Top 13 Alternatives and Competitors in 2025 |

is a powerful platform that helps people organize work and life to maximize their time, and save money while at it. 

On top of that, continues to improve features based on user feedback. 

However, some teams might still be exploring other options—perhaps because they’re looking for less complexity for smaller teams or because they need a more specific solution for their unique needs. 

With that in mind, this comprehensive—and honest—comparison will provide you with an objective perspective to help make an informed choice regarding alternatives. 

What Should You Look for in a Alternative?

lets you be strategic when managing projects, tasks, goals, and nearly all business operations. So, if I’m looking for an alternative, I’d prioritize the following key features:

• Team collaboration: The tool must centralize communication and offer a unified workspace that keeps everyone in your team informed and updated
• Customization: Look for flexible views, custom fields, and templates. A good project management tool should adapt to your needs, not the other way around
• Automation: I use to automate repetitive tasks and workflows, which saves time and reduces errors; the alternative you choose must let you do so (otherwise, what’s the point?)
• Reporting and analytics: Make sure the tool provides real-time updates and shareable reports to measure project success and inform stakeholders—you shouldn’t need to collate and analyze this data manually
• Scalable pricing: Flexible plans that grow with your team’s needs are essential because costs can pile up quickly. Look for predictable plans that fit both your current needs and future growth
• Data security: Your chosen app should come with strong admin controls, privacy permissions, and access levels to keep your data safe
• Integration with existing tools: It should work with your current stack of tools, simplifying workflows and reducing unnecessary switching between apps
• Mobile access: If you and your team manage tasks on the go, having a handy mobile version keeps life smooth
• Easy onboarding and setup: The easier it is to get up and running, the quicker your team can use it effectively. A simple onboarding process with free trials, tutorials, and guides for quick adoption is what you should be looking for

Things to Consider Before Looking for a Alternative

Before exploring alternatives, it’s worth considering what makes a market leader and what you’ll be missing out on if you make the switch:

Convergence: All your work, knowledge, and conversations—in one platform

As the everything app for work (and the only one of its kind), uniquely brings together project management, document collaboration, knowledge sharing, and team communication in one platform. These are all powered and enhanced multifold by native, context-aware AI. 

Chat, for instance, combines your work and conversations into one platform, eliminating the need for multiple tools, reducing context-switching, and improving productivity.

The possibilities are endless, but to give you a glimpse, here’s what this convergence offers:

• Conversations mirror your workspace—chat directly in Spaces and Lists to make sure chat discussions align with their corresponding tasks or projects
• Convert any chat message into a task with a single click, leveraging ’s AI capabilities. This feature captures the context of discussions and creates actionable tasks, eliminating the need for manual task creation and ensuring that no important conversation is lost
• Use AI CatchUp, which summarizes missed conversations, and AI CleanUp, which identifies action items from your messages to help you stay organized and focused on what matters most, reducing information overload

• Collaborate in real time with live video calls and screen sharing via SyncUps. Additionally, you can schedule meetings and view team members’ workloads directly within the chat interface, facilitating smoother communication and better project management

All the AI models you use—in one platform

Sure, has a powerful native AI engine in the form of Brain. And yes, it can fetch you every detail, answer, decision, and activity summary from your workspace as well as create content from scratch. But that’s not the only thing that makes a game-changer for AI workflows. 

Access Calude 3.7 and premium ChatGPT models, including GPT-4o, o1, and o3-mini, directly from , all included in your Brain add-on. With more LLMs being added to the list, you always have the latest AI at your fingertips—no external (and expensive) subscriptions required. 

The cherry on top? Brain is only $7 per user per month (billed annually), much lower than Claude and ChatGPT’s $20/month. 

And rest assured, your Workspace data is never used to train these models, as we have strict agreements with all third parties preventing this

All your calendars—in one platform

What if we told you you could manage your Google Calendar from ? (Yes, Microsoft 365/Outlook are also coming soon!)

With the all-new AI-powered Calendar, you can seamlessly manage events, automatically time-block tasks, and quickly join your next meeting from within . Prevent tab-switching, retain context, and say goodbye to tool overload. 

Use AI to auto-schedule tasks on your calendar, so you never miss a deadline. Even better: If you don’t complete the task during your scheduled window, AI will automatically reschedule for you! Of course, you can also do this manually by dragging and dropping tasks onto your Calendar to block off time to get things done.

Bonus? Peek into your teammate’s calendars, find shared free time, and schedule a call in seconds, all without leaving .

And this isn’t even the tip of the iceberg!

Recent game-changing releases you may have missed

Here’s a quick overview of the other latest features we’ve launched:

• Automate your meeting notes: AI Notetaker transcribes, summarizes, and creates action items automatically for meetings, so you can fully participate without missing a detail. Connect notes to Calendar invites, tasks, Docs, and Chat, so your meeting insights are always right where you need them

• Use Conversational Commands in AI: Now, you can ask AI to perform actions for you, like creating detailed tasks, updating Docs, sending Chat messages, and much more. Create multi-step prompts like, “Set up a task for next month’s launch, create subtasks, and notify the team in Chat” and AI will take care of each step for you
• Get insights with smarter, more elegant Forms: Do more than collect information—put it to work for you. With a new, intuitive form-building experience, creating Forms is easier than ever, which means you get even more connected information, centralized feedback, and AI-powered analysis

By understanding these differentiators, you can better evaluate whether another tool might better serve your specific needs or if already provides the solutions you’re looking for

The 13 Best Alternatives

We have curated a list of the top 13 alternatives to help you make the right choice and get more done faster.

1. Monday.com (Best for custom workflow visualization)

Monday.com is a popular alternative for many, especially because it offers a live view of tasks moving through your organization. This helps you identify bottlenecks, ripple effects, and capacity issues quickly. The Workload Widget provides a real-time, color-coded view of team capacity. Meanwhile, Board Views allows you to build custom dashboards, bringing together timelines, budgets, and workloads.

The platform also automates workflows without you having to code them, letting you build custom workflows in the Automation Center. You can also use its customizable project management templates to get up and running quickly when drafting project plans, charters, reports, etc.

What really stands out is its Column Center. This feature lets you add columns to a table to track progress or pull data from other platforms.

These features make this tool a strong alternative when we compare Monday.com to tools like and Asana.

Monday.com best features

• Manage unlimited projects on a visual interface with 27+ work views
• Collaborate in real time with updates, comments, and file sharing
• Use custom work forms to collect feedback
• Sync data with 200+ integrations
• Access via mobile app for remote teams

Monday.com limitations

• The layout can be confusing to some users
• Sometimes, the automations fail, and notifications get delayed

Monday.com pricing

It comes with a 14-day trial, after which you can pick one of the following plans:

• Free: Up to two users
• Basic: $12/month per user
• Standard: $14/month per user
• Pro: $24/month per user
• Enterprise: Custom pricing

Monday.com ratings and reviews

• G2: 4.7/5 (12,000+ reviews)
• Capterra: 4.6/5 (5,000+ reviews)

How stacks up against Monday.com 

provides a more comprehensive solution than Monday.com by offering not just project management but also robust document creation and knowledge management in the same platform. While Monday.com is great for custom workflow visualization, delivers this with its 15+ views plus native chat functionality, extensive automations, and AI assistance through Brain—all within a single ecosystem. 

For $12/month per user, you’ll only get basic features in Monday, while advanced AI, views, and automations are locked behind higher-tier options. For the same price, offers a feature-rich platform with generous automation limits, unlimited storage, and built-in AI assistance—significantly better value for money!

2. Asana (Best for task management)

Asana focuses solely on project and task management without added extras like docs or whiteboards. Its Work Graph links tasks, files, messages, and goals, showing how changes to one task can impact others. Based on your work context, it also suggests next steps, like notifying reviewers when a task is marked complete.

Like Monday.com, this task management software is equally smart about capacity planning. Its Workload Intelligence feature offers more realistic timelines based on actual performance, ensuring better resource management and realistic project timelines.

Asana best features

• Use multiple project views like boards, lists, and timelines
• Apply templates for task management
• Collaborate remotely with native tools
• Build workflows with zero code
• Gain real-time insights with reporting tools
• Integrate with 200+ apps, including
• Access via Mobile app for Android and iOS

Asana limitations

• The complex learning curve for new users
• Large projects can be difficult to handle
• No built-in document and knowledge management (unlike )

Asana pricing

• Personal: Free (for up to 10 users)
• Starter: $10.99/month per user
• Advanced: $24.99/month per user

Asana ratings and reviews

• G2: 4.3/5 (9,000+ reviews)
• Capterra: 4.5/5 (13,000+ reviews)

How stacks up against Asana

Asana’s Work Graph is great for aligning tasks to goals, but if your team needs a place to write and store documents? You’re out of luck. Asana doesn’t offer native docs—so you’ll end up bouncing between tools like Google Docs or Notion just to keep your notes and SOPs organized.

, on the other hand, comes with Docs built right in. You can create, edit, and connect docs directly to tasks and workflows—so your team always has the context it needs. And with Connected Search in , you can instantly find what you’re looking for across docs, tasks, comments, and even external, linked apps. It’s like your team’s second brain.

Here’s what a Reddit user had to say on the subject:

Another user chimed in on the same thread:

3. Trello (Best for simplicity)

Kanban boards are a boon for managing complex, multi-stakeholder projects, and Trello has become synonymous with Kanban-style lists. While most Kanban project management tools offer similar features, I love the colorful, intuitive Kanban boards in Trello.

What stands out, though, is its no-code automation tool, Butler. It creates custom workflows to automate repetitive tasks with rule-based triggers.

Card Aging is another interesting feature. It highlights neglected tasks by making them visually fade and crack like old paper. It’s subtle, but you can quickly spot stalled tasks at a glance without digging through reports or setting reminders.

Trello’s simplicity makes it a preferred task management tool for beginners and organizations executing smaller tasks.

Trello basic features

• Choose different task views, including calendars, timelines, tables, and others
• Use 150+ Power-ups or mini integrations
• Integrate with 200+ marketing, productivity, and communication tools

Trello limitations

• Limited advanced features to manage complex projects, while offers comprehensive native table and Gantt views for better project visualization 
• Notifications can get confusing when using multiple boards 
• Lacks the integrated document and knowledge management system that provides directly within the same platform

Trello pricing

• Free (allows up to 10 boards)
• Standard: $5/month per user
• Premium: $10/month per user
• Enterprise: $17.5/month per user

Trello ratings and reviews

• G2: 4.4/5 (13,000+ reviews)
• Capterra: 4.5/5 (23,000+ reviews)

How stacks up against Trello

This comparison table shows how offers every feature Trello does—and then some:

Feature		Trello
Kanban Boards	✅	✅
Multiple Views (15+ types)	✅	❌
Custom Fields	✅	✅ (Limited)
Custom Task Statuses	✅	❌
Embedded Email	✅	❌
Unified ‘Everything’ View	✅	❌
Comment Assignments	✅	❌
Native Docs & Wiki	✅	❌
Time Tracking & Estimates	✅	❌
Dashboards with Widgets	✅	✅ (Limited)
Goal Tracking	✅	❌
Tasks in Multiple Lists	✅	❌
Conditional Automations	✅	✅ (Limited)
Embedded Spreadsheets	✅	❌
Sprints & Agile Tools	✅	❌
Task Tray (Quick Access)	✅	❌
24/7 Free Support	✅	❌
Smart Notifications	✅	❌
Real-time Chat	✅	❌
Home Dashboard	✅	❌

4. Wrike (Best for advanced performance tracking and reporting)

Wrike has been a popular name in the project management space for over two decades, and it shows. It covers all the standard features you’d expect and offers unique tools like scalable workflows, proofing, and real-time project planning to keep teams in sync. 

Wrike AI, which analyzes teamwork patterns, is impressive. For example, it can identify that your design team needs 20% more time for video projects and adjusts timelines automatically. 

The tool’s reporting is also great. It creates performance fingerprints that show each team’s ideal way of working. The live dashboards are another plus. They adapt to whoever’s viewing them: Executives see big-picture KPIs, while team leads get detailed, daily metrics.

To learn more, check out this detailed review of Wrike.

Wrike best features

• Create visual project dashboards with personalized reports
• Collaborate across teams with feedback-friendly features
• View projects and tasks in Gantt Chart, Kanban, or Calendar formats
• Analyze progress with detailed project performance reports
• Connect with 400+ third-party integrations

Wrike limitations

• The learning curve may prove steep for some users
• Advanced features like budgeting are only available in paid plans

Wrike pricing

• Free
• Team: $10/month per user
• Business: $24.80/month per user
• Enterprise and Pinnacle: Custom pricing

Wrike ratings and reviews

• G2: 4.2/5 (3,000+ reviews)
• Capterra: 4.3/5 (2,000+ reviews)

How stacks up against Wrike

While both and Wrike offer robust Gantt chart functionalities, ’s recent enhancements provide a more interactive and customizable experience. lets you display and color-code tasks based on Custom Fields directly within the Gantt view. Plus, timescales on your Gantt chart remain persistent even when zooming in and out, making a more flexible tool for advanced project visualization.

Wrike’s Business plan at $24.80/month per user offers advanced features but lacks the intuitive interface and unified ecosystem that provides. Many teams find Wrike’s learning curve steeper than necessary for their needs. For teams seeking an all-in-one solution with a smoother learning curve, delivers better value.

5. Airtable (Best for managing large databases)

Airtable can be perfect for enterprises that rely on complex databases too large for simple tools like Excel and Google Sheets.

Airtable stands out from its alternatives by keeping your databases intuitively connected. For example, its Relationship Engine links customer records to orders, inventory, and suppliers in real time, keeping information synchronized.

You can create applications directly from our data without a single line of code. Build tools like product planners and billing systems with drag-and-drop widgets like charts, tables, and images.

This means that my sales team could use it as a CRM, the warehouse team could use it for inventory management, and the finance team could make it part of their billing system—from the same synchronized data source.

Airtable best features

• Customize dashboards and templates for roles and functions
• Navigate with an intuitive interface and multiple views 
• Access connected data in real time
• Automate repeated workflows
• Integrate with popular third-party tools

Airtable limitations

• Limited reporting features for complex databases
• A difficult learning curve for users who are shifting from simpler spreadsheets

Airtable pricing

There’s a 14-day trial of the Team plan, apart from these plans:

• Free
• Team: $24/month
• Business: $54/month
• Enterprise Scale: Custom pricing

Airtable ratings and reviews

• G2: 4.6/5 (2000+ reviews)
• Capterra: 4.7/5 (2000+ reviews)

How stacks up against Airtable

Airtable excels at database management but comes at a premium, starting at $24/month for the Team plan, compared to ’s most affordable paid plan at $12/month. 

’s Custom Fields, flexible Table View, and robust automation capabilities match Airtable’s database strengths while providing a complete work operating system at a more accessible price point. Teams using Airtable often need additional tools for project management, while users can manage their databases and projects in one unified platform.

6. Nifty (Best for goal tracking and roadmap planning)

Nifty excels at tracking goals and milestones. Its Goal Forecasting feature uses machine learning to predict whether your team will hit project goals based on past performance. It then alerts you to potential risks before they affect progress. Not many tools provide such an advanced level of insight.

Nifty visually links milestones, showing their impact on short-term projects and larger objectives, essentially providing a built-in roadmap.

With features like collaborative Gantt charts and live project presentations, Nifty has become one of the smartest project management software available today.

Nifty best features

• Automate reporting and monitor project progress
• Manage multiple project portfolios in one space
• Use multiple views to keep an eye on projects: Kanban, List, Gantt, and Swimlane
• Collaborate with built-in discussion channels and video conferencing
• Use a simplified task management system

Nifty limitations

• Limited customization capabilities
• Lacks recurring reminders

Nifty pricing

Irrespective of the plan, you get a 14-day free trial to try out the software.

• Free
• Starter: $49/month
• Pro: $99/month
• Business: $149/month
• Unlimited: $499/month

Nifty ratings and reviews

• G2: 4.7/5 (400+ reviews)
• Capterra: 4.6/5 (400+ reviews)

How stacks up against Nifty

Nifty does a good job with goal tracking—but takes it a step further. It gives teams way more flexibility to organize work in a way that actually fits how they operate. With , Goals link directly to tasks and can be tracked in multiple ways using targets, so you’re not locked into a one-size-fits-all setup. 

Plus, you get built-in tools for doc collaboration and team communication, making it easier to keep everything in one place. And thanks to its deep customization options, your team can build workflows that feel natural—no bending over backwards to fit into the tool.

7. Smartsheet (Best for Excel-loving enterprises managing complex projects)

If you add Excel and strong project management features into a mixing pot, you’ll get Smartsheet. It is an excellent alternative for the healthcare, construction, and education industries.

Smartsheet excels at handling repetitive tasks across large teams and departments. Take the Data Mesh feature: It syncs updates across teams without disrupting workflows. For instance, when someone from the HR team adds a new employee, Smartsheet automatically updates the IT sheet with laptop and software info, the Finance sheet with salary details, and creates an onboarding checklist in the Training sheet.

Additionally, Smartsheet’s advanced formulas go beyond calculations by triggering workflows, such as, say, notifying stakeholders when the project budget hits 80%. These unique features set Smartsheet apart from other project management tools. For a deeper understanding, check out this detailed showdown between Smartsheet and .

Smartsheet best features

• Optimize workflows with integrated proofing and approval tools
• Communicate with teams in real time
• Use agile project management templates
• Connect with 100+ third-party integrations

Smartsheet limitations

• Limited customization options for dashboards
• Could use some extra templates

Smartsheet pricing

• Free (for up to two task editors)
• Pro: $7/month per user
• Business: $25/month per user
• Enterprise: Custom pricing

Smartsheet ratings and reviews

• G2: 4.4/5 (17,000+ reviews)
• Capterra: 4.5/5 (3,000+ reviews)

How stacks up against Smartsheet

Smartsheet’s greatest strength lies in its ability to support complex formulas and data relationships. 

But with ’s Table View and Formula Fields, you can do advanced calculations on most field types, making it easy to track data like unique value counts and empty fields. combines powerful data management with intuitive project visualization. 

The bottom line? 

If your team lives in spreadsheets and prefers a more traditional grid-style setup, Smartsheet might feel familiar. But if you want a more modern, flexible workspace that supports everything from project management to real-time doc editing and AI-powered productivity, gives you a lot more for your money.

Feature		Smartsheet
Embedded Spreadsheets	✅	✅
No-code Relational Database	✅	❌
List View	✅	✅ Grid view
Bulk Action Toolbar	✅	✅
Native Docs & Notepad	✅	❌
Automatic Global Time Tracking	✅	❌
Embedded Email	✅	❌
Custom Task Statuses	✅	✅
Goals	✅	❌
Dashboards for Agile Teams	✅	✅
Automate your Apps	✅	❌
Gantt Charts	✅	✅
Dynamic Recurring Tasks	✅	❌
In-App Video Recording	✅	❌
Assigned Comments	✅	❌
Real-time Chat	✅	❌
User Group Mentions	✅	❌
Mind Maps	✅	❌
Sprints	✅	❌

8. Hive (Best for AI-powered team collaboration)

Hive stands out more for its team collaboration features than its project management ones. 

Don’t get us wrong—managing projects on the platform is almost as smooth as its competitors. However, we found it had an impressive ability to predict team behavior. It often reported things like ‘The design team finishes creative tasks 30% faster when they start after 11 AM.’ And it was right!

Hive’s Team Flow analyzes the team’s work patterns. It pointed out that our content team performed better with a 2-day gap between writing and editing.

Another feature is the Meeting Action Center, which auto-transcribes notes and assigns tasks. It also suggests ways to improve meeting efficiency.

Hive best features

• Convert messages to tasks easily
• Collaborate while taking notes and chatting
• Host and track interactive meetings
• Track time and generate timesheet reports
• Use its built-in AI assistant (HiveMind) 
• Automate tasks with a no-code tool
• Connect with 1000+ apps like Slack and Google Drive

Hive limitations

• Limited functions in the mobile app compared to the desktop version
• A limited number of integrations

Hive pricing

• Free
• Starter: $1.50/month per user
• Teams: $5/month per user
• Enterprise: Custom pricing

Hive ratings and reviews

• G2: 4.6/5 (500+ reviews)
• Capterra: 4.4/5 (200+ reviews)

How stacks up against Hive

Hive’s Team Flow analysis provides interesting insights into work patterns, but users often report limitations with its mobile app functionality—a critical shortcoming for teams that need to stay connected on the go. The Meeting Action Center may offer helpful meeting management, but it sits disconnected from the rest of your team’s knowledge base and documentation.

Meetings, Calendar, and AI Notetaker together create a powerful ecosystem that lets you:

• Create and join meetings from within
• Automatically capture detailed, searchable, speaker-labelled notes during meetings, so you never miss important discussions or action items
• Automatically create tasks and assign action items from key takeaways and next steps in meeting transcripts
• Connect Tasks and Docs to meetings and notes for complete context

9. Teamwork.com (Best for client-facing agencies and businesses)

Using Teamwork.com for the first time? You’ll love its comprehensive view of your clients and profits in one space.

The Profit Engine tracks real-time profitability and shows which clients and projects were profitable.

The customizable Client User Roles system allows you to give clients access to relevant info, such as milestones or hourly progress.

Teamwork.com’s insights also support resource allocation and planning. For example, in our case, the Resource Scheduling Optimizer shows that assigning senior designers to smaller tasks wasn’t cost-effective. This offered me suggestions for better client pairings to improve profitability.

Teamwork.com best features

• Use time-tracking tools for accurate billing and tracking
• Generate detailed reports for better project insights
• Collaborate easily with clients using advanced features
• Improve organization by categorizing projects

Teamwork.com limitations

• It may feel overwhelming to new users
• Lacks a calendar view

Teamwork.com pricing

• Deliver: $13.99/month
• Grow: $25.99/month
• Scale: $69.99/month
• Enterprise: Custom pricing

Teamwork.com ratings and reviews

• G2: 4.4/5 (1000+ reviews)
• Capterra: 4.5/5 (800+ reviews)

How stacks up against Teamwork

Feature	(Free Plan)	Teamwork (Paid Plan)
Dashboards	✅ Yes	❌ No
Goals	✅ Yes	❌ No
Kanban Boards with Custom Grouping	✅ Yes	❌ No
Custom Task Statuses	✅ Yes	✅ Yes
Custom Fields	✅ Yes	✅ Yes
Docs with Nested Pages	✅ Yes	❌ No
Time Tracking	✅ Yes	✅ Yes
Email in app	✅ Yes	❌ No
Coaching & 24/7 Support	✅ Yes	❌ No
Conditional Automations	✅ Yes	❌ No
Workload Profiles	✅ Yes	❌ No
Tasks in Multiple Lists	✅ Yes	❌ No
2-way Google Calendar Sync	✅ Yes	❌ No
Task Tray	✅ Yes	❌ No
In-App Video Recording	✅ Yes	❌ No
Embed View	✅ Yes	❌ No
Mind Maps	✅ Yes	❌ No
Proofing	✅ Yes	❌ No
/Slash Commands	✅ Yes	❌ No

10. Basecamp (Best for teams that prefer highly focused project management)

Sometimes, less really is more.

Basecamp takes the Marie Kondo approach to project management–it keeps things simple, focusing on the most essential tools.

Its most remarkable feature is Hill Charts, which track project progress by showing if a task is still challenging or nearing completion.

Basecamp also organizes team communication: quick questions go to pings, essential updates are on message boards, and casual chats happen in campfires. This clear structure helps users easily find what they need.

Basecamp’s minimal setup and specialized features make it perfect for non-technical teams who prefer simplicity over advanced tools.

Basecamp best features

• Communicate in real time with chats, comments, and file-sharing
• Create to-do lists with tasks, subtasks, and deadlines
• Automate check-ins for regular task updates
• Manage projects using Agile and Scrum methodologies
• Stay updated with real-time message boards
• Integrate with 50+ data sources

Basecamp limitations

• Lacks time tracking and cross-project views
• Some users find it challenging to navigate and use all its features fully

Basecamp pricing

Basecamp comes with a 30-day free trial and two simple plans:

• Basecamp: $15/user per month
• Basecamp Pro Unlimited: $349/user per month

Basecamp ratings and reviews 

• G2: 4.1/5 (5000+ reviews)
• Capterra: 4.3/5 (14,000+ reviews)

How stacks up against Basecamp

Basecamp’s Hill Charts help visualize progress, but its intentionally minimalist approach becomes a limitation for teams with complex projects requiring cross-project views or time tracking. Unlike Basecamp’s limited visualization options, offers 15+ views that adapt to different workflow needs. 

’s native time tracking, cross-project dashboards, and comprehensive reporting capabilities ensure teams won’t outgrow the platform as their needs evolve, while the unified docs and chat features maintain the streamlined communication environment Basecamp users value.

11. nTask (Best for freelancers and solopreneurs)

Planning, managing, collaborating, and analyzing—nTask does it all at affordable rates, making it a go-to for freelancers and solopreneurs.

I could access unlimited workspaces, tasks, meeting management, time tracking, and integrations even on the forever free plan.

Upgrading to paid plans unlocks advanced features like the Gantt Timeline View, which adjusts tasks based on availability and dependencies.

The Premium plan also includes budgeting tools that analyze project data and suggest contingency funds. It also includes invoice generation and payment tracking, providing a comprehensive view of project finances.

nTask best features

• Switch between multiple project views (board, grid, list, and calendar)
• Monitor tasks with detailed tracking tools
• Set up recurring tasks for daily, weekly, or monthly schedules
• Integrate with 1,000+ tools like Apple Calendar, Zoom, and Microsoft Teams

nTask limitations

• Attaching documents and images to tasks can be difficult (unlike , where it’s as easy as clicking a button)
• The user interface could be more intuitive

nTask pricing

• Basic: Free
• Premium: $4/month
• Business: $12/month
• Enterprise: Custom pricing

nTask ratings and reviews

• G2: 4.4/5 (10+ reviews)
• Capterra: 4.2/5 (100+ reviews)

How stacks up against nTask

While nTask offers budget-friendly task management, provides a more comprehensive solution with an intuitive interface that scales from solo freelancers to enterprise teams. ’s document management is seamlessly integrated with task tracking, making it easy to attach and reference files directly within your workflow. 

For freelancers and solopreneurs who need a platform that can grow with their business, provides the perfect balance of immediate usability and long-term scalability.

12. Notion (Best for built-in documentation and knowledge bases)

Notion isn’t just another note-taking tool. It conveniently blurs the line between documentation and knowledge management.

Its Block Architecture lets you transform documents instantly, turning paragraphs into tables, Kanban boards, or calendars without losing data. All your documents and knowledge bases are linked. This way, a product spec can pull in customer feedback, link to engineering tasks, and display live metrics in one clean view, automatically updating them.

In short, Notion provides a living knowledge system that adapts to your team’s needs. This makes it ideal for marketing, product development, or operations teams who need dynamic, interconnected information at their fingertips.

When you compare Notion with , you can see that both the tools have built-in collaboration and AI for working with repetitive tasks.

Notion best features

• Take meeting notes, simplify tasks, and stay on track
• Connect with others in real time when working on documents or media
• Create and manage content effectively
• Integrate with Trello, Slack, Google Drive, and more

Notion limitations

• Lacks time tracking and Gantt charts
• Managing multiple projects can be cumbersome

Notion pricing

• Free
• Plus: $12/seat per month
• Business: $18/seat per month
• Enterprise: Custom pricing

Notion ratings and reviews

• G2: 4.7/5 (5.000+ reviews)
• Capterra: 4.7/5 (2,000+ reviews)

How stacks up against Notion

Notion may be ideal for individuals or small teams focusing on knowledge management and documentation. It also appeals to users who prefer a minimalist, flexible workspace for note-taking and content creation.

However, is better suited for teams requiring extensive customization and flexibility within an all-in-one solution that offers integrated docs, goals, and advanced reporting.

Here’s what a Reddit user had to say:

Here’s a quick overview of their capabilities:

Feature		Notion
Live Doc Collaboration	✅ Yes	✅ Yes
Doc & Task Relationships	✅ Yes	✅ Yes
Doc Hierarchy	✅ Yes	✅ Yes
Archivable Docs	✅ Yes	✅ Yes
Personal Notepad	✅ Yes	❌ No
Assigned Comments	✅ Yes	❌ No
Dashboards	✅ Yes	❌ No
Tasks in Multiple Lists	✅ Yes	❌ No
Goals & OKRs	✅ Yes	❌ No
Dynamic Recurring Tasks	✅ Yes	❌ No
Email in app	✅ Yes	❌ No
Conditional Automations	✅ Yes	❌ No
Recurring Reminders	✅ Yes	❌ No
Time Tracking & Estimates	✅ Yes	❌ No
Gantt Charts	✅ Yes	❌ No
Real-time Chat	✅ Yes	❌ No
Workload Views	✅ Yes	❌ No
Mind Maps	✅ Yes	❌ No
Proofing	✅ Yes	❌ No
In-App Video Recording	✅ Yes	❌ No

13. Jira (Best for software development teams)

Jira isn’t known for being user-friendly, but it is still preferred by some IT project managers and finance, marketing, and HR professionals.

Originally an issue-tracking tool for software developers, Jira is now a capable project management platform used across several industries. It is especially useful for Agile project management: Create user stories, plan sprints, assign tasks, and track progress with Kanban boards and Gantt charts.

When our team set up a sample Agile workflow, Jira broke it into sprints and organized tasks into two project types:

• Company-managed projects: Admin-controlled workflows for larger teams
• Team-managed projects: Flexible workspaces for smaller teams

Jira provides multiple views, real-time updates, automated workflows, and customizable templates to enhance productivity and keep projects on track.

Jira best features

• Automate workflows easily
• Get access to templates for HR, marketing, IT, and more
• Integrate with Atlassian Work Management and 2000+ popular apps
• Manage tasks effectively on Android and iOS

Jira limitations

• Complex interface with a steep learning curve
• Slow loading times may impact efficiency and performance

Jira pricing

• Free: Up to 10 users
• Standard: $8.15/month per user
• Premium: $16/month per user
• Enterprise: Custom pricing

JIra ratings and reviews

• G2: 4.3/5 (6.000+ reviews)
• Capterra: 4.4/5 (14,000+ reviews)

How stacks up against Jira

Many, including engineering teams, have made the successful (and long-pending) switch from Jira’s old and clunky interface to ’s modern way of doing things. 

A TrustRadius user says:

Another user adds:

Here’s more evidence why:

Feature		Jira
Sprints & Projects	✅ Yes	✅ Yes
Custom Sprints	✅ Yes	✅ Yes
Cross-team Roadmaps	✅ Yes	❌ No
Gantt Charts	✅ Yes	❌ Requires plugin
Custom Task Types	✅ Yes	✅ Yes
Data Roll-ups	✅ Yes	❌ No
Nested Subtasks	✅ Yes	✅ Yes
Custom Relationships	✅ Yes	❌ No
Agile Reporting	✅ Yes	✅ Yes
Goals & OKRs	✅ Yes	❌ Paid add-on
Assigned Comments	✅ Yes	❌ No
Smart Notifications	✅ Yes	❌ No
Workspace-wide @mentions	✅ Yes	❌ No
Time Tracking	✅ Yes	✅ Yes
Timesheets	✅ Yes	❌ Paid add-on
Private Tasks	✅ Yes	❌ No
Intuitive Admin Controls	✅ Yes	❌ No
Dashboard Reports	✅ Yes	❌ Limits on number of reports
Docs	✅ Yes	❌ Paid add-on
Wikis	✅ Yes	❌ Paid add-on
Whiteboards	✅ Yes	❌ Paid add-on
AI Custom Fields	✅ Yes	✅ Yes
Agents	✅ Yes	✅ Yes
Connected Search	✅ Yes	✅ Yes
DMs, Channels, and Threads	✅ Yes	❌ No
Create Tasks from Chat	✅ Yes	❌ No
Video and Voice Calls	✅ Yes	❌ No

While all these tools offer useful features, they also have significant drawbacks, preventing them from being exceptional.

Users often complain about Jira’s sluggishness and complexity, for example, or find Notion’s AI expensive. Basecamp and Trello are good at what they do but lack advanced features that bigger teams can’t do without.

’s Project Management Platform may not be perfect, but it doesn’t shy away from packing a punch—no matter how small or large your team and how simple or complex your workflow is. Don’t take my word for it. Here’s what one of our customers had to say:

Appreciation like this motivates the team to update and improve the platform constantly. We roll out new features and functions every other month!

The latest updates we’ve launched

If you opt for one of the alternatives from the list above, you might miss out on newer features.

Dashboards

Features like Dashboards recently got some exciting updates. This customizable feature now lets you add cards to create various reports directly from your dashboard, making it even more versatile.

You can also use task dates in your reports. You can visualize standard date fields of your tasks (like when they were created, started, updated, completed, or closed) in pie, bar, or line graphs to track progress effortlessly.

This gives you a clear, real-time overview of KPIs, progress, and team performance at a glance. Plus, you can share entire dashboards with stakeholders, making it easier for everyone to be on the same page.

Automations

Even Automations has gotten smarter. Now, it can automatically update AI summaries whenever tasks change–without lifting a finger. Just use the ‘Task Updated’ Trigger for AI Custom Fields, and your tasks will always reflect the latest changes.

Another handy addition? You can now duplicate automations instead of recreating them manually every time. Want them to pop up in other locations? You can automate that as well.

’s full range of features that complete your toolkit

And that’s nowhere close to being all. You still have a wide range of productivity-boosting features to help you out.

• Automate tasks: With Brain, automate tasks like writing descriptions, summarizing documents, and creating content, saving valuable time for your team

• Collaborate on documents: Use Docs to create, edit, and manage shared documents, wikis, and knowledge bases within the platform
• Get started with templates: A library of ready-made templates gives you a jump-start on your tasks
• Track and manage tasks: Use Tasks to create, assign, and track tasks using customizable fields, priorities, and dependencies. You can also use Views, which includes List, Board, Calendar, Gantt, and Timeline, allowing flexibility in task visualization

• Monitor progress: Track project milestones, deadlines, and overall progress with interactive charts and timelines with the Project Tracking feature. Also, use Goals to create measurable objectives, such as numbers or currency, and link them to relevant tasks
• Manage time better: With ’s native time tracking, you can log hours directly within tasks and generate comprehensive time reports
• Manage projects on the go: A full-featured app for iOS and Android designed to keep you productive anytime, anywhere

Also, did you know you can access most of these in our free plan alone? 

Please let us know if there’s something we’re missing or something you dislike about .

If you haven’t already done so, sign up for today!

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