Free Shooting Schedule Templates to Plan Film Production

Lights…⚡

Camera… 🎥

Chaos? 👻

Not with the right shooting schedule template. 

Whether you’re filming a student short or managing a feature-length production, staying on top of your film production schedule is key to avoiding missed shots, late crew calls, or lost shoot days. 

A great template helps you break down every scene, track cast members, manage shooting locations, and keep your daily schedule on point. It turns pre-production mayhem into a smooth, coordinated effort, so your set runs like a well-oiled camera dolly.

In this blog, we’ve rounded up the best free templates to help you organize your shoot from the first scene to the final wrap and leave the drama for the scene.

What Are Shooting Schedule Templates?

A shooting schedule template is a structured plan that maps each film production scene across specific days and times. 

Unlike a basic calendar, it covers key production details—scene numbers, shot descriptions, cast and crew call times, locations, setup requirements, equipment notes, and estimated shoot durations.

It gives producers, assistant directors, and line managers a way to:

• Break down each scene by number, location, and shooting time of day
• Coordinate cast availability and crew responsibilities
• Manage production schedule, equipment setup, lighting changes, and location moves
• Track required props, wardrobe, and special effects per scene
• Allocate time for rehearsals, retakes, and resets
• Plan around daylight, weather conditions, and local restrictions
• Share daily shoot plans with clear timing and assignments
• Reduce miscommunication with a centralized, up-to-date schedule

Basically, it replaces scattered notes and manual updates with a single, structured view—so your team knows exactly what’s happening, where, and when.

What Makes a Good Film Shooting Schedule Template?

Not every film production schedule keeps a shoot on track. The best templates go beyond basic time blocks—they give your team breathing room, flexibility, and clarity when something shifts mid-shoot.

Here’s what separates a reliable shooting template from the rest:

• Built-in buffer time between setups to avoid back-to-back crunch
• Quick-glance views for daily vs. weekly progress (so you can course-correct early)
• Editable fields to reflect last-minute cast swaps, location changes, or dropped scenes
• Columns for priority status to keep non-negotiables front and center
• Clear day-to-day breakdowns that align with your overall project schedule
• Shareable formats so everyone, from the gaffer to the AD, is working from the same plan

Templates that offer this level of clarity keep production teams focused on execution, not fixing avoidable mistakes.

Shooting Schedule Templates

If you’re looking for ways to stay sane during a shooting schedule, try , the everything app for work, to manage it.

Its features, free use of AI model like ChatGPT, Claude, and others + a ton of customizable templates prevent last-minute shooting script changes, missing props, and delayed setups from derailing your day. 

Here are the top film shooting schedule templates from and other sources: 

1. The Pre-Production Calendar Template

The Pre-Production Calendar Template gives filmmakers a clear structure to plan every moving piece before shoot day. It’s designed to keep tasks, deadlines, and creative input organized in one place so production teams can focus on execution instead of chasing updates. 

With this template, you can:

• Use the Gantt View to map pre-production timelines across casting, location scouting, and shot planning
• Map out all key production dates, including shoot days, deadlines, and important milestones, with Calendar View
• Schedule and assign Tasks for each phase of the production process—pre-production, production, and post-production—with the Calendar
• Monitor shoot readiness using Custom Statuses like Blocked, To Do, In Progress, and Complete

2. The Schedule Blocking Template

Blocking your day into focused segments is a proven way to stay on track during pre-production or shoot prep. The Schedule Blocking Template helps filmmakers organize time around key tasks—like scenes, planning, or prep—while factoring in personal bandwidth and location needs.

With this template, you can:

• Use the Activities View to log production-related tasks, prep work, or script sessions
• Set up structured shoot-day timelines using the Scheduling Form View
• Plan location-specific blocks with the Locations View for scene setup or scouting
• Switch between Monthly, Weekly, or Daily views to adapt to shifting timelines
• Track the status of scheduled shoots using tags like Cancelled, Complete, In Progress, and To Do
• Adjust plans on the fly while keeping your complete timeline visible at a glance

3. The Employee Work Schedule Template

Planning shifts for editors, assistants, and on-set crew can get messy quickly, especially across emails and spreadsheets. The Employee Work Schedule Template simplifies this by giving you a structured way to align availability, manage overlapping call times, and track key responsibilities in one place.

With this template, you can:

• Visualize crew workloads with the Employee Capacity View to prevent burnout or gaps
• Map out weekly shoot support, transport, and admin duties using the Weekly Schedule View
• Assign location-based work and prep tasks from the Employee Tasks View
• Use the Status Board View to see who’s available, busy, or behind at a glance
• Update task progress live with visual status tags for better coordination on fast-moving sets

4. The Work Shift Schedule Template

Coordinating call times, location crews, and support staff across different days can eat up hours without a clear system. The Work Shift Schedule Template brings structure to your crew calendar with flexible views, real-time updates, and shift tracking.

It helps make daily planning more efficient without overbooking anyone or missing key roles.

With this template, you can:

• Organize location shoots or studio setups with the Shift Schedule View
• Create Tasks for each shift and assign them to team members, making it easy to allocate shifts and track responsibilities
• Monitor status updates in real time to avoid coverage gaps or reshoots
• Assign roles clearly and track progress using Custom Statuses like Done, In Progress, and To Do tags

5. The Hourly Schedule Template

Even an hour can make or break momentum when production days are tightly packed. The Hourly Schedule Template helps filmmakers and crew plan their day in granular blocks—from location setups and prop checks to scene rehearsals and breaks.

With this template, you can:

• Break your shoot day into hourly segments for scenes, prep, or meetings
• Use Dashboards to get an overview of scheduled hours, completed tasks, and payouts, allowing for real-time performance tracking and reporting
• Adjust call times or task orders quickly with the Weekly Calendar View
• Move scene tasks between Custom Statuses like To Do, In Progress, Complete, or Cancelled

6. The 24-Hour Schedule Template

When you’re managing back-to-back shoots or juggling edits, even a slight delay can throw off the entire day. The 24-Hour Schedule Template gives filmmakers and production teams a single view to map every task, scene, or prep session, hour by hour. 

It’s flexible enough to work around changing call sheets and deadlines, while structured enough to keep your day tight and efficient.

With this template, you can:

• View your entire day in the Daily Calendar View and spot time gaps between shoots or tasks
• Log completed activities for fast reference using the Completed Tasks View
• Use the Tasks List View to outline scene setups, location checks, or post tasks
• Track shifts in plans and productivity across your 24-hour cycle
• Use Docs to track and analyze how you spend your time, helping you identify patterns and optimize your daily routine

7. The Team Schedule Template

Coordinating a film crew, cast, or post-production team across multiple timelines can be overwhelming without a central plan. The Team Schedule Template gives you a clear view of assignments, task ownership, and weekly priorities. It’s designed to help creative teams plan smarter without overloading anyone or missing critical deliverables.

With this template, you can:

• Use the Weekly Schedule View to assign crew responsibilities
• Break down department-specific duties in the Team Schedule View
• Track ongoing production tasks in the Project Activities View to avoid gaps in scene prep
• Manage crew bandwidth in the Workload View to balance call sheets
• Invite team members or guests to your Workspace for shared scheduling, making it ideal for teams or families coordinating daily activities
• Pair this with timesheet templates to log crew hours and stay aligned on timing

8. The Calendar Planner Template

Production timelines shift fast, and key milestones can slip without a central visual plan. The Calendar Planner Template helps map out scenes, prep days, and post-production milestones on a single, editable calendar. From tracking upcoming shoot blocks to managing deadlines for deliverables, this template keeps every step in focus.

With this template, you can:

• Use the Monthly Planner to schedule shoot days, location recces, or editing sprints
• Visualize overlapping tasks or deadline crunches in the Timeline View
• Track progress of scenes, prep items, or post tasks via the Progress Board
• Break down complex production checklists and prioritize tasks with full clarity
• Use Brain to analyze your existing tasks, availability, and priorities to automatically schedule work blocks, ensuring your most important tasks are assigned optimal time slots without manual intervention

9. The Change of Shift Report Template

Smooth handovers are a must when you’re juggling back-to-back shoots, rotating crews, or wrapping up a long shoot day. The Change of Shift Report Template makes it easy to keep everyone in the loop. You can log key updates, track any loose ends, and hand off context so each team picks up right where the last one left off.

With this template, you can:

• Create an entire project space for each shift to document scenes shot, tasks pending, and key notes
• Assign clear ownership to tasks or updates so that crew transitions happen without confusion
• Track the progress of each shift handoff using Custom Statuses for visibility
• Use the AI Calendar to trigger reminders for team members about upcoming shift changes, report submissions, or required reviews, helping everyone stay on schedule and prepared for their responsibilities

10. The Monthly Work Schedule Template

The Monthly Work Schedule Template gives production teams a reliable system for mapping their month from prep to wrap. Whether you’re coordinating timelines for different departments or tracking shoot deadlines, this template helps keep monthly deliverables clear and on track without endless manual updates.

With this template for production planning, you can:

• See all tasks, deadlines, and events for the entire month using Calendar View, making it easy to spot busy periods, gaps, and overlaps in your schedule
• Monitor team workloads and assignments using the Team Members View
• Keep an eye on project pacing through the Gantt View
• Manage payouts and shoot expenses through the built-in financial tracking view
• Integrate your Google Calendar with and use the drag-and-drop functionality, allowing for quick adjustments as priorities shift or deadlines change

11. The 2-2-3 Schedule Template

The 2-2-3 Schedule Template helps production teams and crew managers easily plan weekly shifts, even on complex shoot schedules. Whether you’re juggling long shoots, switching between day and night coverage, or managing back-to-back studio days, this template keeps things running smoothly.

With time management templates like this one, you can:

• Use the Team Schedule View to organize alternating shifts and visualize workload across the week
• Reference the Getting Started Guide to set up your shift rotation without confusion
• Map out daily responsibilities in the Calendar Schedule View with clear time blocks
• Tag and categorize roles like camera ops, runners, or lighting crew with Custom Fields
• Integrate with Google Calendar, Outlook, or Apple Calendar to consolidate all your events and tasks in one place
• Adjust timelines on the fly with built-in automations and drag-and-drop controls

12. The Daily Timesheet Template

Time is money. Tracking every crew hour or service task shouldn’t cost you. The Daily Timesheet Template helps log time spent across tasks, scenes, or entire deliverables. It makes it easy to track footage review hours, budget crew time per location, and calculate and report work hours all in one place.

With this template, you can:

• Track detailed information with Custom Fields such as Total Pay, Paid Sick Hours, Paid Vacation Hours, Hourly Rate, Employee Signature, providing granular control over daily work records
• Use the Daily Timesheet Log to track crew hours, including location-based shifts or post-production sessions
• Switch to the Weekly Breakdown View for a big-picture overview of time spent across different projects
• Mark time entries as billable or non-billable, supporting accurate client billing and internal reporting 
• Review progress in the Monthly Breakdown View to identify resource bottlenecks and overages

13. The Personal Schedule Availability Template

Coordinating your week between shoots, edits, team check-ins, and personal priorities can quickly spiral without a structured view of your time. The Personal Schedule Availability Template maps out your availability with zero guesswork, so you can make room for the work that matters and confidently say no to what doesn’t. 

With this template, you can:

• Add and update personal availability based on call times, shoots, or travel blocks using the Add an Activity View
• Get a visual snapshot of booked vs. open time slots with the Availability view
• Keep all shoot-related appointments, recces, and edit reviews visible in one Activities board
• Use the Getting Started Guide to set up your scheduling logic quickly
• Track availability status across four stages: Scheduled, Complete, Done, Cancelled

14. The Project Schedule Template

The  Project Schedule Template keeps all your timelines in sync. It gives you a clear visual of every task, deadline, and dependency, so you can manage scene schedules, handoffs, and crew workloads without missing a beat.

With this project timeline template, you can:

• Break down production tasks using the Project Phases View for each stage—pre, shoot, and post
• Track timelines across teams with the Project Timeline View for seamless coordination
• View a snapshot of all project updates and milestones via the Project Summary View
• Assign props, sound, and camera-related tasks without stepping on timelines
• Track progress using status tags like Complete, In Progress, or To Do
• Spot risks or delays early as you track project progress in real time

15. The Project Management Schedule Template

Coordinating multiple departments, deadlines, and dependencies is no small feat. The Project Management Schedule Template gives a structured way to manage big-picture deliverables without losing track of daily execution. From pre-production prep to post-production tasks, you’ll have a clear view of what’s on schedule and what needs your attention.

With this template, you can:

• Use the Project Phase View to map each production stage with relevant deadlines and task owners
• Track open issues or delays in the Risks Issues View to stay proactive
• Monitor team-wide task status updates in the Status Board View
• Assign responsibilities and track execution across departments like direction, art, or lighting
• Stay on track with automated reminders for deadlines, meetings, and critical milestones, reducing the risk of missed deliverables
• Sync with Google Calendar, Outlook, or Apple Calendar for real-time visibility of project tasks and deadlines across platforms

16. The Project Work Plan Template

From lining up scene sequences to scheduling VFX reviews and team deadlines, a scattered plan won’t cut it. The Project Work Plan Template gives you a centralized way to map out project tasks, track timelines, and adjust in real-time, so nothing slips through the cracks and every moving part stays in sync.

With this template, you can:

• Submit and assign scene-specific tasks using the Task Submission Form
• Assign Tasks, leave comments, attach files, and tag team members to centralize project communication and documentation.
• Monitor Task Dependencies and timing in the Project Gantt View
• Use Dashboards, charts, and progress tracking to monitor project status, identify risks, and report to stakeholders

17. The Project Timeline Whiteboard Template

The Project Timeline Whiteboard Template gives you a drag-and-drop canvas to map out tasks, mark big moments, and keep everyone in the loop. Planning an indie film or juggling commercial deadlines? This flexible template lets you shift gears fast, without losing track of the big picture (or your sanity).

With this template, you can:

• Use the Project Plan Timeline View to map key deliverables like shoot days, edit reviews, and production milestones
• Track status updates through a clean Open vs Complete system built for fast edits
• Collaborate visually with teammates and external partners with Whiteboards
• Set and revise key due dates to match evolving timelines or unexpected delays
• Use nested subtasks and priorities to plan layered tasks like location prep or scene cuts
• Stay aligned with producers, editors, and crew using real-time changes and alerts

18. The Creative Project Timeline Template

Creative projects move fast—and in all directions. The Creative Project Timeline Template helps you chalk out every step of the production process on a flexible whiteboard. From pre-production to post-launch, you can track approvals, sync schedules, and stay on top of every moving piece without missing a beat.

With storyboard templates like this one, you can:

• Use the Creative Project Timeline View to plot scene schedules, edits, and cross-functional tasks across the production lifecycle
• Assign Tasks with estimated durations to team members for better bandwidth planning
• Track milestones and blockers in real-time using nested subtasks and status updates
• Stay aligned with collaborators via inline comments and shared deadlines
• Visualize creative progress from pitch to delivery, even as project scopes shift
• Update and adapt your timeline with ease using ’s drag-and-drop Gantt integration

19. The Film Budget Template

From pre-production estimates to wrap-day reconciliations, every film crew needs a rock-solid budget to keep projects financially sound. The Film Budget Template gives filmmakers a centralized way to break down expenses, monitor payment statuses, and shift resources as production demands change.

With this template, you can:

• Track cost breakdowns by production stage using the Stage Expenses View
• Use the Payment Status View to manage reimbursements, unpaid dues, and completed payments in one place
• Capture and visualize detailed budget information for every line item with Custom Fields like Film Production Stages, Description, Unit Cost, Total Cost, and Category 
• Set and update item statuses like Paid, Pending, and To Pay for full transparency
• Use Goals to set and monitor budget limits for each category, helping you stay within financial constraints and avoid overruns

20. Shooting Schedule Template by Wrapbook

Wrapbook’s Shooting Schedule Template provides filmmakers with a no-frills framework for organizing daily scenes, cast, locations, and shoot logistics. It includes structured fields for scene numbers, descriptions, shoot timings (day/night), cast requirements, and production notes, making coordinating shoots easier and minimizing confusion on set.

Plus, its clean design makes it perfect for printing or quick digital edits.

With this template, you can:

• Break down the shooting script into daily schedules for clarity
• Assign cast and crew members to specific scenes and locations
• Track progress and adjust plans as production evolves
• Ensure all production details are accessible in one place
• Streamline communication between departments for smoother shoot days

21. Excel Shooting Schedule Template by Project Manager

This Excel-based template from ProjectManager lays out your shoot day details in a straightforward grid, making it easy to log each scene’s status, timing, and production specifics. With columns for scene duration, location, cast, equipment, and notes, it’s a handy option for small crews that need to track their shoot logistics at a glance without dealing with complex scheduling software.

With this template, you can:

• List all scenes, shoot dates, and locations in a clear table
• Add custom columns for props, wardrobe, or notes
• Filter and sort by cast, location, or shoot day for quick reference
• Update schedules in real time and share with the team
• Download or print schedules for on-set use

22. Production Schedule Template by BBC

The BBC Production Schedule Template is a printable, day-of-shoot planning document for smaller shoots and educational productions. It includes key fields for crew roles, shoot locations, directions, equipment checklists, and a line-by-line professional shooting schedule broken into time blocks.

The layout is simple, straightforward, and built for clarity—helpful for those who prefer pen-and-paper logistics on set days.

With this template, you can:

• Outline the full production process, including pre-production, shooting, and post-production
• Assign tasks and deadlines to departments or individuals
• Track progress with status updates and milestone markers
• Adjust timelines as needed to meet delivery goals
• Use as a master document for regular production meetings

23. Shooting Schedule Template by Scribd

The Scribd Shooting Schedule Template offers a clean, spreadsheet-style layout that maps out each shoot day by scene number, time of day (day/night), location type (interior/exterior), and cast required. 

It’s built for quick reference on set and works well as a snapshot of production needs across multiple days. There are no frills—just the core details that help crews stay aligned.

With this template, you can:

• Simplify script breakdown by scene and location
• Record call times, cast assignments, and special notes
• Track completed scenes and update schedules on the fly
• Share schedules digitally or print for on-set reference

24. Professional Call Sheet Template by Set Hero

Run your shoot like clockwork with Set Hero’s Professional Call Sheet Template. With clear fields for call times, shoot locations, weather, and cast breakdowns, it keeps everyone in the loop. Its clipboard-style layout is easy to update and share—so every department head knows exactly where to be and when.

With this template, you can:

• Generate call sheets for each shoot day with automated scene and crew details
• Include weather, parking, and emergency info for every location
• Distribute call sheets via email or mobile for instant access
• Track confirmations and responses from cast and crew
• Maintain a professional standard for on-set communication

25. Video Shooting Schedule Template by Reflection Software

The Video Shooting Schedule Template by Reflection Software is a color-coded template that simplifies your day-of-shoot logistics with columns for call times, talent names, wardrobe instructions, and scenario details. It’s built for clarity, so your cast and crew know exactly when to show up, what to wear, and what they’re filming.

With this template, you can:

• Map out shoot days, locations, and required equipment
• Assign tasks to team members and track their completion
• Update schedules as production needs shift
• Centralize all shoot information for easy access
• Improve coordination between creative, technical, and production teams

Run Smoother Productions from Script to Screen with

Filmmaking rarely runs on autopilot. Things can derail fast between shifting shoot days, changing scripts, and scattered crew updates. That’s where steps in—not as another tool to manage, but as the one place to manage it all. 

Whether you’re planning a multi-day shoot, tracking budgets, or coordinating post-production edits, ’s templates offer more than just basic scheduling. 

They combine advanced project management features with flexible formats—like lists, boards, calendars, and whiteboards—that adapt to your production workflow. And with ’s AI Calendar, you can streamline planning, stay on top of deadlines, and keep your film on track from pre-production to post.

Sign up for to keep your next production clear, controlled, and creatively on point.

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