Toggling between Outlook and Google Calendar gets tiring. Maybe your office uses Outlook, but your phone reminders come from Google. Or you’ve got meetings in one and personal plans in the other. Either way, checking both feels like extra work.
Solve this problem once and for all by syncing your Outlook calendar with Google Calendar, so every commitment shows up in one spot. It saves time, cuts down on confusion, and ensures you are always on track.
In this guide, we show you the steps to add Outlook to Google Calendar. And if that doesn’t appeal, we have as one of the best Outlook and Google Calendar alternatives for you.
How to Add Outlook to Google Calendar
Why Sync Google Calendar With Outlook?
Managing multiple calendars can get frustrating fast. You add something to Microsoft Outlook, forget to copy it to Google Calendar, and your schedule goes out of sync.
Meetings clash with errands, reminders come from the wrong app, and you are left piecing your day together instead of focusing on the actual tasks. It’s not just annoying but also makes staying organized way harder than it needs to be.
Here’s why syncing Outlook to Google Calendar helps:
- You can see all your Outlook and Google Calendar events in one project management calendar
- It saves time since you don’t have to check both
- You are less likely to miss meetings
- It’s easier to plan your personal and professional commitments in one place
- You can set one reminder instead of two
- Your phone and laptop stay in sync
🧠 Fun fact: The first Roman calendar had only 10 months, starting with March and ending in December. , January and February were added by King Numa Pompilius to better align with the solar year.
How to Add Google Calendar to Outlook (Step-by-Step Guide)
Now that you know the benefits of syncing your Google Calendar with Outlook, here are the steps to do it:
Step 1: Open your Outlook calendar settings
- Go to Outlook and sign in
- Click the calendar icon in the left menu
- Select Settings from the top menu bar
- Navigate to Calendar and then click on ‘Shared calendars’
- Under ‘Publish a calendar’, choose the calendar you want to sync and set permissions to ‘Can view all details’
- Click Publish, then copy the ICS link
💡 Pro Tip: Color-code calendars in Google. Assign a unique color to your Outlook calendar in Google to visually separate work vs. personal events. This makes scheduling at a glance much easier.
Step 2: Head to Google Calendar
- Open Google Calendar in your browser
- On the left sidebar, click the + next to Other calendars
- Select From URL
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With an everything app for work like , your project management, messaging, emails, and chats all converge in one place! It’s time to centralize and energize!
Step 3: Add your Outlook calendar to Google
- Paste the ICS link you copied from Outlook into the URL field
- Click ‘Add calendar’
- Your Outlook calendar will now appear under Other calendars in Google Calendar
- You can download the Microsoft Outlook desktop app or mobile app and follow the same steps to sync the two calendars as well.
👀 Did You Know? 70% of people use a digital calendar as their primary tool for managing life, with 46.7% relying mainly on their mobile calendar and 23.3% preferring to use a desktop calendar.
Limitations of Syncing Google Calendar With Outlook
Syncing Google and Outlook Calendars can be helpful, but it’s not perfect. Here are some limitations to consider before you start using the synced calendar as your primary planner:
- Changes can take hours to appear in the other calendar
- The sync is one-way only, so you will see Outlook events in Google, but not the other way around
- Two-way sync usually needs third-party tools or shared calendar apps
- If you stop using the ICS link, the sync will eventually break without any warning
- Reminders and notifications may not carry over between calendars
Plus, even with Outlook integration, you may not get proper two-way syncing. And even if you download the Microsoft Outlook mobile app or the desktop app, these limitations persist. So, if you rely on this to stay organized, those small gaps can cause serious oversights in scheduling.
as a Smarter Alternative for Calendar Management
Tweaking calendar settings just to get a one-way sync isn’t ideal. You are still checking multiple apps, hoping updates actually show up.
Instead of patching two tools together, it’s often easier and faster to just switch to Google and Microsoft Outlook alternatives built for smarter scheduling, ones that don’t need workarounds, delays, or third-party fixes.
is the everything app for work—for projects, docs, tasks, and yes, calendars. It gives you a built-in calendar with two-way syncing, so you can schedule, edit, and reschedule without bouncing between tools.
This platform supports Outlook integration, lets you subscribe to any internet calendar, offers AI-powered features and schedule templates, and pulls everything into one clean, flexible view.
Whether you are managing deadlines, meetings, or your team’s entire week, makes it easier to stay on top of it all, with no copy-pasting ICS file links required.
Kartikeya Thapliyal, Product Manager at smallcase, shares his experience:
All-in-one calendar integration: Sync multiple calendars in one place
Calendar is a full AI-powered scheduling command center that brings together all your calendars, tasks, and events into a single, editable view. Whether you are managing deadlines or hopping between meetings, keeps everything synced across platforms automatically.
But it doesn’t stop at syncing. Here are a few things you can achieve with
- Turn any task with a due date into a calendar event and block time without copying things over manually, thanks to automatic task syncing
- Automatically receive action items and summaries from scheduled meetings in real-time with the AI Notetaker
- Switch between daily, 4-day, weekly, and monthly layouts with multi-calendar views, or filter by team, project, or status
- Send scheduling links straight from the calendar and join Zoom, Google Meet, or Microsoft Teams from the calendar event
- Get real-time visibility into what’s scheduled, who’s working on what, and what’s due, instantly
- Sync public and private calendars and subscribe to external or internet calendars, like national holidays or shared team schedules
- Access daily planner templates and other project management templates for easy scheduling
Two-way sync: Updates reflect instantly across Google Calendar and Outlook
The biggest challenge in syncing Outlook Calendar with Google Calendar is that you can only view the Outlook events on Google Calendar, not the other way around. That means you still have to manage two calendars to an extent.
solves that with complete two-way Outlook Integration, meaning updates made in Outlook are instantly reflected in your calendar, and vice versa. No waiting hours for changes to appear, no missed edits, and no double entry.
You can:
- Reschedule a task in and see it move on your Outlook Calendar
- Make changes on mobile or desktop, and everything stays updated across devices
- Avoid conflicts by seeing personal and work events in one calendar view
- Connect your calendars in a few clicks using ’s built-in Outlook integration and Internet calendar support
- Trust that your reminders, events, and deadlines are always in sync
also lets you create a Google Calendar integration with two-way sync. This makes the platform especially handy for managing both work tasks and personal life, without ever wondering if your calendar is telling the whole story.
📮 Insight: 18% of our survey respondents want to use AI to organize their lives through calendars, tasks, and reminders. Another 15% want AI to handle routine tasks and administrative work.
To do this, an AI needs to be able to: understand the priority levels for each task in a workflow, run the necessary steps to create tasks or adjust tasks, and set up automated workflows.
Most tools have one or two of these steps worked out. However, has helped users consolidate up to 5+ apps using our platform!
Experience AI-powered scheduling, where tasks and meetings can be easily allocated to open slots in your calendar based on priority levels. You can also set up custom automation rules via Brain to handle routine tasks. Say goodbye to busy work!
AI-powered scheduling: Optimize meetings and tasks with AI recommendations
takes the guesswork out of planning your day. With built-in Brain, the calendar processes your priorities, deadlines, and availability to recommend the best time slots for your tasks and meetings.
Instead of manually shuffling things around, you can let suggest when to tackle work, whether that’s blocking time for deep focus or fitting in a team meeting between two calls.
Unlike Google and Outlook, Calendar can:
- Recommend smart time slots based on urgency and availability
- Respect existing events from Google Calendar or Outlook
- Answer your questions about your schedule with the built-in AI
- Automatically adjust when deadlines shift
- Suggests ideal meeting times with fewer scheduling conflicts between teams
Simplify Your Calendar Management With
Syncing Outlook and Google Calendar can work if you are okay with delays, limitations, and juggling tabs. But if you want your schedules, tasks, and meetings to live in one place, with real-time updates and smart scheduling, is the simpler option.
It brings true two-way sync, AI-powered scheduling, and even Outlook and Google Calendar templates to save time. Add in support for any internet calendar app, built-in meeting notes, and smart task automation, and you have a calendar that’s easy to manage and actually helps you get things done.
Sign up with today and start planning on a calendar that makes both your personal and professional commitments easy to manage.
Everything you need to stay organized and get work done.
