Manual data entry is nobody’s dream job. Copying invoices, logging survey results, updating spreadsheets… it’s slow and repetitive. And one typo away from chaos.
If your days feel like one endless copy-paste loop, it’s time to bring in reinforcements.
AI-powered tools for data entry are built to tackle the grunt work. They extract, clean, validate, and organize your information—all while you focus on work that actually moves the needle.
In this list, we’ve rounded up the best tools for automating data entry workflows. Running a small business or managing a team? Or maybe you just love clean workflows. Either way, these automated data entry AI tools will help you save time.
Ready to meet your new data processing helpers?
🧠 Fun fact: Deutsche Bank once used robotic process automation (RPA) to process over 500,000 transactions a year, with 99% data accuracy and zero coffee breaks. It’s a real-world reminder that when bots handle the boring stuff, humans can focus on higher-value work.
Best Data Entry AI Tools to Automate Your Workflow
Best Data Entry AI Tools at a Glance
Ready to let trained bots take care of your data entry operations? Here’s a quick snapshot of the best AI automation tools so you can pick your digital sidekick with confidence.
| Tool | Best For | Key Features | Pricing* |
| AI-driven task + data entry workflows Talk-to-Text feature for voice-enabled data entry |
AI-powered data entry + Table View + Automations | Free forever plan available; Customizations for enterprises | |
| Nanonets | Intelligent document processing | Auto-learns document layouts | Free for $200 in credits; Custom pricing |
| Docsumo | Invoice and receipt extraction | Line-item level accuracy | Paid plans start at $149/month |
| Rossum | Email-to-data conversion | AI-powered email parsing | Pricing starts at $1500/year |
| Nintex RPA | Enterprise RPA and data entry automation | Drag-and-drop robotic process builder | Free trial available; Custom pricing based on usage |
| Jotform | Form-based data capture | AI-enhanced forms and conditional logic | Free plan; Paid plans from $39/month |
| Typeform | Conversational form-based data collection | Logic jumps and AI survey flow | Free plan with limited responses; Paid plans from $25/month |
| Zapier | Cross-app workflow automation | Multi-app automation without code | Free plan with task limits; Paid plans from $22.81/month |
| Browse AI | Web data scraping | Prebuilt ‘robots’ for data capture | Free plan available; Paid plans from $48/month |
| OpenRefine | Data cleaning and transformation | Bulk cleanup with faceted browsing | Fully free and open-source tool |
What Should You Look for in Data Entry AI Tools?
Choosing the right automated data entry software means finding one that matches your team’s pace, precision, and workflow style. Here’s what to prioritize:
- Automated data extraction to pull info from forms, PDFs, and emails with minimal setup while maintaining data integrity
- Error reduction and validation in data processing tasks to help you catch mistakes before they impact your work
- Custom workflow integration to keep your existing systems, like the CRM, spreadsheet, or project tool, in sync
- Scalability that ensures you can process larger volumes without slowing down your data processing capabilities
- User experience that lets your team dive in quickly without a learning curve
👀 Did you know? There are several ways to automate data entry. Each solves a different problem. Here are some:
- Form-based automation tools, such as Jotform or Typeform, help collect structured data at the source
- Document data extraction tools, such as Docsumo or Nanonets, scan invoices, receipts, and PDFs using optical character recognition (OCR) to extract key fields automatically
- Email parsing (like Rossum) captures data from both message bodies and attachments
- Web scraping tools such as Browse AI extract live information from websites
And tools like handle everything from simple data input, extraction, and validation, to all-around workflow automation. It keeps your data synced across spreadsheets, CRMs, and task boards with zero manual input.
The Best Data Entry AI Tools
Now for the good stuff. Below is all you need to know about the smartest data entry solutions that will help you elevate your data entry game.
How we review software at
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at .
1. (Best for integrating AI-driven task management with data entry workflows)
Data entry isn’t just about collecting information—it’s about making sure it lands in the right hands, gets acted on quickly, and stays organized across multiple workflows.
But when submissions pile up or team coordination breaks down, small errors can lead to big delays.
, the everything app for work, transforms manual data entry into an intelligent, automated flow that is optimized for productivity.
Automations
Do you want to eliminate repetitive manual data entry by setting up triggers and actions? For instance, you could create data entry Tasks when new data is received, update Statuses, assign team members, or generate recurring Tasks for routine data input.
Automations takes the grunt work off your plate.
Here’s an example of an Automation process. When a customer fills out a request form, can auto-create a Task, assign it to the right teammate, change the task’s priority, and even send a follow-up email—all without human involvement.
It’s perfect for operations leads, client onboarding teams, and admin pros managing high volumes of requests.
You can tailor to your unique workflows by adding Custom Fields, setting up validation rules, and designing templates for specific data entry needs. All you have to do is set the rules, and it’ll handle everything in the background.
Autopilot Agents
For teams juggling input data, you can also use Autopilot Agents, which adapt to changes in your Workspace and autonomously act based on the instructions given. These agents can be set up using prebuilt options or a no-code builder for custom agents.
These automations not only reduce human error but also free up valuable time for higher-level analysis and decision-making while maintaining consistent interactions.
Watch the video below to learn more:
Brain
Automations are powered up with AI. You can create your own custom Automations by simply telling Brain what you want to automate in plain English. It’ll configure everything for you in any Space, Folder, or List.
Brain basically acts as your intelligent assistant, capable of extracting data from documents (including PDFs via smart OCR integrations), generating Tasks from meeting notes, summarizing files, and answering contextual questions about your workspace in real time.
Want to ensure high data quality and integrity throughout your data process? Try AI-powered prompts to generate structured spreadsheet templates, automate data extraction, and implement error-checking mechanisms.
Brain dramatically reduces manual data entry, minimizes errors, and ensures that data is always up-to-date and accurate.
You can perform absolutely any data entry task using AI in , whether it’s invoice processing, CRM updates, database management, or order processing.
isn’t just your go-to workspace for control but also for clarity.
Table View
If you miss Excel for data visualization, try Table View. It mimics the familiar spreadsheet interface but makes it easier to review, edit, and update structured data.
Each Task is displayed as a row, with customizable columns for different data fields, supporting bulk actions, quick navigation, and even copy-paste shortcuts for rapid data input. You can also sort submissions by status, filter by assignee, and update multiple records at once.
This View is particularly effective for managing large volumes of data, validating entries, and ensuring data quality.
also supports 100+ integrations with form builders or CRM systems, including Salesforce, HubSpot, and more. This allows automated data capture and task creation, so data flows seamlessly into your workspace.
This centralization, with automated and optimized project management, can totally transform your data organization system.
Whether managing a handful of manual data entry tasks or thousands of data entries, ’s flexible architecture and robust automation capabilities make it scalable for businesses of any size. Its AI-driven features adapt to growing data volumes and evolving workflow requirements, supporting long-term efficiency and growth.
best features
- Collaborate in real time through comment threads, task assignments, document sharing, and in-app Chat
- Create dynamic Dashboards to monitor data input across teams
- Import entries from CSVs or synced forms directly into structured views
- Trigger Slack or email alerts when new data meets specific conditions
- Group tasks by data type, project phase, or form origin for cleaner tracking
- Automate error-checking and control permissions and guest access to enhance data security
limitations
- Customizing advanced workflows takes some getting used to for new users
pricing
free forever
Best for personal use
Free Free
Key Features:
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
enterprise
Best for many large teams
Get a custom demo and see how aligns with your goals.
Everything in Business, plus:
* Prices when billed annually
The world’s most complete work AI, starting at $9 per month
Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
Try for free
ratings and reviews
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What are real-life users saying about ?
A G2 review reads:
💡 Bonus: If you want to speak your data entry workflows to life AND:
- Instantly and intuitively search , Google Drive, GitHub, OneDrive, SharePoint, and ALL your connected apps + the web for work context
- Use Talk to Text to ask, dictate, and execute work by voice—hands-free, anywhere
- Leverage AI tools like ChatGPT, Claude, and DeepSeek right from Brain MAX, with the full context of your work
Try Brain MAX—a superpowered desktop AI companion that truly understands you, because it knows your work. Ditch the AI tool sprawl, use your voice to build custom workflows, create documentation, assign tasks to team members, and more.
2. Nanonets (Best for intelligent document processing)
Nanonets is built for teams that handle a daily avalanche of paperwork—think invoices, contracts, IDs, or scanned forms—and need a smarter, faster way to digitize it all. It uses deep learning to recognize fields and layouts, even if documents come in different formats or languages.
Just upload a few samples, label the fields once, and the AI learns to handle variations on its own. It continues to improve with every document you process, cutting down on the need to retrain or double-check output.
Nanonets best features
- Bulk upload documents for batch processing in seconds
- Set confidence thresholds to flag uncertain or low-confidence entries
- Route documents to different workflows based on content type
- Export structured data in JSON, XML, or Excel formats
- Configure custom webhook notifications for extraction events
- Use audit trails to track changes and improve data governance
Nanonets limitations
- Pricing may be prohibitive for small teams
- Requires setup time for training custom models
Nanonets pricing
- Free ($200 in credits)
- Pay as you go: Usage-based pricing with no monthly commitment
- Enterprise: Custom pricing
Nanonets ratings and reviews
- G2: 4.8/5 (90+ reviews)
- Capterra: 4.9/5 (70+ reviews)
What are real-life users saying about Nanonets?
A G2 review says:
👀 Did you know? Relational databases aren’t just for developers—they’re incredibly useful for organizing everyday work. By structuring your data into linked tables, you can create smarter workflows where one update triggers changes across connected records.
Tools like let you build relational fields to connect tasks, clients, or projects without needing a line of SQL.
This means your campaign dashboard, client tracker, and content calendar can all speak to each other automatically. It’s a powerful way to reduce data duplication, simplify reporting, and see the bigger picture at a glance.
3. Docsumo (Best for invoice and receipt extraction)
Built for finance and operations teams drowning in invoices, bills, or bank statements, Docsumo captures everything, down to the last item on the receipt.
It extracts data at a line-item level, making it ideal for companies that need to track every charge, fee, or unit with pinpoint accuracy.
Docsumo also applies validation logic to flag errors and route exceptions for review before exporting the data to accounting platforms, CRMs, or internal systems. It’s a massive timesaver for accounts payable, bookkeeping, or compliance-heavy workflows where precision isn’t optional.
Docsumo best features
- Import documents via API, email, or cloud folder sync
- Set field-level confidence thresholds for approval or review
- Auto-categorize incoming documents by type or client
- Track processing time and performance with visual dashboards for financial data processing
- Export structured data directly to accounting platforms or BI tools
- Maintain version history for audits and internal tracking
Docsumo limitations
- Works best only with structured finance documents
- The interface may feel technical for non-specialist users
Docsumo pricing
- Starter: $149/month (1,000 pages/month; up to 3 users)
- Growth: $499/month (5,000 pages/month; up to 10 users)
- Enterprise: Custom pricing
Docsumo ratings and reviews
- G2: 4.8/5 (50+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Docsumo?
A G2 review says:
Did You Know? Brain offers the use of multiple Gen AI models like Claude, ChatGPT, and Gemini. Ditch the AI sprawl and get all you need from Ai with .
4. Rossum (Best for email-to-data conversion)
Your inbox is overflowing. Rossum sees that as an opportunity. It specializes in turning chaotic email threads and attached documents into structured, usable data—without you ever opening a spreadsheet.
Its most powerful feature is its AI-powered email parsing. Instead of manually downloading attachments and copying fields, Rossum reads the message body, opens the PDF, and extracts the data automatically.
Its pre-trained AI models can also handle invoices, purchase orders, and other standard business documents, making setup refreshingly quick.
Rossum best features
- Assign email inboxes as data intake sources for specific workflows
- Annotate documents collaboratively to improve AI learning
- Highlight uncertain fields for human review so nothing gets past without verification
- Track exceptions and flag anomalies before export
- Set up real-time syncs with ERP or invoice management systems
- Visualize inbox-to-data performance with extraction analytics
Rossum limitations
- Limited customization beyond core document types
Rossum pricing
Rossum ratings and reviews
- G2: 4.5/5 (100+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Rossum?
A user review on G2 says:
5. Nintex RPA (Best for enterprise RPA and data entry automation)
Nintex RPA lets you build digital workers that mimic human actions—copying, pasting, clicking, validating—without ever needing coffee breaks. Its big draw is the drag-and-drop robotic process builder, which makes designing bots feel less like coding and more like playing with blocks.
You can automate the boring stuff across enterprise tools like SAP, Oracle, Citrix, or internal legacy systems. Whether it’s syncing vendor invoices or processing customer onboarding documents, bots execute high-volume workflows with machine-level precision.
You control exactly how each bot behaves, when it triggers, and what conditions it flags for human input.
Nintex RPA best features
- Deploy unattended bots to run tasks on a schedule or trigger
- Connect RPA bots with e-signature, forms, and workflow tools
- Monitor bot performance through centralized analytics dashboards
- Leverage built-in templates for common enterprise automations
- Use secure credential vaults to protect sensitive login data
- Apply role-based access to manage who builds, runs, and edits bots
Nintex RPA limitations
- Not beginner-friendly for small or non-technical teams
- Requires custom pricing based on environment and bot usage
Nintex RPA pricing
Nintex ratings and reviews
- G2: 4.2/5 (1,100+ reviews)
- Capterra: 4.4/5 (250+ reviews)
What are real-life users saying about Nintex?
A G2 review reads:
6. Jotform (Best for form-based data capture)
Jotform is designed for teams that need to collect structured data quickly, whether from customers, clients, or internal teams.
The AI-powered form builder with conditional logic helps you create smarter, more dynamic forms in minutes. Instead of every respondent seeing the same layout, Jotform adapts questions based on earlier answers, creating a personalized flow that increases both speed and accuracy.
You can embed forms anywhere, collect responses in real time, and even trigger emails or task assignments once submissions land. It’s suitable for lead capture, client intake, event registrations, and just about any use case where form fatigue is real.
Jotform best features
- Enable form encryption for secure, sensitive data capture
- Use pre-built templates for surveys, quizzes, and request forms
- Integrate responses directly with Google Sheets, Slack, or Airtable
- Accept file uploads or digital signatures within form fields
- Customize themes to match your brand identity
- Generate PDF submissions for archival or printing needs
Jotform limitations
- Limited design control without custom CSS
- AI capabilities are form-specific and have knowledge gaps
Jotform pricing
- Starter: Free for up to 5 forms
- Bronze: $39/month (25 forms)
- Silver: $49/month (50 forms)
- Gold: $129/month (100 forms)
- Enterprise: Custom pricing
Jotform ratings and reviews
- G2: 4.6/5 (3,600+ reviews)
- Capterra: 4.7/5 (2,500+ reviews)
What are real-life users saying about Jotform?
A G2 review says:
📮 Insight: 88% of our survey respondents use AI for their personal tasks, yet over 50% shy away from using it at work. The three main barriers are a lack of seamless integration, knowledge gaps, or security concerns.
But what if AI is built into your workspace and is already secure?
Brain, ’s built-in AI assistant, makes this a reality. It’s capable of natural language processing and understands prompts in plain language, solving all three AI adoption concerns while connecting your chat, tasks, docs, and knowledge across the workspace. Find answers and insights with a single click!
7. Typeform (Best for conversational form-based data collection)
Want to transform static surveys and forms into a smooth, chat-like experience that also boosts completion rates? Typeform’s AI-assisted survey flow feels more like a conversation than a form, helping you collect accurate, thoughtful data without overwhelming your audience.
It lets you create fully personalized question paths based on previous answers, so users see one relevant question after the next.
Typeform best features
- Embed forms as pop-ups, full-page experiences, or in-line widgets
- Customize fonts, colors, and images to match your brand tone
- Track engagement and completion rates with detailed analytics
- Translate forms into multiple languages for global audiences
- Connect directly to CRMs, email tools, and Notion
- Enable calculator logic to estimate pricing, scores, or results live
Typeform limitations
- Export options are limited on the free and basic plans
- It can get expensive when scaling across teams or regions
Typeform pricing
- Free plan available
- Basic: $29/month
- Plus: $59/month
- Business: $99/month
- Enterprise: Custom pricing
Typeform ratings and reviews
- G2: 4.5/5 (850+ reviews)
- Capterra: 4.7/5 (900+ reviews)
What are real-life users saying about Typeform?
A G2 review says:
8. Zapier (Best for cross-app workflow automation)
Zapier is the internet’s version of duct tape. Built for users who want to link their favorite apps without learning to code, It excels at automating multi-step workflows across tools like Google Sheets, Typeform, Slack, and CRMs.
Its core feature is multi-app automation, which lets you effortlessly pass data across platforms.
For example, a new form submission can instantly trigger a Slack notification, update a spreadsheet, and send a welcome email—no manual intervention required.
From marketing automation to customer success to hiring pipelines, Zapier is the no-code power tool that keeps your systems talking and your hands off the keyboard.
Zapier best features
- Build Zaps (workflows) using filters, conditions, and multi-step logic
- Schedule Zaps to run daily, weekly, or at custom intervals
- Clone and share automations across teams or departments
- Track task history and success rates for every Zap
- Manage integrations across 6,000+ apps from one dashboard
- Protect workflows with two-factor authentication and permission controls
Zapier limitations
- Complex Zaps can be tricky to troubleshoot
- Task limits on free and basic plans restrict high-volume automation
Zapier pricing
- Free
- Professional: $22.81/month
- Team: $78.72/month for 25 users
- Enterprise: Custom pricing
Zapier ratings and reviews
- G2: 4.5/5 (1,300+ reviews)
- Capterra: 4.7/5 (3,000+ reviews)
What are real-life users saying about Zapier?
A G2 review says:
9. Browse AI (Best for web data scraping)
Imagine if you could train a robot to do your web browsing—and it actually listened. Browse AI lets you extract data from websites like product listings, pricing tables, or job boards without writing a single line of code.
Prebuilt “robots” for popular websites help you start scraping instantly. The setup is as simple as pointing and clicking on the page elements you want. Once trained, your robot can run on a schedule, save data to spreadsheets, or trigger alerts when new information appears.
It eliminates hours of copy-paste work from the equation for teams managing research, growth ops, or sales prospecting.
Browse AI best features
- Schedule robots to scrape data hourly, daily, or weekly
- Capture structured data from paginated results with one setup
- Export scraped content to CSV, Google Sheets, or API endpoints
- Clone robot configurations across similar sites or domains
- Set up notifications when new content is detected
- Visualize extraction results with error tracking and success rates
Browse AI limitations
- Doesn’t perform well on complex, JavaScript-heavy pages
- May require manual cleanup depending on site structure
Browse AI pricing
- Free (50 credits per month)
- Personal: $48/month (2000 credits)
- Professional: $87/month (5000 credits)
- Premium: Starts at $500/month (billed annually with 600000+ credits)
Browse AI ratings and reviews
- G2: 4.8/5 (50+ reviews)
- Capterra: 4.5/5 (50+ reviews)
What are real-life users saying about Browse AI?
A G2 review says:
10. OpenRefine (Best for data cleaning and transformation)
OpenRefine is like a toothbrush for your data—it scrubs, shines, and gets into the tiny cavities spreadsheets miss. This open-source powerhouse is built for anyone wrangling messy datasets that need a deep cleaning.
What gives it an edge is its Faceted browsing capability, which lets you slice through your data by categories, filters, or patterns—so you can spot inconsistencies and fix them in bulk..
OpenRefine best features
- Apply mass edits using regular expressions and transformation scripts
- Cluster similar entries to merge duplicates with a click
- Reconcile datasets by matching fields against external databases
- Undo/redo steps to backtrack changes during cleaning
- Import/export data in formats like CSV, TSV, JSON, or XML
- Use history tracking to document every modification for audit or rollback
OpenRefine limitations
- Desktop-only with no built-in cloud sync
- Steeper learning curve for non-technical users only looking to simplify data entry processes
OpenRefine pricing
OpenRefineratings and reviews
- G2: 4.8/5 (50+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about OpenRefine?
A G2 review says:
Clean Up Your Data Game with
There’s no medal for manually cleaning data. But there is relief in automating it.
Whether you’re scraping web info, processing invoices, or managing survey inputs, AI-powered tools can save you hours of grunt work (and maybe a few gray hairs).
But if you want a tool that doesn’t just collect data but helps you act on it, is your best bet.
From smart Automations and AI Agents to dynamic Table Views, task management, and AI-powered insights, gives your team one space to capture, organize, and execute—all without switching tools or tabs.
Ready to make data entry the easiest part of your workflow? Sign up for and start automating smarter today.
Everything you need to stay organized and get work done.
