We all rely on tools—whether sticky notes, spreadsheets, or simple apps—to stay organized. But those tools simply can’t keep up with complex workflows, tight deadlines, and team coordination. This is where project management software becomes indispensable, transforming how businesses plan, execute, and monitor projects at scale.
Among the top contenders is monday.com, celebrated for its flexibility in handling diverse workflows and managing projects. But even the best project management software has limitations.
If you’re a business leader or project manager considering using monday.com or its alternatives, this monday.com review will help you make a decision. Read about Monday’s strengths, drawbacks, and why you might consider more powerful project management tools like .
Review of monday.com with Pros and Cons
⏰60-Second Summary
Here’s a rundown of monday.com and its alternatives:
- monday.com is a flexible, visually appealing project management solution with customizable boards and various view options
- It offers strong automation capabilities through a no-code interface, enhancing workflow efficiency
- Its dashboards and reporting features allow for effective monitoring of team progress and resource utilization
- Its integrations with popular third-party apps like Slack and Google Drive streamline workflows
- The pricing plans range from free to enterprise-level, with varying features and costs
- The pros include ease of use, strong visualizations, and multiple integrations, but it can lack structure for some users
- is a more comprehensive alternative, offering an “everything app” approach with advanced AI ( Brain) and extensive automation customization
- With features like integrated chat, robust document collaboration, and a wider range of integrations, goes beyond managing projects to manage your entire work
life in one tool
monday.com stands out among the many cloud-based free project management software available for its intuitive design and user-friendly interface. It’s organized into workspaces, teams, boards, and subitems. As you visualize tasks as rows in Monday’s table view, you can customize corresponding columns to track task data, including status updates, timelines, and tags.
The platform offers basic task management with 15 view types, including Gantt charts, Kanban boards, calendars, maps, and snapshots. These views allow teams to monitor progress from multiple perspectives with real-time updates. Tasks are color-coded for easy identification, making tracking progress at a glance simple.
The columns in each view are customizable. You can add details like budgets, timelines, or other relevant information. You can share Boards with non-monday.com users through a view-only guest access link. This keeps all stakeholders informed without needing separate accounts.
monday.com also includes an extensive tutorial library. It helps both beginners and experienced users maximize the platform’s features. The platform provides diverse data visualization tools, enabling users to customize workspaces for specific needs. Let’s take a look at monday.com’s features and see how to make them work for you.
Automate tasks and processes
monday.com provides a no-code solution, allowing users to automate tasks and processes effortlessly without requiring coding experience. Users can create custom automation workflows using when-then commands or select from various pre-built automation templates to meet their needs.
The Monday AI workflow assistant boosts productivity by performing various tasks, such as sending notifications, updating statuses, creating new items, and assigning team members, when the specified conditions are met.
Monitor your team’s progress
monday.com’s dashboards allow you to view all projects in a single layout. With over 30 available widgets and apps, you can effectively monitor project progress, track budgets, and estimate team workloads.
You can select and organize groups from different boards into one dashboard, centralizing all the data in a single location and utilizing widgets to access all the necessary tools and information at a glance.
Track and manage time efficiently
monday.com offers robust time-tracking features that allow you to view each task’s time intervals and progress by simply clicking into a specific time-tracking cell. You can edit all entries in the time tracking log, ensuring accurate records.
Additionally, the platform supports time blocking. Improve productivity by breaking your day into manageable time blocks, focus on one task at a time, and maintain a structured workflow throughout the day.
Optimize resource utilization
Organize tasks into groups and assign them to individual team members or entire teams easily. The People column lets you assign tasks to individuals, entire teams, or sub-teams. You can also add time estimates and priorities to tasks for better workload management in monday.com.
The Workload view allows project managers to monitor team member workloads in real time. The blue bubbles indicate workloads, and the red bubbles signal potential overload.
Integrate with other third-party apps
monday.com integrates with popular tools like Slack, Google Drive, Microsoft Teams, and Salesforce. It enables automation through apps like Zapier, features two-way syncing with tools like Google Calendar, and provides real-time updates via communication platforms.
With an open API, users can create custom integrations for more tailored workflows, ensuring seamless collaboration and increased efficiency across multiple platforms.
💡Pro Tip: Use the Monday integration to check for new pulses on Monday and automatically create respective tasks in .
monday.com pricing
- Free
- Basic plan: $12/seat per month
- Standard plan: $14/seat per month
- Pro plan: $24/seat per month
- Enterprise plan: Custom pricing
Pros of monday.com
👀 Did You Know? monday.com was founded in 2012 by Roy Mann, Eran Kampf, and Eran Zinman, initially under the name Dapulse. The company rebranded to monday.com in 2017.
monday.com is for businesses that need structure without sacrificing creativity. Whether you’re juggling deadlines, managing cross-team collaboration, or tracking resources, it offers a suite of work management tools to make work feel less chaotic.
But what exactly makes it popular? Here are a few pros of using monday.com.
- Easy-to-use interface with an aesthetically appealing design
- The ability to customize the visualization of projects and tasks using various views, colors, and style options
- Extensive integrations to automate processes and connect multiple apps or transfer data between them without hassle
- Excellent help resources and tutorials for users
- The ability to sync tasks with your calendar and stay on top of deadlines
Cons of monday.com
Although it offers a wide range of features, monday.com reviews online explain where it falls short:
- Limited HIPAA compliance options for smaller-scale needs
- Additional automation features often come at an extra cost
- Formulas could be improved for better sorting and filtering of data in different views
- Chat convos, video clips, and wikis are separate from your projects
Another frequent complaint is the platform’s limited flexibility in advanced reporting and automation.
A Reddit user adds,
Alternative to monday.com
While Monday.com is a solid tool, many teams look for a more complete solution—like for Project Management.
As the everything app for work, brings task management, workflow automation, and docs, wikis, and team chat together in one place, while its built-in AI-powered tools work harder so you can work smarter.
With ’s Unlimited plan, teams get unlimited tasks, dashboards, and Custom Fields—making it a powerful yet cost-effective choice for Agile teams.
Let’s compare monday.com and at a glance:
| Feature | monday.com | |
| User interface | Flexible and highly customizable | Intuitive and visually appealing |
| Views and layouts | Multiple views, including lists, tables, Kanban boards, calendars, Gantt charts, whiteboards, mind maps, and more | 15+ views including Gantt, Kanban, and calendar |
| Automation | More advanced automation, multi-step workflows, and AI-powered automations | No-code automation, but advanced features are paywalled |
| Task management | Keep tasks and async work connected with built-in chat, audio, and video calls | Conversations and tasks exist separately, requiring external tools for real-time collaboration |
| AI features | Integrated AI assistant ( Brain) for $7/user/month on any paid plan; free trial available | AI for task automation and content generation; currently in beta for Pro and Enterprise users |
| Sprints | Built-in sprint management and reporting | No built-in sprint management |
| Collaboration | Docs with real-time editing, assigned comments for accountability, whiteboards for brainstorming, and connected chat | Commenting, @mentions, shared boards. No assigned comments for accountability |
| Integrations | 1,000+ native app integrations; integrates with more via Zapier | 200+ native app integrations; integrates with others via Zapier |
| Storage | The free plan has a 100MB cap | The free plan provides 500 MB of file storage space |
| Mobile app | Well-optimized for mobile | Some users report limited flexibility |
| Pricing | Generous free plan with all features Unlimited: $7/user Business: $12/user Enterprise: Custom Brain is available on all paid plans for $7 per member/workspace |
Limited free plan with basic features Basic: $12/seat, Standard: $14/seat, Pro: $24/seat, Enterprise: Custom |
| Best for | Teams looking for an all-in-one work management platform with advanced automation and AI | Teams that need a visually intuitive project management tool with good automation |
Let’s now take a closer look at vs. monday.com.
Goal and task management
To start with, offers advanced task management with features like subtasks, checklists, time tracking, and Gantt charts available across all plans, including the free plan. You can create tasks from various places, such as within your chat or on whiteboards, seamlessly integrating into your workflow.
monday.com provides intuitive task creation and assignment but requires higher-tier plans for features like Gantt charts and time tracking.
In , you can easily organize tasks using customizable lists and boards, sorting them by priority or status. Complex tasks are broken down into subtasks and checklists for clarity. Set task priorities and dependencies to ensure everything gets done in the right order. Assigning tasks to multiple team members helps create shared ownership and accountability.
You can also communicate important information in tasks through comments and mentions. Plus, offers great visibility with search, filters, an activity stream, and notifications to keep you on top of tasks and deadlines.
Compared to monday.com, stands out as more than just a task management tool—it’s a comprehensive productivity platform. Its ability to create both private and collaborative tasks enhances its versatility.
Goals offer a comprehensive approach to project management, helping teams set clear, actionable goals and track them precisely.
Set high-level objectives aligned with your vision using frameworks like OKRs, sprints, or scorecards. You can break goals into specific, measurable targets like tasks, numerical milestones, or true/false outcomes. also offers real-time progress tracking with dynamic progress bars to monitor goal achievement visually.
While offers a full-blown feature, Monday.com uses a simple widget for goals. It also offers detailed templates for setting all types of goals but is a much more basic alternative to ’s detailed tracking, OKR offering, and deep customization.
As a simple example, using the Goal widget in monday.com requires you to add a Numbers Column to your board and fill it with the key metrics. Tracking non-numeric values is a challenge, unlike in , where you get four types of targets: Number, True/False, Currency, and Task.
Document collaboration and management
Docs let you create versatile documents and wikis with nested pages, templates, and styling options for various needs, from roadmaps to knowledge bases. Unlike monday.com’s Workdocs, which works quite like a collaborative note-taking app and doesn’t let you organize company knowledge in a wiki yet, ’s Docs can be used to create your centralized knowledge base or single source of truth.
Automations
While Monday.com provides a custom automation builder, it primarily focuses on straightforward automation scenarios. Users can create automations by selecting predefined triggers and actions, but the platform may not support the same level of complexity and customization as .
Plus, automations in monday.com are paywalled in higher-tier plans, while offers a custom automation builder available on every plan, including the free plan.
Bonus: also lets you build automations in natural language using Brain’s AI assistance!
AI capabilities
Both and monday.com offer AI features to summarize tasks and create action items, but takes it further with Brain. It provides instant, context-based answers from everything within and connected to , analyzes data to predict issues, and offers real-time insights on your projects.
’s powerful AI agents can help you forecast risk and adapt to changes, automatically create tasks from your chat threads, link them to projects, write standup reports for you, build automated workflows, and even generate content for multiple use cases—from PRDs to marketing campaigns.
Additionally, ’s Connected Search quickly finds what you need across connected apps, like Google Drive, GitHub, Salesforce, Figma, Dropbox, Confluence, Box, and more.
📮 Insight: Monday blues? Turns out Monday stands out as a weak link in weekly productivity (pun unintended), with 35% of workers identifying it as their least productive day. This slump can be attributed to the time and energy spent hunting for updates and weekly priorities on Monday mornings.
An everything app for work, like , can help you here. For instance, Brain, ’s built-in AI assistant, can ‘catch you up’ on all critical updates and priorities in seconds.
And, everything you need for work, including integrated apps, is searchable with ’s Connected Search. With ’s Knowledge Management, building a shared point of reference for your organization is easy! 💁
Templates
Another strength of is its wide range of customizable project management templates covering everything from software development to digital marketing campaigns. These templates come with pre-defined tasks, statuses, and workflows, helping teams hit the ground running.
The Project Management Template, for example, provides a structured framework for your workflow, guiding your team from project initiation to completion.
Key features include:
- Pre-defined statuses: The template features statuses such as “Open,” “In Progress,” and “Blocked,” ensuring a clear structure for tracking task progress
- Views: With options like Kanban boards, list views, calendars, and more, ’s Views enable you to visualize project data effectively, aiding informed decision-making
- Custom Fields: Create unique fields to tailor your workspace, capture essential information for deeper insights and better project execution
📮 Insight: Context-switching is silently eating away at your team’s productivity. Our research shows that 42% of disruptions at work come from juggling platforms, managing emails, and jumping between meetings. What if you could eliminate these costly interruptions?
unites your workflows (and chat) under a single, streamlined platform. Launch and manage your tasks from across chat, docs, whiteboards, and more—while AI-powered features keep the context connected, searchable, and manageable!
True convergence between your tasks and conversations
Work today is broken. Our projects, knowledge, and communication are scattered across disconnected tools that slow us down. fixes this by combining your projects, knowledge, and chat in one place—all powered by AI that helps you work faster and smarter.
As part of the work management platform, Chat lets you manage your team updates directly within tasks.
Unlike monday.com, which separates chat from task management, Chat seamlessly merges conversations with work. It allows users to turn messages directly into tasks, assign them on the spot, and track progress (all within the same chat window).
Discussions remain actionable, as threads can be linked to specific tasks, ensuring that important decisions don’t get lost in endless context switching. With built-in voice and video calls, AI-powered task creation, and mobile chat, eliminates context-switching, keeping teams focused and aligned.
Inbox consolidates all project communications, ensuring that important messages and updates are easily accessible, promoting clarity and efficiency in team interactions. In comparison, Monday.com uses notifications to highlight updates, which can easily get buried among other alerts.
offers over 1,000 integrations, while monday.com provides more than just 200, making the ideal tool to fit into your ecosystem seamlessly.
Integrations connects with popular platforms like Google Drive, Dropbox, Slack, Zoom, and Microsoft Teams. These integrations allow teams to centralize workflows, minimize context switching, and eliminate data silos.
Are you still uncertain about making the right choice for your team?
Here’s what one of our users, Winser Espinal, has to say about after trying out other project management software:
pricing
- Free Forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
- Brain is available on all paid plans for $7 per member per Workspace per month
: The Only Project Management Software You’ll Ever Need
The effectiveness of any team largely depends on the project management platforms they utilize. While monday.com provides a sleek and user-friendly interface, offers flexibility and integration that monday.com doesn’t quite match.
Unlike Monday.com, which may require other project management tools to fill feature gaps, it centralizes all project interactions into a single platform, eliminating the confusion that often comes with using multiple tools.
🧠Fun Fact: 40.9% of customers using have eliminated 3 or more tools from their tech-stack since making the switch!
Whether you’re managing tasks, collaborating on documents, automating workflows, or communicating with your team, has all the features you need to manage complex projects and keep your team productive.
Sign up to for free!
Everything you need to stay organized and get work done.
