So, what are you waiting for? Sign up to for free today! ✅
Everything you need to stay organized and get work done.
