Top 5 Website Project Management Software in 2026

Last updated: 2026/01/18 at 10:19 AM

News Room Published 18 January 2026

Discover 10 fundamentals of project management
Understand step-by-step plans for PM execution
Learn tips to avoid 5 common mistakes by beginners

1. monday.com — Best Website Project Management Software

^{Start testing monday.com’s Standard plan for $12 per user per month, billed annually.}

Pros:

Visual tools & interface
Great automation tools
Good choice for integrated workflows

Cons:

Can be expensive for larger teams

Who is it for: Creative teams, web design agencies and freelancers.

monday.com offers unmatched advanced tools for customizable and automated workflows to fit any team’s design pipeline. Plus, its drag-and-drop functionality makes it even easier to manage.

What Makes monday.com Special

Web design requires both creativity and strategy, and monday.com complements these with its highly visual interface and structured workflow possibilities. These features, in addition to its robust automation options, make monday.com stand out from the crowd.

When to Choose monday.com

Opt for monday.com if your team needs a combination of strength and flexibility. It may cost more than other project management tools, such as Trello, but it covers a wider set of key features. Try the Standard plan for $12 per user per month, billed annually, or learn more about the platform in our monday.com review.

Basic

Minimum users: 3; All prices per user

Standard

Minimum users: 3; All prices per user

More plans

Pro

Minimum users: 3; All prices per user

Enterprise

Enterprise-level features.

2. Asana — Structured Project Management Software for Websites

^{Try out Asana’s free plan to get a feel for the service.}

Pros:

Good set of views
Templates for design workflows
Powerful task management structure for content teams

Cons:

Advanced plan is pricey
Less advanced reporting tools

Who is it for: Collaborative teams and multi-role agencies.

Asana always manages to land high in my rankings thanks to its minimalist yet well-structured and powerful interface. It’s one of the best platforms to prioritize tasks and develop a business plan.

What Makes Asana Special

You can manage tasks, hierarchies and dependencies on Asana to streamline any website project, from small to large. Additionally, the platform features excellent views, such as timelines and dependencies, for visual project planning.

When to Choose Asana

Choose Asana if you need a platform to manage task assignments and structure your workflows. Additionally, Asana features one of the best free plans and an accessible pricing tier starting at $10.99 per user per month for the annual plan. Start planning your website projects with Asana’s free plan today, or read more about the software in our Asana review.

Starter

Price is per user. unlimited users, expanded features

Advanced

Price is per user. unlimited users, even more features

Enterprise

Custom pricing, advanced security features

3. Trello — Website Design Project Management Software for Simpler Projects

^{Try Trello’s free plan with unlimited power-ups.}

Pros:

Easy learning curve
Unlimited power-ups
Unlimited personal boards

Cons:

Lacks advanced features
Basic reporting & native dashboard options

Who is it for: Web design freelancers or small to medium-sized teams.

Trello’s strong point is its simplicity and visually centered interface, which makes it great for simple teams or beginners looking to optimize their first project.

What Makes Trello Special

Features like the drag-and-drop functionality and the option to customize cards make Trello easy to use yet appropriate for professionals. You can also perform advanced actions such as remote task management to automate recurring tasks on Trello.

When to Choose Trello

Opt for Trello if you need a tool for solopreneurs or are part of a small team that’s just getting started in the project management field. Trello may not be as advanced as monday.com, but it’s still perfectly adaptable to professional needs. Try Trello for free, or learn more in our Trello review.

Free

Unlimited users, 10 boards, Unlimited power-ups, Unlimited storage

Standard

Price is per user, Unlimited boards, Custom fields, Invite guests

Premium

Price is per user, Several new views

Enterprise

Price is per user, Advanced admin & security settings. Discounts for larger teams.

4. Basecamp — Website Project Management Tool for Collaborative Teams

^{Try out Basecamp’s Plus plan for $15 per user per month.}

Pros:

Option with unlimited users
All-in-one centralized platform
Collaboration & communication tools

Cons:

Limited functions
Lacks customization features

Who is it for: Individual professionals, startups or small creative teams, or large teams looking to cover unlimited users.

Basecamp offers a different perspective for project management, focusing on to-do tasks and communication with other team members or clients.

What Makes Basecamp Special

The platform gathers chat options, message boards, schedules, project documentation and files all on a single interface. It enhances productivity by reducing the need for separate tools for web teams. It’s also one of the few tools that offers a plan with unlimited users.

When to Choose Basecamp

Use Basecamp if you value built-in communication features and simplicity over complexity. Basecamp offers a very different platform from Asana and other tools, but that’s what makes it special. Try Basecamp’s Plus plan today, or learn more about the platform in our Basecamp review.

Free

One project 1 GB storage space

Basecamp Plus

Per user. Unlimited projects, Unlimited users, All features. 500GB storage.

Basecamp Pro Unlimited

Unlimited users. 5TB storage. Priority support.

5. Podio — Customizable Tool for Website Project Management

^{Discover what Podio has to offer for $11.20 per user per month.}

Pros:

Highly customizable
Strong option for tech teams
Many integration & extension options

Cons:

Unintuitive interface
Pricey for large teams

Who is it for: Web development teams, Agile agencies and data-driven teams.

Podio has a flexible, data-focused structure, which could be great for dev or IT teams. It also features advanced extensions such as ShareFile and Zapier.

What Makes Podio Special

You can use Podio to streamline any workflows and choose between various available views. The platform also includes top-notch features like automations and API integrations.

When to Choose Podio

Opt for this software if you work with complex projects and have a more advanced technical flow. Podio is better suited for tech teams than tools like Asana or Basecamp. Try Podio Plus for $11.20 per user per month.

What Features Should Website Project Management Software Have?

Not every web development team is the same. However, they all need to cover a few core processes, such as content creation, cost control and client approvals. A good project management system for this field should support the following basic criteria:

Task management or dependencies: Good management involves listing and organizing repetitive tasks in hierarchies.
Collaboration features: Web teams need functional messaging and communication tools to improve their processes.
Storage and attachment options: Teams need to be able to share files and docs, whether in the form of simple file view permissions or in a comment thread.
Automation and integrations: You may need more than simple task management software when managing multiple tasks.

I considered web development teams and their project scopes to create small test workflows from scratch and design a few templates.

Task Management & Views

Why this matters: It’s easier to manage tasks when they’re organized in a streamlined project structure with different view possibilities and detailed reporting.
- How we test: I created multiple projects with tasks, subtasks and comments, and visualized them using the platform’s available views.
- What to look for: Gantt charts, task dependencies, report views, kanban boards and timeline and calendar views.

Communication Features

Why this matters: Design workflows such as web development usually involve more than one person and multiple revisions.
- How we test: I used the available communication tools for each platform as if I were working with a team.
- What to look for: User permissions, commenting options, file sharing, real-time updates and chat or board message features.

User Experience

Why this matters: Onboarding processes and project performance tracking are more efficient with user-friendly interfaces.
- How we test: I created complex projects from scratch, personalized them and recorded how long it took.
- What to look for: Easy and user-friendly interfaces that avoid clutter and simplify the user experience.

Scalability

Why this matters: Some advanced functionalities, such as workflow automation or AI assistants, are capped for paid plans. However, these functionalities are important to have if your team grows.
- How we test: I compared capabilities across pricing tiers.
- What to look for: Generous free tier and reasonable upgrade costs.

Final Thoughts

Website project management doesn’t need to be a headache if you have the right tools. However, it can be hard to find the perfect fit in the sea of options available. monday.com stands out thanks to its combination of powerful, essential features and intuitive visual interface. Start testing any monday.com plan today to streamline your team’s workflow.

Which tools are you currently using? Do you need project management just for website management, or for additional needs, like resource management, team collaboration or budgeting tools? Let me know in the comments, and thanks for reading.

FAQ: Project Management for Websites

Website project management refers to planning, organizing and enhancing workflows using specific professional tools.
Yes, tools like monday.com, Asana and Trello offer free plans, which could be good for small to medium-sized teams.

Sources:

Major Trends to Monitor: PMI Pulse of The Profession 2025 Report – PMI
The State of Project Management 2025 – Wellington
World of work report – monday.com

Key Takeaways: This Is the Best Project Management Software for Website Management

monday.com — An advanced tool for website management. Try its Pro plan free 14-day trial.
Asana — Great structured tool to streamline any project. Start testing it today with Asana’s free plan.
Trello — The easiest tool to empower simple website projects quickly. Get started with Trello’s free plan.
Basecamp — All-in-one workspace that can change the way you manage your website projects. Have your team try Basecamp’s flat pricing for unlimited users.
Podio — A data-focused platform that can be customized for website development teams. Try Podio’s free plan and discover its key features.

Facts & Expert Analysis About Why Web Project Managers Need PM Tools

Professional project leadership is key for successful website builds: When led by professionals, 83% of projects meet business objectives across many industries, compared to just 78% of those led by low-acumen leaders.¹
Web teams need access to accurate and detailed insights: Almost 50% of people don’t have access to real-time data or centralized key performance indicators (KPIs), making it harder to track website progress and results.²
Web projects become harder to coordinate as teams grow: With website projects, 64% of employees feel productive individually, whereas only 57% feel the same way in a team setting. Good web project management tools can help boost productivity and confidence.³

Best Website Project Management Tool

Staying on top of website project management without dedicated tools can be a waste of time and resources. Luckily, you can centralize workflows, improve team capacity and manage any web team with the right tools. I created this ranking specifically for website needs, but you can see a wider range of options in our roundup of the best project management tools.

Cloudwards’ Choice: monday.com

Cloudwards’ Choice: monday.com

Sofia Oliber is a Cloudwards expert in project management software.

The award for best website project management tool goes to monday.com. It delivers the ideal balance of professional tools — like automations and AI solutions — while maintaining a visually pleasing interface. monday.com is ideal for growing teams, as the customization options make it easily adaptable. You can try monday.com with a 14-day free trial of Pro.

The table below provides a quick overview of the core differences between the top project management tools, including prices and limitations.

*Price is per user, per month

Hands-On Testing

Certain features are essential to good project management. The table below can help you quickly understand which software solution is the best fit for your team based on the available features.

Feature Comparison Overview

Asana offers the widest range of views, but monday.com and Trello aren’t far behind with their own comprehensive options. Luckily, all of these software solutions also include real-time collaboration tools.

View Types	Custom Fields	Dashboards
7: kanban boards, timeline, calendar view & more		Yes, for boards & portfolios
9: list, board, Gantt & more		Yes, for boards & portfolios
7: board, dashboard, timeline & more		Basic features
6: message board, to-dos, kanban, chat, calendar & files		Yes
5: badges, table, card, activity &calendar	*	No, only basic reporting

*With integration

Platform & Administration

Although you probably won’t run out of space with any of these options, note that Asana, Trello and Podio offer unlimited storage, though with individual limitations.

*With integration

Integration & Automations

When it comes to integrations and automations, quality is certainly more important than quantity. monday.com, Asana and Podio lead the ranking with the most popular integrations.

Integration Count	Top Integrations	Native vs 3rd-Party Apps	Automation Features
200+	Slack, Google Sheets, Adobe	Hybrid	Advanced automations
200+	Dropbox, Google Drive	Mostly third-party	Advanced automations
200+	Confluence, Clockify, Firefox	Hybrid	Built-in automations
80+	Zapier, Zoho Flow, Deskpro	Mostly third-party	No
1,000+	Slack, Gmail, Google Sheets	Mostly third-party	Yes

*With integration

Usability & Performance Assessment

Trello is the undisputed easiest tool to use, but Asana is a close runner-up with its comfortable interface. monday.com, on the other hand, offers a great user experience but can be a bit more challenging to master due to its wide array of functions.

After extensive testing of project management tools, I consider monday.com, Asana, Trello, Basecamp and Podio to be the top five options for website project management.

Discover 10 fundamentals of project management
Understand step-by-step plans for PM execution
Learn tips to avoid 5 common mistakes by beginners

1. monday.com — Best Website Project Management Software

^{Start testing monday.com’s Standard plan for $12 per user per month, billed annually.}

Pros:

Visual tools & interface
Great automation tools
Good choice for integrated workflows

Cons:

Can be expensive for larger teams

Who is it for: Creative teams, web design agencies and freelancers.

monday.com offers unmatched advanced tools for customizable and automated workflows to fit any team’s design pipeline. Plus, its drag-and-drop functionality makes it even easier to manage.