Top 17 Corporate Communication Tools in 2025 |

You know that feeling when your team’s communication is a complete mess?

Important updates are buried in email threads, files scattered across five different platforms, and somehow, that critical document is always shared in the one place nobody checks.

Microsoft’s Work Trend Index (surveying 31,000 global users) shows that 60% of a work day is devoted to emails, chats, and meetings.

But here’s the good news: the right corporate communication tools can transform this chaos into something that actually works.

When implemented thoughtfully, these platforms keep everyone in sync (regardless of where they’re working from), streamline information sharing, and ensure important details don’t vanish into the digital void.

We’ve rounded up the 17 best corporate communication tools to help you find solutions that match your team’s specific needs. Each of these employee communication tools are selected based on its standout features, user ratings, and ability to solve real communication challenges that modern businesses face every day.

Here’s a table for the top 17 corporate communication tools, for a quick comparison:

Tool name	Key features	Best for	Pricing
	Unified chat, Docs, Whiteboards, Clips, AI assistant, Task management, Real-time collaboration, Integrations	Enterprises, Mid-sized companies, All-in-one workspace	Free plan available; Paid plans start from $7/user/month
Slack	Channel-based messaging, Slack Canvas, AI summaries, Huddles, Integrations, Advanced search	Workspace collaboration, Distributed teams	Free plan available; Paid plans start from $10/user/month
Confluence	Knowledge base, Templates, Real-time editing, Hierarchical pages, Jira integration	Centralized knowledge management, Technical teams	Free plan available; Paid plans start from $5.16/user/month
Microsoft Teams	Chat, Video meetings, File collaboration, Office 365 integration, Breakout rooms	Microsoft 365 workplaces, Large organizations	Free plan available; Paid plans start from $4/user/month
Google Workspace	Gmail, Drive, Docs, Sheets, Slides, Meet, Gemini AI, Real-time collaboration	AI-powered collaboration, Remote teams	No free plan; Paid plans start from $8.40/user/month
Zoom	Video meetings, Webinars, AI Companion, Breakout rooms, Transcription, Chat	Unified communication, Large meetings	Free plan available; Paid plans start from $16.99/user/month
Sprout Social	Social media management, AI routing, Influencer matching, Analytics, Scheduling	Social customer care, Marketing teams	No free plan; Paid plans start from $249/month (5 profiles)
Calendly	Automated scheduling, Calendar sync, Time zone intelligence, Reminders	Scheduling, Sales, Customer support	Free plan available; Paid plans start from $12/user/month
Mailchimp	Email marketing, Automation, Customer Journey, Analytics, A/B testing	Marketing automation, Multi-channel campaigns	Free plan available; Paid plans start from $13/month
Troop Messenger	Secure messaging, Self-destructing messages, On-premise/cloud, Forkout, Low-bandwidth support	Security-conscious organizations, Regulated industries	No free plan; Paid plans start from $2.50/user/month
Dialpad	Cloud voice, Video, Messaging, AI transcription, Real-time coaching	AI-powered voice communications, Sales/support teams	No free plan; Paid plans start from $27/user/month
Chanty	Team chat, Built-in task management, Kanban boards, Silent hours	Integrated task management, Small teams	Free plan available; Paid plans start from $4/user/month
Dropbox	File storage, AI search, Large file transfer, Version history, Permissions	Document workflows, Content collaboration	Free plan available; Paid plans start from $11.99/month
Discord	Text, Voice, Video chat, Persistent channels, Role permissions	Community-building, Integrated communication	Free plan available; Paid plans start from $2.99/month
Workvivo	Social intranet, Recognition, Polls, Activity feeds, Large group chat	Employee engagement, Community building	No free plan; Paid plans start from ~$1,666/month (Business Plan, annual, for 250 users)
Staffbase	Internal comms, Mobile-first, Email/intranet/app, Analytics, Surveys	Unified internal communications, Frontline workers	No free plan; Paid plans start from custom pricing
Happeo	AI-powered intranet, Federated search, Real-time translation, Pages/channels	Intranet, Knowledge management, Global teams	No free plan; Paid plans start from custom pricing

Choosing communication tools is about finding solutions that actually match how your teams work in real life. The wrong tools create constant friction and frustration, while the right ones become almost invisible, supporting collaboration without getting in the way.

When evaluating options for your organization, here are the key factors that actually matter:

• Integration capabilities: Your communication tools shouldn’t exist in isolation. Look for platforms that connect seamlessly with your project management software, CRM, and other essential business tools. The goal is a unified workflow, not another disconnected silo
• Security and compliance: With sensitive information flowing through these channels daily, robust security isn’t optional. Prioritize tools with end-to-end encryption, role-based permissions, and compliance features that match your industry requirements
• Scalability: That tool that works perfectly for your 20-person team might collapse under the weight of 200 users. Choose platforms that can grow with you, accommodating more users, increased data storage needs, and more complex workflows without performance issues
• User experience: Even the most powerful tool is worthless if your team refuses to use it. Look for intuitive interfaces, mobile accessibility, and features that match how your team naturally communicates. The best tool is the one people actually adopt
• AI-powered features: The most innovative communication tools now leverage AI to do the heavy lifting—summarizing lengthy conversations, automating routine tasks, and surfacing insights that would otherwise remain buried in your communication data

1. (Best for unified communication and task management)

If you’re tired of jumping between five different apps just to get work done, might just be your solution. It stands out by combining robust communication features with powerful task and project management capabilities in one platform.

Instead of the typical scenario—messaging in Slack, documents in Google Drive, project tracking in Asana, and video calls in Zoom— brings everything into a single, unified workspace with integrated chat. That’s right, your chats and tasks are connected!

This means less time switching contexts and more time actually getting things done.

Here’s what a workflow like that looks like in : You start by creating a new document right inside via Docs, maybe for meeting notes, a project brief, or a content draft. You then link this doc directly to a relevant Task in —let’s say, “Draft Blog Post.” Next, you assign team members to the task and add watchers so everyone who needs to stay updated gets notifications.

With an integrated workflow like this, your team can comment on the task itself (for things like deadlines or priorities) or leave feedback directly on the document (for content suggestions or edits). Everyone can even edit the document together in real time, making collaboration smooth and efficient.

And it doesn’t end there. ’s communication toolkit covers all the bases: Chat for real-time messaging, Docs for collaborative document creation, Whiteboards for visual brainstorming, and Clips for screen recording and video messaging. These features support both real-time collaboration and asynchronous communication, making it ideal for teams spread across different time zones or schedules.

What’s particularly impressive is Brain, the platform’s AI assistant, which can generate summaries of chat threads with its “Catch me up” feature—perfect for quickly getting up to speed on conversations you’ve missed while you were, you know, actually working on things.

However, ’s real strength is how it connects communication directly to action. Conversations don’t just happen in isolation—they link directly to tasks, projects, and workflows. Team members can transform chat messages into actionable tasks, comment directly on work items, and keep all project-related communication in context.

best features

• Keep all conversations, docs, and tasks in one place—no more app switching
• Turn chats and comments into actionable tasks instantly
• Collaborate on docs in real time and gather feedback right where work happens
• Tag teammates and set watchers so everyone stays informed, automatically
• Find any message, doc, or task fast with powerful AI search
• Use AI to summarize threads and highlight what matters most
• Integrate email, Slack, and more to centralize your workflow

limitations

• With so many features packed into one platform, new users will need some time to get comfortable with the platform

pricing

ratings and reviews

• G2: 4.7/5 (9,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews)

What are real-life users saying about ?

A G2 user says:

2. Slack (Best for intelligent workspace collaboration)

Remember when work communication meant endless email threads with 25+ people cc’d? Slack changed all that by moving conversations out of cluttered inboxes and into organized, searchable channels. This channel-based approach creates dedicated spaces for team discussions, project coordination, and yes, even those random water-cooler chats about last night’s game.

With Slack Canvas—a collaborative document space embedded inside channels—teams can now combine real-time chat with more structured information sharing. Think of it as a digital whiteboard that stays put, allowing you to organize important information that would otherwise get buried in the chat stream.

Slack’s AI capabilities have also gotten significantly smarter, offering automated summaries of conversations and channels to help team members quickly catch up on what they’ve missed. This is a game-changer for anyone returning from vacation to hundreds of unread messages (we’ve all been there).

Enhanced Huddles provide a lightweight way to jump into audio or video conversations without the formality of scheduled meetings. Need to quickly discuss something with a colleague? Just start a Huddle, share your screen if needed, and get back to work.

Slack best features

• Create collaborative documents directly within channels for more structured information sharing
• Automate routine tasks and get AI-generated summaries of conversations you’ve missed
• Quickly start audio or video conversations with screen sharing capabilities
• Connect Slack with tools like Google Drive, Zoom, and Asana to keep workflows efficient
• Find past conversations and shared files with advanced search filters

Slack limitations

• Without careful management, the constant stream of messages can become overwhelming and actually decrease productivity
• Free users can only access the most recent 90 days of messages—after that, your history vanishes into the digital void
• Channel organization and features like threads require some adjustment for teams new to the platform
• Without proper channel governance, information can become scattered and hard to find—creating the very problem Slack was supposed to solve

Slack pricing

• Free
• Pro: $10/month per user
• Business+: $18/month per user
• Enterprise Grid: Custom pricing

Slack ratings and reviews

• G2: 4.5/5 (33,000+ reviews)
• Capterra: 4.7/5 (24,000+ reviews)

What are real-life users saying about Slack?

A Capterra user says:

3. Confluence (Best for centralized knowledge management)

Ever waste hours searching for that important document someone shared “a few months ago”? Confluence solves this problem by serving as a central hub for team knowledge, documentation, and collaborative work. Unlike traditional document management systems that function as glorified file cabinets, Confluence organizes information in interconnected pages and spaces, making it easier to find, update, and share important content.

The platform comes loaded with extensive templates for everything from project requirements to marketing plans, so teams don’t have to start from scratch every time. This standardization not only saves time but also ensures consistency across your documentation.

Confluence’s integration with other Atlassian tools like Jira creates a seamless workflow between planning, documentation, and execution, which is particularly valuable for technical teams. The collaborative editing features allow multiple team members to work on the same document simultaneously, with a clear version history that shows who changed what and when.

Confluence best features

• Jump-start documentation with pre-built templates for various business needs
• Organize information logically with hierarchical page structures and dedicated spaces for teams or projects
• Work together on documents in real-time with clear attribution and version history
• Find information quickly with advanced search capabilities across all spaces you have access to
• Connect seamlessly with Jira and other Atlassian products

Confluence limitations

• Limited to three active whiteboards per user
• New users may find the interface and organization system challenging at first
• Without proper governance, spaces can become disorganized over time
• The mobile app doesn’t offer the same functionality as the desktop version, limiting on-the-go productivity

Confluence pricing

• Free
• Standard: $5.16/month per user
• Premium: $9.73/month per user
• Enterprise: Custom pricing

Confluence ratings and reviews

• G2: 4.1/5 (3,000+ reviews)
• Capterra: 4.5/5 (3,000+ reviews)

What are real-life users saying about Confluence?

A G2 user says:

4. Microsoft Teams (Best for Microsoft 365 workplaces)

If your organization runs on Microsoft 365, Teams provides a natural extension that brings together chat, video meetings, file storage, and application integration in one interface. It’s designed to work seamlessly with the tools your team already uses daily—Word, Excel, PowerPoint, and the rest of the Microsoft ecosystem.

The platform really shines when it comes to video conferencing. Features like breakout rooms (where participants can choose which room to join during meetings) make it ideal for workshops and training sessions. Teams also supports town halls with DVR capabilities, perfect for large organizational communications that not everyone can attend live.

What sets Teams apart is how tightly it integrates with Office applications. Need to collaborate on a document? You can edit Word, Excel, and PowerPoint files directly within Teams, with changes syncing in real-time. This eliminates the need to download files, make changes, and re-upload them—a workflow that inevitably creates version control nightmares.

Microsoft Teams best features

• Edit Word, Excel, and PowerPoint files directly within Teams
• Host meetings with breakout rooms, live transcription, and background noise suppression
• Automatically understands your company hierarchy and team structures
• Record and replay important company-wide communications
• Connect with 700+ business apps directly within the Teams interface

Microsoft Teams limitations

• Can be demanding on system resources, especially on older computers—prepare for your laptop fan to kick into overdrive
• Setting up and managing Teams requires technical expertise that smaller organizations might lack
• Some features duplicate functionality found in other Microsoft products, creating confusion about which tool to use when
• Users sometimes struggle to find content when working with cross-functional teams and channels as the organization grows

Microsoft Teams pricing

• Free
• Microsoft Teams Essentials: $4/month per user (billed annually)
• Microsoft 365 Business Basic: $6/month per user (billed annually)
• Microsoft 365 Business Standard: $12.50/month per user (billed annually)
• Microsoft 365 Business Premium: $22/month per user (billed annually)
• Enterprise: Custom pricing

Microsoft Teams ratings and reviews

• G2: 4.4/5 (16,298+ reviews)
• Capterra: 4.5/5 (10,000+ reviews)

What are real-life users saying about Microsoft Teams?

A Capterra user says:

5. Google Workspace (Best for AI-powered collaboration)

Google Workspace brings together Gmail, Calendar, Drive, Docs, Sheets, Slides, and Meet in a seamlessly integrated suite that’s become the gold standard for real-time collaboration. The platform’s strength lies in its intuitive interface and accessibility from any device with an internet connection—no clunky VPN required.

With the addition of Gemini AI integration (included at no extra cost for Business and Enterprise plans), Google Workspace now offers intelligent assistance across applications. Teams can create custom “Gems”—AI experts built for specific business challenges—to help with everything from content creation to data analysis.

But Google’s real superpower has always been real-time collaboration. The ability for multiple team members to work on the same document simultaneously—seeing each other’s edits as they happen, leaving comments, and chatting in the sidebar—fundamentally changed how teams work together. No more emailing attachments back and forth or dealing with conflicting versions.

Google Workspace best features

• Access AI assistance across applications without additional cost on Business and Enterprise plans
• See others’ edits as they happen in Docs, Sheets, and Slides
• Create specialized “Gems” tailored to specific business needs
• Move between email, documents, meetings, and storage without friction
• Find information quickly across all Workspace applications

Google Workspace limitations

• Many features require internet connectivity, which can be problematic in areas with spotty service
• Individual applications may lack advanced features found in dedicated alternatives
• Base plans have restricted storage allocations that power users can quickly outgrow
• Managing settings and permissions can be challenging for large organizations

Google Workspace pricing

• Business Starter: $8.40/month per user (flexible plan)
• Business Standard: $16.80/month per user (flexible plan)
• Business Plus: $26.40/month per user (flexible plan)
• Enterprise: Custom pricing

Google Workspace ratings and reviews

• G2: .6/5 (43,407+ reviews)
• Capterra: 4.7/5 (17,000+ reviews)

What are real-life users saying about Google Workspace?

A Capterra user says:

6. Zoom (Best for unified AI-powered communication)

Remember when “let’s Zoom” wasn’t even a phrase? Now it’s practically a verb. Zoom has evolved from a simple video conferencing tool to a comprehensive communication platform supporting meetings, webinars, chat, and phone services. Known for its reliability and ease of use, Zoom can host meetings with up to 1,000 participants and create up to 50 breakout rooms for smaller group discussions.

The platform’s AI Companion works across meetings, chats, and emails, providing intelligent assistance without requiring additional licenses. This is a refreshing approach in a world where AI features often come with premium price tags.

Features like real-time transcription, automated meeting summaries, and smart recordings make it easier to capture and share information from synchronous communications. This bridges the gap between live conversations and asynchronous work—particularly valuable for global teams working across time zones.

Zoom best features

• Get meeting summaries, chat highlights, and email drafting assistance at no additional cost
• Create up to 50 separate session rooms for small group discussions
• Host up to 1,000 participants in a single meeting
• Create dedicated hardware setups for conference rooms
• Host large-scale virtual events with registration, polls, and Q&A features

Zoom limitations

• Despite improvements, some organizations remain cautious about security following earlier controversies
• The growing feature set can be overwhelming for basic users who just want to join a simple video call
• Advanced features require higher-tier plans that add up quickly for larger teams

Zoom pricing

• Free
• Zoom Workplace Pro: $16.99/month per user (billed monthly)
• Zoom Workplace Business: $21.99/month per user (billed monthly)
• Enterprise: Custom pricing

Zoom ratings and reviews

• G2: 4.5/5 (52,000+ reviews)
• Capterra: 4.6/5 (14,000+ reviews)

What are real-life users saying about Zoom?

A G2 user says:

7. Sprout Social (Best for proactive social customer care)

Social media isn’t just for marketing anymore—it’s become a critical communication channel for customer service, community building, and brand reputation management. Sprout Social transforms social media from a broadcasting channel into a powerful two-way communication tool for businesses.

The platform helps teams manage social media presence across multiple networks while providing tools for customer engagement, content planning, and performance analysis. With “Care by Sprout,” the platform uses AI to classify and route messages automatically, ensuring customer inquiries receive timely responses from the right team members.

Sprout Social also offers AI-powered influencer matching and relationship management, helping brands identify and collaborate with relevant content creators. The platform’s comprehensive analytics provide insights into audience engagement and campaign performance, allowing teams to refine their communication strategies based on real data.

Sprout Social best features

• Automatically categorize and route social messages to appropriate team members
• Find and collaborate with relevant content creators
• Manage messages across all social platforms in one place
• Plan and automate social media posts across platforms
• Track performance metrics and generate custom reports

Sprout Social limitations

• More expensive than some alternatives, putting it out of reach for smaller businesses
• Its comprehensive feature set requires time to master
• Short evaluation period for testing capabilities

Sprout Social pricing

• Standard: $249/month (includes 5 social profiles)
• Professional: $399/month (includes 10 social profiles)
• Advanced: $499/month (includes 10 social profiles)
• Enterprise: Custom pricing

Sprout Social ratings and reviews

• G2: 4.4/5 (4,000+ reviews)
• Capterra: 4.4/5 (600+ reviews)

What are real-life users saying about Sprout Social?

A Capterra user says:

8. Calendly (Best for eliminating scheduling friction)

“Let me know when you’re free.” “How about Tuesday at 2?” “I’m booked then. Thursday?” “Thursday works, but only after 3.” Sound familiar? This scheduling dance wastes time and creates unnecessary friction.

Calendly solves this problem by allowing people to book time on your calendar based on your actual availability. The platform automatically syncs with your existing calendars to prevent double-booking and offers customizable scheduling rules to protect your time.

With time zone intelligence, Calendly automatically converts meeting times for global teams, reducing confusion and missed appointments. The round-robin scheduling feature distributes meetings evenly among team members, making it ideal for sales teams, customer support, and other groups that need fair distribution of appointments.

Calendly best features

• Automatically converts meeting times based on participants’ locations
• Distribute meetings evenly among team members
• Set buffer times, minimum notice periods, and daily meeting limits
• Send reminders, follow-ups, and thank you notes
• Connect with video conferencing, CRM, and other business tools

Calendly limitations

• Limited customization on the free plan
• No built-in video conferencing
• Team features require paid plans
• Can feel impersonal

Calendly pricing

• Free
• Standard: $12/month per user
• Teams: $20/month per user
• Enterprise: Custom pricing

Calendly ratings and reviews

• G2: 4.7/5 (2,300+ reviews)
• Capterra: 4.7/5 (3,000+ reviews)

What are real-life users saying about Calendly?

A G2 user says:

9. Mailchimp (Best for all-in-one marketing automation)

Mailchimp has evolved from a simple email marketing tool into a comprehensive marketing platform that helps businesses communicate with customers across multiple channels. The Customer Journey Builder allows teams to create complex automation workflows that deliver personalized messages based on customer behavior and preferences.

Beyond digital communications, Mailchimp can even send physical postcards to recipients, bridging online and offline marketing efforts. This multi-channel approach ensures consistent messaging regardless of how customers prefer to engage with your brand.

With robust analytics and A/B testing capabilities, teams can continuously refine their communication strategies based on performance data. The platform’s integration with e-commerce platforms and CRM systems creates a unified view of customer interactions, helping businesses deliver more relevant and timely communications.

Mailchimp best features

• Create complex automation workflows for personalized customer communications
• Extend digital marketing to physical mail
• Track campaign performance with detailed metrics and reports
• A/B test different messages to improve engagement
• Create consistent brand experiences across touchpoints

Mailchimp limitations

• Can become expensive as your audience grows
• Limited automation in lower tiers
• Complex capabilities take time to master
• Some users find list management restrictive

Mailchimp pricing

• Free (up to 500 contacts)
• Essentials: Starts at $13/month
• Standard: Starts at $20/month
• Premium: Starts at $350/month

Mailchimp ratings and reviews

• G2: 4.3/5 (12,000+ reviews)
• Capterra: 4.5/5 (16,500+ reviews)

What are real-life users saying about Mailchimp?

A Capterra user says:

10. Troop Messenger (Best for security-conscious organizations)

In an era of increasing data breaches and privacy concerns, secure communication channels are more important than ever. Troop Messenger provides robust security features for organizations with stringent privacy and data protection requirements.

The platform offers both cloud and on-premise deployment options, giving IT teams complete control over where sensitive data is stored and processed. This flexibility is particularly valuable for organizations in regulated industries or those with specific compliance requirements.

Unique features like “Burnout” create self-destructing messages for sharing sensitive information, while “Forkout” lets users broadcast messages to multiple recipients without creating group chats. Troop Messenger also works on low-speed networks, making it valuable for teams in remote locations or areas with limited connectivity.

Troop Messenger best features

• Choose between cloud-based or on-premise installation
• Create self-destructing messages for sensitive information
• Send messages to multiple users without creating group chats
• Leverage Comprehensive security settings and user management

Troop Messenger limitations

• Limited third-party integrations
• Some users report limitations in the mobile experience

Troop Messenger pricing

• Premium: $2.50/month per user
• Enterprise: $5/month per user
• Business: Custom pricing

Troop Messenger ratings and reviews

• G2: 4.5/5 (70+ reviews)
• Capterra: Not enough reviews

What are real-life users saying about Troop Messenger?

A G2 user says:

11. Dialpad (Best for AI-powered voice communications)

Despite the rise of text-based communication, voice conversations remain essential for many business interactions. Dialpad modernizes business phone systems with cloud-based voice, video, and messaging capabilities enhanced by artificial intelligence.

The platform’s real-time transcription with custom company dictionary feature ensures accurate capture of industry-specific terminology during calls and meetings. This makes it easier to reference important details later without having to take notes or re-listen to recordings.

With support for meetings of up to 150 participants, Dialpad serves both internal team communications and external communication or customer interactions. The platform’s AI capabilities provide real-time coaching for sales and support teams, offering suggestions during calls and analyzing conversation patterns to improve future interactions.

Dialpad best features

• Automatic call and meeting transcripts with custom dictionary support
• Real-time suggestions and post-call analytics for improvement
• Transfer calls between desk phone and mobile without interruption
• Host video conferences with up to 150 participants
• Capture conversations for training and quality assurance

Dialpad limitations

• Some integrations are more limited than specialized tools
• Some users report occasional issues with the mobile experience
• AI capabilities require adjustment and training
• Feature availability across different tiers can be confusing

Dialpad pricing

• Standard: $27/month per user (billed monthly)
• Pro: $35/month per user (billed monthly)
• Enterprise: Custom pricing

Dialpad ratings and reviews

• G2: 4.4/5 (8,000+ reviews)
• Capterra: 4.2/5 (500+ reviews)

What are real-life users saying about Dialpad?

A Capterra user says:

12. Chanty (Best for integrated task management)

Communication without action is just noise. Chanty recognizes this by combining team messaging with built-in task management, allowing teams to convert conversations into actionable items without switching platforms.

The one-click conversion of messages into trackable tasks on Kanban boards creates a seamless workflow between communication and execution. This integration helps prevent important action items from getting lost in the chat stream—a common problem with messaging-only platforms.

The platform offers fast messaging and stable audio/video calls, improving team connectivity regardless of location. “Silent hours” features help prevent notification fatigue by muting alerts during focused work time or off hours, promoting better work-life balance while maintaining communication capabilities.

Chanty best features

• Convert messages into visual task cards with one click
• Mute notifications during focused work time
• Access all past conversations without restrictions
• Get an organized directory of all shared content, files, and links

Chanty limitations

• Fewer third-party connections than major competitors
• Less robust document organization than specialized tools
• Lower participant limits than dedicated meeting platforms
• Some features work better on desktop than mobile devices

Chanty pricing

• Free: Up to 10 team members
• Business: $4/month per user

Chanty ratings and reviews

• G2: 4.5/5 (50+ reviews)
• Capterra: 4.7/5 (30+ reviews)

What are real-life users saying about Chanty?

A G2 user says:

13. Dropbox (Best for AI-powered search and document workflows)

“Can you send me that file again? I can’t find it.” How many times have you heard this request? Dropbox has evolved from simple file storage to an intelligent workspace for content collaboration and sharing, helping teams avoid this common frustration.

The platform’s Dash feature can find content inside images, videos, and audio files, making it easier to locate information regardless of format. This advanced search capability saves valuable time that would otherwise be spent manually hunting for specific content.

With file size caps of 100GB for transfers and 50GB for individual uploads, Dropbox accommodates large media files and complex documents that might exceed limits on other platforms. The platform’s version history and recovery features protect against accidental deletions or unwanted changes, while granular sharing permissions provide control over who can access, edit, or comment on specific content.

Dropbox best features

• Find content inside various file types, including images and videos
• Transfer files up to 100GB and upload individual files up to 50GB
• Track changes and restore previous versions of documents
• Set specific permissions for different users and groups
• Create document approval processes and notification systems

Dropbox limitations

• Higher tiers required for significant storage needs
• Very large folders can cause sync issues
• Less robust real-time collaboration than Google Workspace
• Complex folder structures can impact search effectiveness

Dropbox pricing

• Free
• Plus: $11.99/month (2TB storage)
• Family: $19.99/month (2TB shared storage)
• Business: Starting at $20/month per user

Dropbox ratings and reviews

• G2: 4.4/5 (30,000+ reviews)
• Capterra: 4.5/5 (20,000+ reviews)

What are real-life users saying about Dropbox?

A Capterra user says:

14. Discord (Best for community-building and integrated communication)

Discord might seem like an unusual choice for business communication, but an increasing number of organizations are discovering its value for team collaboration. The platform combines text, voice, and video communication in a structure originally designed for gaming communities but surprisingly well-suited to modern work environments.

The platform’s channel-based organization creates dedicated spaces for different topics, projects, or departments. What makes Discord unique is its persistent voice channels, which allow team members to drop in and out of audio conversations without the formality of scheduled meetings, creating a virtual office feel that’s particularly valuable for remote teams.

With granular role-based permissions, Discord offers fine-tuned control over who can access different channels and features, supporting confidentiality and departmental needs. The platform allows 400MB file uploads with a Nitro subscription, facilitating the sharing of larger documents and media files.

Discord best features

• Create detailed access controls for different user groups
• Drop in and out of voice conversations without formal meeting setups
• Keep conversations focused with threaded replies
• Quickly replicate successful communication structures
• Preview links and media directly in chat

Discord limitations

• Originally designed for gaming, some professional features are limited
• Standard accounts limited to smaller file uploads
• Server setup and management requires initial configuration
• Fewer enterprise compliance and administration features

Discord pricing

• Free
• Nitro Basic: $2.99/month
• Nitro: $9.99/month
• Server Boost: Various levels starting at $4.99/month

Discord ratings and reviews

• G2: 4.3/5 (3,936+ reviews)
• Capterra: 4.7/5 (500+ reviews)

What are real-life users saying about Discord?

A Capterra user says:

15. Workvivo (Best for employee engagement and community building)

Remote and hybrid work models have created new challenges for maintaining company culture and employee engagement. Workvivo addresses these challenges by creating a social media-like experience specifically designed for internal corporate communications.

The platform combines traditional communication tools with engagement features like recognition, polls, and activity feeds to create a vibrant digital workplace culture. This approach helps combat the isolation and disconnection that can occur when teams aren’t physically together.

With the ability to scale chat groups up to 500 members, Workvivo supports both broad organizational communications and more focused team discussions. The platform’s emphasis on employee recognition and community building helps foster connection among distributed teams, addressing the engagement challenges that often accompany remote and hybrid workplace communication.

Workvivo best features

• Like, comment, and share features similar to consumer social platforms
• Highlight employee achievements and milestones
• Support for up to 500 members in a single conversation
• Deliver relevant information to specific departments or locations
• Track participation and identify communication gaps

Workvivo limitations

• More expensive than basic communication tools
• Some features work differently on mobile devices

Workvivo pricing

• Business Plan: Starting around $20,000/year for 250-2,000 employees
• Enterprise: Custom pricing

Workvivo ratings and reviews

• G2: 4.7/5 (2,173+ reviews)
• Capterra: 4.7/5 (100+ reviews)

What are real-life users saying about Workvivo?

A Capterra user says:

16. Staffbase (Best for unified internal communications)

Reaching every employee with important communications can be challenging, especially in organizations with frontline workers, distributed teams, or employees without regular computer access. Staffbase provides a comprehensive internal communications software designed to address these challenges.

The mobile-first approach ensures that frontline workers without regular computer access can still receive important updates and participate in company communications. This inclusivity helps create a more connected workforce and ensures critical information reaches everyone who needs it.

The platform combines email, intranet, and employee app capabilities in a unified solution, eliminating the need for multiple internal communication tools. With robust analytics, communication teams can measure the reach and impact of their messages, helping to refine strategies and ensure important information reaches its intended audience.

Staffbase best features

• Distribute content across email, intranet, and mobile simultaneously
• Deliver relevant information based on role, location, or department
• Gather insights through surveys, polls, and comments
• Measure message reach and engagement

Staffbase limitations

• Less suitable for small organizations
• Requires significant setup and configuration
• Some third-party integrations are less robust than specialized tools

Staffbase pricing

Staffbase ratings and reviews

• G2: 4.6/5 (200+ reviews)
• Capterra: 4.7/5 (70+ reviews)

What are real-life users saying about Staffbase?

A G2 user says:

17. Happeo (Best for AI-powered intranet and knowledge management)

Traditional corporate intranets often become digital graveyards—places where information goes to die, rarely accessed and even more rarely updated. Happeo modernizes this concept with a dynamic, social platform that combines knowledge management, communication, and collaboration tools.

The platform’s federated AI search scans across intranet, Google Drive, Gmail, and Microsoft 365, creating a unified search experience that helps employees find information regardless of where it’s stored. This eliminates the frustration of having to search multiple systems to find what you need.

With real-time translation capabilities, Happeo supports global teams working across language barriers, ensuring important communications reach all employees in their preferred language. The platform’s pages, channels, and people directory create a comprehensive digital workplace that connects employees to both information and colleagues.

Happeo best features

• Find information across multiple connected platforms via federated AI search
• Use real-time translation to break down language barriers
• Create interactive intranet pages with embedded apps and widgets
• Combine formal and informal communications in a familiar format

Happeo limitations

• Offers strong integration with Google tools, but not the rest
• Significant configuration needed for optimal use
• Higher investment than basic communication tools

Happeo pricing

Happeo ratings and reviews

• G2: 4.5/5 (100+ reviews)
• Capterra: 4.6/5 (20+ reviews)

What are real-life users saying about Happeo?

A G2 user says:

Let’s be real—there’s no one-size-fits-all solution when it comes to communication tools. The right mix depends entirely on your organization’s specific needs, culture, and existing tech stack.

Instead of trying to force-fit a single platform to handle everything, consider how different tools serve different communication needs—from real-time collaboration and project coordination to knowledge sharing and external communications. Look for solutions that play well together, creating a cohesive workflow rather than isolated communication silos.

For teams looking to simplify their tech stack, offers a compelling all-in-one solution that combines communication tools with project and task management. By integrating chat, documents, and workflow management in a single platform, reduces the constant context switching that kills productivity and keeps conversations connected to action items.

Remember—the best communication tools are the ones your team will actually use. We recommend signing up for  because it is the one app for work!

Frequently asked questions

What are the tools of corporate communication?

Corporate communication tools are the different apps and platforms that help people in a company share information and work together. These include things like email, chat apps (such as Slack or Microsoft Teams), video meeting tools (like Zoom), project management software (like ), and document sharing platforms (such as Google Workspace or Dropbox). These tools make it easier for teams to stay connected, share updates, and get work done, whether they’re in the office or working remotely.

What are the 5 communication tools?

Five common communication tools used in most workplaces are email, instant messaging or chat apps, video conferencing tools, project management platforms, and document collaboration tools. For example, you might use Gmail for email, Slack for quick messages, Zoom for video calls, for managing projects, and Google Docs for working on documents together. These tools help teams communicate quickly and keep everyone on the same page.

What are the 7C’s of corporate communication?

The 7 C’s are simple rules that help make business communication clear and effective. They are: be clear (easy to understand), concise (short and to the point), concrete (specific and detailed), correct (free from mistakes), coherent (well-organized), complete (includes all needed information), and courteous (polite and respectful). Following these principles helps avoid confusion and builds better relationships at work.

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