Juggling late payments, random invoices, and cash flow chaos? For small business owners, tracking income can feel more like last-minute damage control than smart planning.
The real struggle isn’t just making money—it’s knowing exactly what’s coming in, what’s going out, and where you stand financially.
That’s where an income statement template becomes crucial. A well-built format can help break down net income, operating expenses, and gross profit without wasting hours on manual calculations.
Let’s explore free, customizable templates that help you track net income, operating expenses, and gross profit, whether you prefer a multi-step income statement format or something simpler.
Free Income Statement Templates for Clear Financial Reporting
What Are Income Statement Templates?
Income statement templates are pre-formatted financial documents used to track a business’s income and expenses over a specific period. These templates simplify the process of recording key figures like net sales KPIs, cost of goods sold, operating income, and net profit.
A good template mirrors the format of a professional profit and loss statement, with clear line items for the company’s revenues, expenses, and taxes.
For example, a multi-step income statement template separates gross profit from operating income to give you a deeper insight into how day-to-day operations affect a company’s financial KPIs.
🔍 Did You Know? 44% of Americans don’t have a budget, and only 38% of those who do actually follow it. That’s a huge gap between intention and execution, especially when clear financial tracking tools like a profit and loss statement or income statement template can simplify everything.
Income Statement Templates
Whether you’re handling your project accounting manually or using accounting software, having the right income statement template can cut hours from your workflow.
, an everything app for work, gives finance teams the structure of spreadsheets without the manual mess.
Here are some hand-picked templates that are built to help you document revenue, track operating expenses, and calculate net income:
1. General Ledger Template
’s General Ledger Template provides a structured format for recording and managing your company’s financial transactions. Designed with flexibility in mind, it includes customizable fields, views, and built-in task statuses to keep things clear and easy to follow.
Why you’ll love this template
- Monitor debits and credits with defined fields
- Create and switch between views like Profit & Loss and Balance Sheet
- Add status labels to individual transaction tasks for easy tracking
🔑 Ideal for: Teams managing both income statements and supporting records like the balance sheet or cash flow statement.
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2. Budget Report Template
The Budget Report Template is structured like a living document. This template is ideal for teams that need to report on budgets frequently without rebuilding from scratch.
Instead of just numbers, it helps visualize how spending aligns with financial goals. Plus, you can stay ahead of your project budget variance, spot overspending early, and build more accurate forecasts month over month.
Why you’ll love this template
- Categorize income and business expenses in a clean format
- Set recurring reminders for report reviews and updates
- Use doc-style layout for collaboration, notes, and team inputs
🔑 Ideal for: Finance teams managing operating expenses, analyzing budget trends, and aligning business operations with financial goals.
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3. Sales Tracker Template
The Sales Tracker Template from helps you map sales activity from lead to closed deal, without losing track of details in between. You can tag customer orders, track performance by product, and monitor targets—all in one view.
The best part is that it’s structured enough for reporting, but flexible enough for real-time sales ops.
Why you’ll love this template
- Analyze performance across timelines, products, and reps without having to switch tools
- Log customer returns and shipping cost breakdowns
- Monitor goal completion and update sales progress in real-time
🔑 Ideal for: Sales managers and revenue teams who need detailed visibility into sales by net sales, product category, and business performance metrics.
🎥 Watch: How to use for accounting
4. Sales Monthly Report Template
The Sales Monthly Report Template helps you build monthly reports that don’t just list numbers; they also show what those numbers mean.
It’s designed for teams who need to present clean, data-backed summaries of net sales, profit/loss, and performance goals. You can layer in graphs, summaries, and even team notes, making it easier to see what’s working and what needs attention.
Why you’ll love this template
- Visualize trends using tables and embedded graphs
- Break down individual or team performance by reporting period
- Store insights, notes, and suggestions in a collaborative format
🔑 Ideal for: Teams preparing recurring reports on financial performance, comparing net income over time, and syncing on business income goals.
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5. Accounts Payable Template
’s Accounts Payable Template offers a structured way to organize invoices, track due dates, and monitor vendor payments. It replaces spreadsheets and emails with a customizable workflow.
Use it to digitize bill tracking, assign follow-ups, and stay on top of your business expenses without missing anything.
Why you’ll love this template
- Sort tasks based on payment stage or verification status
- Use automation to get alerts for overdue balances
- View all pending or paid invoices by reporting period or payment category
🔑 Ideal for: Finance teams handling recurring vendor payments, reviewing total expenses, and aligning cash flow with payment cycles.
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6. Expenses Report Template
’s Expenses Report Template gives you a structured way to log, categorize, and report spending across departments. With a doc-style layout and flexible fields, you can add receipts, mark approvals, and highlight recurring business expenses.
This template works especially well for finance teams managing regular vendor payouts or teams that need visibility into costs like cost of goods sold(COGS), travel budgets, and marketing spend.
Besides, the for Finance tool lets you centralize every financial task. From tracking total sales to monitoring operating expenses, you get everything inside one flexible workspace. You can build custom dashboards to visualize cash flow, assign tasks with deadlines, and use recurring reminders to stay on top of financial cycles.
Why you’ll love this template
- Log expenses by date, payee, and category in one place
- Assign approval statuses like Approved or Rejected for faster processing
- Monitor total spending across categories to flag overspending early
🔑 Ideal for: Teams managing expense reviews, tracking vendor costs, and maintaining accurate loss statement records across a specific period
💡 Pro Tip: Layer in a rolling forecast tab. Instead of relying on a fixed 12-month layout, set up a rolling 3-month or 6-month forecast section tied to your income statement. This helps you adjust projections on the fly based on seasonality or recent shifts in net sales or operating income.
7. Financial Analysis Report Template
’s Financial Analysis Report Template helps you structure and summarize complex financial data across multiple reports. It’s especially useful for tracking pre-tax income and net profit and comparing a company’s financial performance over time.
This template allows you to plug in your findings, embed charts, and add commentary, making this more than a static doc. It’s built for collaboration and presentation, not just recordkeeping.
Why you’ll love this template
- Highlight trends in net income, expenses, and cash flow
- Create visual dashboards to share data with stakeholders
- Track ongoing report status with task-based progress indicators
🔑 Ideal for: Finance teams conducting monthly or quarterly reviews, summarizing profit and loss statements, or presenting overall financial position to leadership.
🔍 Did you know: 82% of small businesses fail due to poor cash flow management or not understanding where their money’s going. An income statement template helps fix that by showing exactly what’s coming in, what’s going out, and what’s left.
8. Pro Forma Statement Template
’s Pro Forma Statement Template enables businesses to build forward-looking financial projections based on expected revenue, operating expenses, and market conditions.
Whether you’re pitching to investors, mapping out product expansions, or crunching the numbers on bold new strategies, it’s a must-have. Plus, the views and Custom Fields make it easy to break down gross sales, cost of sales, and net income over a projected reporting period.
Why you’ll love this template
- Break down projections by cost categories like admin, direct labor, office supplies, raw materials, etc.
- Track progress toward profit targets using milestone views
- Centralize all planning in one shared workspace with editable views
🔑 Ideal for: Founders, analysts, and finance teams building multi-step income statements for growth modeling, investment decks, or strategic business planning.
💡 Bonus Tip: Draft and collaborate on pro forma statements directly in Docs, linking them to relevant tasks or projects.
9. Journal and Ledger Template
Are you struggling to maintain accurate financial transaction records without the mess? Try ’s Journal and Ledger Template. It’s structured to support daily entries, split into credit and debit fields, and automatically updates balances.
The layout makes it easy to organize transaction history for tax prep, audits, or budget planning, without juggling multiple spreadsheets.
Why you’ll love this template
- Record business income, vendor payments, or office supplies
- Use Custom Fields for debit, credit, and balance calculations
- Monitor and revise entries across continuing operations or special items
🔑 Ideal for: Bookkeepers, accountants, and finance teams logging regular line items, verifying net profit, and reconciling accounts over any specific period.
10. Asset Tracking Template
The Asset Tracking Template by provides a centralized system for managing both digital and physical assets. Whether you’re tracking laptops, software licenses, or office furniture, this task-based setup keeps your records accurate and up-to-date.
You can enter key details like acquisition cost, audit year, or total asset value, then update status as things are sold, reassigned, or written off. This will help you maintain an accurate record at every stage.
Why you’ll love this template
- Record asset details using Custom Fields for financial and operational tags
- Assign tasks to team members for asset checks and maintenance
- Track asset lifecycle from acquisition to disposal in one view
🔑 Ideal for: Ops or admin teams managing capital expenses, overseeing inventory records, and keeping tabs on asset-related financial statements.
🤓 Friendly Hack: Track wishlist expenses with tags. Inside your statement template, mark potential future purchases or non-essential line items with a label like ‘Wishlist’ or ‘Deferred’. Then filter them out for reporting, but still keep them in your budget doc for later prioritization.
11. Income Statement Template by Vertex42
Vertex42’s Income Statement Template offers multi-step and single-step formats, so you can choose the level of detail that fits your reporting needs. Its multi-step version offers sections for gross profit, operating income, and income from continuing operations. In contrast, the single-step keeps it lean for service-based businesses.
Why you’ll love this template
- Break down the cost of goods sold and subtract operating expenses clearly
- Record net sales, interest income, and taxes using pre-built categories
- Customize the revenue section for your specific business structure
🔑 Ideal for: Small business owners looking for printable, editable Excel versions of profit and loss statements that align with typical financial statement standards.
12. Annual Income Statement Template by Corporate Finance Institute (CFI)
CFI’s Income Statement Template comes with two editable formats: one for annual reporting and another for month-by-month tracking. Built for financial modeling, it’s ideal for analysts who need flexible tools to forecast or analyze historical trends easily.
The templates come pre-formatted with formulas to calculate gross margin, operating income, and earnings before tax. The best part? You can fully customize the line items to fit your needs.
Why you’ll love this template
- Automatically calculate net income, income tax, and interest expense across periods
- Switch between monthly and annual views for different reporting needs
- Insert or remove rows for new line items without breaking the structure
🔑 Ideal for: Financial analysts, startups, and SMBs looking for a flexible Excel-based income statement format that supports in-depth modeling and year-over-year comparisons.
💡 Pro Tip: When customizing your income statement, always make space for financial curveballs—like sudden asset sales or legal settlements. These one-time events can seriously skew your numbers. So flag them separately to keep your reporting sharp, clear, and audit-friendly.
13. Income Statement Template by Xero
Xero’s Income Statement Template offers a ready-to-use PDF designed for quick entry and accurate net profit calculations. It’s a plug-and-play tool, so you won’t need any separate spreadsheets or formulas.
Simply fill in fields for revenue, total COGS, and operating expenses, and the form calculates your net income before taxes. This makes it a solid option for businesses that want a reusable, no-frills format to document financial performance.
Why you’ll love this template
- Save and compare statements across different reporting periods
- Spot gaps in business income and areas to reduce total expenses
- Export your statement for internal reviews or external presentations
🔑 Ideal for: Small business owners and freelancers looking for a fast, printable profit and loss statement without needing Excel or accounting software
What Makes a Good Income Statement Template?
A good income statement template helps you track revenue, expenses, and net income without unnecessary work. Here’s what to look for in an income statement template:
- Custom categories: Group your company’s revenues and total operating expenses into logical sections, like sales income, legal fees, or other revenue streams. This will help you review and interpret data faster, especially when customizing a free income statement template for your own use
- Automatic calculations: Remove the risk of spreadsheet errors by setting up fields to auto-calculate key figures like interest paid, profit, and taxes. This saves time and gives you more confidence in your totals
- Multi-step format: Use a multi-step income statement layout to isolate key performance data, such as gross profit, operating income, and pre-income tax expense
- Editable periods: Adjust reporting windows by month, quarter, or custom range to match internal schedules or investor expectations. It is crucial when tracking small business finances over time
- Line item clarity: Track fluctuations in cost of goods sold, total revenue, or overheads easily. Clear line-item visibility helps you flag issues with non-operating revenues, pricing, or expense creep
- Print and share ready: Export your loss statement template in PDF or spreadsheet format for simple collaboration. It is ideal when sharing results with your accountant, internal team, or during budget reviews
- Space for notes: Add notes to explain anomalies, below the line items, or one-off charges like asset write-offs or discontinued operations. This is critical for audit trails or discussions with stakeholders
- Simple formatting: Keep fonts, spacing, and color schemes clean so your team focuses on numbers, not layout. It is perfect for recurring reports or formal reviews
Simplify Operating Income & Spot Non-Operating Gains With
Managing your company’s financial data doesn’t have to be complicated. With the right income statement template and supporting financial tools, you can stay on top of revenue, operating expenses, and net income without juggling scattered spreadsheets.
Whether you’re preparing monthly reports, forecasting with pro forma statements, or tracking day-to-day transactions, ’s templates give you clarity and control.
Ready to use and easy to customize, they save time, cut down errors, and keep your team on the same page—so you can focus on growing profits, not fixing formulas.
Ready to clean up your financial workflows and track everything in one place? Get free access to ’s financial templates and start building smarter statements today.
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