A landscaper is to a garden what an architect is to a building: an artist who composes how natural elements come to life for maximum function and beauty.
But as fulfilling as the work is, winning over potential clients can be tough when presenting your landscaping work, especially without a clear, professional landscaping proposal filled with essential information.
That challenge gets more complicated when your landscaping services cater to a wide range of clients. One day, it’s a commercial property manager; the next, it’s a high-profile residential estate.
To build lasting relationships in the landscaping business, you can use a landscaping proposal template that lets you customize offers, showcase your landscape design expertise, and deliver an accurate estimate without starting from scratch.
Here’s a list of top-rated free proposal templates designed to save time and simplify your next landscaping project.
Free Landscaping Proposal Template for Professional Agreements
What Are Landscaping Proposal Templates?
A landscaping proposal template is a preformatted document used by landscaping professionals to outline the scope of work, project costs, and contract terms for a landscaping project in a legally binding form.
Its main job? To standardize how landscaping services are presented to potential clients, helping businesses communicate clearly and win more jobs, ideally on one page. And here’s how they work:
✅ Outline the scope of work, including specific tasks, site details, and landscape design elements
✅ Break down project costs with a clear, itemized list of materials, labor, and other expenses
✅ Present a professional, organized structure that reflects your landscaping business credibility
✅ Include sections like client information, payment terms, warranties, and company information
✅ Customize offers to match client expectations and speed up the proposal creation process
What Makes a Good Landscaping Proposal Template?
“Hi all, I pulled a [landscaping] template from the internet that I’ve been working with, but finding that it’s lacking, and somewhat vague,” complained this Reddit user.
So, what does a good landscaping proposal template offer instead?
Ideally, the template should give every landscaping project a bid structure, clarity, and professionalism. It also helps landscaping businesses set client expectations, avoid miscommunication, and confidently secure contracts.
Use a well-structured proposal template to:
- Present a clear scope of work with timelines, deliverables, and lawn maintenance or hardscape elements
- Provide an accurate estimate of project costs, breaking down materials, labor, and other costs
- Include legally sound payment terms, warranties, and cancellation clauses to protect both parties
- Showcase landscape design visuals and company information to give potential clients full project context
- Customize sections to meet client needs while maintaining a consistent proposal standard across your business
🧠 Fun Fact: Lawns are the biggest irrigated ‘crop’ in the U.S.—yep, even more than corn! All that grass takes serious water, which is why more folks are swapping it for native plants.
23 Free Landscaping Proposal Template
Here’s our list of the best landscaping proposal templates that will help you build your proposals with minimal effort:
1. Services Proposal Template
Handling landscaping quotes, timelines, and client expectations alone can feel like a full-time job when your real work with the greens hasn’t even started yet!
To bring structure at this stage, try ’s Services Proposal Template. Need to quote services fast and still look polished? This one’s your go-to.
Designed for any service-based industry—including landscaping businesses—this proposal template helps you outline landscaping services, break down project costs, and define the scope of work in a clear format.
You can create customized proposals that include all the details: pricing, timelines, and even lawn maintenance deliverables.
Furthermore, the built-in project management views—like List, Calendar, and Gantt—make it easy to track every step of your landscaping project.
✨ Ideal For: Landscaping businesses managing diverse client projects and looking to streamline proposals with detailed service breakdowns.
💡 Pro Tip: Add seasonal maintenance options as optional line items—this can upsell recurring work right from the first bid.
2. Project Proposal Template
When you’re pitching a complex landscaping project, clarity is everything—and ’s Project Proposal Template helps you deliver it visually.
Built on Whiteboards, this proposal template is ideal for landscape contractors who need to map out project details, materials needed, and deadlines in one collaborative space.
Why is the visual format so important? From outlining the scope of work to estimating project costs, IT teams and potential clients stay aligned from the start.
The intuitive checklist ensures no tasks—be they lawn care, hardscape elements, or plant care— are missed.
✨ Ideal For: Landscape contractors collaborating with teams and clients on complex, multi-phase projects.
3. Project Proposal Whiteboard Template
Since landscapers often deal with large-scale installations or seasonal contracts, their work can be diverse. That’s why it’s important to break down complex landscaping projects into manageable phases.
Use the Project Proposal Whiteboard Template to define your scope of work, allocate responsibilities, and outline project costs without drowning in paperwork.
Whether you’re collaborating with your team or walking a prospective client through your proposal stand, this project proposal template is a smart pick for professionals who want to create more structured, visually driven project proposals.
It is perfect for professionals who sketch ideas in meetings or walk clients through phases. Add images, draw site outlines, and instantly map who’s doing what.
✨ Ideal For: Designers and contractors building proposals collaboratively, or pitching high-concept landscaping work in client meetings.
🧠 Fun Fact: The U.S. has an estimated 40–50 million acres of lawn—nearly three times the size of New Jersey. What makes up the majority of this lawn? The majority is made up of residential yards and roadside strips!
4. Business Proposal Template
Pitching a high-value landscaping proposal to corporate clients or estate managers? The Business Proposal Template helps you present your offer with confidence—especially for multi-phase or milestone-driven projects.
If you are a landscaping business offering everything from lawn care to full-scale landscape design, this template enables you to clearly outline your services, project milestones, and payment terms. Use this template to showcase your service tiers, include permit-related timelines, and build client trust with structured payment schedules and accountability checkpoints.
With sections built for storytelling, timelines, and accurate estimates, this business proposal template helps build trust with potential clients while keeping your presentation professional.
✨ Ideal For: Landscaping professionals pitching high-value services with clearly defined milestones and budgets.
5. Request For Proposal Template
For landscaping professionals bidding on public projects or large contracts, RFPs are often the entry point. The Request for Proposal Template is perfect for teams seeking landscaping vendors or subcontractors. Use it to standardize how you invite bids, evaluate submissions, and manage incoming proposals for public projects or outsourced landscaping work.
This template is designed for issuing RFPs, not responding to them, and is different from a proposal you submit.
You can use this template to manage proposal outlines, evaluate project scope, and ensure your team delivers a strong, timely response.
Moreover, this template comes with built-in tools like Gantt charts and Kanban boards. This makes it easy to track your project goals and proposal progress from start to submission.
✨ Ideal For: Contractors responding to formal bids or public landscaping projects requiring compliance and structure.
💡 Pro Tip: Struggling to attract the right vendors or wasting time reviewing mismatched proposals? How to Write an Impactful RFP walks you through the entire process—from drafting to evaluation—so you get better bids faster.
6. Commercial Proposal Template
More and more people are turning their yards into edible gardens—proof that thoughtful landscape design isn’t just about looks anymore; it’s about purpose too.
However, pitching high-value landscaping services to corporate clients, HOAs, or commercial property managers needs structure.
The Commercial Proposal Template helps you present landscaping project details—from the scope of work and materials needed to pricing and payment terms—in a format that looks professional and polished.
The template makes it easy to organize every component of your offer so that your landscape bid reflects your expertise and attention to detail.
✨ Ideal For: Businesses offering landscape design and maintenance to HOAs, retail centers, or commercial properties.
7. Project Narrative Template
Behind every successful landscaping proposal is a clear story that shows clients why the project matters.
While this may sound profound and poetic, keeping your scope of work transparent really helps in the long run.
The Project Narrative Template helps you connect vision with execution—perfect for eco-conscious parks, habitat restoration, or sustainability upgrades.
Use this to clarify the intent behind the proposal, highlight environmental goals, and give stakeholders a compelling reason to greenlight your landscaping solution.
✨ Ideal For: Landscape designers and consultants who want to build context and explain the purpose behind each project scope.
8. Budget Proposal Template
According to the 2024 State of the Landscape Labor Market report, 70% of landscaping businesses fail before reaching the 18-month mark. The common culprit: poor financial planning.
This is why having a clear budget can significantly impact the success of a landscaping proposal.
The Budget Proposal Template helps you present an accurate estimate of expenses in a structured, easy-to-read format.
You can use this budget proposal template to build confidence with potential clients by showing exactly where their investment is going—from materials needed to final payment terms.
Plus, this template also includes visual tools to simplify reporting and keep your proposal standing on solid financial ground.
✨ Ideal For: Teams needing to present transparent pricing and detailed cost breakdowns to secure client trust.
9. Contract Management Template
The most common sign of a profitable landscaping business is multiple landscaping projects. However, this also means different timelines and scopes.
The Contract Management Template simplifies the process by helping you track every contract—from draft to approval to final submission.
With features like custom statuses, document tracking fields, and multiple view options like Gantt and Board, it’s easy:
✅ Monitor deadlines
✅ Track client expectations
✅ Manage legal agreements
✨ Ideal For: Landscaping businesses juggling multiple contracts and timelines across different clients.
10. Request for Quote Template
Are you sourcing materials for a large-scale landscaping project? Or comparing subcontractors for specialized landscaping services?
The Request for Quote (RFQ) Template helps you simplify vendor communication. Easily request, track, and evaluate quotes in a consistent format.
Use this template to break down requirements, clarify project costs, and ensure every quote aligns with your scope of work and timeline.
✨ Ideal For: Teams sourcing materials or subcontractors and comparing quotes for large-scale landscaping jobs.
11. Services Agreement Template
The lawn care sector has grown by over 8.2% annually for the past three years—and that growth isn’t slowing down.
But before any landscaping project begins, it needs to start with a clear, strong agreement.
The Services Agreement Template helps landscaping businesses define the scope of work, payment terms, and service timelines in a way that’s simple for both parties to understand.
This template also provides helpful prompts to make sure no important details—like timelines, deliverables, or other costs—are missed.
✨ Ideal For: Businesses defining clear service terms and timelines before beginning a new landscaping project.
12. Landscaping Proposal Template by PandaDoc
The PandaDoc Landscaping Proposal Template is specifically designed for landscaping professionals who aim to produce clean, client-ready proposals without having to start from the beginning.
From cover letters and an executive summary to lawn maintenance, hardscaping, and detailed labor estimates—this template helps you present a polished offer.
With built-in support for e-signatures and structured sections for both residential and commercial landscaping services, this template ensures your proposal covers all the details potential clients care about alongside an implementation plan.
The PandaDoc Landscaping Proposal Template is especially useful for those managing multiple jobs, helping standardize your proposal while leaving room for customization.
✨ Ideal For: Landscaping professionals offering bundled services like maintenance, hardscaping, and seasonal upgrades.
13. Lawn Maintenance Proposal Template by PandaDoc
Lawn care might seem simple—but landing a client requires more than just a mower.
The PandaDoc Lawn Maintenance Proposal Template helps landscaping businesses present their services, pricing, and service schedule in a clean, client-ready format.
You get sections for your cover letter, core offerings, additional services, an acceptance form, and more.
The Lawn Maintenance Proposal template is especially useful for recurring lawn maintenance agreements—including labor details, timelines, and even client testimonials.
✨ Ideal For: Teams providing ongoing lawn care services and looking to formalize recurring client agreements.
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14. Landscaping Proposal Template by Proposify
Want to close deals faster? The Landscaping Proposal Template by Proposify is designed to help landscaping businesses do that.
With sections like a personalized cover letter, a project-specific problem statement, and a detailed budget breakdown, this template ensures your landscaping proposal meets client expectations directly.
The template is fully customizable, allowing you to highlight:
✅ Company information
✅ Past work
✅ Visual proposal stand with embedded videos and images
Plus, it offers built-in interactive pricing tables and e-signatures to speed up approvals.
✨ Ideal For: Businesses pitching polished, visual-heavy proposals to residential or commercial landscaping clients.
15. Landscaping Proposal template by SiteRecon
One of the best ways to win bigger clients is by highlighting cost-saving opportunities in your proposal.
That starts with a visual-first approach. The Landscaping Proposal Template by SiteRecon includes key sections to define your landscaping services, pricing, and team responsibilities while addressing common client pain points like turf care, pruning, and irrigation.
However, what sets this proposal template apart is its integration with property maps—allowing you to document enhancement ideas directly on-site.
✨ Ideal For: Professionals needing visual-first proposals with site-based enhancements and mapped-up sell opportunities.
🧠 Fun Fact: The term landscape architecture didn’t emerge until 1828, thanks to a book by Gilbert Laing Meason. Originally a painting term, landscape itself is Dutch—borrowed from landschap!
16. Landscaping Proposal template by Aspire
Want to present your landscaping business as professional, reliable, and detail-oriented from the very first client interaction? The Landscaping Proposal Template by Aspire will help you out.
This free downloadable proposal template walks you through everything from defining project scope and responsibilities to presenting a polished budget with phases and milestones.
This template is especially useful for businesses aiming to scale, thanks to its compatibility with Aspire’s end-to-end software for managing landscaping businesses.
✨ Ideal For: Landscaping businesses using Aspire’s software suite to standardize bids and scale operations efficiently.
17. Wildlife Habitat Landscaping Proposal Template by Template.Net
The Wildlife Habitat Landscaping Proposal Template from Template.net is built for professionals who aim to support biodiversity, pollinators, and native ecosystems.
This template guides you through assessing site conditions and local wildlife needs, recommending native plantings, incorporating water features, and presenting a clear budget and timeline.
✨ Ideal For: Eco-conscious landscapers, restoration experts, or parks departments creating habitat-focused designs.
18. Children’s Play Area Landscaping Proposal Template by Template.Net
The Children’s Play Area Landscaping Proposal Template by Template.net is built for planners designing safe, inclusive, and engaging outdoor spaces in schools, parks, and residential areas.
The template walks you through every detail—play equipment, sensory zones, accessibility features like wheelchair swings, and essential safety standards.
With eco-friendly materials, thoughtful plant choices like pollinator-friendly shrubs and shade trees, plus a clear budget and funding breakdown, the template blends creativity with structure.
✨ Ideal For: Urban planners and designers creating safe, inclusive, and creative outdoor environments for kids.
19. Business Park Landscaping Proposal Template by Template.Net
The Business Park Landscaping Proposal Template by Template.net helps commercial landscaping companies deliver tenant satisfaction.
This template is especially helpful if you pitch to corporate clients or facility managers. It outlines key project elements like sustainable design concepts, irrigation systems, lawn care, and seasonal plant maintenance.
You also get templates for a phased payment schedule, a maintenance plan, and a clear project timeline, making it easier to craft detailed proposals and confidently win long-term contracts.
✨ Ideal For: Landscaping contractors managing commercial site beautification and long-term maintenance plans.
💡 Pro Tip: Struggling with vague project briefs? The Best Project Request Form Templates for Teams help you capture clear goals, outcomes, and requirements upfront—so you can kick off every project with the right context and fewer surprises.
20. Industrial Complex Landscaping Proposal Template by Template.Net
When a landscape has to match the scale and grit of an industrial zone and offer visual appeal, employee comfort, and sustainability, it takes more than just a few trees in the parking lot.
The Industrial Complex Landscaping Proposal Template by Template.net helps landscaping firms or facility teams design comprehensive, large-scale green upgrades.
This template walks you through everything—from analyzing soil and climate conditions to proposing native plant species, rain gardens, and low-maintenance greenery.
This free template also covers employee-friendly seating zones, art installations, and security-conscious fencing design.
✨ Ideal For: Large-scale projects balancing environmental sustainability with industrial aesthetics and employee comfort.
21. Party or Gathering Landscaping Proposal Template by Template.Net
When it comes to big events, the setting is everything. Whether it’s a dreamy garden wedding or a summer soirée, the landscape has to match the moment.
The Party or Gathering Landscaping Proposal Template by Template.net is designed for event planners, venue managers, or landscaping professionals looking to bring a theme to life.
This template includes sections for client expectations, plant and décor selections (like rose-lined arches and rustic wooden seating), and even lighting details to match the event’s vibe—from ceremony to reception.
Here’s what you get:
✅ Pre-event setup timelines
✅ Clear breakdown of costs
✅ Structured post-event cleanup
✨ Ideal For: Event planners and venue managers designing themed outdoor spaces for weddings or special occasions.
22. Solar Powered Landscaping Proposal Template by Template.Net
With more individuals trying to shrink their environmental impact, eco-conscious landscaping is developing into a lifestyle choice.
Suppose you are a business, eco-developer, or landscape architect specializing in integrating green tech into outdoor spaces. In that case, the Solar-Powered Landscaping Proposal Template by Template.net offers a structured proposal.
With a detailed cost breakdown structure, ROI estimates, and a clear timeline, this template makes it easy to pitch sustainable landscaping solutions that look good and make financial sense.
✨ Ideal For: Green developers or landscape architects pitching solar-integrated, energy-efficient outdoor designs.
🧠 Fun Fact: One hour of weeding burns 300 calories (the same as walking or bicycling at a moderate pace), and manual push mowing of the lawn burns 500 calories per hour (the same rate as playing tennis).
23. Landscaping Proposal Letter Proposal Template by Template.Net
Occasionally, all it takes to win over a client is a well-worded letter that feels personal yet professional.
The Landscaping Proposal Letter Template by Template.net offers a clean, straightforward way to pitch your landscaping services—designed for contractors, designers, or firms offering landscaping design technology.
This template works because it’s formatted like a formal business letter. It helps you establish a connection while outlining your services and readiness to get started.
✨ Ideal For: Freelancers or businesses initiating proposals with a personal, formal introduction before contract drafting.
Stop Beating Around the Bush with Proposals from
Hawke Media’s Executive team decreased project delays by over 70% in their first year using .
Landscaping businesses run on tight schedules, and while you can’t fast-forward nature, you can set realistic timelines and manage expectations upfront.
With ’s 1,000+ templates and features like Custom Fields, task dependencies, and timeline views, you can map every phase of your landscaping project and track real-time progress.
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