Everyone’s hitting play—so why are your proposals stuck on pause?
Video plays keep rising: SMBs grew by 13%, and large businesses by 5%. The demand is there, but most video professionals struggle to create proposals that showcase their expertise, leading to missed clients.
That’s where the right content creation workflow tools help. They make proposals professional, polished, and persuasive.
Here are 20 video production proposal templates to help you win more work and grow your business.
Free Video Production Proposal Templates to Win More Clients
What are Video Production Proposal Templates?
A video production proposal template is your go-to blueprint for pitching new projects. It helps you clearly outline your work’s scope, timeline, and cost, without starting from scratch every time.
Whether you’re a freelance video producer or part of a production team, using a template simplifies and keeps your project proposal consistent. It also gives clients a clear view of your production process, from pre-production planning to final delivery.
What Makes a Good Video Production Proposal Template?
A winning video production proposal has the right mix of professionalism, clarity, and persuasive detail. Here’s what separates standout templates from the rest:
- Clear project understanding: Dedicated sections to reflect your grasp of the client’s product or service, target audience insights, trendspotting, project goals, intended impact, and any initial creative concepts discussed
- Detailed scope breakdown: Space to outline each phase of the project, including pre-production planning, shooting schedule and locations, post-production timeline, video marketing plan, and all equipment or crew needs
- Professional executive summary: A punchy intro highlighting your company background, core project goals and deliverables, and your unique value proposition
- Budget transparency: Clear breakdowns of equipment rentals, crew rates, studio/location fees, post-production costs, and any additional services like music licensing
- Creative vision section: A place to showcase your approach, including visual style, tone, shot choices, sound design, graphics, and animation ideas
- Project timeline: A detailed schedule with key milestones, review windows, and final delivery dates
- Team introduction: Spotlights on your team’s roles, relevant experience, and any past awards or recognitions
- Deliverables section: A clear list of final outputs, including formats, revision rounds, extra assets like photos, and usage/licensing terms
🧠 Fun Fact: The very first music video ever played on MTV was ‘Video Killed the Radio Star’ by The Buggles in 1981—fitting, right? Talk about setting the tone for the future of video production!
Video Production Proposal Templates at a Glance
| Template Name | Download Template | Ideal For | Best Features | Visual Format |
| Project Proposal Whiteboard Template | Get free template | Agencies, freelancers | Visual whiteboard, milestones, Gantt charts, custom fields, status tracking | Whiteboard, Gantt |
| Creative Agency Proposal Template | Get free template | Marketing managers, creative agencies | Status labels, Custom Fields, doc/board/list views, reminders | List, Board |
| Request For Proposal Template | Get free template | Video production companies, freelancers | Status tracking, Custom Fields, timeline view, documentation hub | Doc, Board, List |
| Commercial Proposal Template | Get free template | Sales, business development | Custom statuses, fields, real-time collaboration, version tracking | Doc, List |
| Project Narrative Template | Get free template | Project managers, team leads | Contract status, Custom Fields, visual trackers, document storage | Doc, List |
| Contract Management Template | Get free template | Video companies, freelancers | Contract status, custom fields, visual trackers, document storage | List, Doc |
| Video Production Template | Get free template | Video teams, agencies | Gantt charts, custom statuses, dashboards, time tracking | List, Gantt, Dashboard |
| Video Production Timeline Template | Get free template | Scheduling, resource planning | Timeline views, time tracking, assignments, portfolio space | List, Timeline |
| YouTube Video Production Template | Get free template | Content creators, video teams | Board view, Gantt, custom statuses, progress tracking | Board, Gantt |
| YouTube Planning and Production Template | Get free template | YouTube creators, teams | Task statuses, shared docs, goal tracking, AI assistance | List, Doc |
| YouTube Content Plan Template | Get free template | Content calendar, marketing | Board/timeline/calendar views, custom statuses, fields | Board, Timeline, Calendar |
| Video Production Invoice Template | Get free template | Video companies, freelancers | Payment tracking, calendar view, invoice status, financial overview | List, Calendar |
| Video/Audio Podcast Production Template | Get free template | Podcasters, content creators | Guest management, task lists, show notes, automations | List, Doc |
| Video Production Proposal Template by Proposify | Download this template | Video companies | Branding, executive summary, interactive pricing, sample videos | Proposify Web Doc |
| Video Proposal Template by PandaDoc | Download this template | Video companies, freelancers | Sample videos, e-signature, reminders, timeline, tracking | PandaDoc Web Doc |
| Video Production Proposal Template by Better Proposals | Download this template | Video companies, freelancers | Cover page, service descriptions, timeline, case study, pricing | Better Proposals Web Doc |
| Video Production Proposal Template by Qwilr | Download this template | Video companies | Executive summary, workflow, demo reel, company background | Qwilr Web Doc |
| Presentation Video Proposal Template by SlidesGo | Download this template | Agencies, freelancers | Editable graphics, icons, pre-designed slides, Google Slides/PowerPoint | SlidesGo Presentation |
| Doc/PDF Video Production Proposal Template by Papersign | Download this template | Freelancers, agencies | Milestones, timeline, budget, portfolio, e-signature | PDF, Papersign Doc |
| Project Proposal Template by Canva | Download this template | Agencies, consultants, creatives | Drag-and-drop, branding, visuals, collaboration, export | Canva Web Doc |
20 Free & Ready-to-Use Video Production Proposal Templates
Want to win clients faster? Start with a proposal that’s as polished as your production skills.
To simplify things, we’ve rounded up 20 ready-to-use video production proposal templates that help you pitch with clarity, creativity, and confidence—without wasting hours on formatting.
🚀 Most of them are built inside so that you can get started instantly.
1. The Project Proposal Whiteboard Template
If you’re tired of clunky proposal docs and endless back-and-forth, the Project Proposal Whiteboard Template is perfect.
You can use this tool to create persuasive proposals that turn prospects into long-term partners. Here’s how:
- Break down complex projects into clear tasks and milestones
- Add a detailed project description showing the value you’ll bring to each phase
- Track proposal status with customizable options like ‘Open’ and ‘Complete’
- Use Custom Fields to note key details like budget, deadlines, and scope
- Create visual timelines with Gantt charts to help clients understand project flow
📌 Ideal for: Agencies and freelancers who want to create professional proposals that win more business and improve client communication.
2. The Creative Agency Proposal Template
The Creative Agency Proposal Template provides a ready-made framework for building winning proposals that turn potential clients into signed deals.
Create a clear story about your agency’s value while ensuring you hit every crucial detail in your pitch. Here’s how:
- Custom Fields to detail project scope and content marketing KPIs
- Multiple views for easy proposal outlining and review
- Built-in collaboration tools for team feedback
- Version control to track document changes
- Cloud storage integration for simple file sharing
- Space for crafting a solid agreement structure
📌 Ideal for: Marketing managers and creative agencies who want a structured way to develop compelling proposals, align with client needs, and win more business through clear, professional pitches.
👀 Did You Know? The average Hollywood film uses over 1,000 hours of raw footage, just to create a final cut that’s around two hours long. That’s a lot of ‘cut!’ before ‘that’s a wrap!’
3. The Request For Proposal Template
The RFP Template helps you create a thorough project description that, with relevant RFP examples, will win over every potential client.
With this template, you can craft a compelling executive summary, outline your video production process, and include a detailed videography contract organized in one central hub.
Built for easy customization, this template lets you:
- Track proposal status with custom labels like Complete, In Progress, and To Do
- Add essential details through Custom Fields for client info, deadlines, and budgets
- Switch between Doc View for writing, Board View for progress tracking, and List View for task management
- Create clear sections for project scope, timeline, deliverables, and pricing
- Set up automated reminders for proposal follow-ups and client check-ins
📌 Ideal for: Video production companies and freelance videographers who want to streamline their proposal process and close more deals.
4. The Commercial Proposal Template
Clients don’t read every word—they scan for clarity and budget. This template helps you nail both.
The Commercial Proposal Template helps businesses create clear, compelling proposals that win client projects.
The template provides a structured format for outlining your services, pricing, and terms while keeping your team aligned through built-in collaboration features.
Some key features of the template:
- Custom Statuses help track proposal stages from Draft to Sent to Client
- Custom Fields capture essential details like content marketing KPIs to measure proposal success
- Different views give complete visibility into proposal progress
- Real-time document collaboration with commenting and version tracking
📌 Ideal for: Sales teams and business development teams pitching large-scale or recurring projects where clarity on terms, deliverables, and pricing is critical.
5. The Project Narrative Template
Wrangling chaotic project plans? The Project Narrative Template brings order to project planning by helping you create clear, structured overviews of your initiatives.
Here’s how you can use this template:
- Track project progress using Draft, In Progress, and Completed status options
- Add essential details like timelines and resources in Custom Fields
- Switch between different views, including Project Overview and Timeline
- Keep all project documentation organized in one central hub
- Share updates and get feedback from stakeholders right in the template
📌 Ideal for: Project managers and team leads need a systematic way to plan, document, and track project progress.
6. The Contract Management Template
Manage every video contract from pitch to signed deal—all in one click.
The Contract Management Template helps professional videographers organize and track contracts from start to finish.
Win new clients and keep your video production business running smoothly by storing all contract info in one central spot. Here’s how:
- Keep tabs on contract status with custom labels like ‘Accepted,’ ‘Drafting,’ ‘Negotiating,’ ‘New Contract,’ and ‘Reviewing’
- Add key details like signing dates, contract type, and department using Custom Fields
- See contract progress at a glance through different views—from a master list to visual progress trackers
- Store and organize all video production contracts in one place
📌 Ideal for: Video production companies and freelance videographers who want to simplify contract management and maintain clear records of client agreements.
7. The Video Production Template
The Video Production Template is a powerful tool for keeping video teams organized throughout the production process.
Break down video projects into clear phases—from initial planning to final delivery—so nothing gets missed. Here’s how:
- Map out project timelines using built-in Gantt charts to track progress and deadlines
- Use custom statuses like ‘Concept,’ ‘Editing,’ and ‘Publish’ to monitor each stage
- Add key details with Custom Fields for locations, staff needs, and video categories
- Monitor performance with real-time dashboards
- Track time spent on tasks to improve resource planning
- Easily edit and update task information as production needs change
📌 Ideal for: Teams managing end-to-end video production workflows—ideal for handling complex shoots across multiple locations, roles, and phases.
📮 Insight: 27% of our survey respondents believe weekly updates could be replaced with asynchronous alternatives, while 25% say the same for daily standups. However, this may involve juggling multiple specialized tools, creating scattered information, and incurring additional costs.
revolutionizes teamwork by centralizing discussions via comment threads, enabling quick recorded updates through Clips, and more—all within one platform.
💫 Real Results: Teams like Trinetrix have reduced unnecessary meetings by 50% with !
8. The Video Production Timeline Template
The Video Production Timeline Template helps teams write and structure their video projects from start to finish.
Think of it as your team’s central hub where you can map out shots, organize resources, and keep everyone aligned on project goals.
Some key features of the template:
- Multiple views to track project timelines and task progress
- Time tracking to manage team workload and resource allocation
- Task assignments to clarify team responsibilities
- Dedicated sections to create and store project details
- Space to build your portfolio and showcase videos and case study examples
📌 Ideal for: Teams focused on scheduling and resource planning—perfect for mapping timelines, assigning tasks, and avoiding production delays.
9. The YouTube Video Production Template
Bring structure to every stage of your YouTube journey—from brainstorming to final edits—all in one organized hub.
The YouTube Video Production Template organizes every phase of creating YouTube videos, from initial brainstorming to final edits.
This template acts as proposal management software, organizing your entire video production workflow, making tracking progress and meeting deadlines simple.
Here are its key features:
- Plan video topics and outline scripts using the Board View
- Map out production schedules with Gantt charts
- Set clear task ownership and deadlines
- Track video status from concept to publishing
- Monitor progress with real-time updates
- Create Custom Statuses like ‘Scripting,’ ‘Filming,’ and ‘Editing’
📌 Ideal for: Content creators and video production teams who want a structured system for planning, creating, and delivering high-quality YouTube videos.
10. The YouTube Planning and Production Template
The YouTube Planning and Production Template helps video creators organize their production workflow in one central hub.
Created by Nate Black, this template brings task management, collaboration tools, and goal tracking together to make video creation smooth and organized.
You’ll find practical features that address real production needs:
- Custom task statuses to monitor each video’s progress
- Shared docs for script collaboration and feedback
- Project goals with trackable metrics
- AI assistance to speed up repetitive tasks
- Real-time team communication tools
📌 Ideal for: YouTube creators managing collaborative video production, script development, and creative feedback in real time.
11. The YouTube Content Plan Template
The YouTube Content Plan Template helps video creators organize and manage their content pipeline in one central hub.
This practical video production proposal template gives you a bird’s-eye view of your video schedule while you track crucial details like budgets, target audiences, and marketing goals.
Here are some of the features:
- Plan and schedule content using multiple views (Board, Timeline, Calendar)
- Track video progress with Custom Statuses (Concept, In Development, Ready)
- Store key details in Custom Fields (Budget, Channel, Target Audience)
- Collaborate with your team through task assignments and comments
📌 Ideal for: Creators building a content calendar and aligning video topics with audience goals, publishing timelines, and marketing campaigns.
12. The Video Production Invoice Template
The Video Production Invoice Template organizes billing for video production work. Create clear, professional invoices that detail all your services, from pre-production planning to final edits.
Track payment status with Custom Fields for Amount, Contact info, Payment Type, Rate, and Hours. Two status options—Open and Complete—make it simple to see which invoices need follow-up.
You get multiple views to manage billing:
- Calendar View shows payment due dates at a glance
- Paid Income View tracks completed payments
- The Invoice Due Date View helps prioritize collection
- The All Invoices View gives a complete financial overview
📌 Ideal for: Video production companies and freelancers who want a structured, professional system for billing clients and tracking payments.
13. The Video/Audio Podcast Production Template
The Video/Audio Podcast Production Template helps you organize every aspect of your podcast creation process in one central hub.
Created by AskYvi, this template gives you a ready-to-use framework to manage guest submissions, schedule recording sessions, track content creation, and handle post-production tasks.
Some key features of the template:
- Sort and manage guest submissions with Custom Fields to track contact info, topics, and availability
- Plan episodes using task lists that guide you through pre-production, recording, and post-production
- Create show notes and write scripts collaboratively with your team
- Set up automation rules to update episode statuses and notify team members
📌 Ideal for: Podcasters and content creators who want to streamline their production workflow and manage episodes more efficiently.
14. Video Production Proposal Template by Proposify
The Video Production Proposal Template by Proposify helps video production companies create persuasive, professional proposals in minutes.
With this video production proposal template, access a solid foundation to showcase your video production expertise through a customizable framework that adapts to your brand identity and highlights your unique strengths.
Key features of the template:
- Change colors, fonts, and design elements to match your company branding
- Add a compelling executive summary using the pre-written proposal letter example
- Present costs clearly with interactive pricing tables that show optional extras
- Include sample videos to demonstrate your work quality
📌 Ideal for: Video production companies looking to create professional, persuasive proposals highlighting their unique capabilities and help them win more clients.
15. Video Proposal template by PandaDoc
The Video Proposal Template by PandaDoc helps video production teams create sharp, convincing proposals that show clients exactly what they’ll get.
You can shape every section to match your brand’s style while keeping the professional structure that makes proposals work. Here’s how this template works:
- Drop in sample videos and images to showcase your best work
- Add digital signature fields for quick project approvals
- Customize sections to highlight specific video services
- Track when clients view your proposal
- Include detailed project timelines and milestones
- Set up automatic reminders for proposal follow-ups
📌 Ideal for: Video production companies and freelance videographers who want to turn more prospects into paying clients.
📮 Insight: 62% of our respondents rely on conversational AI tools like ChatGPT and Claude. Their familiar chatbot interface and versatile abilities—to generate content, analyze data, and more—could be why they’re so popular across diverse roles and industries. However, if a user has to switch to another tab to ask the AI a question every time, the associated toggle tax and context-switching costs add up over time. Not with Brain, though.
It lives right in your Workspace, knows what you’re working on, can understand plain text prompts, and gives you answers that are highly relevant to your tasks! Experience 2x improvement in productivity with !
16. Video Production Proposal Template by Better Proposals
The Video Production Proposal Template by Better Proposals helps video production teams create polished, professional proposals that win client projects.
The template includes:
- A striking cover page that you can brand with your logo and background images
- Pre-written service descriptions that adapt to your specific video offerings
- Clear production process and timeline sections
- Built-in case study format to highlight past successes
- Smart pricing tables with automated calculations
📌 Ideal for: Video production companies and freelancers looking to create winning proposals quickly while maintaining a professional image and clear communication of services.
17. Video Production Proposal Template by Qwilr
The Video Production Proposal Template by Qwilr helps video production companies build proposals that grab attention and win projects.
This template combines a clean design with practical sections that guide potential clients through your capabilities, process, and pricing.
The template includes:
- Executive summary section to outline project goals and approach
- Company background area to showcase past work and awards
- Production workflow breakdown with clear timelines
- Demo reel space to display your best video samples
📌 Ideal for: Video production companies looking to create professional, interactive proposals demonstrating their expertise and streamlining client engagement.
18. Presentation Video Proposal Template by SlidesGo
Need to wow potential clients with your video production pitch?
The Presentation Video Proposal Template by SlidesGo provides a clean, modern framework to showcase your creative vision and video production expertise.
This video production proposal template comes packed with practical features that make customization a breeze:
- Ready-to-edit graphics and maps to visualize your production workflow
- Built-in icon library for clear visual communication
- Multiple pre-designed slides to structure your pitch
- Fully modifiable design elements and layouts
- Compatible with Google Slides, PowerPoint, and Canva
📌 Ideal for: Video production agencies and freelance videographers who want to create compelling, visually-driven creative briefs that clearly communicate their vision and production capabilities.
19. Doc/PDF Video Production Proposal Template by Papersign
The Video Production Proposal Template by Papersign helps freelancers and agencies create winning project pitches in minutes.
This template walks you through the production process, from initial scope definition to final budget breakdown. Here’s how:
- Break down the project scope into clear milestones to set client expectations upfront
- Map out detailed production timelines to keep everyone on track
- Present your costs transparently with itemized budget sections
- Add your portfolio to showcase past work and build credibility
- Upload to Papersign for quick digital signatures
- Brand the template with your logo and colors using Papersign’s editor
📌 Ideal for: Video production freelancers and agencies who want to streamline their proposal process while maintaining a professional image.
20. Project Proposal Template by Canva
Canva’s Project Proposal Template helps you create professional, visually appealing proposals that grab attention and win client approval.
This clean, modern template uses a simple green color scheme and plenty of white space to keep the focus on your key project details.
With this template, you can:
- Modify layouts and content blocks using the drag-and-drop editor
- Add custom branding elements, fonts, and colors that match your style
- Include compelling visuals from Canva’s vast media library
- Work together with team members in real time through collaboration tools
- Export your finished proposal in multiple formats
📌 Ideal for: Marketing agencies, creative professionals, and business consultants who want to present project ideas and objectives visually engagingly.
⚙️ How Powers Better Video Production Proposals
, the everything app for work, makes it easy to craft proposals that look great and keep your video team in sync from the first pitch to the final cut.
Whether you’re brainstorming a creative concept, assigning roles, or building a budget proposal, brings all your moving parts together in one intuitive Workspace.
’s marketing tools give you everything needed to build a video production project proposal that stands out.
🎥 Scripting, storyboarding, edits, approvals—’s got your back
No more clunky PDFs or scattered notes. Docs helps you build sleek, branded proposals clients want to read.
You can save time by creating reusable templates for different video projects, like explainer videos, ads, or product demos. Once ready, proposals can be shared securely with clients, and you can track when they view or engage with the content.
📹 Bring it to life with Clips
Want to make your proposal more memorable? Clips lets you embed screen recordings and video messages directly into your proposal docs.
You can visually walk clients through your workflow, showcase your past projects with sample clips, and explain more complex ideas with clear, engaging video walkthroughs. It’s also a great way to add a personal touch and stand out.
🤖 Work smarter with AI
Brain helps you write smarter, faster. It can generate compelling project descriptions, polish your writing for clarity and tone, and even create custom sections based on the type of video you’re pitching.
Do you need to improve the persuasiveness of your proposal? AI suggests edits and improvements based on your writing context—right inside your Workspace.
Make Your Video Production More Efficient with
Video production needs more than just proposal templates to succeed. A solid project management system keeps your creative process running like clockwork.
That’s where shines. Teams can map out entire video projects using Gantt charts and calendar templates, giving everyone a bird’s-eye view of what’s happening when. Need to check the latest script revisions or share feedback on rough cuts? ’s real-time collaboration tools keep everyone in sync.
With custom views for different workflow stages, you’ll know exactly which clips need color grading and which are ready for sound mixing.
Plus, ’s AI features help speed up routine tasks like creating project briefs or summarizing client feedback, giving you more time to focus on the creative stuff.
Sign up on today to turn your video production ideas into reality.
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