Half of all business projects fall behind schedule, and a third are never completed. These are startling numbers! However, managing multiple deadlines and tasks while project tracking doesn’t have to feel like an impossible juggling act.
That’s where project report Excel templates shine. These user-friendly tools tackle project management challenges head-on by organizing data, visualizing progress, and providing clear updates in one place.
Say goodbye to the chaos and hello to clarity!
Free Project Report Excel Templates for Efficient Tracking
What Makes a Good Project Report Excel Template?
Selecting the right template can dramatically improve managing and analyzing project data. But what separates a basic template from a truly effective one?
Here are some key features of project report Excel templates that support every phase of the project management life cycle:
- Customizable fields for project-specific needs: Easily adjust fields to track metrics unique to your project, such as task-specific KPIs or custom milestones
- Automated data calculations: Eliminate manual errors and save time with built-in formulas for progress tracking, budget updates, and resource allocation metrics
- Visual dashboards for real-time insights: Use interactive charts and graphs to visualize key data points like task completion rates or budget usage
- Seamless integration capabilities: Connect with other tools or platforms for smooth project tracking without switching systems
- Error-checking mechanisms: Highlight missing or inconsistent data to maintain accuracy in your reporting process
- Structured sections for each project phase: Provide organized layouts for initiation, planning, execution, monitoring, and closure to align with the project’s life cycle
👀Did You Know? Spreadsheets still rule the world! A study has shown that 55% of organizations still do their enterprise planning, including sales and forecasting, on spreadsheets!
This highlights the need for more effective tracking and reporting tools, including easy-to-use templates to keep projects on track.
Project Report Excel Templates
We’ve curated the top project report Excel templates for project managers, executives, clients, and team members across industries like software, construction, IT, and beyond—designed to enhance organization and streamline reporting.
Let’s take a look at them:
1. Project Status Report Template by ProjectManager
If you don’t monitor your project’s status, you’re managing in the dark. Without a clear view of the situation, knowing whether you’re on track or facing roadblocks is tough.
This free project status report template improves communication with stakeholders and team members. It keeps updates clear, organized, and easy to present.
The Project Status Report Template by ProjectManager reduces manual work. It lets you quickly access and update key information for daily or periodic reports.
Staying organized helps you make smarter decisions and tackle potential issues before they disrupt your project development.
Ideal for: Project managers, project team members, and stakeholders, including project sponsors or clients.
2. Project KPI Dashboard Template by ProjectManager
Tracking key metrics is crucial for improving performance and progress. Without the right tools, it’s hard to know whether things are going as planned. That’s where a KPI project dashboard template comes in.
The Project KPI Dashboard Template helps you monitor the performance of teams, individuals, projects, and your entire organization. It also gives you a clear view of financial health and progress toward strategic goals.
A KPI dashboard lets you quickly spot trends and identify when key metrics go off course. This knowledge lets you react faster to challenges and opportunities, making decision-making more data-driven.
Ideal for: Project managers, program managers and project management offices (PMOs), functional managers or department heads, top management team, and C-level executives.
3. Project Report Format Template by Template.net
Want a simple yet effective way to keep track of your project’s progress? The Project Report Format Template by Template.net has you covered.
It helps you organize and present key project details in a clear, structured format. It covers everything you need: project objectives, tasks, deadlines, and progress—making updates easy for both you and your project manager.
You can also highlight milestones, risks, and achievements, ensuring nothing gets overlooked.
With this template, reporting takes less time, so you can focus on keeping the project moving forward. A well-organized report keeps your team aligned and supports better decision-making.
Ideal for: Project managers, project team members, and stakeholders.
🧠Fun Fact: Microsoft Excel was first launched in 1985, and nearly 40 years later, it remains one of the most powerful tools for project tracking!
4. Status Tracker Template by Template.net
A status tracker is a must-have for keeping your project on track. This template lets you monitor progress, tasks, and deadlines in one place. It’s perfect for teams who must stay organized.
With this Status Tracker Template by Template.net, you can easily update and view key details like task owners, due dates, and completion status. Spot potential delays early and act on them faster to keep things moving.
With a clear, up-to-date snapshot of your project, communication with your team and stakeholders becomes painless. Stay organized, stay informed, and keep your project running smoothly.
Ideal for: Project managers, team leads, and cross-functional teams.
5. Weekly Report Template by Template.net
The Weekly Report Template by Template.net helps you stay organized and avoid projects falling behind or getting abandoned.
It lets you document key updates, completed tasks, challenges, and goals for the week ahead—all in one place. With a clear snapshot of progress, you can keep your team and stakeholders informed without extra hassle.
By using this template regularly, you maintain consistent, actionable updates that support deadlines, budgets, and expectations. It’s simple to fill out but a powerful tool for keeping your project on track.
Ideal for: Project managers, team leaders, and department heads.
6. Project Tracker Template by Microsoft
This Project Tracker Template keeps you organized by tracking tasks, categories, and assigned team members. It also highlights over- or under-performance with an automatic calculator.
Use this simple Excel template to make project tracking more straightforward and more efficient.
Ideal for: Project managers, team leaders, and supervisors.
7. Project Issue Tracker Template by Microsoft
Did you know that software projects typically have 15 to 50 defects per 1,000 lines of code? Bugs are inevitable, which is why a solid bug-tracking system is a must.
This Product Issue Tracking Template helps you log, assign, and track bugs from start to finish. It’s easy to use and fully customizable to fit your project’s needs.
This simple but effective Excel template lets you stay organized, catch issues early, and keep your project moving forward.
Ideal for: Software developers, QA teams, project managers, and product owners.
Limitations of Using Excel for Project Tracking
While Excel is a popular tool for tracking projects, certain limitations can impact its effectiveness as projects grow in size and complexity.
Here are some key drawbacks:
- Manual updates and errors: Frequent manual input increases the risk of human error, leading to inaccurate tracking
- Collaboration challenges: Excel isn’t built for real-time collaboration, and syncing issues can arise when multiple users edit simultaneously
- Limited scalability: Managing large data sets becomes cumbersome as projects grow, slowing down navigation and creating confusion
- Lack of advanced features: Excel lacks features like time tracking, resource allocation, and automated task dependencies that are common in project management tools
- Limited reporting and visualization: Excel’s basic charts require extra time to format detailed reports, unlike specialized project management software
- Security concerns: Sharing Excel files via unsecured channels exposes sensitive project data, unlike project management tools with better security features
- Rigid templates: Excel’s templates are limited in customization, often requiring workarounds that increase time and errors
Alternative to Project Report Excel Templates
While Excel templates are a great starting point for project tracking, other tools offer even more flexibility and customization. is one such platform!
The everything app for work boasts over 1,000+ templates tailored to a wide range of project management needs. Whether you’re managing a simple task list or a complex project with multiple workflows, ’s project management templates cover it all.
Let’s find some alternative templates you can use instead of Excel:
1. The Progress Report Template
Are you looking for a starting point for project progress reporting? The Progress Report Template is a great option. This versatile template offers everything you need to create clear, efficient reports using ’s built-in document editor, Docs.
It gives a snapshot of your project, breaking down key details like who’s involved, what’s been done, current status, and expected completion dates. You’ll easily cover major updates, keeping your team and stakeholders informed about progress and next steps.
As you use this progress report template, you’ll outline project status, milestones, upcoming project tasks, and any critical issues stakeholders should know. Plus, it’s fully customizable, making it adaptable to different types of projects.
Ideal for: Project managers, team leaders, and stakeholders who wish to track project progress
2. The Project Reporting Template
In project management, it’s crucial to have a clear overview of your project plan, key performance indicators (KPIs), and overall progress. This helps you identify areas that need more attention and adjust your approach accordingly.
The Project Report Template simplifies tracking essential project elements, making prioritizing tasks, expenses, and pending action items easy. With this template, you can quickly assess the project’s progress and identify areas that need extra focus.
This straightforward template ensures your team stays aligned and your project stays on track.
Ideal for: Project managers, leaders, and business owners who need a straightforward way to track project priorities, expenses, and action items.
3. The Project Status Report Template
To track your project effectively, you need a tool that shows progress and areas for improvement. The Project Status Report Template excels (no pun intended!) at this.
This template provides a clear snapshot of your project’s status compared to the original plan. It also provides a space to address issues and outline the next steps. It helps spot problems early, keep your schedule on track, and update stakeholders with a concise progress report.
With color coding for easy tracking and sticky notes to highlight key details or prompt team discussions, this template streamlines your project status updates.
Ideal for: Stakeholders like project managers or team leads who need a quick, visual way to track project progress and address issues.
4. The Project Tracker Template
The Project Tracker Template is customizable and perfect for any project, whether a significant organizational initiative or a smaller personal project. Designed with beginners in mind, it helps you organize tasks, allocate resources, and track progress—all within your workspace.
With ’s time-tracking features, you can quickly assess team performance at any project stage. This allows managers to identify potential issues early and adjust to stay on track and within budget.
By combining all these elements, managing your project from start to finish becomes more straightforward, leading to greater efficiency for everyone involved.
Ideal for: Project coordinators, department heads, and anyone managing projects of any size who needs a simple, customizable tool for tracking progress.
💡Pro Tip: This template creates multiple trackers for repeatable projects. After each project kick-off, it’ll save you time, letting you dive right into action.
5. The Campaign Progress Report Template
Campaign reporting is necessary for marketing teams to measure success and make data-driven decisions. A well-organized report helps you gather all your campaign data in one place, making tracking key performance metrics and gaining insights easier.
The Campaign Report Template is designed to help you monitor and analyze your campaign performance across various channels and teams.
With this template, you can easily compile your data into one report, visualize KPIs, and track progress while identifying areas for improvement.
Whether you’re managing email campaigns or video content, this template organizes your marketing efforts and keeps them focused on driving tangible results.
Ideal for: Marketing coordinators, content strategists, and campaign managers who need an efficient tool to track and analyze campaign performance.
6. The Production Tracking Template
The Production Tracking Template is an all-in-one solution for mastering production management. It integrates seamlessly with ’s platform, allowing you to turn tasks into a factory production line—all while tapping into advanced project planning tools.
This template lets you map out tasks, manage project resources, set priorities, and track dependencies. The user-friendly interface, combined with click-and-drag features, makes organizing tasks easy.
Plus, multiple views help you visualize your workflow, so you can spot potential issues early and resolve them before they impact production.
The template also provides space for feedback, notes, and real-time updates, ensuring your team stays aligned. No more missed emails or version confusion. Everything you need is in one centralized hub—no more missed emails or version confusion.
Ideal for: Production managers, operations coordinators, and team leads who need a comprehensive tool for tracking and managing production workflows.
7. The Monthly Business Status Report Template
At times, instead of viewing the overall project status, you may want to focus on a specific team member’s performance—especially when evaluating their workflow or contributions ahead of an annual review.
The Monthly Business Status Report Template offers a concise, one-page overview of an individual’s work for the month. It highlights completed tasks, upcoming assignments, and potential obstacles.
The template also provides key updates on critical issues such as missed project deliverables, scope changes, and workload concerns that could impact the project’s success.
Ideal for: HR managers, team leads, and department heads who need a focused, individual performance report for reviews or project assessments.
📮 Insight: 92% of workers use inconsistent methods to track action items, which results in missed decisions and delayed execution. Whether you’re sending follow-up notes or using spreadsheets, the process is often scattered and inefficient.
’s Task Management Solution ensures seamless conversion of conversations into tasks—so your team can act fast and stay aligned.
8. The Weekly Status Report Template
Instead of starting from scratch every week, the Weekly Status Report Template provides a standardized method for stakeholders to track project progress.
This template includes essential project details such as the project name, manager, and key sponsors. It also highlights key achievements and focuses on current and upcoming activities, task priorities, and due dates.
Ideal for: Project coordinators, department heads, and team leads who need an efficient, repeatable way to track and report weekly project progress.
9. The Monthly Project Status Report Template
Tracking project progress month by month is key to staying on course. The Monthly Project Status Report Template is your go-to solution for a clear and concise view.
This project management template helps you compare the current project status with your initial plan, focusing on both the previous and upcoming months. It lets you quickly assess what’s on track and what might need attention, making it easier to keep project stakeholders updated monthly.
The template is user-friendly and color-coded, highlighting the status of key project elements like timelines, budgets, quality, scope, and risk management.
Plus, if accountability is crucial, the template includes space for report reviewers and key stakeholders to confirm they’ve read the report and add their own feedback.
Ideal for: Project managers, program directors, and team leaders who need a simple, visual tool to track monthly project status and ensure stakeholder alignment.
10. The Executive Project Status Report Template
When executives and stakeholders need a quick snapshot of your projects, the Executive Project Status Report Template is your solution.
You can select from seven view types to display key project updates, such as a color-coded status (red, yellow, green) focusing on budget, project timeline, and quality. The template also allows you to sort by subtask progress or department responsibilities.
The list format also lets you customize with 11 fields, including Scope, Budget Health, and Project Rating, to showcase the data that matters most to you and your team.
Ideal for: Executives, senior managers, and department heads who need a high-level, customizable snapshot of project status for quick decision-making.
Win with ’s Project Management Templates
Tracking your project’s progress is just as crucial as planning it. Once your project is up and running, it’s about managing timelines, resources, and budgets—while monitoring performance to keep everything on track. And, of course, regularly updating stakeholders is key to maintaining transparency and trust.
The right Excel project management templates are vital for smoother tracking. These templates organize your data efficiently so you can focus on making informed decisions instead of wasting time sifting through endless spreadsheets.
Whether you’re managing progress, budgets, or deadlines, templates provide everything you need to stay on top of your project, backed by hundreds of rich project management features.
Unlock all these templates, plus over 1,000 more, by signing up for today! It’s a win-win!
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