As an HR professional, your plate isn’t just full—it’s overflowing. One moment, you’re chasing last-minute hires. The next, you’re onboarding new team members, managing engagement, and ensuring payroll runs like clockwork.
While we can’t shrink your to-do list overnight, we can make it smarter. This post is your cheat sheet with 50+ ChatGPT prompts for HR, crafted to take the weight off your shoulders.
The possibilities of making ChatGPT prompts for HR professionals are endless. With it, repetitive tasks like creating job descriptions and SOPs, streamlining HR processes, and enhancing employee relations (through data and sentiment analysis) become much easier.
If you’re looking to make the lives of your HR professionals more efficient, keep reading.
ChatGPT Prompts for HR Efficiency & Decision Making
Understanding ChatGPT and its Features
Think of ChatGPT as the co-worker who’s always ready to help (and never needs a coffee break). Created by OpenAI, it’s trained on a vast pool of knowledge, making it a pro multitasker.
Need help answering questions, simplifying concepts, drafting policies, or writing emails? This AI tool has got it covered.
Here’s how ChatGPT works: it processes your input, crafting answers that hit the mark. You can refine results by giving specific prompts and having follow-up conversations.
The more precise your inputs, the better the output.
ChatGPT’s use cases are as diverse as a Swiss Army knife. From endless paperwork to juggling hiring, onboarding, and policy updates, ChatGPT is here to help.
Let’s quickly understand how:
- Natural language processing (NLP): Helps you craft clear, professional, and personalized documents like job descriptions, offer letters, and surveys with human-like responses with meaningful and detailed ChatGPT prompts
- Data crunching: Helps interpret both structured and unstructured data, making it easier to track employee satisfaction, KPIs, and more to guide smart decisions
- Brainstorming: Generates fresh concepts for job postings, policies, training, employee retention, and even for questions when conducting exit interviews
🌻 Case in point: L’Oréal, with 80,000+ employees and 5 million applicants yearly, streamlined hiring using specific prompts to fine-tune its AI.
The company designed three key competency-based questions, like “Tell us about a time when you failed—what did you learn?”, to better assess candidate fit. By focusing on potential over traditional criteria, they boosted efficiency and personalized the process, leading to an 82% job offer rate for interviews.
ChatGPT Prompts for HR
Want ChatGPT to nail those recruitment emails, onboarding plans, or policy drafts?
It all starts with getting the prompts just right. You need to master the art of prompt engineering to get customized and relevant outputs. So here’s a prompt library to help you tackle all kinds of HR tasks and spark your creativity.
Prompts for recruitment and hiring
1. Create a recruitment timeline for hiring a (role). Include milestones for job posting, screening, interviews, and offer letter
2. Create a detailed job description for the (role) in (industry)
3. List the best platforms to promote the (role) in (industry), targeting candidates from (countries) with over (years of experience) in similar roles
4. Develop a campaign for LinkedIn, Job boards, and Instagram to promote the (role) at (company)
5. Design an unbiased interview process that guides us to conduct efficient virtual interviews for (role) and (industry)
💡Pro Tip: Use a simple scorecard to rate all candidates on the same skills. It keeps things fair and focused.
6. Create a list of 10-15 pre-screening questions to assess the candidate’s skills and fit for the (job role) when applying
7. Create a list of behavioral interview questions to assess the leadership potential of a candidate applying for (role)
8. Create a comprehensive assessment to evaluate (skills) for (role), including tasks like (e.g., writing samples, coding challenges)
9. Create a professional email template to invite qualified candidates for the final round
10. Draft an offer letter for a selected candidate, including:
- Date of joining
- Contract period
- Compensation
- Benefits
- Probation period
- Work timings
- Responsibilities
11. How do you align employees with the company culture during the recruitment stage?
12. Review the candidate’s resume for (role) and identify achievements, strengths, and gaps.
Some additional prompts:
✅ Create a list of the top 10 questions candidates might ask about our company during their first interview
✅ Create an effective employee referral program to encourage qualified referrals from existing employees
✅ Develop a checklist to evaluate independent recruiters or recruiting agencies most suitable for (industry/niche)
ChatGPT Prompts for onboarding new employees
13. Create a ‘day 1’ checklist, including tasks such as setting up workstations, logging into systems, and meeting key people
14. Develop a checklist for onboarding remote employees, ensuring they have access to all systems, clear communication channels, and virtual introductions to their teams
15. Craft a warm, friendly welcome email for (name and role) that gets them excited about their first day and introduces them to the team
16. Create a 30-60-90 days engaging onboarding program for a new hire that includes:
- Clear goals for each month
- Weekly milestones
- Skills and knowledge to develop
- Check-ins and feedback sessions
- End-of-quarter review
17. Put together an easy-to-read handbook with company policies, career development opportunities, benefits, and fun details about the workplace culture
18. Suggest online as well as offline training programs to train new hires with the required (skill sets). Try including:
- Training budget
- Duration of training programs
- Employee development activities
- Skills set to train them for
- Benefits package
19. Create a series of automated emails as part of the onboarding process with information about training programs, company policies, and FAQs
20. Write a script for an onboarding video that introduces key team members and provides an overview of the company
21. Write a short, friendly script for a CEO or manager to welcome the new hire on video
22. Craft a quick, simple survey to gather honest feedback from new hires on their onboarding experience
Additional prompts:
✅ Design a fun icebreaker activity to help new employees get to know each other during their first week
✅ Create a simple, easy-to-read overview of employee benefits, including healthcare, paid time off, and any other perks
✅ Suggest ways to gather employee feedback on training, culture, and processes
ChatGPT prompts for employee engagement and retention
23. List out employee engagement activities to promote team building and collaboration
24. Create a comprehensive survey to measure employees’ job satisfaction
💡Additional instructions: Clarify if the survey should have open or closed-ended questions
25. Develop an incentive program to reward the extraordinary performance of the (team)
26. Suggest unique diversity and inclusion initiatives to improve engagement
💡Insights to include: Challenges faced by the current workforce and areas that seek improvements
27. How to create a company culture that encourages work-life balance
28. Identify the gaps in our current workplace policies and suggest improvements
💡What to include: Attach your current workplace policies. If you don’t have one, simply jot down the points.
29. Create a transparent recognition program to encourage deserving employees
30. Create an annual calendar packed with fun employee engagement activities and events for each month
31. After a tough quarter, let’s show the (department/team) some love! Suggest wellness programs, stress-relief initiatives, or benefits to help them recharge
32. Share some fun ways to align career growth with each employee’s goals
Some additional prompts:
✅ What are creative, non-monetary ways to recognize achievements to recognize the achievements of employees in remote work?
✅ What strategies work best to re-engage employees who have lost motivation?
✅ What top factors boost employee loyalty? Rank them!
ChatGPT prompts for performance reviews and feedback
33. Create a step-by-step guide for conducting unbiased performance reviews along with a plan for performance management
34. Create a self-assessment form for employees in (department/ team) to complete before their performance review meeting
35. Outline a structure for performance reviews that feels like a meaningful chat—celebrate wins, discuss growth, and set future goals for (team/department)
36. What KPIs should we use to measure success in (the team/department/recruitment process)?
37. Suggest training programs for an employee in (department/team) based on the results of performance and skills gap analysis. (add data)
38. Create a performance review template that can be filled to provide constructive feedback to the employee or for leadership development
💡Insights to include: The tone for feedback and aspects it should focus on like performance, key achievements, and areas of improvement.
39. Recommend tools and frameworks for conducting effective performance reviews
40. Suggest ways to make performance reviews a two-way conversation
41. How to provide sensitive feedback to employees without demotivating them?
Some additional prompts:
✅ Create thought-provoking self-assessment questions that encourage employees to reflect on both their personal and professional growth
✅ What are some unconventional ways to help employees prepare for performance reviews, such as guided journaling or role-playing exercises?
✅ Suggest micro-training modules or on-the-go learning resources that can complement feedback shared during performance reviews
ChatGPT prompts for policy and document creation
42. Develop a fair and competitive compensation strategy/policy to hire and retain exceptional employees
43. Develop a policy for recruitment agencies and individual recruiters to implement in their hiring process
44. Create a comprehensive workplace policy for remote employees
45. Develop an NDA template for employees in (industry) to retain the integrity and security of the company’s secrets
46. Generate a clear and unbiased policy for handling workplace conflicts. The common conflicts we come across are—(add conflicts)
47. Develop a comprehensive leave policy for our organization following the US regulations
48. What policies can we introduce to promote a better work-life balance for our employees
💡Insights to include: Clarify aspects for paid, unpaid, vacation, and sick leaves
49. Develop a policy for the HR teams to manage and access employee records, making sure it complies with labor laws
50. Write a detailed code of conduct for (type of organization) focusing on aspects such as professionalism, diversity, and inclusivity
Additional prompts:
✅ Write a workplace harassment policy that outlines unacceptable behaviors, reporting procedures, and consequences
✅ List down all the policies we should create for our organization in (industry, country).
✅ Craft a clear and informative document outlining the details of the company’s Employee Assistance Program (EAP) for employees in (job/role)
ChatGPT prompts for HR analytics and reporting
51. Develop a list of metrics to measure the success of the onboarding process
52. Use HR analytics to identify skill gaps in our workforce and align training programs
53. Analyze the data for optimizing our compensation strategy to ensure competitiveness
54. Create an evaluation form to measure the effectiveness of training and development programs
55. Determine the employee turnover rates and suggest ways to bring them down
💡Insights to include: Feed data about employees and their tenure with the organization and instruct to identify reasons for higher turnover
56. Help me calculate cost-per-hire for (specific role) in our organization
💡Insights to include: Recruitment data, including advertisement costs, cost of unfilled positions, training, and probation costs
57. Analyze the workforce data to help me make strategic hiring plans for the future
💡Insights to include: Existing workforce data, including job roles, number of filled vacancies, and skill gaps
Some additional prompts:
✅ Help us track ROI on our recruitment campaigns
✅ Suggest ways to apply predictive HR analytics to forecast future talent needs and workforce trends
✅ Create a comprehensive HR report summarizing key metrics like turnover rate, absenteeism, and employee engagement
That’s a round-up of top HR prompts that can help with recruitment, onboarding, employee relations, performance review, and analytics.
Remember: ChatGPT is a conversational AI tool. You have to prompt it back and forth with reiterations to get focused and relevant solutions to your HR queries.
Instead, there are ChatGPT alternatives that offer far more functionalities to manage tasks and specific HR workflows.
Enhancing the HR function with
ChatGPT is great for handling individual HR tasks, but managing the entire HR process can quickly become overwhelming. When tools don’t connect, it adds to the chaos.
You need more than just an AI assistant; you need a platform that ties everything together.
That’s where comes in. It’s the everything app for work, with a robust HR management suite that simplifies hiring, onboarding, and employee development. Plus, it integrates AI features to make your job easier.
With , you can automate workflows, track tasks, and create a seamless experience for your employees—from recruitment to training.
In the race of ChatGPT vs , the latter wins due to its integrated approach.
Create HR tasks that run themselves with Brain
Let’s start with the Brain, which does more than just generate content. Onboarding, training, task management? Simplify every aspect in just a few clicks.
Here’s how:
Automate onboarding workflows: No more manually setting up each task for a new hire. Create personalized workflows for every employee, from welcoming them aboard to tracking progress in the initial weeks.
📌Prompt to try: Generate an onboarding workflow for a new marketing manager, including document sharing, initial training tasks, and team introductions.
Effortless training management: Training schedules, reminders, and content creation can get chaotic. Our AI lets you automate training sessions, send reminders, and even generate custom training materials.
📌Prompt to try: Create a 2-week training plan for new customer support hires, including daily tasks, resources, and reminders.
Customizable templates: Need specific onboarding tasks or training documents? Instead of reinventing the wheel, simply prompt Brain, and it’ll generate what you need instantly.
📌Prompt to try: Create a template for employee performance reviews, including sections for strengths, areas of improvement, and actionable goals.
Track and measure progress: Our AI doesn’t just stop at setting tasks—it tracks them too! Monitor onboarding and training progress without opening multiple apps. Everything’s in one place, making it easier to stay on top of deadlines.
📌Prompt to try: Track the progress of my new hire’s onboarding tasks and give me a weekly summary of their completed and pending activities.
The best part? You don’t have to spend your days coordinating, tracking, and sending reminders. AI takes care of the repetitive tasks so you can focus on what matters most: your people.
Automate repetitive HR tasks with Automations
We all know how time-consuming HR tasks can get, especially when you’re dealing with the same repetitive stuff day in and day out. Luckily, Automations are here to make life a whole lot easier.
Here’s how it works:
- No more manual follow-ups: Never miss a beat with reminders for interviews, deadlines, and follow-ups—forget forgetting!
- Faster approvals: Vacation requests or policy updates? Automate approvals and skip the back-and-forth
- Effortless document management: Automatically organize employee documents create triggers that notify the right person when new documents arrive
- Hassle-free task delegation: Assign and track tasks without lifting a finger. Let decide who gets what, and when
If you don’t find exactly what you’re looking for from our 100+ pre-built automations, don’t worry—you can build your own!
The AI automation builder lets you instantly build your automation with triggers and actions. Just tell the AI what you want and watch it work! Moreover, you can edit everything before publishing to make sure it’s just right.
Test it 👉 Create an automation that triggers a welcome message for new hires, assigns them their first week’s tasks, and sets reminders for weekly check-ins. Customize the timing to send the welcome email immediately after they’re added to the system, and have task reminders sent every Monday.
To make things even simpler, we’ve put together a ChatGPT HR Prompt Template with over 140 actionable prompts.
Here’s how it helps:
- Grouped for convenience: Stop digging through endless options. From writing an employee handbook to creating a career development plan, every task has its own dedicated group
- Ready-to-use ideas: Skip the brainstorming. Each prompt is crafted to give you actionable solutions without the guesswork
- Consistent quality output: No more hit-or-miss results. These prompts are crafted to deliver clear, polished responses every time
Want to know how it beats using ChatGPT alone?
While ChatGPT is great at generating responses, you still need to come up with prompts from scratch and organize them yourself. With this template, it’s all laid out for you—no guesswork, no back-and-forth, just instant results specific to your business.
🎙️ Hear it from our customers: Miami University’s career center adopted to enhance their HR and operational workflows, achieving:
- Improved Organization: Streamlined processes, leading to better management of career services.
- Blueprint for Success: Established a structured approach to becoming a premier career center in the United States.
“We’re on our way to becoming a premier career center in the United States. It’s our mission. is essential to ensuring we have a blueprint for success.”Michael Turner, Associate Director, Career Communities at Miami University
Addressing Concerns and Ethical Considerations
Now, we’ve armed you with endless prompts to make your HR game strong enough to put the ‘human’ back in ‘human resources.’ However, it’s important to understand there are some limitations of ChatGPT and ethical considerations we can’t ignore:
Data privacy and security when using AI in HR
When using ChatGPT for HR tasks, here’s a ChatGPT hack that will help: keep sensitive employee information out of your prompts.
While ChatGPT doesn’t store data, it’s always smart to avoid sharing personal details like salaries, addresses, or contact information.
💡Example: if you’re drafting onboarding documents, use placeholders instead of real names and securely save the final document in a GDPR-compliant tool like . This way, you stay efficient and safeguard employee privacy.
Ensuring fairness and bias mitigation with ChatGPT
AI is only as unbiased as the data it learns from, which means unintentional biases can creep in.
💡Example: Let’s say you use ChatGPT to screen candidates. If unchecked, it might favor certain resumes over others due to historical biases in the data. Therefore, always review and refine outputs to ensure fair and equitable processes for everyone.
Over-reliance on AI
AI in HR can help with a lot of repetitive tasks, but it comes with its own set of ethical dilemmas. When relying on AI for things like hiring or promotions, remember that AI learns from past data, which sometimes carry hidden biases.
💡Example: ChatGPT might suggest job requirements or interview questions based on outdated or biased data.
While AI is great for streamlining processes, it should never replace your instincts or judgment.
Always trust your gut—AI might be fast, but human intuition is irreplaceable.
Cut your HR Workload in Half with
With this ChatGPT prompt library, you are all set to simplify your HR processes. No longer struggling with back-and-forth prompting to get accurate responses.
While this prompt list is extensive, you still need a setup like to organize ChatGPTs responses for recruitment, training, onboarding, and company policies together. A tool that can automate delegation, approvals, documents, workflows—in short, everything that takes the majority of your day.
Want to know more about how it can reduce your HR workload? Sign up for free today!
Everything you need to stay organized and get work done.
