Ever tried getting feedback from five different people on one design file? It gets chaotic and confusing, doesn’t it?
In fact, 83% of knowledge workers rely primarily on email and chat for team communication. And, nearly 60% of their workday is lost switching between these tools and searching for information.
Between the unending email chains, missed comments, and version mix-ups, your voice disappears from the creative work, and you end up with delayed and subpar submissions.
What you need is a reliable proofing tool that gathers feedback and organizes revision requests in one place. In today’s article, we have listed 10 best proofing tools to let you leave the grunt work behind and close projects faster.
Top 10 Proofing Tools to Streamline Reviews
Here is how the use cases, features, and pricing for each proofing software look:
| Tools | Best for | Key features | Pricing |
| All team sizes (individuals, small businesses, mid-market companies, and enterprises) | Collaborative docs with feedback mechanisms and annotations, built-in chat, task management, and AI-powered proofing suggestions | Free plan available; Paid plans with additional features; Customization available for enterprises | |
| Marker.io | Large-scale software companies | Visual markups and screen capture, direct bug reports from live websites, thread-style feedback delivery | No free plan; Three paid plans available with customization for enterprises |
| GoVisually | Mid to large creative agencies | Real-time approval tracking, extensive version control, and before/after comparison tools | No free plan; Three paid plans available with customization for enterprises |
| PageProof | Small to mid-sized creative agencies and freelance designers | Decision thresholds, comparison slider, color separation plates | No free plan; Three paid plans available with customization for enterprises |
| Filestage | Marketing agencies handling multiple high-stakes projects | Review process automation, live feed of proofing tasks, advanced filters and commands, and performance and usage tracking | Free plan available; Premium plans with additional features; Customization available for enterprises |
| ProofHub | Remote and hybrid design teams | Multiple version creation, threaded comments, annotations, and highlights | Two plans with flat pricing; No customization available |
| Ziflow | Big marketing companies and enterprises | Routing and automation, multi-factor authentication, and AI-powered review suggestions | Free plan available; Team plans with additional features; Customization available for enterprises |
| Wrike | Small-scale marketing agencies and freelancers | Pre-defined dashboards for resource allocation, email update automation, and proofing templates | Free plan available; Pro plans with additional features; Customization available for enterprises |
| Ashore | Small to mid-sized creative agencies | Version control, context linking, multilingual support (English and Spanish), and Adobe plugins | Free plan available; Paid plans with additional features |
| ReviewStudio | Enterprises and academics | Sticky notes, highlighter, freehand pen, live website and e-mail campaigns proofing, and PDF review | Free plan available; Premium plans with additional features; Customization available for enterprises |
Online proofing tools can speed up review cycles, improve collaboration, and keep projects on track. But to get those results, your chosen solution must have some essential features, like:
- Real-time collaboration: Lets reviewers comment, tag, and suggest edits live—no more back-and-forth email chains
- Version control: Tracks file versions automatically so you never lose sight of progress or edits
- Markup tools: Offers text highlights and freehand drawing, lets you pin comments directly on design files, PDFs, and videos, and highlights grammar and spelling errors
- Approval workflows: Lets you assign stakeholders, set review deadlines, and track approval status for the content creation workflow
- Notifications and reminders: Sends automatic updates when someone is tagged, a new comment is added, or a deadline approaches
- Multi-format support: Supports multiple file types like documents, images, videos, and even web content
- Integrations: Connects with Microsoft Word, Microsoft Office, Adobe Creative Cloud, Canva, and communication and project management tools
- Audit trails: Logs all comments, actions, and approvals for compliance and record-keeping
- Mobile access: Allows team members to review and approve files from their phones or tablets
- Security and permissions: Lets you control who can view, comment, and approve each file
Now that you know what an ideal proofing tool should look like, here is a list of proofing tools that fit the bill. We will talk about their features, drawbacks, pricing, and product ratings to help you choose the right one for assessing and optimizing your creative projects.
1. (Best for managing tasks and reviews in one platform)
Scattered feedback is a massive problem in proofing projects. One person comments in a Google Doc, another sends suggestions over email, and a few more chime in via Slack.
Before you know it, you are juggling multiple tabs, copy-pasting comments, and figuring out what needs to change and who handles it.
Enter , the everything app for work. It streamlines end-to-end project management, including the proofing process. Leverage its features for file annotations, integrated task management, version tracking, seamless team collaboration, multi-format support (images, PDFs, videos, and live docs), and more. It’s built-in proofing works directly inside tasks and Docs, eliminating the need for external review tools.
Use Docs to collaborate with your creative team in real time, leave inline comments, and tag specific teammates where they need to make changes.
Instead of scattered inputs, everything lives in a single document in your project workspace. You can format content beautifully, embed media and other documents, add comments, and mention teammates with Assign Comments. All related tasks and conversations are just a click away.
You can set up standard proofing guides for the team to follow on Docs. Our workflow software lets you organize them in files and folders so that you can create an internal knowledge base and maintain a consistent proofing process. Moreover, you can check version history, track activity on the doc, set up access control, and ensure accountability.
Use Chat to stay connected with your team in real-time throughout the review process. You can mention a team member to ask questions and deliver feedback about specific elements. The built-in AI agents will help you find contexts and summarize updates without you having to leave the project doc.
But how do you ensure your team is actually implementing the feedback? Tasks has your back. You can turn the feedback into a trackable task without leaving the document. You can also link messages to specific tasks to keep all context organized.
Need a designer to update an image or a copywriter to rewrite a section? Highlight the text, create a task, and assign it on the spot. You can assign the right teammates, add priority tags and custom attributes, and embed checklists and substasks to maintain proofing accuracy.
You can use Clips and embed recorded feedback to give your team more context. Clips also supports screen recordings with annotations, making it easier to provide detailed proofing instructions.
Moreover, Brain takes proofing beyond just comments. It can gather scattered feedback into a tidy revision list, show which notes still need attention, catch typos, and turn annotations into tasks so the work actually gets done.
And with Brain MAX, proofing gets even smoother. You can dictate changes live with Talk to Text, letting AI clean up and auto-edit as you speak. No need to pause for typing—your thoughts flow straight into actionable updates. Perfect for creative reviews where nuance matters and timing is tight.
best features
- Integrate with Microsoft Teams, Adobe Creative Cloud (via native extension), Figma, and other tools for a centralized project proofing system
- Track project versions in the activity tracker to ensure accountability
- Map out the project timeline with Gantt Charts to meet deadlines
- Monitor task dependencies with Whiteboards
- Schedule proofing tasks with the correct context on the Calendar
- Use AI Notetaker to transcribe discussions and annotate feedback with accurate speaker recognition automatically
- Proofing directly inside tasks with markup tools for images, PDFs, and videos
- AI-assisted proofing summaries to identify unresolved feedback quickly
limitations
- New users may find the extensive features a bit overwhelming at first
pricing
free forever
Best for individual users
Free Free
Key Features:
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
enterprise
Best for many large teams
Get a custom demo and see how aligns with your goals.
Everything in Business, plus:
* Prices when billed annually
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Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
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ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What are real-life users saying about ?
Chelsea Bennett, Brand Engagement Manager at Lulu Press, says:
💡 Pro Tip: Use Forms to collect employee opinions on how your feedback helps them improve and what you can do better. This will boost productivity and employee satisfaction and further improve your review system.
2. Marker.io (Best for fast, developer-friendly bug reporting directly from live websites.)
36% of developers report that it takes them too long to find all the necessary details they need to fix bugs and errors. This happens when your feedback is scattered across different platforms. Marker.io solves this by letting teams report bugs directly from any website, complete with screenshots, metadata, annotations, and console logs.
The console will automatically record client-side errors so your team can quickly fix them. It’s especially valuable for proofing website UI/UX elements before launch, ensuring every visual and functional bug is contextualized.
You can even control the reporting widget with the JavaScript SDK and pass custom metadata aligned with your users and technical environment.
Marker.io best features
- Use visual markups and a high-fidelity screen capture for more precise feedback management
- Rewind and watch client actions and submit feedback accordingly
- Assess issues with browser, OS, webpage, and screen size automatically
- Keep client communication contextual and organized with thread-style communication for each issue
- Show your clients and external developers previously reported issues with the guest portal
- Record short annotated screen captures for clearer proofing feedback
- Integrates directly with tools like Jira, Trello, Asana, , and GitHub, so proofing feedback instantly becomes a tracked task
Marker.io limitations
- You may face some big issues while integrating with other tools
- The platform comes with a steep learning curve—especially when configuring the widget and metadata settings
Marker.io pricing
- Starter: $59/month
- Business: $199/month
- Team: Custom pricing
Marker.io ratings and reviews
- G2: 4.8/5 stars (30+ reviews)
- Capterra: 4.8/5 stars (50+ reviews)
👀 Did You Know? 86% of employees consider a lack of collaboration the primary reason for workplace failures. By sending proofing feedback directly into your task management system, Marker.io helps prevent this disconnect.
3. GoVisually (Best for creative agencies needing streamlined visual feedback and video proofing)
If you run a creative agency, you must know how difficult it is to get clear and timely client feedback. Between multiple follow-ups and vague “I don’t like it” comments, your projects get delayed and throw off your entire schedule.
GoVisually does exactly what the name suggests, by offering you a full-fledged visual proofing tool. You can compare your creative assets side-by-side, mark up the exact areas of improvement, and keep stakeholders aligned with comments. It also supports unlimited reviewers at no extra cost and real-time version tracking, which helps agencies manage multiple stakeholders without increasing overhead.
You can even run checks with an AI-powered compliance guardian and mark up changes directly on video projects.
GoVisually best features
- Simplify the approval process with clear decision-making tools and automated notifications
- Loop in the right stakeholders with @mentions
- See which files are approved, finalized, and need changes instantly with real-time tracking
- Comment directly on any part of your design, video, or document with visual feedback to draw attention to urgent proofing
- Use extensive document version control to run multiple revisions, compare changes, and revert to previous versions
- Visualize changes and progress with the intuitive before/after comparison tool
- Timestamped markers for precise feedback on video content
GoVisually limitations
- The strict project limits in the pricing plan are a barrier for teams handling multiple big projects
- The PDF uploading speed is slow
GoVisually pricing
- Lite: $20/user per month
- Pro: $40/user per month
- Enterprise: Custom pricing
GoVisually ratings and reviews
- G2: 4.4/5 stars (60+ reviews)
- Capterra: 4.6/5 stars (115+ reviews)
🧠 Fun Fact: A typo in a NASA code caused the Mariner 1 spacecraft to explode, an error that cost $18.5 million! It’s often dubbed as the ‘most expensive hyphen in history’.
4. PageProof (Best for enterprise teams needing advanced proofing workflows and multi-level approvals)
While many proofing tools offer document and image proofing, few let you review live websites and add markups in real time. PageProof is one such tool.
From images, brochures, and packaging to social media, live websites, and e-mail copies, you can proofread all your creative assets, deliver accurate feedback, and track version changes in one platform.
The smart compare feature automatically calculates differences between versions. You can add checklists and standards for the proofing process to maintain consistency. Its enterprise focus includes multi-factor authentication, encryption, and secure audit trails, making it ideal for compliance-heavy industries.
PageProof best features
- Set up a decision threshold to specify the number of decisions required before the proof moves on to the next stage, minimizing delays
- Check version history to access a comprehensive audit trail of decisions and actions
- Use color separation plates to assess ink coverage and color breakdowns
- Use the smart compare and slider to automatically calculate the differences and see the visual changes side by side
- Set up automatic reminders to keep projects on track and meet deadlines
- Supports live website proofing with annotations for both visual and functional reviews
PageProof limitations
- The automation features aren’t robust enough when handling multiple projects
- You can’t use the smart compare feature for files with different dimensions
PageProof pricing
- Team: $249/user per month per team
- Team Plus: $399/user per month per team
- Enterprise: Custom pricing
PageProof ratings and reviews
- G2: 4.8/5 stars (320+ reviews)
- Capterra: 4.8/5 stars (40+ reviews)
What are real-life users saying about PageProof?
A G2 review reads:
📮 Insight: Nearly 20% of our survey respondents send over 50 instant messages daily. This high volume could signal a team constantly buzzing with quick exchanges—great for speed but also ripe for communication overload.
With ’s integrated collaboration tools, like Chat and Assigned Comments, your conversations are always linked to the right tasks, enhancing visibility and reducing the need for unnecessary follow-ups.
5. Filestage (Best for marketing agencies handling multiple high-stakes projects)
Your team may think they have thoroughly reviewed a project before approval, but some compliance details may go unnoticed. For example, someone failing to replace an outdated disclaimer can tank your entire project, land your client in compliance issues, and compromise your reputation.
Filestage stands out with built-in AI assistants that flag non-compliant content instantly based on your brand guidelines and industry regulations, reducing review times and costly errors. It supports all major file types and keeps feedback centralized and trackable.
With smart annotations, automated workflows, and deep integrations, this document version control software simplifies even the most complex approval chains.
Filestage best features
- Use automations to change review statuses and move files from one group to the next
- Add automations to your project templates to reduce manual work when creating new projects
- Get a live feed of everything that’s happening across all your projects
- Find previous projects easily with advanced filters and commands
- Track changes, usage, and performance to optimize your review process
- AI compliance scanning for brand and legal guidelines
Filestage limitations
- The user interface is not beginner-friendly and may require onboarding for new proofing users
- This online proofing software has rigid data limits, which makes reviewing videos tricky
Filestage pricing
- Free Forever
- Basic: $129/user per month
- Professional: $369/user per month
- Enterprise: Custom pricing
Filestage ratings and reviews
- G2: 4.6/5 stars (240+ reviews)
- Capterra: 4.7/5 stars (100+ reviews)
6. ProofHub (Best for teams that want built-in proofing inside a robust project management tool)
Ineffective communication is a contributing factor in 56% of failed projects. While a reliable workflow software for project proofing can solve this problem, most of them may be out of budget for small design agencies.
ProofHub offers a comprehensive set of useful features of proofing software at an affordable flat-rate pricing model. You can discuss projects with teammates, deliver feedback through threaded chats, and view timelines with Gantt Charts.
It also offers fairly detailed reports and integrates with tools like Slack, Google Workspace, and Dropbox. Plus, its proofing covers documents, images, and PDFs, with markup tools and threaded comments for context-rich reviews.
ProofHub best features
- Create multiple versions of the same document to share with specific teams and track the version history
- Share highly contextual feedback through threaded comments
- Invite external collaborators to work on your project proofing
- Annotate, highlight, and add comments directly on the files and implement one-click approvals to save time
ProofHub limitations
- E-mail notifications don’t always arrive on time
- The recurring task features aren’t advanced enough for complex project proofing
ProofHub pricing
- Essential: $50/month
- Ultimate control: $99/month
ProofHub ratings and reviews
- G2: 4.6/5 stars (100+ reviews)
- Capterra: 4.3/5 stars (130+ reviews)
What are real-life users saying about ProofHub?
A G2 review reads:
7. Ziflow (Best for fast-moving marketing teams needing advanced review automation).
Getting feedback wrong due to the sheer pressure of back-to-back projects and tight deadlines? Ziflow is made for fast-moving marketing and content teams to help them scale output without compromising content quality.
It ensures the right eyes see the right content at the right time with notifications, error signals, and automated task movement. Moreover, the AI-powered review tools catch errors early, before they derail a launch. The proofing tool supports 1,200+ media types and deep integrations with Adobe, Slack, and Asana, making collaboration seamless.
Ziflow best features
- Set up routing and automation to guide each proofing stage and save time
- Work together with internal and external teams in real time with annotations, highlights, and comments
- Deploy multi-factor authentication for guest reviewers
- Customize workflows with different review steps for copy, design, marketing, and client teams
- Get suggestions and support for the review process with an AI-powered chatbot
- Conditional routing for different asset types (e.g., copy vs design)
Ziflow limitations
- The advanced proofing features have a steep learning curve
- You may face some lag time while working on large files during peak usage times
Ziflow pricing
- Free Forever
- Standard: $249/month
- Pro: $399/month
- Enterprise: Custom pricing
Ziflow ratings and reviews
- G2: 4.5/5 stars (900+ reviews)
- Capterra: 4.8/5 stars (400+ reviews)
👀 Did You Know? 55% of employees spend up to two hours daily just clarifying the information they need to complete their tasks.
8. Wrike (Best for teams managing creative proofing alongside project management)
Nearly 42% of knowledge workers prefer email for team communication. But it comes at a cost. Since most emails only reach select teammates, knowledge stays fragmented, hampering collaboration and quick decisions. This can derail productivity and delay your projects. To prevent that, implement a proofing solution that shows exactly where your teammates need to improve.
Wrike is one such solution that integrates real-time feedback and version control directly into its project management platform. You can access side-by-side comparisons, mark up areas for change, and even ask the chatbot for suggestions.
Wrike best features
- Start proofing and organizing creative projects quickly with proofing templates
- Plan and allocate resources through predefined dashboards with fast-loading data and real-time reports
- Invite collaborators to compare assets side-by-side, edit contextually, and store all the versions in one place
- Automate email updates and file sharing for fast approval processes
- Link proofing progress directly to project milestones for better tracking
Wrike limitations
- You may face delays in this proofing tool when multiple users are collaborating on different projects
- Folder view and navigation may seem confusing at first
Wrike pricing
- Free Forever
- Team: $10/month
- Business: $25/month
- Enterprise: Custom pricing
- Pinnacle: Custom pricing
Wrike ratings and reviews
- G2: 4.2/5 stars (4,300+ reviews)
- Capterra: 4.4/5 stars (2,800+ reviews)
What are real-life users saying about Wrike?
A G2 review reads:
9. Ashore (Best for agencies needing client-facing proofing portals)
Ashore offers a proofing tool for sending files for approval, collecting feedback through branded review screens, and setting up automatic reminders and activity tracking.
You can add textual feedback or attach video clips with suggestions for better context. It also lets you track who made what changes before approval to ensure accountability. White-label branding allows agencies to present a professional, client-facing review portal.
Ashore best features
- Collaborate with your reviewers in real-time or spotlight them to follow their actions
- Connect all proofing comments to the specific context of the project
- White-label your proofing dashboard with the company logo to maintain a professional brand image with clients
- Add video messages with Loom to communicate the context and your vision clearly
- Set language preferences between English and Spanish
- Use plugins to create proofs, upload new versions, and view feedback from Adobe Creative Cloud
Ashore limitations
- The proofing language support is limited to only a few languages, which can be tricky for global teams
- The UI can be overwhelming for teams dealing with simple projects
Ashore pricing
- Free Forever
- Standard: $18/user per month
- Premium: $33/user per month
Ashore ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
🧠 Fun Fact: A rare first edition of Harry Potter and the Philosopher’s Stone recently fetched $90,000 at auction, thanks to a rare typo on the title page.
10. ReviewStudio (Best for multi-department reviews with sequential workflows)
Creative projects often need input from designers, copywriters, legal, and clients, especially if you offer end-to-end marketing services. Multi-step workflows ensure each person sees the work when it’s their turn, avoiding confusion, and ReviewStudio can help you build one.
You can centralize and collate unlimited versions for a sequential and organized team review. In addition to design proofing, you can upload URLs from live websites for review and save the pages as images or live HTML content for future reference.
ReviewStudio best features
- Use sticky notes, highlighter, freehand pen, and shapes to add feedback
- Add review deadlines, file downloads, project labels, teams, and more with project management tools
- Review videos with on-frame markups, looping, range selection, fullscreen viewer, and playback speed control
- Examine email campaigns, web banners, and even entire websites, either by mentioning the URL or by uploading files
- Review academic papers through annotations, a grammar checker/spell checking via native or integrated tools
ReviewStudio limitations
- Setting up workflows is not very intuitive
- Adding new users and payment processes is difficult as well
ReviewStudio pricing
- Starter: Free forever
- Pro: $15/user per month
- Advanced: $25/user per month
- Enterprise: Custom pricing
ReviewStudio ratings and reviews
- G2: 4.7/5 stars (130+ reviews)
- Capterra: 4.8/5 stars (85+ reviews)
What are real-life users saying about ReviewStudio?
A G2 review reads:
Stop Chasing Approvals and Start Proofing Smarter with
Some tools shine at visual markup but fumble with automation. Others offer slick feedback threads but miss the mark on integrations. A few are great for freelancers, while enterprise teams may find them too lightweight.
If you don’t want to compromise, just choose . Here, you can manage all your projects, review submissions, deliver feedback, and stay connected with teammates from one place.
Build multi-step workflows, automate reminders, assign feedback, and track approvals right where your team already works. Moreover, Brain is there to guide your review process!
Sign up for today and handle all your projects with precision!
Everything you need to stay organized and get work done.
