Video Production Templates for Effective Planning and Execution

While video production is exciting, it has many moving parts, resource requirements, and budget constraints that need to be addressed. 

From scripting and storyboarding to editing and publishing, there’s a lot to juggle. Without a solid system, even the most creative projects can get messy.

That’s where video production templates come in.

They offer a framework for establishing detailed processes and implementing workflow automation. This helps you stay organized and plan your video pre- and post-production process in detail. 

In this guide, we’ve rounded up free video production templates to simplify your workflow and keep your projects running smoothly. 🎥

What Are Video Production Templates?

A video production template is a ready-made project management framework that helps plan, organize, and manage every phase of a video project, from start to finish.

These templates outline the steps involved in any production company, giving your team a clear path to follow. From managing scripts and shortlisting resources to coordinating editing timelines, budget allocation, and publishing schedules, they help streamline the entire video production process.

Whether you’re a solo creator or on a production team, video templates add structure, boost collaboration, and help you deliver quality content on time and on budget.

What Makes a Good Video Production Template?

A well-structured video production template can make or break your content creation workflow. To ensure this doesn’t happen with your video production team, here is what you must look for in a template:

• Clear production process: A solid video production template outlines every stage, from ideation and scripting to editing and publishing, so that you don’t miss out on anything
• Customizable fields: The template should offer editable statuses, priorities, tags, and fields that you can tailor to your workflow
• Built-in timeline or calendar view: It should allow you to see a comprehensive list of activities in calendar view, including a timeline, Gantt chart, or content calendar features
• Collaboration features: A good template makes it easy to assign tasks, leave comments, share files, and update progress. It ensures that all activities in your video project stay in one place
• Creative asset management: It should allow you to easily attach or link assets like scripts, footage, thumbnails, and design files for smooth handoffs
• Automation: Repetitive tasks like reminders, approvals, or status changes should be easy to automate using a workflow
• Analytics: Templates that help track content marketing KPIs or performance metrics are invaluable post-production, keeping everyone aligned

15 Video Production Templates to Plan, Shoot, and Deliver Faster

Here’s a curated list of the top video production templates that will help you track processes, manage creative teams, and give your video project the workflow it needs, whether you’re producing one YouTube video or a full brand campaign.

1. Video Production Template

The Video Production Template is your go-to tool for managing every stage of the video-making process—from brainstorming and pre-production to publishing and post-production.

Designed for creators, editors, and teams, this template streamlines timelines, tasks, and asset storage in one place. Whether you’re working on a corporate video, YouTube campaign, or short film, it simplifies your process with customizable sections for scripts, storyboards, shot lists, schedules, and approvals.

Here’s why you’ll love it

• Get pre-built stages for pre-production, production, and post-production workflows
• Use a centralized space to collaborate with your entire video production team
• Visualize your project timeline, tasks, and deadlines in multiple views
• Attach video scripts, briefs, footage, and audio files in the pre-built storage options

2. Video Production Timeline Template

The Video Production Timeline Template helps your videos stay on schedule from concept to final cut. Use it to map every production phase on a clear timeline, keeping your team on the same page from pre-production to publishing.

Whether you’re juggling multiple shoots and team members or flying solo, this template keeps your video projects on track and stress-free. Each step is broken into clear, actionable tasks with deadlines, so everyone knows what’s happening and when. 

Here’s why you’ll love it

• Use a drag-and-drop enabled Gantt chart for easy scheduling and adjustments
• Track milestones to highlight major events in the production or filmmaking process
• Create task dependencies to maintain logical sequencing (e.g., editing can’t start before filming)
• Gain visibility into overlapping stages like scripting and storyboarding

3. YouTube Video Production Template

If you want to manage your YouTube video creation and publishing process, the YouTube Video Production Template is a great option. It is tailored for YouTube content creators and helps you organize your production process from scriptwriting to uploading. 

You can use it to manage individual tasks, track their progress, and ensure consistent content delivery, essential for maintaining a regular YouTube publishing schedule.

Here’s why you’ll love it

• Define multiple video production stages using the pre-built options for pre-production, filming, editing, and publishing
• Get a centralized place for storing script drafts, thumbnails, and video outlines
• Collaborate among video editors, marketers, and creative leads in a single platform
• Use built-in reminders and due dates within Tasks to help you track outstanding activities with complete oversight

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4. YouTube Planning and Production Template

The YouTube Planning and Production Template gives creators a complete framework to ideate, plan, produce, and publish YouTube videos. Whether you’re building a content series or publishing one-off videos, this free template keeps your production process organized and predictable.

You can use this template to map out video ideas, store research notes, manage production timelines and shooting locations, and even assign tasks to your video production team for easy collaboration.

Here’s why you’ll love it

• Get a step-by-step workflow from content planning to post-production
• Use ’s built-in Custom Fields for adding key elements like video title ideas, keyword research, and audience targeting
• Sync schedules easily with your content calendar to prevent deadline clashes
• Scale YouTube content creation with repeatable systems and workflows

5. YouTube Thumbnail Template

How do you decide which YouTube video to watch and which to scroll past—assuming they’re both relevant to your interests and search queries? The video’s thumbnail makes all the difference.  

The YouTube Thumbnail Template helps creators and marketers make a great first impression. It ensures your visuals are scroll-stopping, entice the viewer to click, and still follow brand guidelines every time.

It offers a comprehensive system for storing thumbnail drafts, collaborating with designers, leaving feedback, and tracking approvals. So, whether you’re A/B testing designs or managing a high volume of video uploads, it keeps the creative workflow clean and centralized.

Here’s why you’ll love it

• Streamline collaboration with graphic designers and content leads to work on YouTube video thumbnails
• Attach image assets, feedback, and final files in one place
• Use ’s Custom Statuses to monitor approval stages and publishing readiness
• Get a consistent visual brand across all video content

6. YouTube Content Planner Template

The YouTube Content Plan Template is a powerhouse for creators and teams who need a bird’s-eye view of their content roadmap. From ideation to publishing, this template lets you plan, schedule, and optimize your entire YouTube video lineup without missing a beat.

It’s designed to help you manage video titles, descriptions, keywords, thumbnails, and publish dates in one platform. You can assign tasks to your video production team, manage creative briefs, set deadlines, and track each video’s journey from script to screen.

Here’s why you’ll love it

• Get a clear Calendar View in to map out weekly/monthly video uploads
• Use Custom Fields to track video topics, tags, and statuses
• Duplicate planning structures easily for recurring content formats
• Collaborate in real time with your content or marketing team

7. YouTube Template

The YouTube Template is your all-in-one solution for streamlining the YouTube video production process. Whether you’re a solo creator or manage a full video production team, this template helps structure your workflow from start to finish.

It helps plan content, manage production tasks, schedule releases, and collaborate on thumbnails and captions. Plus, it gives a complete overview of each task involved in creating standout YouTube videos, from scripting to scheduling and everything in between.

Here’s why you’ll love it

• Simplify complex workflows with ready-made task lists and timelines
• Get built-in sections for ideation, scripting, editing, and publishing
• Support collaboration using for your marketing team. Automate handoffs between writers, video editors, and designers in a single dashboard using Automations
• Track progress on multiple activities using List, Board, or Calendar views

Rehab M., a pre-production lead, shares how they use :

8. Video Production Invoice Template

The Video Production Invoice Template lets you create professional invoices without breaking your head over getting the formatting or calculations right. From pre-production planning to on-set work and post-production edits, this template helps you stay organized and makes client billing quick and easy.

Since it’s fully customizable, you can itemize services like scripting, filming, editing, motion graphics, and even travel expenses.

Here’s why you’ll love it

• Get a pre-built structure to fast-track and repeat the invoice creation process
• List services, hours, and rates with clarity using the pre-built template
• Integrate easily with Forms to capture client billing details
• Track time and billable work accurately by integrating the template with project tasks and ’s Project Time-Tracking

9. Video/Audio Podcast Production Template

The Video/Audio Podcast Production Template is a must-have for podcasters managing multi-format content. It lets you organize the entire production process. This includes scriptwriting, guest booking, recording, editing, publishing, and promotion from one platform.

Each episode becomes a task with subtasks and deadlines to help you maintain consistency and quality across episodes. Whether running a solo show or collaborating with a video production team, this template ensures nothing is missed.

Here’s why you’ll love it

• Get detailed episode tracking with deadlines, statuses, and assignees for a streamlined video production process
• Duplicate existing podcast activities and update the episode title for a streamlined workflow and faster turnaround
• Collaborate with your editors, hosts, and marketers in one workspace
• Centralize podcast show notes, assets, and publishing checklists

10. Graphic Design Template

The Graphic Design Template is perfect for creative teams looking to streamline their design workflow. It offers a visually organized framework for efficiently managing thumbnails, banners, social media graphics, and motion graphics.

You can split up your design tasks, assign them to the right members of your team, and set deadlines to keep things rolling. Plus, with ’s built-in proofing tools, reviewers can leave comments right on the images—no more endless email chains!

Here’s why you’ll love it

• Streamline task assignment and deadline tracking for faster turnaround
• Get built-in proofing and annotation tools for real-time design feedback
• Visualize your activities in 15+ Views for managing multiple creative projects at once
• Sync your design activities into video production timelines, like designing thumbnails, overlays, and lower-thirds

11. Story Board Template

Looking for video production templates to plan out every scene of your video project? Try the Story Board Template. It helps you visualize the flow of your story, align your team on creative direction, and save time during both the pre-production and post-production phases.

It allows you to turn each scene or shot into a task with space for notes, reference visuals, and comments from your video production team. Plus, this storyboard template keeps your storyline clear and production organized from the get-go.

Here’s why you’ll love it

• Easily map out scenes shot-by-shot using List or Board views
• Add reference images, audio cues, or dialogue for each scene
• Create and plan storyboards for your engaging videos, such as animations, interviews, and explainer videos
• Support seamless handoff from storyboard to production for faster turnaround

12. Content Calendar Template

The Content Calendar Template is your go-to for streamlining content planning across platforms. It offers a bird’s-eye view of your publishing schedule, making it ideal for planning blog posts, YouTube videos, or social campaigns with ease.

This template lets you map out topics, assign tasks to your writers, designers, or video editors, and monitor progress from concept to publication. Plus, the color-coded task statuses, drag-and-drop scheduling, and integrated comments take the chaos out of content planning.

Here’s why you’ll love it

• Visualize your full content plan in Calendar, List, or Board view
• Track post status with Custom Statuses like Draft, Review, and Published
• Integrate with tools like Google Drive or Dropbox for easy file access
• Ideate with Brain and share feedback via Clips to speed up production

13. Content Management Template

The Content Management Template is designed to centralize all your content—written, visual, or video—in one streamlined system. This ensures you stay on top of your pipeline and manage multiple production workflows easily.

Each task in the template can hold briefs, checklists, file attachments, status updates, and assignees. This makes it perfect for juggling multiple video projects or campaigns at once. Say goodbye to scattered documents and hello to a seamless production process.

Here’s why you’ll love it

• Organize content production into stages like In Progress, Needs Edits, and Approved
• Upload files, share feedback, and edit final drafts—all in one task
• Get built-in views for tracking progress, deadlines, and team assignments
• Maintain visibility and control over large-scale content operations in a single dashboard

14. Creative Project Plan Template

The Creative Project Plan Template is your go-to for managing complex creative projects from concept to completion. From mapping out YouTube video concepts to coordinating brand campaigns or post-production schedules, it helps teams stay aligned and on track.

Designed with flexibility in mind, it supports everything from brainstorming and preproduction planning to execution and delivery. You can break down tasks, assign responsibilities, and monitor creative output in real time—perfect for keeping your video production team in sync.

Here’s why you’ll love it

• Map out the full creative process with clearly defined phases
• Assign roles, deadlines, and priorities for each project component
• Customize the template to suit large production projects or small creative sprints
• Sync your activities in your video project management software for capturing project details, feedback, and files in one central hub

15. Style Guide Template

The Style Guide Template ensures your brand identity stays cohesive across all your video content, social posts, and marketing campaigns. It’s the ultimate tool for aligning your team, designers, and creators on everything—from typography to logo placement and color schemes.

This template allows you to centralize every aspect of your brand’s visual and verbal identity in one editable, easy-to-access location. Everyone follows the same brand playbook, ensuring polished, on-brand results every time.

Here’s why you’ll love it

• Maintain consistent branding across all media and platforms using built-in branding guidelines
• Update and share designs easily with internal teams and external collaborators
• Streamline onboarding for freelancers and new hires for faster video production timelines
• Manage brand usage guidelines, color palettes, and typography settings in one place

Plan, Produce, and Publish Like a Pro with

Whether you’re crafting a quick YouTube short or coordinating a large-scale brand campaign, having the right video production template saves time, reduces chaos, and helps your entire team stay in sync.

With , the everything app for work, you can plan, produce, and publish video content faster and smarter. From intuitive project views and a wide range of templates to AI-powered tools and dynamic collaboration features, is the ultimate solution for video editors, marketers, and creative teams.

Want to spend less time organizing and more time creating? Try for free and get access to everything you need to produce better videos—faster.

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