The global cleaning industry is expected to grow at a 6.9% CAGR by 2030. Want your cleaning company to tap into this momentum? A professional cleaning proposal is the perfect place to start.
It’s your chance to clearly and confidently present your services, pricing, schedule, and terms.
Companies that get this right don’t just impress clients—they outshine competitors and increase their chances of closing deals. However, creating a compelling and precise proposal can be challenging.
Here are some free cleaning proposal templates that you can customize to send to your clients.
Free Cleaning Proposal Templates to Win More Clients Easily
What Are Cleaning Proposal Templates?
A cleaning proposal template is a formal document that cleaning companies use to pitch their services to potential clients.
It captures essential details, such as the scope of the work, pricing structure, cleaning schedule and frequency, and terms and conditions. It also contains information about the cleaning company, including its name, address, and contact details.
These cleaning proposal templates are ready-to-use, so you don’t have to hire a legal professional to create a proposal from scratch. Additionally, they help you present your services professionally, improving your chances of winning contracts.
🧠 Fun Fact: Most clients decide whether to accept a proposal within the first 30 seconds of reading it. A clean, organized layout makes a bigger difference than you might think. ⏰
What Makes a Good Cleaning Proposal Template?
A good cleaning proposal template sets you apart from your competitors. So here are a few essential components you must seek in a free cleaning proposal template:
- Ease of use: Go for a template that’s easy to edit and navigate. It should feel intuitive, even if you’ve never created a proposal before
- Professional appearance: Look for a template with a formal appeal, a clear outline, organized layouts, and consistent branding elements. This will enable you to showcase your cleaning services professionally
- Comprehensiveness: Choose a cleaning proposal template with a detailed business breakdown, including contact information, services offered, pricing, and a cancellation policy. This helps potential customers scan your offerings quickly
- Customizability: Choose a template that lets you personalize its components. This will allow you to create a cleaning job proposal that resonates with your client’s needs without needing a legal professional
Cleaning Proposal Templates
Here are the best free cleaning proposal templates you can use for your cleaning company:
1. Cleaning Service Template
Need help organizing your cleaning services from start to finish? This Cleaning Service Template makes it simple. It lets you create a comprehensive overview of all your cleaning tasks—completed, rescheduled, in progress, and so on.
This helps manage priorities, meet client expectations, and pitch potential clients in a structured manner. You can also view each cleaning service customer’s requirements to optimize them for quality and satisfaction.
Here’s why you’ll love it:
- Track every scheduled cleaning job, client, and task to keep things organized
- Centralize client project requests, notes, and job checklists in one place
- Automate recurring cleaning schedules and reminders to save time
🔑 Ideal for: Cleaning business owners who need a centralized hub to manage client jobs, schedules, and task checklists.
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2. Cleaning Contract Template
This Cleaning Contract Template helps you draft detailed service contracts that include the scope of work, timelines, and renewal terms, ensuring both parties are aligned from day one. It’s ideal for formalizing repeat or long-term engagements with minimal back-and-forth.
Here’s why you’ll love it:
- Standardize all client agreements with clear terms, clauses, and renewal schedules
- Automate reminders for upcoming contract renewals
- Organize contract versions and approval history for easy reference
🔑 Ideal for: Cleaning service providers who regularly draft, manage, and renew service agreements with multiple clients.
🔍 Did You Know? The global cleaning services market is expected to surpass $730 billion by 2032. That’s a lot of proposals being sent out every day!
3. Services Proposal Template
The Services Proposal Template is another document that lets you create legally binding bids and proposals. The only difference is that it has a slightly broader scope and supports customizable service packages.
Apart from cleaning businesses, other service business providers can use it to pitch to their potential clients with flexible add-ons or pricing tiers.
It showcases specific tasks, highlights key details, and aligns your scope with the client’s needs, all in a crisp and visually appealing way, maximizing the effectiveness of your bid.
Here’s why you’ll love it:
- Track proposal status from draft to approval seamlessly
- Centralize feedback and revision requests from clients
- Integrate pricing tables, optional add-ons, and service terms
🔑 Ideal for: Cleaning teams and freelancers pitching varied service packages and pricing options to prospective clients.
💡 Pro Tip: Skip the blank page. Use Brain to generate a proposal draft instantly.
Try prompting: “Create a proposal for weekly office cleaning for a 5-floor building with a $1500/month budget.”
You’ll get a structured outline with pricing, schedule, and services ready to customize.
4. Project Proposal Whiteboard Template
Looking for a template to help you visualize project proposals? Get the Project Proposal Whiteboard Template. It follows a collaborative whiteboard format, which you can use to coordinate with your team members and design a precise proposal for your clients.
It lets you break down the proposal process, from organizing ideas to creating task management checklists, so that you and your team can execute it more efficiently.
Here’s why you’ll love it:
- Break down commercial cleaning projects into tasks, timelines, and milestones
- Align budget estimates, resource needs, and scope in one doc
- Link proposals directly to project plans for easy updates
🔑 Ideal for: Operations managers overseeing large cleaning projects with multiple locations, deadlines, and task dependencies.
5. Business Proposal Template
The Business Proposal Template is a must-have for all types of businesses. With it, you can draft compelling, organized bid proposals for your potential customers without dealing with tedious formatting.
This commercial cleaning proposal template allows you to add key details, such as your scope of work, payment terms, and timelines.
It also includes space for your business mission, team background, and testimonials to explain why it’s the right fit for the job. This makes the template a very comprehensive choice for everyone.
Here’s why you’ll love it:
- Present your business overview and credentials professionally
- Track client engagement and comments within the proposal
- Align proposal content with the project’s business goals and KPIs
🔑 Ideal for: Cleaning companies looking to pitch their business credentials, services, and value propositions to corporate clients.
6. Request for Proposal Template
If you’re a business seeking proposals from third-party businesses or vendors, the RFP Process Template can help you in your pursuit.
It’s neatly designed to break down the RFP process, from identifying the project scope to proposal reviews, so you can select the best proposal for your project.
The template is also highly collaborative, which helps streamline communication and minimize roadblocks. The template provides space to enter all your information, reducing paperwork and speeding up your RFP process.
Here’s why you’ll love it:
- Automate reminders for submission deadlines and reviews
- Centralize bid evaluations and scoring sheets
- Standardize proposal comparison for fair selection
🔑 Ideal for: Procurement teams seeking to invite, track, and compare proposals from multiple cleaning service owners.
💡 Pro Tip: Standing out is crucial when running a commercial cleaning business. Check out the best customer service templates to help your team quickly manage customer queries and needs!
7. Commercial Proposal Template
Preparing to pitch a high-profile client? Use the Commercial Proposal Template. Designed to leave a lasting impression, it lets you create attractive and informative project proposals.
In addition to mentioning your services, pricing, and terms and conditions, you can add details like your company’s information, mission, and client testimonials. This helps clients understand your business as a whole.
This template is ideal for large-scale cleaning jobs across multiple sites or departments, where complexity and visual clarity matter.
Here’s why you’ll love it:
- Break down large commercial cleaning jobs by site and scope
- Track proposal approvals, revisions, and client feedback
- Align commercial contracts with proposal terms seamlessly
🔑 Ideal for: Commercial cleaning firms managing multi-site proposals with customized pricing, schedules, and job scopes.
8. Project Narrative Template
Capture the ins and outs of your commercial cleaning services with the Project Narrative Template.
This document outlines the project, including its approach, scope, goals, duration, and other key details.
This way, you can set objectives, organize resources, and align your teams to deliver the cleaning project efficiently. The commercial cleaning proposal also helps create an impactful brand story that effectively secures potential clients.
Here’s why you’ll love it:
- Track updates and narrative approvals by stakeholders
- Link supporting documents, photos, and client notes
- Align project timelines and deliverables with narrative content
9. Budget Proposal Template
Next up, the Budget Proposal Template lets you create financially sound, legally binding bid proposals for your clients. It provides a quick view of your project costs so you can assess and plan its budget.
The commercial cleaning proposal template also lets you track your project’s progress. This helps you visualize risks and maneuver accordingly. The template makes for a solid branding tool with a scope for adding the company’s logo.
Here’s why you’ll love it:
- Track budget breakdowns by service, labor, and materials
- Automate approval routing for faster budget proposal sign-offs
- Generate clear and detailed financial summaries for clients
🔑 Ideal for: Finance managers in cleaning businesses, preparing cost estimates and financial breakdowns for client proposals.
💡 Pro Tip: Love how easy Microsoft Word is? Use it to generate invoices in minutes! Check out the best Microsoft Word invoice templates that make things easy.
10. Contract Management Template
Struggling to manage all your business contracts? The Contract Management Template is for you! Detailed and organized, it helps you keep track of all your clients’ contracts in the cleaning industry, so you can efficiently manage their work.
Moreover, it also lets you assign team members and define priorities for seamless execution. The template provides different folders to track pre-closing deliverables, due diligence, and transaction documents, so you comply with all legal requirements.
Here’s why you’ll love it:
- Organize active, expired, and pending cleaning contracts
- Track contract milestones, renewals, and obligations
- Centralize negotiation notes and version history
🔑 Ideal for: Cleaning companies juggling multiple active contracts, renewals, and legal obligations across projects.
11. Request for Quote Template
If you’re a business seeking quotations from cleaning service vendors, the Request for Quote Template can be helpful.
This template highlights essential bid proposal requirements, such as cleaning services offered, frequency, and payment, so your prospective clients can describe their offerings. Doing so streamlines the whole process and helps you choose the best office cleaning service.
The detailed RFQ makes the entire vendor selection process quick, and you evaluate them more accurately.
Here’s why you’ll love it:
- Standardize quote requests for multiple vendors
- Track vendor responses, pricing, and lead time periods
- Automate deadline reminders and quote evaluations
🔑 Ideal for: Cleaning service buyers sourcing quotes from multiple vendors for bulk or recurring cleaning jobs.
💡 Pro Tip: Use before-and-after photos from past jobs. A quick visual can be more convincing than a paragraph of promises!
12. Cleaning Proposal Template by Better Proposals
If you provide cleaning or janitorial services, the Cleaning Proposal Template by Better Proposals is a free tool for creating persuasive formal offers. It is neatly structured and lets you define your scope of work, pricing, experience, and more for your potential clients.
It also has a professional appeal. Unlike most templates, it allows businesses to add a cover letter, making a solid first impression on new clients.
Here’s why you’ll love it:
- Showcase services with images and pricing tables
- Track client engagement like opens and views in real-time
- Automate all your cleaning proposal reminders and follow-ups
🔑 Ideal for: Modern cleaning service providers seeking interactive, visually polished proposals
13. Cleaning Services Proposal by Proposify
Need a template that approaches cleaning proposals in a contemporary way? The Cleaning Services Proposal by Proposify should interest you.
This commercial cleaning proposal is a versatile document that lets you compellingly propose your residential, institutional, or office cleaning services. You can include your pricing details, workflow, and more.
The best part? You can add images and insert a signature to seal the deal!
Here’s why you’ll love it:
- Track proposal status, views, and approvals instantly
- Integrate e-signature tools for quick deal closures
- Automate follow-ups for unviewed or pending proposals
🔑 Ideal for: Sales teams at cleaning businesses needing customizable, e-signature-ready proposals.
14. Office Cleaning Proposal Template by PandaDoc
The Office Cleaning Proposal Template by PandaDoc is ideal for businesses providing professional services to office buildings or co-working spaces. It lets you outline your company’s mission, cleaning protocols, scheduling, and pricing.
This commercial cleaning proposal template also lets you add testimonials and client reviews to help you convey your expertise in the cleaning business. The template is easy to use, customizable, and readily available for download.
Here’s why you’ll love it:
- Track contract terms, pricing, and cleaning frequencies
- Integrate digital signatures and document tracking
- Centralize client comments and revision requests
🔑 Ideal for: Cleaning contractors specializing in office spaces who require tailored proposals.
🔍 Did You Know? A Paris Ritz Hotel cleaning crew found a lost engagement ring worth $800K inside a vacuum cleaner bag!
15. House Cleaning Proposal Template by PandaDoc
The House Cleaning Proposal Template by PandaDoc focuses on home-specific services like kitchen, floor, or mattress cleaning. It’s simple to use and tailored for homeowners looking for reliable, personalized quotes.
Here’s why you’ll love it:
- Track service dates, pricing, and scope per household
- Automate seasonal or recurring cleaning reminders
- Provide clear, mobile-friendly proposals for homeowners
🔑 Ideal for: Residential cleaning businesses offering personalized home service packages for individual homeowners.
16. Janitorial Services Proposal Template by Venngage
Next, the Janitorial Services Proposal Template by Venngage lets you write a cleaning proposal to pitch your janitorial services. It is visually engaging and contains various sections, such as introduction, scope, and team, to efficiently convey your USP to the client.
Besides, the commercial cleaning proposal template is available for download in various formats (PDF, PNG, etc.), making it highly flexible.
Here’s why you’ll love it:
- Design visually appealing, infographic-style proposals
- Integrate pricing, equipment lists, and task schedules
- Centralize visual performance metrics and client feedback
🔑 Ideal for: Janitorial firms pitching ongoing maintenance services with data-driven visuals and service breakdowns.
17. Window Cleaning Proposal Template by Venngage
If you want a cleaning proposal template that lets you create individual proposals for specific cleaning services, check out the Window Cleaning Proposal Template by Venngage.
It is highly customizable, so you can edit the document and pitch a client on any specific cleaning service they need, such as bathroom cleaning, kitchen cleaning, and more.
This ensures that your commercial cleaning proposal is concise, making it appealing to clients. Apart from this, you can also add digital signatures to make it legally enforceable.
Here’s why you’ll love it:
- Analyze before-and-after visuals in proposals
- Track service frequency, pricing, and locations by property
- Integrate safety certifications and team credentials
🔑 Ideal for: Specialized window cleaning providers creating branded, image-rich proposals for commercial and residential clients.
💡 Pro Tip: Keep your proposals short and crisp. Avoid overwhelming clients with too much information. Stick to the essentials and focus on your value to their space.
18. Hotel Cleaning Services Proposal Template by Template.net
The Hotel Cleaning Services Proposal Template from Template.net is a useful resource for businesses that provide hotel cleaning services. Easy to use and customize, this free proposal template is structured into different sections.
You can define your services, staff training, quality, and other elements to convey your USP comprehensively. This commercial cleaning proposal template is simplistic, making it fit for professional use.
Here’s why you’ll love it:
- Track cleaning frequencies and peak season demands
- Get access to pricing customization for cleaning
- Centralize proposal history for hotel chains and franchises
🔑 Ideal for: Cleaning companies, servicing hotels, and hospitality spaces needing room-by-room, event, and seasonal service proposals.
19. Environmental Cleanup Request Proposal Template by Template.net
The Environmental Cleanup Request Proposal Template by Template.net is designed for businesses offering eco-friendly cleanup services.
This free, easy-to-customize cleaning proposal helps you outline your cleanup methods, safety measures, and environmental impact policies. Its clear, section-based structure is ideal for presenting responsible, sustainable services to clients and authorities.
Here’s why you’ll love it:
- Detail hazardous material handling protocols in proposals
- Track cleanup schedules, safety measures, and team certifications
- Centralize regulatory approvals and client authorizations
🔑 Ideal for: Environmental service providers offering hazardous waste, chemical spill, or post-disaster cleanup services.
🧠 Fun Fact: In New York City, a cleaning company specializes in post-party cleanups for celebrities. Their cleaning proposals often come with NDAs attached—you clean the mess, but what happened at the party stays at the party.
20. Car Wash Proposal Template by Template.net
The Car Wash Proposal Template by Template.net is a practical tool for car wash businesses offering cleaning and additional services.
This editable template, compatible with Microsoft Word, lets you detail your pricing, service packages, and insurance certificates. It’s a smart pick for businesses looking to submit polished, client-ready proposals with minimal effort.
Here’s why you’ll love it:
- Break down service packages for cars, SUVs, and fleets
- Track pricing, add-ons, and scheduling options
- Automate proposal approvals and service confirmations
🔑 Ideal for: Car wash business owners pitching service packages for individuals, fleets, or corporate clients.
💡 Pro Tip: Maintain healthy relationships with all your customers through your home and office cleaning services with free CRM templates that help you stay in touch!
Write a Cleaning Proposal Template That Wins Clients in Minutes with
In today’s fast-growing market, every cleaning job is a chance to secure lasting clients and grow your business. But without a clear, professional cleaning service proposal, it’s easy to fall into common mistakes and lose out to better-prepared competitors.
That’s why using customizable templates makes such a difference. They help you quickly build tailored, client-ready proposals while ensuring every detail is accurate and polished.
Ready to take your proposals up a notch? Check out ’s free commercial cleaning proposal templates. Sign up here to start using for free!
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