If you’ve ever tried to keep those three balls in the air, you know it’s easier said than done. Deadlines sneak up out of nowhere, budgets shrink, and somehow, output quality can feel like the first thing to wobble.
That’s where project management task list templates save the day. Whether you’re leading a product launch or planning an office party, they help you manage tasks, timelines, and team members without straining.
In this post, we explore the best project management task list templates for your personal and business needs.
Free Project Management Task List Templates to Organize Work Effectively
What Are Project Task Management Task List Templates?
A project management task list template is a pre-built framework for planning, organizing, and tracking project tasks. Think of it as your project’s command center, helping to structure the end-to-end workflow.
Here are the standard elements of a project task list template:
- Task title list: Includes a list of tasks for project completion to avoid confusion
- Assignee: Shows who is responsible for which tasks. This helps avoid duplication and keeps the team accountable
- Due date: Highlights task deadlines so that your team can prioritize work and ensure timely completion
- Status: Shows the status of the tasks. With accurate status tracking, making adjustments becomes easy
- Dependencies: Lists task names that rely on others and highlights their relationships to ensure a smooth workflow
What Makes a Good Project Task Management Task List Template?
A solid project task management template is clear, customizable, and easy to update. Here’s what to look for when choosing a template:
- User-friendly: Look for a template with a clean and intuitive format
- Clear task details: Consider a project task management task list template with relevant information, such as deadlines, team lead, and assignee
- Real-time updates: Pick templates that allow real-time editing and updates. It helps keep everyone on the same page, especially in remote and cross-functional teams
- Priority sorting: Select a template that helps you to mark and filter key tasks so high-impact tasks get tackled first
- Collaborative: Choose project task management task list templates that are easy to share and edit together
- Visual tracking: Search for templates that include progress indicators, such as checkboxes or percentage tracker bars
- Notes and comments: Prioritize a template with spaces for notes or remarks. This improves communication and captures context
🎥 Watch how to use AI for Project Management
13 Project Task Management Task List Templates
Do you ever feel like your projects are running you instead of the other way around? It’s a familiar story.
That’s precisely why dedicated project management software exists. When it comes to simplifying your work, —the everything app for work—leads the pack with an intuitive workflow and structured templates.
Here are the top project task management task list templates to try:
1. List Template
For teams juggling multiple priorities, the List Template offers a clean and intuitive way to capture, organize, and execute task-based workflows.
This template supports hierarchy, status tracking, and color-coded tags. Users can break down large initiatives into granular steps while maintaining visibility over what is due, what is next, and what is blocked.
Plus, with reminders, automations, and dependency warnings, tracking is seamless.
🌟 Why you’ll love it:
- Create clear, collapsible lists to track every phase of a project
- Use custom views for better oversight
- Link supporting documents or files within tasks
🔑 Ideal for Project managers, IT teams, and team leads who want a structured bug resolution process to keep the project on track.
📣 Customer voice: Here’s what Philip Storry, Senior System Administrator at SYZYGY, had to say about using :
2. Simple To-Do List Template
The key to project success lies in having an organized plan for every task. But how do you make that happen? With the Simple To-Do List Template. Its minimalist interface allows you to capture tasks, tick them off, and quickly adjust priorities.
This template features an intuitive layout to help you plan detailed to-do lists. The checklist format makes it easy to mark completion and track progress. Plus, it helps you link pages and references, so everything is accessible.
🌟 Why you’ll love it:
- Toggle between completed and pending items easily
- Set task reminders without configuring complex workflows
- Embed Google Sheets, YouTube, Miro, and other workspace links for quick reference
- Categorize tasks by project stage and type using pages and subpages
🔑 Ideal for: Project managers, team leads, and operations teams looking for an intuitive layout to track project success.
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3. Daily Things To Do List Template
You’ve got the big picture of how to move the project forward. But to meet deadlines, your team needs clear direction. That’s where the Daily Things To Do List Template comes to your rescue.
The dedicated sections in this to-do list template let you add task location, context-rich notes, and other details for specific tasks and projects.
🌟 Why you’ll love it:
- Create checklists and milestones for simple planning and tracking
- Set priorities and assign team members for timely completion
- Build a board to monitor completed and in-progress tasks at a glance
- Sort tasks by project stage or category to maintain clarity
🔑 Ideal for: Team leads, project managers, and team members looking for an organized format to keep daily project tasks in one place.
💡 Pro Tip: Brainstorm and create a visual to-do list for project completion with Whiteboards. This feature helps you:
- Turn your project management-related ideas into actionable tasks visually with your team
- Ensure collaboration between team members
- Create a smooth workflow in real-time for the team to follow
4. Daily Task Management Template
The Daily Task Management Template is designed for high performers who need a daily overview of all projects, action items, and deadlines.
The status board shows completed, in progress, or pending tasks, so you always know where things stand. The best part? The template helps you see what worked and where you need improvement, so your productivity never takes a hit.
🌟 Why you’ll love it:
- Track daily task streaks like EOD reports and recurring activities
- Get a quick overview with visual dashboards, graphs, lists, docs, and bookmarks
- Create individual task lists for different project stages and task categories
- Add notes to provide context or share feedback directly within tasks
🔑 Ideal for: Teams launching a new project or seeking to optimize existing processes.
5. Project Management Tasks Template
The Project Management Tasks Template supports task assignment with access control, ensuring only the right people handle the right tasks. Milestones serve as motivational benchmarks, and the board view shows task completion status. Also, the embedded progress bar updates automatically as you move ahead. Additionally, you get to assess the skills and availability of team members for efficient work allocation.
🌟 Why you’ll love it:
- List the general and goal-specific objectives for every project
- Use Dashboards to report project health and task status
- Add time estimates and track time to identify gaps and optimize productivity
🔑 Ideal for: Small teams, project managers, and operations leads seeking a dedicated template to manage projects effectively.
🧠 Fun Fact: Milestones were first used by the Romans along the side of the road with details including the distance to the nearest city, when the section was built, and who paid for the section.
6. Simple Task Management Template
Want to keep your project on track and stress-free? The Simple Task Management Template helps you do that.
It gives your team a clear roadmap and standards to follow. Task categories, based on completion status and project stage, keep the workflow structured. With comments and labels, every task is context-rich and actionable.
🌟 Why you’ll love it:
- Customize fields with ratings, task importance levels, and more
- Create a project timeline for quick overviews and adjustments
- Utilize tailored tags and assign them to relevant tasks
🔑 Ideal for: Operations teams, team managers, and employees looking to keep the project tasks organized and on track.
📣 Customer voice: Here’s why Alfred Titus, Administrative Support Manager at Brighten A Soul Foundation, thinks is a great option to collaborate on tasks:
7. Calendar To Do List Template
When deadlines and due dates dominate your day, the Calendar To Do List Template brings visual clarity. The time-based layout helps identify bottlenecks and balance your workloads.
It offers two calendar views: one to track tasks by project stage or type and another to view tasks assigned. To enhance clarity, it helps you add specific resources, attachments, and comments.
Plus, with a customizable meeting request form, your team can schedule meetings to discuss progress or ideas.
🌟 Why you’ll love it:
- Categorize employees by role and department for better task allocation
- Rate each team member’s productivity to support planning and performance tracking
- Map your to-do list directly onto a daily, weekly, or monthly calendar
- List both a complete task overview and detailed, actionable tasks for the team
🔑 Ideal for Project managers and team leads who want to assess team productivity and manage task allocation and planning.
💡 Pro Tip: AI-powered tools like Brain help you maintain a seamless workflow to keep projects up and running. Here’s how it helps:
- Automate repetitive tasks, such as reminders or moving tasks when marked as “done”
- Generate an instant summary of project progress
- Get suggestions to improve project planning and tracking
8. Work To Do Template
Whether you’re a manager juggling requests or tracking deliverables, the Work To Do Template helps you reflect your actual workload.
It helps you prioritize tasks by importance or urgency, structure work into lists with subtasks and due dates, and visualize progress using Kanban or Gantt views.
Moreover, with built-in time tracking, you get estimated man-hours to plan timelines.
🌟 Why you’ll love it:
- Set automations to assign tasks to the team members
- Include fields like budget, productivity level, and success ratings for a complete view
- Categorize project tasks by daily, weekly, and monthly priorities
- Add reference links, resource files, and notes to keep everything accessible
🔑 Ideal for: Team managers looking to organize tasks and workload for project success.
🎥 Watch how to use automations within the workspace:
9. Task Management Template
’s Task Management Template is built to help teams stay organized, focused, and on top of their day-to-day work. With built-in lists for Action Items, Ideas, and Backlog, it creates a clear workflow that keeps tasks moving and nothing slipping through the cracks.
It supports granular personal tasks and team-wide initiatives. The customizable views and categories make it adaptable to virtually any workflow. Additionally, brief notes for every task provide contextual clarity.
🌟 Why you’ll love it:
- Use statuses, tags, and filters to organize tasks and monitor completion rates
- Integrate with Docs and Chat for context
- Set up automations for reminders, calculations, and other functions to maintain accuracy
- Assign dependencies between tasks for a smooth, uninterrupted workflow
🔑 Ideal for: Team leads and project managers looking to organize project tasks for a seamless workflow.
💡 Pro Tip: See task completion reports at a glance with Dashboards. Customize the reports to align with your workflow to make project task tracking simple.
Here’s what you can do:
- See assigned tasks, completed tasks, and tasks in progress to identify bottlenecks
- Get answers for time estimates and dependencies to optimize workflows and plan projects
- Add cards to show different charts, such as tasks at risk and more
10. Activity List Template
You have the project plan in place, but smooth execution depends on organizing the minor details. The Activity List Template helps you break down big tasks into actionable steps.
With built-in project documents, it facilitates brainstorming the scope of work and defining the steps. The board view helps you create a process, making it easier to identify gaps and adjust accordingly. Plus, it’s beneficial for recurring or compliance-based activities.
🌟 Why you’ll love it:
- Include descriptions, constraints, resources, and assumptions for every activity
- Map dependencies to maintain a smooth and connected workflow
- Track task progress through the tracker, which updates automatically on task completion
- Tag members, assign multiple teammates, and highlight the accountable person
🔑 Ideal for: Managers and operations teams seeking a structured approach to organizing task details.
📮 Insight: When invisible tasks pile up, the consequences are real: 14% of employees say it makes focusing on their main job ‘harder’, and 21% feel slowed down and overwhelmed by added pressure. This silent burden isn’t just an inconvenience—it’s a direct threat to team performance and well-being.
With Brain, hidden work doesn’t stay hidden for long. It can automatically surface overdue, unassigned, or stalled tasks, allowing teams to take action before issues escalate. Let AI do the heavy lifting—so your team can do their best work.
11. Project Management Template
Looking for a framework to manage cross-functional projects effectively? The Project Management Template brings clarity to task management across timelines, deliverables, and teams.
It offers a comprehensive view, from risk tracking to task allocation between departments. Priority tasks and dependencies are grouped under the ‘Urgent Tasks’ tab to simplify planning. The template also keeps OKRs organized, making it easier to align tasks and goals.
🌟 Why you’ll love it:
- Organize projects with high-level milestones and view timelines
- Track multiple projects and manage all task-related details in one place
- Create forms to collect input, documents to brainstorm, and lists to structure tasks
- Monitor progress with detailed status reports to stay informed and on schedule
🔑 Ideal for: Project managers, portfolio managers, and program managers searching for an easy way to manage projects and work.
12. Project Work Plan Template
Keeping all project elements in one place is a breeze with the Project Work Plan Template. It is an excellent framework for visualizing the project timeline based on task dependencies.
The timeline view lets you schedule task durations by department. Automations optimize everything to stay on track, from task completion updates to timely reminders.
Plus, the all-activities list provides a comprehensive overview, including project schedules, start and end dates, delays, project phases, and effort ratings.
🌟 Why you’ll love it:
- Create a task submission form to ensure clarity and thorough task documentation
- Turn tasks into milestones to highlight key achievements and deadlines
- Add formulas to calculate activity durations and keep your timeline accurate
- Group tasks by project phases for better structure and visibility
🔑 Ideal for: Project leads and operations teams seeking a structured approach for organizing project activities and timelines.
🔎 Did You Know? Most of us use digital Gantt chart templates these days. However, the earliest Gantt charts were created on paper, which meant redrawing the entire chart for even minor changes. To avoid this, project managers used pieces of paper to adjust as needed.
13. Getting Things Done Template
The Getting Things Done Template brings David Allen’s GTD productivity framework into a streamlined digital format. It’s ideal for beginners and anyone looking to quickly capture, organize, and prioritize tasks.
Organize inboxes, subsequent actions, waiting lists, and someday/maybe tasks to promote focus and better decision-making. The context and comment fields offer space for detailed notes, while time estimates streamline planning.
🌟 Why you’ll love it:
- Rate the energy level for each task to stay organized and track your workload better
- Automatically calculate sums, averages, ranges, and more for budgets and time
- Link files, references, and resources for easy access
- Add context with tags such as department, priority, or workflow stage
🔑 Ideal for: Project leads and managers searching for a template to keep project tasks organized.
Optimize Project and Task Management with
Project management without a task list template is like trying to assemble IKEA furniture without the manual. Sure, you might get there eventually, but not without missing screws, extra coffee, and a minor existential crisis.
With the right template, your team moves faster and smarter, and offers that and much more.
With Brain, templates, Docs, and other collaboration and planning tools, helps you keep every project task on track.
No more missed tasks. No more guesswork. Sign up for for free now and get a clear task management roadmap.
Everything you need to stay organized and get work done.
