Communication is the backbone of any thriving organization. Keeping teams informed, aligned, and engaged requires consistent effort, especially in today’s distributed work environments.
Internal newsletters continue to enjoy popularity as the go-to medium for internal communication.
Whether you’re sharing company updates or celebrating employee achievements, a well-crafted internal newsletter promotes transparency, builds a sense of community, and drives engagement.
So, if you’re looking for internal newsletter software to improve communication, we have the best ten options!
10 Best Internal Newsletter Software for Employee Engagement
What Should You Look for in Internal Newsletter Software?
We recommend that you look for internal company newsletter software with the following capabilities:
- AI-powered content creation: Look for software platforms with built-in AI writing tools to draft compelling newsletters, generate subject lines, and personalize content based on employee preferences
- Content scheduling and automation: Choose a newsletter with a built-in scheduling system to help your teams communicate. Automation features allow you to send recurring messages or triggered updates
- Multi-platform distribution: Ensure that the tool supports communication channels, such as email, mobile apps, instant messaging, company intranet, and more. Integration with external channels like Slack or Microsoft Teams allows you to send messages to your team’s preferred channel
- Engagement tracking and analytics: The internal communications tool should measure engagement metrics like the open rate, click-through rate, reading time, etc. Such actionable insights help you optimize newsletter performance
- Employee segmentation and personalization: The software solution should allow you to customize the internal communications strategy. It should allow you to target different employees based on their role, location, or department for a personalized experience
- Interactive multimedia support: The internal communications tool should support rich multimedia such as images, videos, GIFs, polls, and feedback forms to make your newsletters engaging
How we review software at
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at .
🔍 Did You Know: Emails with emojis in the subject line saw a 56% higher open rate and a 96% higher click-through rate than those without.
Internal Newsletter Software at a Glance
| Tool | Key Features | Best For | Pricing |
|---|---|---|---|
| – AI-powered content creation– Task automation– Multi-platform distribution– Engagement tracking and analytics | Teams needing an all-in-one solution for project management, internal newsletters, and team collaboration | Free plan available; Custom pricing for enterprises | |
| Connecteam | – Mobile-first communication– Employee surveys– Real-time chat– Knowledge base for document sharing | Deskless or distributed workforces needing mobile-first internal communication | Free plan available; Paid plans start at $35/month for 30 users |
| SnapComms | – Urgent messaging alerts– Desktop alerts– Customizable screensavers and tickers– Distribution lists for segmentation | Teams needing high-impact internal communication and urgent updates | Custom pricing |
| Staffbase | – Multi-channel messaging– Employee app and intranet solutions– Custom distribution lists– Analytics and reporting | Enterprise-level organizations needing branded, multi-channel internal communications | Custom pricing |
| HubEngage | – Gamification features– Multi-channel engagement– Interactive polls and feedback– AI-powered content personalization | Companies looking to drive employee engagement through personalized, gamified communication | Custom pricing |
| Workshop | – Drag-and-drop editor– Customizable templates– Analytics tools– Scheduling and delivery planning | Teams needing a collaborative tool to create and schedule internal newsletters | Essential: $250/month for 250 employees; Enhanced & Premium: Custom pricing |
| Nectar | – Employee recognition and rewards– Visual newsletters– Customizable rewards catalogs– Peer-to-peer recognition | Organizations blending internal newsletters with employee recognition and engagement | Custom pricing |
| Cerkl Broadcast | – AI-powered newsletter distribution– Mobile accessibility– Real-time engagement analytics– No-code setup | Teams looking for automated, AI-powered internal newsletters with personalized content delivery | $799/month; Broadcast + Mobile: $799 + 20%/month |
| PoliteMail | – Outlook integration– A/B testing for optimization– Employee segmentation– Open rates and engagement tracking | Teams using Microsoft Outlook for internal email communications and detailed analytics | $0.50/month per employee (Professional); $0.35/month per employee (Corporate); $0.20/month per employee (Enterprise) |
| Firstup | – AI-powered content distribution– Multi-channel distribution (email, mobile apps, Slack, etc.)– Engagement analytics | Enterprises needing personalized, multi-channel internal communications with AI-driven content delivery | Custom pricing |
The 10 Best Internal Newsletter Software
Here’s a look at the ten best internal newsletter software:
1. (Best all-in-one project management and internal newsletter tool)
is a powerful everything app for work that sets up multiple communication channels for a rich and effortless working experience.
Whether you’re handling internal comms, tracking ongoing tasks, or running marketing campaigns, lets you orchestrate it all with just a few clicks.
You can manage your entire internal comms strategy using for Marketing Teams. Create dedicated Lists or Projects for newsletters, assign writing and design tasks, set deadlines, manage review cycles using custom statuses, and visualize your comms calendar.
You can notify your team members of pending newsletter approvals and deadlines. This ensures that you get timely feedback and update your company newsletter as and when required.
Use Docs as your primary creation space. Draft visually rich newsletters with embedded images, videos, tables, and formatting options. Collaborate in real-time with colleagues, leave comments, assign action items directly from the text, and maintain version history.
Organize sections of the newsletter as pages or subpages within a Doc for better structure. You can also use formatting tools to make the newsletter visually appealing and easy to read.
Use @mentions in the Doc to assign sections or request feedback from team members. Enable comments so they can gather input and suggestions directly on the content.
Drafting a compelling internal newsletter is key to making such communications effective, so you have Brain as your guide.
Brain is an in-built AI-powered writing assistant that provides impactful ideation assistance for your newsletters based on organizational needs. If you are stuck on how you can create engaging newsletters, Brain can help you from ideation to execution.
All you need to do is tell Brain what your organization does and where you are stuck; it can help you in seconds! Here’s a newsletter that it produced with only a prompt:
packs many other features to bring your internal teams to the same page. Chat is a next-generation communication platform that integrates email, instant messaging, commenting, announcements, and every other mode imaginable.
Such consolidation of your internal communications destroys silos and improves accessibility to all. This makes circulating internal newsletters as easy as clicking send!
Streamline distribution planning and follow-ups using Automations to notify stakeholders of drafts ready for review or set reminders for publishing dates. While doesn’t send mass emails directly like dedicated email platforms, you can manage the content creation and approval workflow seamlessly and then use integrations (like Zapier) or internal communication features like Chat or Email in for targeted sharing or announcements.
📮 Insight: The results from our meeting effectiveness survey show that 18% of respondents rely on email threads for asynchronous communication. While emails allow detailed discussions without real-time meetings, too many threads become overwhelming and difficult to track.
Transform email chaos into organized action with ’s Email Project Management. Instantly convert important emails into trackable tasks, set priorities, assign responsibilities, and establish deadlines—all without switching between platforms. Keep your inbox manageable and your projects moving forward with !
best features
- Integrate project management, internal newsletters, and team collaboration into a single platform
- Use Brain for content creation, task automation, and insight generation
- Share instant feedback or connect with your team immediately using Chat
- Convert Docs, @mentions, and other forms of communication into actionable tasks
- Integrate with a variety of communication and productivity platforms to keep conversations flowing
- Consolidate tasks, comments, and notifications using Inbox for streamlined communication
- Access a library of internal newsletter templates to save time and effort
- Analyze engagement metrics, such as open rates and click-through rates, using the Dashboard
limitations
- New users may experience a learning curve to adjust to the platform’s extensive features
- Frequent platform updates may feel disruptive for those with rigid workflows
pricing
free forever
Best for personal use
Free Free
Key Features:
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
enterprise
Best for many large teams
Get a custom demo and see how aligns with your goals.
Everything in Business, plus:
* Prices when billed annually
The world’s most complete work AI, starting at $9 per month
Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
Try for free
ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
Here’s what Sid Babla, Wellbeing Program Coordinator at Dartmouth College, had to say about :
2. Connecteam (Best for mobile-first employee communication and engagement)
Want to be in constant contact with your work-from-anywhere workforce? Connecteam is designed for deskless or distributed workforces. Its mobile-first platform makes sending newsletters, updates, surveys, and training materials to employees’ phones easy, ensuring everyone stays connected regardless of location.
Connecteam streamlines internal newsletters with smart publishing, interactive updates, and real-time engagement tracking—essential for industries with highly distributed teams.
Connecteam best features
- Facilitate real-time chat for instant connectivity for quick updates on newsletters
- Manage employee newsletter queries with an internal ticketing system
- Use surveys to get feedback from employees on newsletter ideations
- Share important documents and resources through a centralized knowledge base
Connecteam limitations
- Depends heavily on mobiles, which can be limiting for desk-based organizations
- Limited real-time video communication
Connecteam pricing
- Small Business Plan: Free
- Basic: $35/month
- Advanced: $59/month
- Expert: $119/month
- Enterprise: Custom pricing
Connecteam ratings and reviews
- G2: 4.6/5 (2,260+ reviews)
- Capterra: 4.7/5 (1,220+ reviews)
3. SnapComms (Best for high-impact employee alerts and urgent messaging)
Need to deliver urgent messages that require immediate attention? Use SnapComms for such critical updates and announcements.
SnapComms bypasses traditional email marketing software to deliver your newsletter notifications as real-time alerts. From targeted updates to company-wide announcements, employees receive newsletters instantly.
With segmentation options, users can tailor alerts to specific teams or departments. This ensures that the right newsletter reaches the right people at the right time. While it can deliver newsletters, its strength lies in high-visibility formats like desktop alerts, scrolling tickers, screensavers, and pop-up notifications that bypass email clutter for urgent messages.
SnapComms best features
- Deliver urgent messages through desktop alerts, scrolling tickers, and full-screen notifications
- Customize wallpapers and screensavers to integrate internal communications in the background
- Use distribution lists to deliver targeted and relevant newsletters for increased engagement
SnapComms limitations
- Overuse can lead to alert fatigue among employees
- Requires technical expertise, which means additional training for administrators
SnapComms pricing
- Inform: Custom pricing
- Engage: Custom pricing
SnapComms ratings and reviews
- G2: 4.7/5 (60+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about SnapComms?
G2 review about SnapComms:
4. Staffbase (Best for enterprise-level internal communications and branding)
Staffbase is an enterprise-grade internal communications tool. It offers a branded internal communications email platform, an employee app, and intranet solutions to streamline internal communications.
Use custom distribution lists to personalize newsletter delivery, ensuring employees receive relevant content for maximum engagement and information retention.
Staffbase supports multi-channel messaging, ensuring important updates reach employees wherever they are. Its intuitive interface makes creating, distributing, and managing internal newsletter templates easy.
Staffbase best features
- Integrate with other workplace tools for smooth internal communication
- Personalize newsletter delivery through custom distribution lists
- Analyze the effectiveness of your newsletters through analytics and reporting
Staffbase limitations
- Requires significant investment, making it inaccessible to smaller organizations
- Demands technical and design expertise, making it resource-intensive
Staffbase pricing
- Business: Custom pricing
- Enterprise: Custom pricing
Staffbase ratings and reviews
- G2: 4.6/5 (230+ reviews)
- Capterra: 4.7/5 (70+ reviews)
5. HubEngage (Best for personalized employee engagement and gamification)
HubEngage helps organizations create a connected workplace by streamlining internal communications and employee engagement. Centralizing multiple communication tools into one platform simplifies newsletter management and enhances team collaboration. It also ensures that important updates don’t get lost in the clutter.
Its AI-powered personalization helps you tailor newsletter content to individual employees. It also supports multi-channel engagement across mobile apps, email, text messaging, and digital signage.
HubEngage best features
- Gamify internal communications using points, rewards, and leaderboards
- Diversify the internal communications strategy by reaching out across different platforms
- Incorporate interactive features to newsletters like pulse surveys, quizzes, and feedback
HubEngage limitations
- Setup and achieving high user adoption can take time
- Strong mobile focus might not suit all org structures
HubEngage pricing
Custom plans and pricing
HubEngage ratings and reviews
- G2: 4.3/5 (30+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about HubEngage?
G2 review about HubEngage:
6. Workshop (Best for collaborative newsletter creation and team input)
Workshop is an internal communications email platform that adds a collaborative twist to newsletter creation. It brings internal communicators together, allowing them to represent their departments and diversify email communications.
Its user-friendly interface also allows you to create an aesthetic internal communications newsletter without writing a line of code.
With built-in templates, teams can quickly design professional newsletters that align with company branding. Plus, team-time collaboration features ensure seamless teamwork and efficient content creation.
Workshop best features
- Simplify newsletter design with the tool’s intuitive drag-and-drop editor
- Track engagement metrics for newsletters using built-in analytics tools
- Plan and schedule newsletters to ensure timely delivery
- Customize communication plan and internal newsletter templates for a branded experience
Workshop limitations
- Lacks automation features for distributing internal emails
- Generates basic analytics that may not suffice for detailed analysis
Workshop pricing
- Essential: $250/month
- Enhanced: Custom pricing
- Premium: Custom pricing
Workshop ratings and reviews
- G2: 4.7/5 (80+ reviews)
- Capterra: Not enough reviews
💡 Pro Tip: Understand the differences between Slack vs. Email to know which communication channel you should adopt for your internal emails!
7. Nectar (Best for employee recognition-driven internal communication)
Nectar blends internal communications with a robust employee recognition and rewards platform. It allows peer-to-peer recognition, allowing employees to celebrate each other’s achievements in real time.
This cultivates a sense of community and keeps employees engaged with company updates. Think of it as a professional social platform where internal newsletters inform and reinforce company culture by highlighting employee milestones and contributions.
Nectar best features
- Create visually appealing newsletters with company branding, images, and rich media
- Customize rewards catalogs to align with company culture and values
- Allow voting and nomination for awards in the employee recognition process
- Generate reports and analytics to gain insights into recognition trends
Nectar limitations
- Limited scalability, which can be an issue for large organizations
- Communication features are secondary to the recognition platform
- Less focus on newsletter design/analytics compared to dedicated tools
Nectar pricing
- Recognition and Rewards: Custom pricing
- Internal Comms: Custom pricing
Nectar ratings and reviews
- G2: 4.7/5 (6,550+ reviews)
- Capterra: 4.8/5 (290+ reviews)
What are real-life users saying about Nectar?
G2 review about Nectar:
💡 Pro Tip: Create an internal newsletter that mixes company updates, industry news, and employee spotlights, as this tends to have the highest engagement.
8. Cerkl Broadcast (Best for AI-powered personalized newsletters)
Cerkl Broadcast uses artificial intelligence to populate targeted distribution lists. It then delivers personalized internal newsletters based on employees’ interests and roles.
Ensuring that the right content reaches the right people helps reduce information overload and improves engagement.
For example, the support team receives tech newsletters, the marketing team gets the latest strategies, etc. Such a personalized approach, paired with internal communications automation, enhances the effectiveness of the email campaigns.
Cerkl Broadcast best features
- Automate newsletter creation and distribution through AI-powered personalization
- Obtain real-time analytics to monitor newsletter engagement and effectiveness
- Use no-code implementation for quick setup and customization
- Access newsletters on the go via easy mobile accessibility
Cerkl Broadcast limitations
- The AI algorithms may take a while to calibrate and understand employee requirements
- Administrators require training to understand the advanced features well
- Less manual control over newsletter design compared to drag-and-drop editors
Cerkl Broadcast pricing
- Broadcast: $799/month
- Broadcast + Mobile: $799 + 20%/month
Cerkl Broadcast ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
🔍 Did You Know? 47% of individuals check their emails on their phones, so optimize your newsletters for such devices so team members can view them seamlessly!
9. PoliteMail (Best for Outlook-integrated internal email analytics)
PoliteMail is an internal communications email platform for those working in the Microsoft Outlook environment.
The email campaign management tool analyzes the effectiveness of your internal communications strategy by measuring metrics like open rates, read times, and engagement.
The employee newsletter software facilitates employee segmentation, so newsletters reach employees based on their roles, departments, and interests. This data-driven approach helps organizations refine their messaging for better reach and impact.
PoliteMail best features
- Create, send, and track newsletters directly from Outlook without a separate software
- Support responsive design to ensure that emails render correctly on different devices
- Offer A/B testing to optimize email content and strategies
- Ensure data security and compliance with enterprise-grade encryption
PoliteMail limitations
- Operates in Microsoft Outlook, making it unusable on different email platforms
- Lacks comprehensive analytics that a standalone email marketing software offers
PoliteMail pricing
PoliteMail ratings and reviews
- G2: 4/5 (110+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about PoliteMail?
G2 review about PoliteMail:
10. Firstup (Best for AI-driven content distribution across multiple channels)
Firstup incorporates artificial intelligence into internal communications for high personalization. It consolidates content from various sources and intelligently curates and distributes content depending on employee behaviors and preferences.
It supports email, mobile apps, intranets, and other collaboration tools like Microsoft Teams and Slack. This helps employees receive updates where they are most active.
By delivering personalized content at the right time and place, Firstup improves information retention and maximizes the effectiveness of internal communications.
Firstup best features
- Automate newsletter distribution using AI-powered personalization
- Analyze engagement metrics with real-time analytics and reporting
- Curate content from different sources for unified internal communications
- Optimize message timing for maximum reach and engagement
Firstup limitations
- Requires significant setup and integration effort
- Has a steep learning curve, especially while setting up automation
- Enterprise focus with corresponding complexity and cost
Firstup pricing
- Essential: Custom pricing
- Professional: Custom pricing
- Premier: Custom pricing
- Employee Intranet (Add-on): Custom pricing
Firstup ratings and reviews
- G2: 4.5/5 (180+ reviews)
- Capterra: Not enough reviews
Additional Tools
ContactMonkey: Best for sending personalized internal newsletters with real-time employee engagement tracking.
ContactMonkey integrates with Outlook and Gmail, allowing you to embed surveys, track individual reads, and segment content by department or location—all within your email.
Simpplr: Best for setting up a company-wide social intranet to boost employee engagement.
Simpplr centralizes internal communication, giving teams a branded intranet experience with personalized news feeds, targeted announcements, and feedback tools.
Guru: Best for delivering contextual knowledge and company updates inside your team’s workflows.
Guru surfaces need-to-know information where your team works—like Slack, Chrome, or your CRM—so everyone stays informed without context-switching.
Stay in Touch With
Depending on your organization’s communication requirements, you can choose between an internal communications email platform and something more integrated. If you wish to send employee recognition newsletters, try Nectar. Alternatively, HubEngage would be a better pick if you want gamification to drive engagement.
However, if you’re looking for a comprehensive solution beyond newsletters, is as good as possible. With its powerful project management, integrated async communications, document collaboration, and AI-powered assistant, makes every message count. It turns internal communications into action, helping you build value-driven workflows. Make the smarter choice—try today.
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