One design change. That’s all it takes to kick off a chain reaction—new documentation, updated part numbers, adjusted timelines, and a dozen emails asking, “Is this the latest version?”
Engineering updates don’t have to feel like controlled chaos.
An engineering change order template gives your team a clear process to follow, so updates are tracked, approved, and shared without the back-and-forth.
In this blog post, we’ll walk through some engineering change order templates to make those updates smoother. Let’s begin!
Free Engineering Change Order Templates to Streamline Product Updates
What Are Engineering Change Order Templates?
An engineering change order template gives you a simple way to manage product updates without losing track of what’s changing, who’s involved, or what needs to happen next. 👉🏼
It lays out all the key details—like what the change is, how it affects product design or specs, who needs to review it, and when it should roll out. This keeps all relevant stakeholders on the same page and helps avoid messy miscommunications.
🧠 Fun Fact: Before software took over, engineers used red pens to mark changes on physical blueprints. ECOs were literally handwritten edits.
12 Free Engineering Change Order Templates
is the everything app for work, and yes, that includes managing product updates without the hassle. Its engineering change order templates handle complex processes without slowing your team down.
Here are some free templates from and others to help you stay on top of every update. 👇
1. Change Order Form for Renovation Template
Managing change orders in renovation projects can be tricky, but the Change Order Form for Renovations Template handles that with precision.
Unlike a static form, this template turns each requested change order into an active task that moves through key stages like Approved, Declined, In Review, and New Order. This setup keeps everyone in the loop, showing exactly where each change stands in real time.
It also captures the reason behind each change, links it back to the original contract, and evaluates its impact on the project’s timeline and money. This level of detail helps you stay ahead of any potential issues like scope creep or unexpected costs that often pop up in renovations.
📌 Ideal for: Managing engineering modifications during renovation projects where technical changes to structures, systems, or materials need clear documentation, approvals, and traceable updates.
2. Construction Change Order Form Template
The Construction Change Order Form Template gives you a clear, practical way to manage engineering change orders on construction projects. It helps you track requests without losing sight of key details like scope, schedule, and cost impact.
Each proposed change order moves through defined stages in the engineering roadmap so you can monitor progress at a glance.
You also get multiple preset views to sort change orders by status, priority, or project, depending on what you need to check or act on. Whether you’re managing one site or several, this construction change order form template helps you stay organized and focused.
📌 Ideal for: Tracking and approving engineering changes on construction sites, including design improvements, materials, or project scope, while keeping all stakeholders aligned through formal change records.
💡 Pro Tip: When managing multiple ECOs, categorize them by their potential impact (critical, moderate, minor). This way, your team can prioritize high-impact changes without wasting time on smaller adjustments.
3. Change Management Plan Template
The Change Management Plan Template helps you bring structure and visibility to engineering change orders.
From the moment a change request is raised, you can map out who needs to weigh in, what steps come next, and how the impact will be managed. Built-in milestones and timelines keep things moving, while task assignments and status updates make it easy to see where things stand.
You also get space to document risks, capture feedback, and close the loop with post-implementation insights in one place. That means less time chasing updates and more time driving results.
📌 Ideal for: Structuring the approach to engineering change management, defining change scopes, planning technical impacts, and coordinating cross-functional teams through controlled implementation.
4. Change Request Template
The Change Request Template gives you a clear, trackable system with built-in statuses like New Request, Assigned Reviewer, For Implementation, and Implemented. You’ll always know what’s next, who’s on it, and what’s holding things up.
It goes deep, too, with 14 Custom Fields for tracking contractor details, the scope of impact, timelines, and more. Each team member gets the info they need, minus the clutter.
📌 Ideal for: Submitting and reviewing change requests where capturing full technical details, proposed impacts, and multi-departmental approvals is essential.
💡 Pro Tip: Build a ‘change library’ where all ECOs and their outcomes are documented for future reference. This allows your team to learn from past decisions and can help determine patterns in recurring changes.
5. Change Proposal Template
The Change Proposal Template helps you start your change initiative on solid ground. It gives you a ready-to-use format in Docs to clearly define the case for change, additional resources, cost estimates, and core project details.
With editable fields for project title, manager, creation date, and version control, it keeps your proposals clean, consistent, and easy to review.
Collaboration is baked in, with comments, emoji reactions, and automated updates that keep everyone in the loop without clogging your inbox.
📌 Ideal for: Presenting engineering change proposals with clear descriptions, technical justifications, risk assessments, and recommended next steps to support evaluation.
6. Change Management Checklist Template
The Change Management Checklist Template offers a clear, phased approach to managing change across your organization. It’s broken down into Change Planning, Change Engagement, and Change Implementation.
Each task includes detailed subtasks with assignees, start and due dates, and progress bars so you can see exactly where things stand at a glance.
The built-in RAG Status Matrix adds another layer of visibility in the change management checklist:
- Green means you’re on track
- Amber signals manageable issues
- Red calls out blockers that need urgent attention
You also get instant insights into complexity, impact level, and risk—plus an ‘Issues’ column to log what’s going wrong and who’s resolving it.
📌 Ideal for: Guiding the engineering team through every step of the change control process to verify that all technical and operational checks are completed.
7. Project Request and Approval Template
The Project Request and Approval Template is a fully loaded folder built to streamline how teams submit, review, and greenlight new project ideas.
It brings structure to every stage of the approval workflow. Each request captures key attributes like cost, impact, probability, and item type, giving reviewers the full context they need to make strategic, informed decisions.
Collaboration is built into the process. Roles and responsibilities can be clearly defined, helping eliminate confusion over ownership. And with automated notifications and comments built into the workflow, updates reach the right people exactly when they need them.
📌 Ideal for: Initiating new engineering projects or major change initiatives, capturing technical goals, scope definitions, and resource needs, and securing approvals before launch.
8. Project Approval Process Template
The Project Approval Process Template turns those messy approval steps into a clear, visual workflow anyone can follow.
Everything lives in one organized space—project summaries, success criteria, benefits, and detailed work plans. Track essential information effortlessly with project IDs, managers, approvers, locations, and current status, all named and available.
The template makes it easy to monitor both the people side—who’s managing the project, who needs to approve it, contact details—and the numbers side, like your budget and resource needs.
With approval stages clearly marked, everyone knows exactly where things stand.
📌 Ideal for: Streamlining construction project management and change orders, ensuring technical, financial, and operational factors are properly reviewed and documented.
9. Project Documentation Template
The Project Documentation Template gives you a home for all project-related information.
Just like a well-designed engineering drawing package, this template structures everything logically. Drop in submission dates, specify the project manager, and map out your team’s expertise and responsibilities in a visual format that makes sense to everyone.
The team profile section is handy for complex engineering teams where knowing who handles what specialty is critical. Include photos, clear job descriptions, and specific responsibilities so that when someone needs the electrical engineer or materials specialist, they know exactly whom to contact.
📌 Ideal for: Creating a central source of truth for all engineering change activity, combining technical records, approval notes, supporting files, and implementation updates.
🔍 Did You Know? In semiconductor manufacturing, modifying a single mask layer can cost over a million dollars. To cut costs, engineers often implement ECOs by changing only the upper metal layers while reusing base layers.
10. Construction Management Plan Template
Ever felt like your construction project timelines were too complex to make sense of? The Construction Management Plan Template solves this with a visual approach you’ll actually use.
From site visits to foundation excavation, the template maps your entire construction sequence on an interactive Gantt Chart that shows exactly how tasks connect. No more wondering what happens after the blueprint review—you can see how it flows right into procuring rental equipment and setting up your project office.
What’s really helpful is how the dependencies are mapped right on the timeline.
📌 Ideal for: Outlining how engineering changes will be handled across a construction project, including workflows for approvals, escalation paths, and integration with site operations.
💡 Pro Tip: If your product is rapidly evolving, consider creating an ECO backlog. Similar to a product backlog, this allows you to evaluate and prioritize ECOs that may not be urgent but should be addressed in the future.
11. Engineering Change Order Template by Pipefy
Engineering changes involve many moving parts, but Pipefy’s template for engineering change orders makes it much easier to keep everything in order.
If you’re aiming to organize engineering updates more effectively without making them a big production, this template gives you a clear starting point. It’s flexible enough to fit your projects now and adaptable enough to grow with you later.
What’s nice is how it breaks the ECO process into straightforward phases. You can see exactly where each change stands—from the moment someone suggests it to the final approval and rollout.
📌 Ideal for: Running a structured, multi-stage engineering change order process while keeping team roles, sign-offs, and progress visible in the change management software at every step.
12. Engineering Change Request Form Template by Scribd
The Engineering Change Request Form Template from Scribd makes sure every important detail around a proposed modification is captured properly. It covers both what’s changing and why it needs to happen, keeping everything clear from the start. That way, teams have everything they need to review the request without second-guessing.
One thing you’ll spot quickly is the built-in approval flow. It brings in technical experts, reviewers, and even sales and materials teams, all signing off as the change progresses. With signature blocks and dates for every step, it keeps everyone accountable and makes tracking simple.
📌 Ideal for: Capturing detailed engineering change requests tied to specific parts or systems, while embedding departmental reviews and approvals to keep the process accountable.
What Makes a Good Engineering Change Order Template?
An engineering change order template needs to be a practical tool that clarifies changes and keeps everyone on the same page. Here’s what sets a great one apart:
- Streamlined structure: Lays out change details, rationale, and impacts in clear, logical sections
- Flexible fields: Adjusts to unique project specs, from small tweaks to major overhauls
- Precise prompts: Nudges users to include critical info like part IDs or deadline shifts
- Compliance-ready: Embeds fields for regulatory checks or safety protocol alignment within the change management guide
- Compact design: Stays concise, ideally one page, to speed up reviews and decisions
- Approval clarity: Tracks stakeholder sign-offs to lock in accountability
- Impact foresight: Guides analysis of cost, timeline, or resource ripple effects
💡 Pro Tip: Try conducting a change simulation before implementing an ECO. Run a mock-up of the changes in a controlled environment to see how they interact with existing processes and uncover potential issues early.
Change? ’s Got You
Whether it’s a product launch or feature updates, engineering changes can’t afford delays or miscommunication. Teams need a system that keeps every proposed change clear and documented without adding complexity.
’s engineering change order templates do exactly that. Each template is designed to support real workflows, guide reviews, and keep teams aligned through every step of the process. You get structured forms, task automation, and full visibility—all in one place.
Of course, doesn’t stop at documentation. With AI-enabled tools for collaboration, task management, product lifecycle management, and team communication, is your everything app for work. It supports decision-making, enforces accountability, and keeps your change control process consistent across teams.
If you want a reliable way to manage updates, approvals, and product changes, delivers the most complete set of tools to make it happen.
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