Top 20 Event Planning Software That Simplify Everything In 2025

A few months back, a corporate event planner shared how she once managed a 500-person conference with little more than color-coded spreadsheets, post-its, and a bottomless inbox.

She said, ‘I aged five years in three days.’

If you’ve ever pulled off a launch party, internal offsite, or client summit, you know the chaos behind the scenes doesn’t always match the polished photos that go online.

That’s where the right event planning software can make all the difference. Think scheduling, guest tracking, vendor coordination, budgets, floor plans—without the 47 open tabs.

In this blog, we’ll explore the top event planning software tools that will actually make your life easier. ⚒️

Top 20 Event Planning Software That Simplify Everything

What Should You Look for In Event Planning Software?

A reliable event management software should help you:

Coordinate tasks and teams through centralized dashboards and real-time collaboration
Automate repetitive workflows like registrations, reminders, and follow-ups to reduce manual effort
Customize registration forms, ticket types, and branding for a personalized attendee experience
Integrate seamlessly with CRMs for event management, marketing platforms, and payment gateways to keep operations in sync
Plan visually using drag-and-drop layouts and Gantt views for event timelines and venue mapping
Engage attendees with features like networking tools, live polls, Q&A, and in-session chat
Measure success through real-time analytics, ROI tracking, and lead capture dashboards
Scale effortlessly across virtual, hybrid, and in-person formats without compromising quality
Protect sensitive data with security and compliance features like GDPR, SOC 2, and SSO
Support your team on the go with mobile apps, multilingual options, and 24/7 customer assistance

👀 Did You Know? Before the pandemic in 2020, the event industry was valued at ~$800 billion; now it’s making a strong comeback, projected to grow at a 6.4% CAGR—driven largely by technology integration to meet the needs of next-gen attendees.

📮 Insight: 48% of survey respondents say finishing 10 small tasks is more satisfying than making progress on one big one.
That dopamine hit? It feels real (almost). Chasing micro-wins all day seems productive on the surface, but it’s really procrastination in disguise.

Working with intention is the antidote here. Let ’s Calendar automatically schedule protected blocks for deep work, while still leaving space for quick wins. You can configure Automations to auto-sort tasks into preferred categories. For example, “10x tasks” for your high-impact projects, plus “daily wins” or “weekly wins” for those essential or admin tasks that keep work moving forward.

Summarize this article with AI Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before.

Event Planning Software at A Glance

Here’s a short breakdown of the best event planning software:

Tool Best for Best features Pricing

Managing complex event projects in one unified workspace
Team size: Individuals to enterprises Tasks, Calendar, Docs, Whiteboards, Automations, Brain Free forever; Enterprise plans available

Trello Visually tracking event tasks with simple Kanban boards
Team size: Solo planners, small teams Boards & cards, Butler automations, Power-Ups (Calendar), simple checklists Free plan; Paid from $6/user/mo

Asana Coordinating event teams and deadlines with structured workflows
Team size: Small to large teams Projects, Rules automations, Timelines, Task comments, Asana AI Free plan; Paid from $13.49/user/mo

Monday.com Organizing large-scale events with customizable templates
Team size: Mid-size to enterprise Boards, Dashboards, Branded forms, Time tracking, Automations Free plan; Paid from $12/user/mo

Basecamp Keeping small teams and clients aligned with simple comms
Team size: Small teams, agencies Message boards, To-dos, Schedules, File storage, Client access Plus $15/user/mo; Pro Unlimited $299/mo (annually)

Eventbrite Large-scale event promotion and ticket sales
Team size: Organizers, marketers, venues Registration pages, Ticketing, Onsite check-in app, Analytics Custom pricing; fees per ticket

Ticket Tailor Low-cost, self-managed ticketing for indie organizers
Team size: Small orgs, DIY promoters White-label pages, Unlimited events, Mobile check-in, Integrations Free; pay-as-you-sell options from $0.30/ticket

Brown Paper Tickets Fair-trade, community-focused ticketing
Team size: Nonprofits, community orgs Low fees, Donation options, Print-at-home/mobile tickets, Box office Free for free events; low fees for paid events

Eventzilla Flexible registration for virtual, hybrid, and in-person events
Team size: Small businesses, trainers Branded pages, Conditional forms, Kiosk check-in, Certificates Free; Paid plans from $1.50/registration

RegFox Fully customizable registration with advanced pricing logic
Team size: Professional planners, associations Drag-drop forms, Conditional logic, Payment plans, Waivers Custom pricing

vFairs Immersive virtual & hybrid events with interactive environments
Team size: Corporates, large conferences Virtual lobbies, 3D expo halls, Lead capture, Networking tools Custom pricing

RingCentral Events All-in-one virtual event hosting and networking
Team size: Marketing teams, virtual event producers Multi-track venues, Expo booths, Q&A/polls, Sponsor lead capture Free; Paid plans from $99/mo

Airmeet Community-driven events with strong networking features
Team size: Associations, enterprises Speed networking, Lounges, Invite-to-stage, On-demand sessions Premium starts $199/mo; custom for large events

InEvent Enterprise-grade virtual & hybrid event management
Team size: Global enterprises, regulated events Native streaming, NFC badges, Travel logistics, Advanced analytics Single event $6,000; Annual from $9,000

Zoom Events Scalable Zoom-powered conferences and webinars
Team size: Training teams, internal comms, educators Event hubs, Branded registration, Expo areas, Hybrid support Plans from $99–$149/100 attendees/mo

Cvent Comprehensive enterprise event management and logistics
Team size: Enterprise, strategic meetings teams Venue sourcing, Sponsor management, Robust reporting, CRM sync Custom pricing

Bizzabo Data-driven event marketing and attendee engagement
Team size: Large conferences, marketers AI matchmaking, Mobile event app, Lead capture, Analytics Event Experience OS $499/user/mo; custom tiers

Whova Mobile-friendly attendee engagement and agenda planning
Team size: Community events, nonprofits, universities Agenda builder, Event feed, Networking, Onsite check-in Custom pricing

Planning Pod Venue & event planning with integrated collaboration tools
Team size: Venues, planners, caterers Floor plans, CRM, Client portals, Invoicing, Zapier Custom pricing

Social Tables Diagramming event layouts and managing venue seating plans
Team size: Venues, hotels, caterers 2D/3D floorplans, Real-time collaboration, Guest list sync Free trial; Pro $199/user/mo; Premium custom

* Please check the tool’s website for the latest pricing.

Summarize this article with AI Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before.

Top Event Planning Software

How we review software at

Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.

Here’s a detailed rundown of how we review software at .

Here are the top project management software for events:

Summarize this article with AI Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before.

1. (Best for managing complex event projects in one unified workspace.)

’s Event Management Software is an all-in-one platform that helps teams plan, execute, and track every detail of an event. It brings together task management, timelines, communication, budgeting, and documentation in one customizable workspace.

Tasks are the core building blocks of your event workflow, allowing you to organize, assign, and track every detail with clarity. Think of it like digital to-do items that can be assigned to different people on your team.

You can start by breaking down your event into major categories such as venue logistics, speaker coordination, marketing, and attendee engagement.

For each category, create specific Tasks and assign:

Owners (who are responsible)

Deadlines

Priorities (e.g., high, medium, low)

Dependencies (what needs to be done before something else starts

Create specific Tasks for your events to ensure organization

For example, when you’re booking a keynote speaker, you can create a task titled ‘Book keynote speaker’ and then add the following subtasks:

Reach out to potential speakers

Review and finalize the contract

Book travel and accommodation

Each subtask can have its own assignee and due date, helping you stay aligned with your production schedule.

Once your tasks are set up, you can easily schedule and visualize them using the Calendar. It syncs with Google Calendar, Outlook, or Apple Calendar to give you a unified view of your entire event timeline. Whether you’re mapping the run-of-show, scheduling rehearsals, or coordinating sponsor meetings, the Calendar helps you stay on top of every moving part.

Manage your hectic event schedule with Calendar

Use it to manage a ‘Day-Of’ run sheet with timed sessions, or map out deadlines for email campaigns, sponsor deliverables, and venue confirmations. You can also toggle between daily, weekly, and monthly views to zoom in or out depending on where you are in the planning process.

As you’re planning timelines and deliverables, you’ll also need a place to develop and share event content. Docs give your team a shared place to create and collaborate on key event documents—without version chaos. You can use Docs to write event briefs, emcee scripts, speaker bios, sponsorship guidelines, or attendee FAQs.

Create centralized documentation with Docs

For example, your team could co-edit a master Event Runbook with sections for venue details, checklists, and emergency contacts, all easily linked to related event management tasks or shared with external partners.

Before those documents take shape, though, you often need space to brainstorm and organize your ideas. That’s where Whiteboards come in. They’re ideal for early-stage planning—helping you visually sketch floor plans, map out event themes, or build content funnels—before turning those concepts into structured tasks or formal documents.

Map out your entire event workflow with Whiteboards

Let’s say you’re mapping an attendee journey from registration to post-event survey—you can drag and drop ideas, connect them with arrows, assign them as tasks, and turn the whole thing into an actionable workflow in one click. They’re especially useful when collaborating across teams or vendors in real time.

Whiteboards are perfect for brainstorming seating arrangements, campaign flowcharts, or session mapping. Since Docs are linkable within tasks and Whiteboards are fully interactive, everything stays connected and easy to navigate.

Brain, the platform’s AI assistant, adds another layer of support by helping teams plan faster and write smarter. You can use it to generate event descriptions, automate follow-up emails, summarize meeting notes, or even suggest task priorities.

Get contextual insights with Brain

This AI tool for event management is especially useful for content-heavy events where timing and communication are key—think speaker outreach, social media copy, or press material drafts.

And if you don’t want to start from scratch? Turn to Templates.

The Event Management Template is a centralized workspace built to simplify complex event planning. You’ll find pre-built task lists for logistics, venue selection, budgeting, marketing, and post-event follow-ups, each with customizable statuses, deadlines, and assignees.

Focus on the big picture while keeping your team organized with the Event Management Template

A built-in calendar and Gantt chart give you a visual overview of your timeline, while Docs keep everything from contracts to speaker bios easily accessible in one place. It includes features specifically tailored for collaboration: real-time comments, file sharing, and integrated checklists.

best features

Automate repetitive tasks: Reduce manual effort, like moving tasks when statuses change or sending reminders ahead of deadlines, with Automations

Get scheduling assistance: Set reminders, recurring tasks, and deadlines for key activities, like weekly vendor check-ins or final attendee count submissions

Track guest lists: Use Custom Fields to manage RSVPs, dietary preferences, or check-in status, filter, sort, or group attendees based on any criteria

Track progress: Track budget usage, task progress, team workload, and post-event metrics in one centralized view with Dashboards

limitations

Steep learning curve due to its extensive customization options

pricing

free forever

Best for individual users

Free Free

Key Features:

Unlimited Free Plan Members

unlimited

Best for small teams

$7 $10

per user per month

Everything in Free Forever plus:

Unlimited Folders and Spaces

business

Best for mid-sized teams

$12 $19

per user per month

Everything in Unlimited, plus:

Unlimited Message History

enterprise

Best for many large teams

Get a custom demo and see how aligns with your goals.

Everything in Business, plus:

Conditional Logic in Forms

Subtasks in Multiple Lists

* Prices when billed annually

The world’s most complete work AI, starting at $9 per month

Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.

Try for free

ratings and reviews

G2: 4.7/5 (9,000+ reviews)

Capterra: 4.6/5 (4,000+ reviews)

What are real-life users saying about ?

This G2 review sums it all:

offers a highly customizable workspace that helps our team manage tasks, projects, and timelines all in one place. The ability to switch between views (List, Board, Gantt, etc.) makes it easy to tailor the experience to each team member’s workflow. Automations, recurring tasks, and integrations with other tools like Slack and Google Drive are particularly useful in keeping everything synchronized and efficient.

💡 Pro Tip: Use Forms to ask attendees what they want to learn and who they’re most excited to hear from. Then, leverage automations to assign responses to moderators, shape live talking points, and prioritize post-event content based on real attendee interest.

2. Trello (Best for visually tracking event tasks with simple Kanban boards)

Trello is an event management software option that acts like a visual planning wall for your workflow—simple, clear, and refreshingly easy to manage. Create boards for each event, break them into stages (like pre-event prep, live logistics, and post-event wrap-ups), and use cards to track every task from guest list edits to vendor follow-ups.

While it may not handle deep-level reporting or complex dependencies, Trello is great for solo planners, small teams, and marketers who want a clean workspace that doesn’t get in their way.

Trello best features

Automate task flows with Butler: set up rules, trigger actions with custom buttons, and schedule recurring tasks like check-ins or reminders

Use event planning checklists to break big to-dos, like event day timelines, into trackable, bite-sized subtasks with progress bars

Expand your workspace with Power-Ups like Calendar view, Google Drive, Slack, and Jira to sync everything in one place

Tap into Atlassian Intelligence (AI) to brainstorm run-of-show ideas, summarize card notes, or turn brainstorms into action items faster

Trello limitations

Advanced functions like Gantt View need upgrades or Power-Ups

Lacks native features for certain project management frameworks, making it less effective for complex or enterprise-level projects.

Trello pricing

Free for 10 users

Standard: $6/month per user

Premium: $12.50/month per user

Enterprise: $17.50/month per user

Trello ratings and reviews

G2: 4.4/5 (13,600+ reviews)

Capterra: 4.5/5 (23,500+ reviews)

What are real-life users saying about Trello?

This is how one user described their experience:

While there are numerous features in Trello, the number of features sometimes takes a backseat to other project management applications in higher-level project tracking. The frequency of use decreases when higher-level functions are needed because it does not natively support all types of project methodologies. Additionally, some integrations would be more graceful, which impacts the overall ease of integration in some workflows.

💡 Pro Tip: Use Trello labels to track event phases—like “Pre-Event,” “Live,” and “Post-Event”—and combine them with Butler automation to auto-move cards, send reminders, or assign tasks as deadlines approach. It keeps your timeline tight and your team in sync.

3. Asana (Best for coordinating event teams and deadlines with structured workflows.)

Asana helps event teams stay organized without constant back-and-forth messages. You can assign responsibilities for everything, from vendor coordination to social media tasks, track timelines, and create workflows tailored to how your team operates.

It offers just enough structure to keep events running smoothly, without slowing down the event planning process with too many layers. It might not be flashy, but Asana is solid. And when you’re managing budgets, RSVPs, schedules, and internal approvals all at once, dependability matters.

Asana best features

Automate repetitive tasks like venue management and check-ins with custom Rules to reduce manual work

Use Asana AI to set priorities, streamline routine planning steps, and quickly get clarity on what needs attention

Keep conversations in context with task comments, file attachments, and team tagging so nothing gets lost in email threads

Asana limitations

It doesn’t let you set time ranges for tasks

Built-in automation tools often fall short when handling complex workflows or meeting specific team needs.

Asana pricing

Free

Starter: $13.49/month per user

Advanced: $30.49/month per user

Enterprise: Custom pricing

Enterprise+: Custom pricing

Asana ratings and reviews

G2: 4.4/5 (11,600+ reviews)

Capterra: 4.5/5 (13,400+ reviews)

What are real-life users saying about Asana?

Straight from a Capterra: review:

Asana is great for project management especially when working in a team setting. I liked the portfolios because I was able to keep an eye on multiple projects at the same time. The overall feel of Asana is very neat and organized and that is always a top priority for me.I wish some resources on the platform could be accessed without having to pay for them, but I understand. One things I didn’t like was when I was on the go and using Asana on my phone I was never able to copy tasks to another project.

🧠 Fun Fact: The name “Asana” comes from the Sanskrit word for a yoga pose—reflecting the founders’ vision for a software that promotes focus, flow, and clarity in modern work.

Want an event calendar that actually works? Use this video to create your calendar, plan ticketing milestones, vendor deadlines, setup/teardown windows, and rehearsals; spot common pitfalls like double-booked slots and fuzzy ownership; and point teams to tools and templates they can plug in to keep the event running on time.

4. Monday.com (Best for organizing large-scale events with customizable templates)

Monday.com is a flexible workspace that gives you a clear view of everything happening across your event project management workflow. Its event-specific templates include everything from budget tracking and RSVP intake to post-event feedback, all backed by dynamic forms that feed data automatically into your boards

You can arrange visual dashboards—complete with timeline, chart, and workload widgets—to monitor resource usage and spot glitches in real time, all without leaving the platform. Layer in automations to randomize alerts, sync cross-team actions, and trigger post-event recaps, and you’ve got a system designed to move beyond static checklists . It’s intuitive for simpler setups, but unlocking its full power like multi‑board integrations, advanced dashboard configurations, or smart templates, can require a bit of exploration.

Monday.com best features

Collect RSVPs, requests, or feedback through branded forms that automatically feed into your boards—great for guest list management or vendor intake

Use integrated time tracking to monitor how long tasks take for internal reports or billing external partners

Keep everything organized with a layered setup: workspaces, boards, tasks, and sub-items to structure every part of your event

Monday.com limitations

It’s easy to create too many boards, which can lead to clutter and make organization difficult

Some automations require complex workarounds within Monday.com itself

Monday.com pricing

Free

Basic: $12/month per user

Standard: $14/month per user

Pro: $24/month per user

Enterprise: Custom pricing

Monday.com ratings and reviews

G2: 4.7/5 (13,500+ reviews)

Capterra: 4.6/5 (5,000+ reviews)

What are real-life users saying about Monday.com?

A G2 reviewer shared this feedback:

Emails & activities could be improved as it can lag at times. Though the tech support team have been quick to look at resolutions. To make the most of all developed features, higher level of package (and cost) is required. Some of the automations require long-winded work arounds, though using Integrations such as Make.com or Zapier can easily help to overcome this.

5. Basecamp (Best for keeping small event teams and clients aligned in one place.)

Basecamp stands out by putting communication at the heart of event planning. Unlike other tools that layer on endless features, Basecamp keeps things simple: one space for messages, tasks, schedules, and files—so your team, clients, and vendors stay aligned without needing a how-to guide.

For planners who value simplicity and clear communication, Basecamp offers a no-frills setup that works. Whether you’re coordinating across teams, clients, or vendors, it helps cut through the clutter and keep everyone on the same page.

Basecamp best features

Set up central communication hubs to manage full event workflows in one place

Use project-specific message boards to replace long email threads and group chat confusion

Store all your files, schedules, and notes in organized project documents

Basecamp limitations

While it handles core functions well, it falls short on advanced features like post scheduling and deeper marketing workflows

Basecamp pricing

Plus: $15/month per user

Pro Unlimited: $299/month (billed annually)

Basecamp ratings and reviews

G2: 4.1/5 (5,320+ reviews)

Capterra: 4.3/5 (14,480+ reviews)

What are real-life users saying about Basecamp?

A quick snippet from a real user:

It offers limited integration options with other tools, especially those that myself being part of in digital marketing, like social media platforms. While it covers the basics well, it lacks some advanced features and seamless connections with external apps, which can be a drawback for teams needing more activities to be performed here as scheduling posts, etc.

Summarize this article with AI Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before.

Registration & Ticketing Platforms

6. Eventbrite (Best for large-scale event promotion and ticket sales)

Eventbrite combines event logistics and marketing in a unified dashboard. Set up registration pages, embed ticket checkout, and launch email campaigns or social ads all from one platform. Real-time analytics track source performance and attendee conversions, helping you optimize ad spend.

On-site, the Organizer mobile app handles contactless check-in and on-site merchandise sales. Funds are transferred promptly after the event. Integration with CRMs and analytics tools means marketing data and attendee lists sync automatically, enabling segmentation and follow-up.

Eventbrite best features

Manage service requests, incidents, problems, and changes using pre-built ITSM workflows

Automate ticket assignments and approvals with powerful no-code/low-code automation rules

Collaborate across teams using an integrated Confluence knowledge base, Opsgenie for on-call alerting, and Slack or Microsoft Teams integrations

Eventbrite limitations

The platform offers basic tools, but lacks flexibility for fully branded communications.

Analytics and reporting features are not very robust

Eventbrite pricing

Eventbrite ratings and reviews

G2: 4.4/5 (870+ reviews)

Capterra: 4.6/5 (5,680+ reviews)

What are real-life users saying about Eventbrite?

According to a Capterra reviewer:

It took a few events for us to research how to use Eventbrite properly and get our settings correct. Definitely recommend watching training videos and learning the platform vs learning by trial! This will save you time and dollars!

7. Ticket Tailor (Best for low-cost, self-managed ticketing for independent organizers)

Ticket Tailor offers pay‑as‑you‑go ticketing designed for small operations. You can build branded event pages or embed checkout directly on your own site, with same‑day payment settlement via Stripe, PayPal, Square, Apple Pay, or Google Pay. The platform features a privacy policy generator and GDPR-compliant opt-in fields.

Check in at the venue, online or offline, using its mobile app, with real-time sync across staff devices. You also get built‑in broadcast emails and discount/voucher code setups. Integration with Mailchimp, Zapier, and CRM tools supports streamlined communication.

Ticket Tailor best features

Use a custom domain and white-label event pages to keep your brand front and center

List unlimited events and ticket types with no restrictions on the number of events or ticket

Manage public or private event listings by password-protecting events or hiding them from public searches

Ticket Tailor limitations

No partial refunds on group bookings

Lacks strong built-in discovery features or curated event listings

Ticket Tailor pricing

Free

Pay upfront: from $0.30

Pay as you sell: $0.85

Ticket Tailor ratings and reviews

G2: 4.9/5 (190+ reviews)

Capterra: 4.9/5 (490+ reviews)

What are real-life users saying about Ticket Tailor?

Straight from a G2 review:

I think at first the credit system was a little bit confusing, and although I understand that it means that you receive a larger sum of money when buying bulk credits, it would be nice to be able to remove or reduce booking fees in a more economical way. I still don’t fully understand it, but as a system it is simpler and more transparent that other ticketing sites, and is still affordable, so I will be using in the future!

8. Brown Paper Tickets (Best for fair-trade ticketing with transparent pricing)

Brown Paper Tickets offers low-cost, transparent ticketing designed with the community in mind. It’s completely free for free events, and paid ticket fees are kept minimal. You can build rich event pages with multimedia, collect donations alongside ticket sales, and give attendees flexible ticket options: print-at-home, mobile, or mailed.

On the ground, built-in box office and scanning tools handle ticketing without the need for extra hardware. With multi-language support and responsive email-based customer service, it’s a solid option for nonprofits and community-focused organizers managing diverse audiences.

Brown Paper Tickets best features

Create customizable event pages with multimedia content and detailed descriptions to attract attendees

Sell multiple ticket types, including general admission, reserved seating, and season tickets for versatile event formats

Manage attendee registration and check-in with real-time reporting and exportable attendee lists

Brown Paper Tickets limitations

Organizations cannot view or analyze a buyer’s history over time, limiting opportunities for personalized engagement

Brown Paper Tickets pricing

Brown Paper Tickets ratings and reviews

G2: 4.0/5 (30+ reviews)

Capterra: 3.7//5 (30+ reviews)

What are real-life users saying about Brown Paper Tickets?

A user shared this feedback:

I really like the “fair-trade” model that Brown Paper Tickets embodies. Being in community development work, I like to source equitable tools and software for my engagements…The interface of the BPT website could be improved. It has an old-style look to it that may not be appealing to all users.

9. Eventzilla (Best for flexible event registration across virtual, hybrid, and in-person formats)

Eventzilla is a straightforward tool for small businesses running webinars, workshops, or local events. It lets you create branded event pages without coding, set up flexible registration forms with conditional logic, and manage both free and paid tickets.

Real-time remittance helps you keep track of incoming payments, and the platform supports virtual events through its Joinlive add-on. You can also automatically issue digital certificates, which is particularly useful for training sessions or educational events. Onsite, the virtual event software offers a mobile app and kiosk check-in option for managing attendees.

Eventzilla best features

Automate waitlists and approvals to efficiently manage high-demand or exclusive events

Host and manage webinars or virtual events directly within Eventzilla using the Joinlive virtual add-on

Issue and email certificates to attendees, speakers, or participants automatically

Eventzilla limitations

It doesn’t have a development roadmap that indicates future features and an indicative timeline

Some third-party integrations aren’t as seamless or intuitive as expected, which can affect workflow efficiency

Eventzilla pricing

Free

Basic: $1.50/registration

Pro: $1.50 + 1.9%/registration

Plus: $1.50 + 2.9%/registration

Unlimited: $4,999 per year

Eventzilla ratings and reviews

G2: 4.4/5 (150+ reviews)

Capterra: 4.4/5 (390+ reviews)

What are real-life users saying about Eventzilla?

Here’s a firsthand perspective:

What I like most about Eventzilla is how easy it is to set up an event from scratch…One area that could be improved is the integration with some external platforms—some of them aren’t as seamless as I expected. I also noticed that a few advanced features are only available in the higher-tier plans, which can be limiting for events with tight budgets. That said, the platform still delivers on its core promises.

10. RegFox (Best for fully customizable event registration with powerful automation)

RegFox offers granular control over registration, pricing, and attendee data collection, features that professional event planners appreciate. Its registration builder supports drag-and-drop customization, conditional logic, and advanced pricing structures, such as installment payments or discount codes.

It allows the collection of custom waivers and signatures, automates confirmations and reminders, and supports group/team registrations. Integrations with CRMs, email platforms, and payment gateways are built in. Its real value lies in its affordability and customizability without sacrificing function or security, making it ideal for planners managing multiple events.

RegFox best features

Build fully customizable registration forms with drag-and-drop fields, conditional logic, and branding

Set up complex pricing, discounts, access codes, and payment plans for tickets and add-ons

Manage check-in, badge printing, and on-site sales with mobile tools

RegFox limitations

Users complain about a lack of advanced documentation features

RegFox pricing

RegFox ratings and reviews

G2: 4.8/5 (500+ reviews)

Capterra: 4.8/5 (140+ reviews)

What are real-life users saying about RegFox?

See what this reviewer had to say:

The customization is a good option, but there is a con to it as well. Building templates for our organization to ensure that each program has the same basic requirements seems to be a challenge since each department uses the platform a little bit differently. For me, it’s imperative that I include a Q & A section during registration so that I do not have to track down that information later using emails or surveys.

Summarize this article with AI Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before.

Virtual & Hybrid Event Platforms

11. vFairs (Best for immersive virtual and hybrid events with interactive environments)

vFairs is a solid option for corporate teams hosting virtual or hybrid conferences. It offers interactive features, such as virtual lobbies, 3D expo halls, and gamified elements, to keep attendees engaged. Built-in lead capture through QR scanning and easy CRM exports make it especially useful for B2B-focused events.

Organizers have complete control over session scheduling and speaker timelines, thanks to detailed agenda customization tools. Networking is built into the experience, featuring attendee directories, matchmaking, and live chat capabilities that foster genuine connections.

vFairs best features

Design immersive virtual lobbies and exhibit halls for engaging virtual experiences

Enable real-time networking with 1:1 video or text chat, matchmaking, and attendee directories

Capture and qualify leads using the vFairs Lead Capture app with QR or business card scanning and CRM export

vFairs limitations

Some users find that essential reports are not available by default and need to be custom-built

vFairs pricing

vFairs ratings and reviews

G2: 4.7/5 (1,700+ reviews)

Capterra: 4.8/5 (580+ reviews)

What are real-life users saying about vFairs?

Here’s a firsthand perspective:

While vFairs does offer offline capabilities—which is a huge plus for our cruise-based events—those features are somewhat limited compared to the full functionality available online. For example, real-time updates or interactive elements may not work as smoothly without a stable connection. That said, their team is always ready to help us optimize the experience based on our environment, and they’ve made a clear effort to improve offline usability over time.

12. RingCentral Events (previously Hopins) (Best for all-in-one virtual event hosting and networking)

RingCentral Events suits marketing professionals running branded virtual experiences or product launches. It offers a customizable event layout including Reception, Stage, Sessions, Networking, and Expo. Features like audience Q&A, polls, and emoji reactions drive interaction.

It handles multi-day, multi-track scheduling well and supports robust sponsor booths with lead capture. On-site features like kiosk mode and badge printing enable hybrid use. Its integrations with 40+ event marketing tools (Mailchimp, HubSpot, Marketo) support end-to-end lead nurturing and campaign tracking.

RingCentral Events best features

Build immersive virtual venues with customizable Reception, Stage, Sessions, Networking, Expo, and Replay areas for comprehensive event experiences

Simplify onsite and hybrid event logistics with floor plan management, check-in areas, kiosk mode for self check-in, badge printing, and access control

Host unlimited events per license with transparent, tiered pricing and no overage charges for predictable budgeting

RingCentral Events limitations

The Streamyard integration for streaming is confusing to use and poorly integrated

The platform requires speakers to stream from the backstage, which adds unnecessary complexity compared to simpler session-based setups

RingCentral Events pricing

Free

Events Pro: $99/month per user (billed annually)

Events Pro+: $199/month per user (billed annually)

Events Enterprise: $299/month per user (billed annually)

RingCentral Events ratings and reviews

G2: 4.5/5 (900+ reviews)

Capterra: 4.5/5 (330+ reviews)

What are real-life users saying about RingCentral Events?

Straight from a Capterra review:

The way the video staging was set up with back stage areas where we could tee up guests etc. We liked that it didn’t take much to explain to speakers how to use it…Was hard to test the back of house functionality with only one computer / log in but easy to check with multi-users.

13. Airmeet (Best for community-driven events with engaging virtual interactions)

Airmeet is built to handle large-scale events, making it a strong fit for associations, enterprises, and organizations hosting major conferences or training sessions. Its standout networking features, including speed networking and lounges, enable real-time interaction and engagement across large groups.

It supports a range of event formats: live, pre-recorded, on-demand, and interactive workshops. Exhibitors can host demos and manage virtual booths, while unified event data reporting makes it easy to track engagement across hybrid setups. With built-in accessibility and flexible session formats, it’s well-suited for annual summits, multi-track conferences, and large-scale training events.

Airmeet best features

Host large-scale events for up to 100,000 participants with robust cloud infrastructure and HD streaming

Leverage the Invite to Stage feature to bring attendees on stage as speakers, fostering audience-driven content

Exchange digital business cards and connect instantly for ongoing networking after the event

Airmeet limitations

Not very mobile-friendly, with limited functionality on smartphones and tablets

Participants using the app cannot fully engage in 1:1 matches (e.g., occupying a table), limiting interactivity

Airmeet pricing

Premium Webinars: Starts at $199/month

Events: Custom pricing

Managed Events: Custom pricing

Airmeet ratings and reviews

G2: 4.6/5 (740+ reviews)

Capterra: 4.4/5 (180+ reviews)

What are real-life users saying about Airmeet?

Here’s what a G2 reviewer had to say:

Airmeet is super easy to use, even if you’re hosting an event for the first time. Setting things up is straightforward, and there are plenty of features to make events more engaging, like breakout rooms and live polls…It takes a bit of time to explore all the features, which can feel overwhelming at first. Some connections with other tools require extra setup, and the pricing might not be ideal for smaller teams. Also, occasional connectivity issues can be frustrating during larger events.

14. InEvent (Best for enterprise-grade virtual and hybrid event management)

InEvent is built for enterprise teams managing large-scale or highly regulated events. It stands out with features like robust native streaming, real-time video editing, and support for a high number of presenters. Registration tools go beyond the basics, offering NFC badge support and compliance with standards like GDPR, SOC 2, and HIPAA.

What sets it apart is its ability to manage travel and accommodation logistics, a rare feature in this space. With deep analytics, extensive API access, and 24/7 multilingual support, InEvent is a strong choice for global teams that need reliability, flexibility, and control.

InEvent best features

Manage logistics for incentive travel, including flight and lodging information, making it ideal for complex, multi-location events

Host high-quality, lag-free native live streaming with real-time video editing and RTMP streaming to multiple social channels

Enable contactless check-ins using NFC-enabled registration and badge scanning

InEvent limitations

Lacks strong compatibility with other platforms, limiting integrations

Integrating with tools like Salesforce can be less straightforward and often requires direct support from the InEvent team

InEvent pricing

Single Event: $6,000

Annual Subscription: $9,000

V&H Advanced: Custom pricing

V&H Full: Custom pricing

InEvent ratings and reviews

G2: 4.5/5 (140+ reviews)

Capterra: 4.5/5 (30+ reviews)

What are real-life users saying about InEvent?

See what this reviewer had to say:

The easy of use. Friendly admin interface. And fatures, Its packed with fatures to any kind of event we could think… It’s so many fatures that we had to go through training, which made us to have a dedicated person to managed the more under the hood features.

15. ZoomEvents (Best for scalable, Zoom-powered virtual conferences and webinars)

Zoom Events expands on the familiar Zoom experience, making it a practical choice for internal teams, training providers, or anyone running multi-session learning programs. The webinar software offers customizable event hubs, branded registration pages, and granular control over attendee access, great for keeping things organized and secure.

Built-in expo areas and networking tools help participants connect meaningfully, while integrations with CRM and marketing platforms simplify follow-up. With hybrid event support, live engagement metrics, and accessibility features like live captions and language interpretation, Zoom Events is especially effective when consistency is key.

ZoomEvents best features

Create multi-session, multi-day events with customizable event hubs and branded registration pages

Offer hybrid event capabilities, allowing simultaneous in-person and virtual participation with unified attendee management

Ensure security and privacy with enterprise-grade encryption and compliance with major standards

ZoomEvents limitations

Frequent software updates pop up at inopportune times, disrupting scheduled meetings

The admin dashboard can be difficult to navigate, particularly for users accustomed to standard Zoom Meetings

ZoomEvents pricing

Zoom Sessions plan: $99.00/month per 100 attendees

Zoom Events plan: $149.00/month per 100 attendees

ZoomEvents ratings and reviews

G2: 4.5/5 (360+ reviews)

Capterra: 4.6/5 (6,000+ reviews)

What are real-life users saying about Zoom Events?

Straight from a G2 review:

Zoom events and webinars can support and handle a large amount of audience in real time. It has break out room feature as well to break large audience into smaller groups. It’s ideal for brainstorming and mind mapping sessions… Zoom events and webinars has a scope of improvement in providing security measures. The customer support services also need to be improved to resolve various issues faced by audience and event host.

Summarize this article with AI Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before.

Event Management Suites

16. Cvent (Best for comprehensive enterprise event management and logistics)

Cvent is a robust choice for event managers who need to coordinate logistics-heavy events. Its venue sourcing tools help streamline RFPs and contract negotiation. The platform also offers end-to-end management of registration, check-ins, budgeting, and payment processing.

Real-time analytics, native app support, sponsor management, and CRM integrations (Salesforce, Eloqua, Marketo) help tie events directly into business workflows. Cvent supports both in-person and hybrid formats, with detailed attendee tracking, gamification, and feedback collection tools.

Cvent best features

Source venues using an integrated supplier network and destination guide, streamlining site selection and contract management

Oversee event budgets, track spend, and generate custom financial and attendance reports for strategic meetings management

Manage exhibitors, sponsors, and appointments with dedicated tools for booth setup and lead capture

Cvent limitations

The platform can be prohibitively expensive and overly complex for smaller events or organizations

Pulling engagement metrics in a presentable format is difficult, making it hard to share meaningful insights with colleagues

Cvent pricing

Cvent ratings and reviews

G2: 4.3/5 (2,000+ reviews)

Capterra: 4.5/5 (970+ reviews)

What are real-life users saying about Cvent?

Here’s a firsthand perspective:

The Cvent Event Management platform is a one-stop shop. I can accomplish everything I need, from sourcing, budgets, to attendee registration/experience… Cvent tends to acquire other platforms instead of building within, this can cause glitches and bugs.

17. Bizzabo (Best for data-driven event marketing and attendee engagement)

Bizzabo is a great tool for organizers of large conferences who need control over session agendas, speaker profiles, and attendee engagement. The event management solution supports virtual and hybrid events with sponsor booths and lead capture.

Its AI-powered matchmaking and interactive lounges enhance attendee networking. Custom registration flows, drag-and-drop design tools, and CRM integrations (Salesforce, HubSpot) allow for end-to-end event lifecycle management. Real-time analytics help quantify ROI and engagement, making it a comprehensive tool for large-scale professional gatherings.

Bizzabo best features

Engage attendees with interactive networking lounges, 1:1 video meetings, group chats, and AI-powered matchmaking

Provide a unified mobile event app for personalized agendas, live polling, Q&A, and push notifications

Offer white-glove support, onboarding, and training for event organizers and stakeholders

Bizzabo limitations

Moderators need to open two separate windows when using the “Ultimate View,” reducing ease of use during live sessions

Bizzabo pricing

Event Experience OS: $499/user per month (billed annually)

Klik SmartBadge: Custom pricing

Bizzabo ratings and reviews

G2: 4.3/5 (360+ reviews)

Capterra: 4.4/5 (160+ reviews)

What are real-life users saying about Bizzabo?

Straight from a G2 review:

Super comprehensive event management platform, has a lot of options for customisation to suit all types of businesses and events. Intuitive go–live webinar platform, making it an easy onboarding with external speakers… Sheer amount of customisation can be overwhelming and difficult to learn, takes a lot of training to really get to grips with. It would be nice if there was an ‘out-the-box’ option for one-off webinars or simple events to aid with this.

18. Whova (Best for mobile-friendly event engagement and agenda planning)

Whova is well-suited for community-focused events like local summits, university workshops, or nonprofit forums. Its agenda builder and speaker management tools are easy to use. The event feed and community boards create informal networking opportunities, while gamification and surveys keep attendees engaged.

Organizers can also manage check-ins, name badges, and on-site ticketing. Whova excels in attendee engagement, offering a mix of mobile and web-based tools for a hybrid experience. It supports sponsor visibility through banners and digital booths.

Whova best features

Engage attendees using live polling, surveys, gamification, and a dynamic event feed for real-time interaction

Facilitate networking with attendee profiles, messaging, virtual meet-ups, and community boards

Integrate social media promotion and attendee engagement tools directly from the platform

Whova limitations

Users report difficulty exporting attendee lists, requiring manual copy-paste for reporting

Initial setup requires manual effort. Entering all your information into the app can be time-consuming, especially for first-time users at a conference

Whova pricing

Whova ratings and reviews

G2: 4.8/5 (1,700+ reviews)

Capterra: 4.8/5 (2,300+ reviews)

What are real-life users saying about Whova?

One review puts it this way:

Easy to use. Can have your schedule of events at your finger tips. I would have been lost without it. I like the fact it was user friendly on whatever device I was using at the time. Whether it was my cell, my laptop or my table… The contest rules are shady. Some were abusing the rules. I know we are all adults, but some did not act that way when it came to the contest.

19. Planning Pod (Best for venue and event planning with real-time collaboration tools)

Planning Pod brings together budgets, timelines, task lists, floor plans, registration, check-in, client portals, proposals, contracts, invoicing, and team communication. Its drag-and-drop visual designer makes it easy to create accurate, to-scale venue and seating layouts without switching tools.

The built-in CRM helps track leads and client interactions, complete with appointment scheduling, email threads, and editable event planning templates for proposals and contracts. Mobile-friendly and integrated with Zapier, Planning Pod supports workflow automation and syncing with other tools.

Planning Pod best features

Manage floor plans, room layouts, and seating charts using a drag-and-drop visual designer

Coordinate teams and vendors with task assignments, shared calendars, and communication tools

Offer client portals for collaboration, approvals, and document sharing

Planning Pod limitations

The floor plan and venue layout tool feels clunky and unintuitive compared to other platforms

While improvements are regularly made, the platform still needs updates to enhance ease of use for larger teams

Planning Pod pricing

Planning Pod ratings and reviews

G2: Not enough reviews

Capterra: 4.4/5 (30+ reviews)

What are real-life users saying about Planning Pod?

Here’s a Capterra review:

I like that the owners are always trying to make upgrades to the software and they seem to genuinely listen to customer feedback on what we want to see. It’s well priced and easy to use… The wedding websites available to the clients aren’t up to par with what is available in the industry. Same with the floor plan tool. It would be wonderful to only have to use one platform, but at the same time, it’s priced appropriately that the tools you receive are good / on point with what you are paying for.

20. Social Tables (Best for diagramming event layouts and managing venue seating plans)

Social Tables is an event management system that excels at collaborative, interactive floor planning that brings venues and event planners onto the same page. Its intuitive drag-and-drop interface lets you create 2D and photorealistic 3D diagrams using tables, chairs, and other layout elements, great for visually mapping guest flow and room setups.

Integrated guest lists link directly to seating assignments, attendee data, and meal preferences, while mobile check-in updates guest status in real time, right on the diagram. With cloud-based storage, important documents, such as contracts and layouts, stay synced across devices.

Social Tables best features

Design interactive floor plans and 3D diagrams with drag-and-drop tools for venues, tables, and seating arrangements

Collaborate in real time with clients, vendors, and team members on layouts and guest lists

Manage guest lists, RSVPs, and seating assignments with easy-to-use roster tools

Social Tables limitations

Lacks advanced analytics features compared to other tools

Social Tables pricing

Free Trial

Pro: $199/month per user

Premium: custom pricing

Social Tables ratings and reviews

G2: Not enough reviews

Capterra: Not enough reviews

Summarize this article with AI Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before.

Make Your Planning Eventful With

There’s no shortage of great tools out there to help you streamline successful event planning for managing a one-day workshop or a 5,000-person conference. From floor plans to guest lists, budgets to branding, these 20 best event management software solutions can help you cut through chaos and stay focused on delivering a memorable experience.

But if you’re looking for one platform that ties your entire event lifecycle—tasks, timelines, docs, AI planning, automations, and even event attendees’ management— has you covered. It’s flexible enough to fit your workflow, powerful enough to scale, and built to make collaboration feel effortless.

Sign up for for free today! ✅

Everything you need to stay organized and get work done.